Carleton University Functional Space Program for a New Student Commons Building

Transcription

1 Carleton University Functional Space Program for a New Student Commons Building DRAFT WORKBOOK Version 4.0 July 26, 2016 Educational Consulting Services Corp.

2 Introduction... Section 1 3 rd Iteration of Functional Space Program... Section 2 Functional Space Program Notes... Section 3 Table of Contents July 26, 2016 i Carleton University

3 Section 1 Introduction

4 Note to Readers About Educational Consulting Services Corp. Versions 1.0, 2.0 and 3.0 of this Workbook were presented to Carleton University in April These submissions were reviewed by the Student Commons Building Steering Committee, the Office of Vice- President Student & Enrolment and the University s Facilities Management & Planning Department. Each provided feedback and requests for adjustments that have been incorporated in this updated document Planned Student Commons Building at Carleton University Carleton University commissioned Educational Consulting Services Corp. (ECS) in January 2016 to develop a functional space program (FSP) for a proposed Student Commons Building at its main campus in Ottawa. Developing the FSP is the first step in evaluating the feasibility and the value of adding this important building to Carleton s main campus. The new Student Commons Building will refresh, augment and introduce student life and student services amenities to expand and enhance those currently found in the existing University Centre Building. ECS was established in 1973 and specializes in facilities planning for the post-secondary education sector. ECS s range of services includes space utilization and allocation assessments, functional programming, space requirement analyses and master planning. ECS has extensive experience in developing functional space programs for new buildings, including many projects focused on student services, social and public facilities. ECS has completed many utilization and space planning studies for Carleton University over the past 15 years. Purpose of the Functional Space Program The development of the Student Commons Building FSP is the first in a series of upcoming planning steps and decision points that must occur before the University and its partners (CUSA, GSA and maybe others) commit to the funding and construction of this facility. FSPs typically list, describe and quantify the types of spaces that must be included in a new building. Introduction The major occupants of the Student Commons will be the Carleton University Student Association (CUSA), the Graduate Student Association (GSA) and a variety of University services focusing on student wellness, learner success and student life, many of them attached to the Office of the Vice-President for Students and Enrolment (OVPSE). It is expected that all services and functions will be arrayed around significant common spaces that positively contribute to campus life and to student campus experience. Thus the proposed Student Commons Building, assuming the right location and the right combination of functions, has the potential to become a landmark welcome and place-making building addition to Carleton s campus. A New Landmark Building and Front Entrance for Ryerson University the Student Learning Centre However, in this particular instance, the FSP aims to describe both the spaces that should be incorporated in the proposed Student Commons Building, and the services and functions that could or should remain in the existing University Centre if the two facilities were linked in some manner (yet to be defined and outside the scope of ECS s assignment). The purpose of this first iteration of the Student Commons Building FSP therefore aims to facilitate and define upcoming feasibility, affordability and risk decisions by the University, CUSA and GSA regarding the project as a whole as well as some of its specific elements. The points listed below illustrate how this initial version of the FSP outlined in this submission can be used to validate the feasibility, and refine and improve the Student Commons Building project: The FSP outlined in this submission describes space requirement estimates based on the vision and the objectives expressed by the future occupants of the facilities. Area requirements, in turn, can be used as the basis for the development of high-level construction cost estimates in a way that is then apportioned to the various parties expected to contribute funds for the building (i.e. the University, CUSA, GSA, etc.). The FSP outlined in this submission describes the square footage of the Student Commons which can be used to inform the evaluation of potential construction sites linked to the University Centre. The FSP outlined in this submission identifies new functions and services that may need to be subsequently validated under the lens, for example, of a business plan or under the lens of a campus-wide demand analysis for certain types of services. The FSP might be subsequently revised on the basis of such evaluation. The FSP outlined in this submission identifies amenities and services on a priority basis. July 26, Carleton University

