11/9/2016. What is FUSION?

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1 What is FUSION? Facilities Utilization, Space Inventory Options Net (FUSION) is a custom online platform to support Facilities Planning within the California Community College System. Web Interface Secure Access Integrated tools Electronic Submission of Data Automatic Archival of Planning Data 1

2 Square Footage of Facilities, 2001/14 2

3 FUSION Modules Assessment Space Inventory Planning Module 5 Year Plan Initial Project Proposal Final Project Proposal Forecast/Allocation Local Assistance/Scheduled Maintenance 5 Year Plan Project Funding Proposals FUSION Modules Project Module Claims Review Quarterly Reports Change Request Form 14D Re-appropriation Augmentations/Reversions 3

4 System-wide Advocacy Capital Outlay Funding Physical Plant and Instructional Support Milestones 4

5 FUSION 2 Vision Develop, expand and maintain FUSION so that it can become the daily source for Districts in analyzing and planning their current and future needs. FUSION 2 Partnered with R&K Solutions Project Start Date Of June 1, 2016 Seamless Migration For Users Sub-Committee Subject Matter Experts 5

6 FUSION 2 Updates To Be Rolled Out In Phases Space Inventory Scheduled Maintenance FUSION 2 Multi-Platform 6

7 FUSION2 FUSION2 7

8 FUSION2 8

9 The Foundation was established in 1998 to serve as the official auxiliary non-profit to the California Community Colleges Board of Governors and Chancellor s Office. The Foundation operates various programs all designed to benefit and support the 113 community colleges and its students. 9

10 Since inception, cooperative purchasing has been core to our mission of benefiting, supporting, and enhancing the missions of the California Community College system. Aggregate procurement is the best way to realize lower costs and secure better terms with vendors. Under the provisions of California Education Code and pursuant to the Master Agreement between the Foundation and the Board of Governors: The Foundation is authorized to initiate, manage and administer for the benefit of the Board voluntary cooperative purchasing agreements that benefit the community college districts and the Chancellor s Office 10

11 CollegeBuys Launched shortly after our inception to: Support system-wide procurement needs Create strategic statewide business partnerships Leverage the aggregate buying power of the largest system of higher education in the nation Save millions of dollars for colleges, faculty, staff, and students CollegeBuys Solutions Offers discounts of up to 85% on a wide range of educational products from classroom furniture to office supplies. E-Store Discounted software and technology products for faculty, students and staff Systemwide Contracts Campus-wide solutions for both institutional and transactional procurement needs 11

12 Facilities-Related Offerings Furniture for classroom, office, and lounge areas Energy-efficient LED lighting Carpet and LVT Synthetic turf, sports flooring and athletic equipment Janitorial supplies Air filters Prefab aquatic pools Furniture and Fixtures Comprehensive offering to address project scope Classroom products Lounge products Library furniture Fixed seating Wall systems Access flooring systems Storage systems Site furniture 18 product classifications from 12 vendor partners, with applications in administrative and academic settings Multiple delivery methods, to accommodate specific project needs Dock (Product only) Delivered & Installed Turnkey Addresses local businesses (i.e. dealers, installers, and service providers) Minimum 15-year warranty (parts & labor) at no additional charge Durability 25 to 30 years; minimal maintenance; easy changeability PARTNERS Agati American Seating Aurora Community Playthings SitOnIt Seating Haworth Irwin KI Kimball Office Landscape Forms Platinum Visual Systems Steelcase Worden 12

13 Flooring Procurement flexibility, to accommodate specific project needs Discounts quoted at minimum, with the ability to secure deeper discounting OFOI, OFCI, CFCI Wide array of products Carpet Tile Rolled Carpeting Vinyl Composition/Bio-Based Tile Vinyl Flooring Linoleum Flooring Rubber Flooring Walk-Off Mats Minimum 30-year warranty, covers material and labor at no charge Coordination of all products to ship directly to end user site, with 30 days free storage at Installer s location Warranty service response within 48 hours of Participating Agency request Delivery to authorized recycling facility to reclaim at least 90% of product for reuse, as part of end-of-life PARTNERS Interface KYA Tandus-Centiva Shaw Exterior LED Luminaires 72 manufacturers available on contract Acuity Cooper Cree Hubbell Evaluated by Facilities representatives from community college districts Citrus CCD San Mateo County CCD Butte-Glenn CCD Lake Tahoe CCD Products approved on the DesignLights Consortium (DLC) Qualified Products List Ensures performance Energy efficiency Utility incentives Minimum 10-year warranty on select brands (e.g. Acuity, CREE) Wide selection, across 14 different classifications Outdoor pole/arm mounted area and roadway luminaires Outdoor pole/arm mounted decorative luminaires Wall mounted area luminaires Bollards Parking garage luminaires Landscape/accent flood and spot luminaires Architectural flood and spot luminaires Stairwell and passageway luminaires Wall wash luminaires Retrofit kits for outdoor pole/arm mounted area & roadway luminaires Retrofit kits for outdoor pole/arm mounted decorative luminaires Retrofit kits for large outdoor pole/arm mounted area & roadway luminaires Retrofit kits for outdoor wall mounted luminaires Retrofit kits for parking garage luminaires PARTNERS GonLED WESCO 13

