Allegato A.4: Piano di azione per la riduzione del tasso di errore in Piemonte 4 aggiornamento maggio 2015

Transcription

1 Allegato A.4: Piano di azione per la riduzione del tasso di errore in Piemonte 4 aggiornamento maggio Scope Status Action Type Action Type Comments Root Causes Root Cause Comment up Revision of the modalities for the choice of the control sample. Revision of the technical provisions for the creation of tables on control statistics. Revision of methods for sample extraction for on-the-spot checks (the draws will be performed by Axis or homogeneous groups of s) of technical specifications for the preparation of statistical tables of (improving data collection). [IT Precise check on the determination of the amount when improperly perceived then proceeding with the recovery. Verification of the previous system calculating the amount improperly received if necessary proceeding with the recovery. Introduction of new /computer for the automatic recovery during the balance of the statutory interests on greater amounts. of checks of checks RC-RD09 - Deficiencies in to beneficiaries RC-RD09 - Deficiencies in to beneficiaries RC-RD09 - Deficiencies in to beneficiaries High error rate of applications chosen with rom method. High error rate in the sample drawn for on-the-spot checks. to beneficiary?s payment claim concerning an advance of more than 50% of public aid. to beneficiary?s payment claim concerning an advance of more than 50% of public aid. to beneficiary?s payment claim concerning an advance of more Deadline Completion Date Qualitative Description of Indicator(s) 01/03/ /03/ No. Internal adopted/modified No. of task forces/working groups meetings 01/03/ /03/ No. Internal adopted/modified No. of task forces/working groups meetings 01/07/ 31/12/ 3 - Calculate of the right amount of improperly perceived 01/07/ 31/12/ 3 - No. IT-updates No. IT tools 01/07/ 31/12/ 3 - No. IT-updates No. IT tools Qualitative Description of Latest Known Results Comments Reduction of error IT- PIE Action rate under llimit of improved by 2% from financial Paying Agency, year 2013 forseen in the (reported error action plan. rate at level) Reduction of error Action rate under llimit of improved by 2% from financial Paying Agency, year 2013 forseen in the (reported error action plan. rate at level) Calculate of the right amount of improperly perceived Recognised the right number the total amount of payment claims concerning an advance of more than 50% of public aid Development of IT-updates IT tools Proceeding with the recovery. In course analysis of IT-updates IT- tools In course analysis of IT-updates IT- tools

2 than 50% of public aid. Establishment of a calendar for control of. Planned CPA-RD03 - campaigns campaigns Implemented CPA-RD02 -, training advice for beneficiaries Establishment of a vademecum for beneficiaries. Establishment of a dedicated section on the website of the paying agency (ARPEA). Establishment of a structured assistance (Help Area) to beneficiaries for the submission of applications for support, within the existing Contact Centre. Signature of a bilateral agreement ICQRF the region. Establishment of a database of the results of ICQRF monitoring at national level. timing of which jeopardise the verifiability of. Lack of assistance to beneficiaries from the public in the submission of applications for support/payments. Lack of assistance to beneficiaries from the public in the submission of applications for support/payments. Lack of assistance to beneficiaries from the public in the submission of applications for support/payments. The national authority for quality fraud on agrifood products (ICQRF) does not transmit to the paying agency the results of its monitoring of the control bodies for organic farming. The national authority for quality fraud on agri- 31/12/ /12/ No. Internal adopted/modified 31/12/ 3 - No. Guidelines no. Training events of beneficiaries adminitrative 22/01/ No. Visitors webpage 22/01/ No. Visitors webpage 01/01/ No. Internal adopted/modified 31/12/ 3 - No. IT-updates No. IT tools Approved of calendar for control of. Collecting Periodic monitoring of dates of rate after training events Dedicated section on-line No. visitors webpage Realized of a structured assistance (Help Area) to beneficiaries Signature of a bilateral agreement Testing ITupdates IT tools No. Contact center calls IT- PIE of results of ICQRF IT- PIE rate after

3 New agreement with the national forest guard (CFS) for the execution of 14% of on the spot as of Intensification of internal of delegated bodies as of Regular training for delegated bodies. Establishment of a new unit within the paying agency dealing with management of. IT] contracts Establishment of a committee on continuous monitoring to ensuring the periodic activation of the monitoring report. food products (ICQRF) does not transmit to the paying agency the results of its monitoring of the control bodies for organic farming. Introduction of new provisions regarding increase in area or animals under commitment. RDP modification for ) ) ) ) ). provisions for increase in area or animals under commitment. provisions for increase in area or animals under commitment. 01/11/ No. Internal adopted/modified 01/01/ No. of delegated bodies 01/05/ /10/ No. Training events for delegated bodies 31/12/ No. Internal adopted/modified 16/04/ 16/04/ 3 - No. Internal adopted/modified 31/12/ No. /No. amended 31/12/ No. Of RDP amendments implementation of database Agreement with the national forest Agreement for guard (CFS) for the year 2012, the execution of 2013,. on the spot Intensification of s of delegated bodies Every years from 2012 Realized training events on May 2012 rate after training events Annual extraction of sample Meeting of committee on continuous monitoring Introduced new provisions regarding increase in area or animals under commitment RDP modification for 214 results of second level IT-PIE rate after implementation of new provisions rate after RPD amendments