5 Further Consideration about the Prioritization of the Student Commons Functional Space Program All FSP space allocations outlined in this submission have been categorized on a priority basis. Some FSP allocations have been designated as must be included in the new Student Commons. On the other hand, some FSP allocations have been designated as nice to have in the new building. Similarly, the FSP identifies services and functions that could remain in the University Centre, albeit in spaces that have been extensively renovated and upgraded. And, finally, the FSP also describes space allocations that could or should stay more or less as is in the University Centre or anywhere else on campus. The priority levels embedded in the structure of the FSP should enable the initiative s primary stakeholders (OVPSE, CUSA and GSA) to develop, in due course, any number of space planning and financing scenarios for the proposed Student Commons Building. Case in point, Must Have space allocations in the proposed Student Commons Building have different financial implications as compared to Nice to Have space allocations. The exact definition of priority levels used by ECS are further discussed below. This first iteration of the FSP is structured in such a way that 1 st and 2 nd space allocations have been assumed to be in the Student Commons Building. As a result of this assumption, the size of the Student Commons Building is estimated at 94,911 gross square feet (GSF). Definition of s 1 st The function or the service must be located in the Student Commons Building in order to achieve or improve the following: the overall campus experience for students; a welcoming and befitting image for this key building that could potentially be the main gateway to the rest of the campus; and, improved visibility, access and integration of key student-focused services provided by CUSA, GSA and OVPSE. 2 nd The function or the service should be located in the Student Commons Building for the same 1 st reasons listed above. If locating a specific function or the service in the Student Commons Building is not achievable, that function or service must be given a 3 rd. 3 rd The function or the service will be located in a prominent and renovated location within the University Centre Building. Introduction In this iteration, the FSP is structured in such a way that 3 rd and 4 th allocations are assumed to be located in the University Centre. These above assumptions will likely change over time on a case-by-case basis depending on the outcome of the feasibility analyses to be carried out by the project s proponents. Ultimately, a final and definitive version of the FSP for the new Student Commons Building will be adopted on the basis of adjustments to this initial version reflecting the fiscal and risk tolerance of the parties that will fund the construction of the Student Commons Building. 4 th The function or the service will remain in the space(s) it currently occupies in the University Centre Building, either in renovated space or as is. 5 th The function or the service could be relocated elsewhere on campus to an appropriate space and location. There is no requirement or advantage to locate the function or the service in either the Student Commons Building or the University Centre Building. Live / Learn / Play Environment the UBC Kelowna Campus Collegium facility July 26, Carleton University

6 Suggested Questions for the Steering Committee ECS suggests that the Steering Committee consider and answer the following questions when reviewing the FSP and providing feedback: Does the FSP include all the services and functions (existing or new) that should be considered in the planning of the Student Commons Building in conjunction with the renovation of the University Centre? In other words, is anything missing? Does the FSP place services and functions in the right location (i.e. Student Commons Building vs. University Centre) and are they assigned the right priority levels? Do the square footage estimates for the Student Commons Building broadly fall within acceptable limits when considering capital costs and the share of these costs each party (CUSA, GSA and the University) will assume? Introduction University of Calgary EEEL Building Agora and Event Space July 26, Carleton University