14 Other Facilities Environments KYA Services Carpet and resilient flooring Synthetic turf and artificial foliage Sports flooring Athletic equipment (scoreboards, bleachers) Myrtha Pools USA Modular panels Pre-engineered stainless steel swimming pools Primex Wireless Synchronized clocks and timers Wireless clock synchronization Underground GIS Web-based solution for the mapping and asset management of underground utilities PacWest Air Filter Complete line of air filters Full HVAC filter replacement On-site training Staples, Facilities Solution Jan-san supplier of manufacturers such as Georgia- Pacific, Kimberly Clark, Rubbermaid, etc. Conduct free campus audits 14

15 The Difference Collaborative process with college professionals to meet specific CCC needs California Public Contract code compliant Total cost of ownership approach Manufacturer-held contracts Local dealers and service providers Vendor commitment to CCC students Resources Access to contracts on our website Concierge Service , Option 1 (9 am 5 pm, Mon to Fri) Foundation contract clarity for end-users Facilitation of procurement process with vendor partners Issue resolution Facilities Subgroup Facilities E-Newsletter 15

16 Expanding Partnerships Partnerships with K-12 Collaboration with the California State University (CSU) and University of California (UC) systems 16

17 Expanding Engagement and Partnerships: Partnership with K 12 K-12 partnership encouraged by the CollegeBuys Advisory Group K-12 public contracting aligns closely with community college requirements Allows CCC s to piggyback existing K-12 contracts Creates added efficiency and expediency in the procurement of common goods and services Leverages aggregate purchasing power of K CCCs combined Expanding Engagement and Partnerships: Collaboration with CSU and UC CCC, CSU and UC partnership initiated from a collaborative commitment from our three leaders of higher education to work together for shared savings 17

18 Expanding Engagement and Partnerships: Collaboration with CSU and UC California Higher Education Shared Services (CHESS) led by Vice Chancellor Mario Rodriguez for the California Community Colleges Foundation, the CCCCO, and the CCLC were instrumental in the initiative s success in passing new legislation allowing CCCs to utilize CSU and UC agreements Creates added efficiency and expediency in the procurement of common goods and services Leverages aggregate purchasing power of CCC+CSU+UC combined CollegeBuys: Results and Value Just in the past 5 years alone, CollegeBuys: saved over $85 million for our colleges, faculty, staff, and students contributed over $1 million to support student scholarships served all 72 districts and over 100,000 students, faculty and staff throughout the system 85 cents out of every dollar generated is reinvested in to the system 18

19 District Success Stories Contra Costa CCD KI Furniture Nearly $1 million order Consolidated 2 buildings to 1 PO resulting in additional $20,000 savings Generated $8,000 in scholarships 19

20 San Jose Evergreen CCD KYA Covered 4 quads with artificial turf and 170 artificial plants Reduces maintenance efforts and water usage: Average square foot of natural grass requires 55 gallons of water annually so replacing 16,500 sq. feet of natural grass saves 907,500 gallons of water annually. San Joaquin Delta CCD Furniture KI, Haworth, PVS, American Seating, Worden Underground Mapping UndergroundGIS Air filters PacWest Office Products Office Depot Technology Products CDW-G Maria Bernardino Director of Purchasing and Contract Services San Joaquin Delta Community College District 20

21 San Joaquin Delta CCD UndergroundGIS Improved campus facilities through upgraded and expanded underground infrastructure By using InSite, staff can easily view its utilities for capital planning, asset management, maintenance and operations, as well as emergency response planning San Joaquin Delta CCD Benefits of Using FCCC Contracts Leverages buying power of entire system to secure advantageous pricing Vendors identified as best suited for CCC system CA Public Contract Code Compliant Assistance from FCCC on contract or service level issues 21

22 Procurement Opportunities Fred Diamond Director of Facilities and Construction Citrus Community College District Procurement Logistics Compliance with Public Contract Code Bid Limits Advertising and Solicitation RFQ s / RFP s Bid Walks Bid Openings Is the result successful? All of this impacts the time component! 22

23 The Time Component Will the time component adversely affect your procurement strategy? Does it fill your need? Will you miss an opportunity? Are there Complex issues? How much can you PUSH time? All of this can impact COST! The Cost Component Competitive Pricing Good Value Quality Products Confirmed Standard Specifications Efficient use of Resources Overall Value Added Benefit Opportunities are AVAILABLE! 23

24 CollegeBuys Opportunities Public Contract Code Compliant Vetted Costing Confirmed Specifications Time Saving Utilization Friendly Personal Assistance 24

25 Jennifer Frierson-Keiper Senior Specialist, CollegeBuys Foundation for California Community Colleges Eric Mittlestead Associate Vice Chancellor of Construction and Facilities Planning Kern Community College District Maria Bernardino Director of Purchasing and Contract Services San Joaquin Delta Community College District Fred Diamond Director of Facilities and Construction Citrus Community College District 25