4 contracts Anticipation of the execution of. Reduction in the timing for the treatment of control results through a the procedural for area animal s. Establishment of a calendar for the deadline of remedial actions. contracts contracts Training of delegated bodies specific communications by the paying agency. Concession of a derogation following the prolongation of for Approval of executing provisions timing for the presentation of declarations. Delays in the completion of other than cross-checks. Delays in the completion of other than cross-checks. Delays in the completion of other than cross-checks. through archive images for ing the entryconditions related to cultivation in the 3 years preceding the application. verification of the commitment for sprayers calibration. verification of the commitment for sprayers calibration. 31/12/ No. Internal adopted/modified 25/09/ No. Internal adopted/modified 25/09/ No. Internal adopted/modified 30/11/ No. training events for delegated bodies 31/10/ No. of RDP amendments 31/12/ No. Guidelines/ No. Amended Claim year : Controls completed no later than September timing of rate after internal modified Every year established a calendar for the rate after internal deadline of remedial actions modified (comunications sent with to delegated bodies) Realized training course specific communications by the paying agency rate after the training events prolungated with DGR n dated 24/10/2011 Provisions IT- PIE timing for the presentation of declarations approved (internal adopted)

5 Specific communication to all delegated bodies on criteria for campaigns the sample selection. Implemented CPA-RD04 - Implemented CPA-RD04 - campaigns campaigns campaigns of the layout on the electronic system. Modification of procedural s (with the introduction of a stard template for reports), of checklists of other relevant for. Electronic recording of breaches. Periodic extraction of data concerning the ' results; analysis of the type of breaches. FAQ available on the regional website for farmers' use. Meeting with bodies for technical assistance to raise awareness about proper compilation updating of records. Lack /or weakness of reasonability of costs. not not not not Lack of on the criteria for the sample selection. Lack of on the criteria for the sample selection. Lack of details in the reports on on-thespot on animals use of fertilisers pesticides. not. not. not. not. RC-RD10 - Reasonability of Weakness in the costs. check of the reasonableness of costs/elegibility 31/08/ No. Notes by 31/08/ No. IT-tools 01/06/ /06/ No. / 31/12/ /12/ No. IT-updates No. IT tools 31/12/ No. IT-updates No. IT tools 01/04/ /04/ No. IT-updates No. IT tools 01/09/ 30/09/ No. Training events for delegated bodies 01/01/ May No. / Specific comunicaton inviated rate after the comunication layout improved rate after improvements layout on the electronic system Electronic recording of breaches generated periodic extratcion data No. visitors webpage No. partecipants in training Reasonability of costs adopted Continuous revision of procedural s other all rilevant Periodic report about OTSC n. visitors web site Continuous training events if necessary rate

6 Not compliance on rules of public procurement. Not less than three offerts necessary. up up up up Implemented CPA-RD02 -, training advice for beneficiaries not on integrated agricolture. No to article 14 (4) of regulation (UE) 1974/ young farmers - the date of the decision granting the aid must start within 18 mounth from the date of setting up. Lack /or weakness of requirement of beneficiaries about little medium enterprise - adding value to agricultural forestry products - article 28 of regulation (UE) 1698/2005. RC-RD11 - Applications of public procurement rules tender not of checks of checks Too long time for RC-RD9 - to granting the aid also Deficiens in the the payment. Employment phytosanitary product not controlled not subject to sanctions Ongoing CPA-RD01 - Meetings for the co-ordination of Managing Authorities Paying Agencies Database of audit, directed to Managing Authorities Paying Agencies system on verifiability controllability of s to beneficiary's RC-RD6 - of public procurement tender DAS2013) not. 01/01/ May 01/04/ May RD3//001/IT 4-May CCE PF n CCE PF n CCE PF n /01/ May 01/01/ May 01/04/ May 31/12/ 4-may 31/12/ 4-may 31/12/ 4-may No. / No. / No. IT-updates No. IT-tools No. Guidelines / No. Amended No. training events for No. / Working groups meeting to improve technology Included in the Specific document elaborated about timing beneficiaries aid payment Included in the Included in the RDP Included in the RDP Periodic extraction of data concerning timing of young farmers setting up rate timing of beneficiaries aid payment request rate n. of meetings n. of MA PA registered n. of MA PA registered 17 MA/PA registered out of 30

7 Planned CPA-RD04 - IT system for the managment of action plan preventive actions on error rates Informative action RC-RD11 - Application of public procurement rules private tender Informative action RC-RD10 - Weaknesses in checking the reasonableness of costs or eligibility conditions Planned CPA-RD06 - tool for stard Simplified cost costs approach RC-RD10 - Weaknesses in checking the reasonableness of costs or eligibility conditions weaknesses in the control of public procurement public tendering weaknesses in the control of reasonableness of costs weaknesses in the control of reasonableness of costs 31/12/ 4-may 11/06/ 4-may 12/06/ 4-may 31/12/ 4-may IT system implemented n. of actions 1 seminar in n. of actions 1 seminar in tool realised