7 Section 2 Functional Space Program

8 A Note on Net Assignable Areas and Gross Building Areas Summary of FSP s for the Proposed Student Commons Building The Student Commons Building FSP outlined in this section presents building area requirements either in net assignable square feet or in gross space feet. These two different measurements of building spaces are explained below: Assignable Space Assignable space is defined as the area allocated to users, functions or services such as administrative offices, study spaces and retail spaces. Assignable space is measured to the inside faces of the surfaces (generally walls) that form the perimeter of a room or area allocated to that use. This area is typically referred to as net assignable square feet (NASF). The portion of assignable space found in a typical Canadian university facility will range between 50% and 70% of that building s total area. Non-Assignable or Building Service Space Non-assignable spaces include building hallways, washrooms, mechanical rooms, stairwells, wall thicknesses, etc. These spaces are essential to the safe and comfortable utilization of a facility but generally do not directly support the activities and functions that are located within it. The portion of non-assignable space found in a typical Canadian university facility will range between 30% and 50% of that building s total area. Gross Building Space The sum of the assignable and non-assignable areas of a building is referred to as gross space, commonly expressed as gross square feet (GSF). The sum of the percentages calculated for assignable spaces and non-assignable spaces of a building or of a campus is always 100%. ECS used the NASF figures of the FSP for the New Student Commons to estimate its GSF area. This was done by multiplying most of the NASF figures by a 1.66 factor. This yields a ratio of 60% net assignable space and 40% building services space. For the central agora space described in the FSP, ECS used a multiplier of 1.25 yielding a ratio of 80% net assignable space and 20% building services space. In ECS s experience, agora spaces already incorporate their own building circulation spaces. This warrants a different and more efficient multiplier. High-level building cost estimates for a new building are usually calculated on the basis of GSF figures. Such figures consider all the elements of the facility that must be built and they will therefore be particularly relevant when looking at budgets for the new Student Commons Building. NASF area figures are more relevant when looking at the allocation of space in an existing building such as the University Centre, where the areas allocated to building services (corridor, stairs, mechanical rooms) are unlikely to change even when renovated. What will change though, through a sequence of renovations and reallocation of spaces, are the net assignable areas of the University Centre. Table 2-1 below summarizes this fourth iteration of the Student Commons Building FSP. The summary lists the groups that would own, operate or use the new building and the areas they would occupy. The figures are shown in gross square feet (GSF). The user groups are: CUSA Carleton University Student Association GSA Graduate Student Association CUSA / GSA Shared Large meeting facility that would shared by CUSA and the GSA TBD Spaces beneficial to all building users whereby the owner / operator is yet to be determined Table 2-1 further distinguishes the estimated GSF requirements and separates 1 st needs from 2 nd needs, this as per the definitions outlined on page st needs are estimated at 72,691 GSF (columns F1 + F2). These are functions and services that must be located in the proposed Student Commons Building. In other words, 72,691GSF is the minimum size the Student Commons Building could have. 2 nd functions and services add up to 3,656 GSF (columns G1 + G2). These are functions and services that would be nice to have in the Student Commons. Therefore, in this fourth iteration of the FSP, the total size of the proposed Student Commons Building is estimated at 76,347 GSF (Column H). It is important to note that this fourth iteration of the FSP proposes an additional 51,487 GSF allocated to new or expanded services or functions not currently available on campus (columns F2 + G2). It is also important to note that this fourth iteration of the FSP relocates 23,060 GSF from the University Centre to the Student Commons Building (columns F1 + G1). It follows that the same amount of space will become vacant in the University Centre. The vacated space in the University Centre may, in turn, be used to reconfigure, refresh, and expand existing functions and services, or introduce new ones for CUSA, GSA or OVPSE. Table 2-1 New Student Commons FSP Summary - Gross Square Feet A F1 F2 G1 G2 H = F1 + F2 + G1 + G2 New Student Commons New Student Commons Total 1st 2nd Owner / Operator / User Existing Existing CUSA 15,325 13,778 1,996 1,660 32,759 GSA 4,487 1,660 6,147 CUSA / GSA Shared 3,984 3,984 OVPSE 3, ,048 TBD 16,909 16,909 Carleton University 12,500 12,500 Grand Total 22,864 49,827 1,996 1,660 76,347 4 th Iteration of Functional Space Program July 26, Carleton University

9 Summary of FSP s for the Proposed Student Commons Building (contidued) Table 2-2 below repeats the information of Table 2-1 but states the area figures in net assignable square feet - NASF. This table also provides information regarding the functional groups that make up the allocation (column B). 1 st needs are estimated at 47,174 (columns F1 + F2). These are functions and services that must be located in the proposed Student Commons Building. 2 nd functions and services add up to 2,202 NSAF (columns G1 + G2). These are functions and services that would be nice to have in the Student Commons. Therefore, in this fourth iteration of the FSP the total size of the proposed Student Commons Building is estimated at 49,376 NASF (Column H). Table 2-2 New Student Commons FSP Summary Net Assignable Square Feet A B F1 F2 G1 G2 H = F1 + F2 + G1 + G2 Owner / Operator / User Functional Group New Student Commons 1st Existing Proposed Additional 2nd Existing Proposed Additional New Student Commons Total CUSA CUSA - Administrative Offices 3, ,165 CUSA - Services & Centres 3,817 1,500 5,317 CUSA - Clubs & Societies 507 4,600 5,107 CUSA - Leased Space 1,014 1,000 2,014 CUSA - Facilities and Operations ,730 CUSA - Multi-Faith Room 401 1,000 1,401 CUSA Total 9,232 8,300 1,202 1,000 19,734 GSA GSA - Administrative Offices & Student Lounge 2,703 1,000 3,703 GSA Total 2,703 1,000 3,703 CUSA / GSA Shared CUSA / GSA Shared 2,400 2,400 CUSA / GSA Shared Total 2,400 2,400 OVPSE OVPSE - Welcome Centre 1, ,439 OVPSE Total 1, ,439 Carleton University CU Dining Services 10,000 10,000 Carleton University Total 10,000 10,000 TBD Assembly / Event Space Agora 3,700 3,700 Assembly / Event Agora Perimeter 5,400 5,400 Distributed 2,000 2,000 TBD Total 11,100 11,100 Grand Total 13,774 33,400 1,202 1,000 49,376 4 th Iteration of Functional Space Program July 26, Carleton University

10 Summary of s in the Existing University Centre Table 2-3 below examines the University Centre portion of the FSP, expressed in net assignable square feet - NASF. The FSP proposes in this fourth iteration that 19,927 NASF of space (columns J1+J2) be renovated and upgraded within the University Centre to accommodate 3 rd functions and services in prominent locations within the building. The manner by which 4 th and 5 th priority level functions and services totaling 74,747 NASF (columns K1 to L) are accommodated in the University Centre is less prescriptive. The spaces could remain as is, be renovated in their current location or be expanded in their current location or elsewhere within the building. The exact plans for these spaces will, in great part, be dictated by a detailed renovation program of the University Centre that considers the condition of the facility, priorities, sequencing, budgets and how this building might be connected to the new Student Commons Building. Table 2-3 Existing University Centre FSP Summary Net Assignable Square Feet A B J1 J2 K1 K2 L M = J1 + J2 + K1 + K2 Owner / Operator / User Functional Group University Centre 3rd 4th 5th Existing Proposed Additional Existing Proposed Additional Existing University Centre Total CUSA CUSA - Media 3,276 3,276 CUSA - Galleria Event Space 1,284 1,284 CUSA - Food & Retail 11, ,775 CUSA - Facilities and Operations 1, ,667 CUSA - Prayer Room CUSA Total 2,551 15,014 1,000 18,565 GSA GSA - Food & Retail 2, ,736 GSA Total 2, ,736 OVPSE OVPSE - Office of Student Experience 2, ,698 OVPSE - FITA ,200 OVPSE - International Student Services Office 1, ,247 OVPSE - Paul Menton Centre & CDAC 4, ,326 OVPSE - Galleria Event Space 1,006 1,006 OVPSE - Exam Centre 2,426 2,426 OVPSE - Scheduling & Examination Svcs 1,971 1,971 OVPSE - Career Services 2, ,700 OVPSE - Student Affairs ,000 OVPSE Total 13,177 3,000 2,426 1,971 20,574 Carleton University Ombudsman Other Study Space 1,334 1,334 CU Dining Services 25,975 25,975 Bookstore 11,946 11,946 Classroom 12,345 12,345 Carleton University Total 1,199 39,255 12,345 52,799 Grand Total 16,927 3,000 58,831 1,600 14,316 94,674 4 th Iteration of Functional Space Program July 26, Carleton University

11 Detailed FSP for New Student Commons and Existing University Centre The remainder of this section provides a detailed listing of the services and functions designated to be located in the Student Commons Building as 1 st and 2 nd priority levels (columns F1 to H) and in the University Centre as 3 rd to 5 th priority levels (columns J1 to M). In other words, Table 2-4 below combines Table 2-2 and Table 2-3 previously discussed. Table 2-4 also identifies the functions and services (columns A to C) and their current locations (column D). Column E refers the reader to Section 3 of this document, where ECS provides additional comments on the proposed space allocations. Table 2-4 Detailed New Student Commons and Existing University Centre FSP Net Assignable Square Feet A B C D E F1 F2 G1 G2 New Student Commons 1st Owner / Operator / User Functional Group Functional Sub-Group Current Location Note Existing 2nd Existing H = F1+F2+G1+G2 New Student University Centre Commons Total 3rd J1 J2 K1 K2 L Existing 4th Existing M = J1+J2+K1+K2+L University Centre Total 5th CUSA CUSA - Administrative Offices CUSA - Administrative Offices & Support UC 4 Note 1 3,336 3,336 3,336 UC NA CUSA - Administrative Offices Total 3, ,165 4,165 CUSA - Services & Centres GSRC UC 4 Note CUSA - Intl Student Centre UC Womyns Centre UC Bill Ellis Centre UC Aboriginal Centre UC The Spot UC Foot Patrol UC HATCH Non UC Location Allowance for New Services & Centres or Shared Spaces NA 1,500 1,500 1,500 CUSA - Services & Centres Total 3,817 1,500 5,317 5,317 CUSA - Clubs & Societies CUSA - Clubs & Societies UC 4 Note Allowance for Club & Society Meeting and Doc. Storage Space NA 4,000 4,000 4,000 Allowance for Club & Society Central (Cage) Storage Facility NA CUSA - Clubs & Societies Total 507 4,600 5,107 5,107 CUSA - Media CUSA - CKCU UC 5 Note 5 2,272 2,272 2,272 CUSA - Charlatan UC 5 1,004 1,004 1,004 CUSA - Media Total 3,276 3,276 3,276 CUSA - Prayer Room Prayer Room UC 2 Note CUSA - Prayer Room Total CUSA - Multi-Faith Room Multi-Faith Room UC 2 Note NA 1,000 1,000 1,000 CUSA - Multi-Faith Room Total 401 1,000 1,401 1,401 CUSA - Leased Space OPIRG UC 3 Note CUSA - Portraits Now UC Allowance for CUSA Commercial Leases NA 1,000 1,000 1,000 CUSA - Leased Space Total 1,014 1,000 2,014 2,014 CUSA - Food & Retail CUSA - Henry's UC 1 1,941 1,941 1,941 CUSA - Rooster's UC 4 Note 9 3,264 3,264 3,264 CUSA - Oliver's UC 1 5,970 5,970 5,970 NA CUSA - Food & Retail Total 11, ,775 11,775 CUSA - Facilities and Operations CUSA - Facilities and Operations UC 1 Note UC 2 1,267 1,267 1,267 UC NA ,200 CUSA - Facilities and Operations Total ,730 1, ,667 3,397 CUSA - Galleria Event Space CUSA - Galleria Event Space UC 4 Note 11 1,284 1,284 1,284 CUSA - Galleria Event Space Total 1,284 1,284 1,284 CUSA Total 9,232 8,300 1,202 1,000 19,734 2,551 15,014 1,000 18,565 38,299 CUSA / GSA Shared CUSA / GSA Shared CUSA / GSA Shared Meeting Facilities (Divisible) NA Note 12 2,400 2,400 2,400 CUSA / GSA Shared Total 2,400 2,400 2,400 CUSA / GSA Shared Total 2,400 2,400 2,400 Existing N = H+M Grand Total 4 th Iteration of Functional Space Program July 26, Carleton University

12 Table 2-4 Detailed New Student Commons and Existing University Centre FSP Net Assignable Square Feet (continued) A B C D E F1 F2 G1 G2 New Student Commons 1st Owner / Operator / User Functional Group Functional Sub-Group Current Location Note Existing 2nd Existing H = F1+F2+G1+G2 New Student University Centre Commons Total 3rd J1 J2 K1 K2 L Existing 4th Existing M = J1+J2+K1+K2+L University Centre Total 5th GSA GSA - Administrative Offices & Student Lounge GSA - Administrative Offices & Support UC 6 Note 13 2,000 2,000 2,000 GSA - Student Lounge UC NA 1,000 1,000 1,000 GSA - Administrative Offices & Student Lounge Total 2,703 1,000 3,703 3,703 GSA - Food & Retail GSA - Mike's UC 2 Note 14 2,136 2,136 2,136 NA GSA - Food & Retail Total 2, ,736 2,736 GSA Total 2,703 1,000 3,703 2, ,736 6,439 OVPSE OVPSE - Welcome Centre Info Carleton UC 4 Note NA Note Campus Card UC 1 Note UC OVPSE - Welcome Centre Total 1, ,439 2,439 OVPSE - International Student Services Office International Student Services Office UC 1 Note 15 1,647 1,647 1,647 NA Note OVPSE - International Student Services Office Total 1, ,247 2,247 OVPSE - Office of Student Experience Office of Student Experience UC 5 Note Office of Student Experience (From Tory) Non UC Location Note 15 1,900 1,900 1,900 NA OVPSE - Office of Student Experience Total 2, ,698 2,698 OVPSE - FITA FITA (from MacOdrum) Non UC Location Note NA OVPSE - FITA Total ,200 1,200 OVPSE - Career Services Career Services (from Tory) Non UC Location Note 15 2,300 2,300 2,300 NA OVPSE - Career Services Total 2, ,700 2,700 OVPSE - Exam Centre Exam Centre UC 1 Note 15 2,426 2,426 2,426 OVPSE - Exam Centre Total 2,426 2,426 2,426 OVPSE - Student Affairs Student Affairs (From Tory) Non UC Location Note NA OVPSE - Student Affairs Total ,000 1,000 OVPSE - Paul Menton Centre & CDAC Paul Menton Centre UC 3 Note UC UC 5 3,817 3,817 3,817 NA CUSA - CDAC UC OVPSE - Paul Menton Centre & CDAC Total 4, ,326 5,326 OVPSE - Galleria Event Space OVPSE - Galleria Event Space UC 4 Note 17 1,006 1,006 1,006 OVPSE - Galleria Event Space Total 1,006 1,006 1,006 OVPSE - Scheduling & Examination Svcs Scheduling & Examination Svcs UC 5 Note 18 1,971 1,971 1,971 OVPSE - Scheduling & Examination Svcs Total 1,971 1,971 1,971 OVPSE Total 1, ,439 13,177 3,000 2,426 1,971 20,574 23,013 TBD Assembly / Event Space Agora Multi-Purpose Activity Space - Floor Portion NA Note 19 1,500 1,500 1,500 Study and Social Seating - Terraced Portion NA 1,500 1,500 1,500 Furniture and AV Equipment Storage NA AV Control Room / Announcer NA Presentation Area - Floor Portion NA Assembly / Event Space Agora Total 3,700 3,700 3,700 Assembly / Event Agora Perimeter Bookable Activity Rooms - Dance / Music / Drama - A NA Note Bookable Activity Rooms - Dance / Music / Drama - B NA Catering Reheat & Prep Kitchen with Servery Window NA Multi-Purpose Event Room (Divisible) - Part A NA 1,200 1,200 1,200 Multi-Purpose Event Room (Divisible) - Part B NA 1,200 1,200 1,200 Quiet Study Room NA 1,000 1,000 1,000 Assembly / Event Agora Perimeter Total 5,400 5,400 5,400 Distributed Allowance for Distributed Open Access Study Space NA Note 21 2,000 2,000 2,000 Distributed Total 2,000 2,000 2,000 TBD Total 11,100 11,100 11,100 Existing N = H+M Grand Total 4 th Iteration of Functional Space Program July 26, Carleton University

13 Table 2-4 Detailed New Student Commons and Existing University Centre FSP Net Assignable Square Feet (continued) A B C D E F1 F2 G1 G2 New Student Commons 1st Owner / Operator / User Functional Group Functional Sub-Group Current Location Note Existing 2nd Existing H = F1+F2+G1+G2 New Student University Centre Commons Total 3rd J1 J2 K1 K2 L Existing 4th Existing M = J1+J2+K1+K2+L University Centre Total 5th Carleton University Classroom Classroom UC 1 Note 22 2,689 2,689 2,689 UC 2 7,866 7,866 7,866 UC 3 1,790 1,790 1,790 Classroom Total 12,345 12,345 12,345 Study Space Study Space UC 1 Note UC UC UC Study Space Total 1,334 1,334 1,334 CU Dining Services Food Court UC 2 Note 24 10,000 10,000 17,254 17,254 27,254 Tim Hortons UC UC Starbucks UC Bakers UC 4 3,961 3,961 3,961 Capital Vending UC 1 2,610 2,610 2,610 UC CU Dining Services Total 10,000 10,000 25,975 25,975 35,975 Bookstore Bookstore UC 1 Note 25 11,946 11,946 11,946 Bookstore Total 11,946 11,946 11,946 Ombudsman Ombudsman UC 5 Note Ombudsman Total Other CUPE 2424 UC 5 Note Other Total Carleton University Total 10,000 10,000 1,199 39,255 12,345 52,799 62,799 Grand Total 13,774 33,400 1,202 1,000 49,376 16,927 3,000 58,831 1,600 14,316 94, ,050 Existing N = H+M Grand Total 4 th Iteration of Functional Space Program July 26, Carleton University

14 Section 3 Functional Space Program Notes

15 Introduction Note 4 This section provides short explanatory notes on the NASF space allocations outlined in the Student Commons Building and University Centre FSP presented in Section 2 of this document. CUSA Space s Note 1 CUSA Administrative Offices CUSA will relocate its suite of administrative offices to the Student Commons Building. These currently total 3,765 NASF. The FSP indicates another 400 NASF allocation for an additional small meeting room in addition to the one now located on 5 of the University Centre and a large one that would be shared with GSA (see note 12). Note 2 CUSA Services and Centres CUSA services and centres are currently located on different levels in the University Centre as well as other campus locations. Most lack visibility and a few are accommodated in salvaged spaces that are not very functional nor correctly sized. The FSP provisionally allocates 5,137 NASF to accommodate CUSA s services and centres, of which 1,500 NASF is additional space. Representatives of the services and centres consulted agreed with ECS s concept of relocating them in the Student Commons Building in an environment where they would be operating side-by-side along a main circulation corridor, somewhat akin to a succession of boutiques in a mall. There are currently eight service and centre groups working under CUSA. The space allocation allows for an increase to eleven, assuming each group occupies, on average, 500 NASF. Note 3 CUSA Clubs & Societies CUSA oversees the operations of over 200 student clubs and societies at Carleton University but offers very little space (507 NASF) for them to stage regular meetings and functions. The FSP provisionally allocates an additional 4,600 NASF for use by clubs and societies, mostly in the form of 10 to 15 bookable small to medium-size meeting rooms that would be shared among all of them. Spaces described in Note 4 were removed from the FSP between its various iterations. The following notes were not re-numbered for continuity purposes between iterations of the Workbook. Note 5 CUSA Media The CUSA Media category captures both The Charlatan student newspaper and the CKCU radio station currently accommodated on 5 of the University Centre. The FSP shows the two groups to remain in place on 5 of the University Centre. Notes 6 CUSA Prayer Room The Prayer Room is to remain in its current locations on 2 of the University Centre. Notes 7 CUSA Multi-Faith Room The Multi-Faith Room is to be relocated and expanded by an additional 1,000 NASF in the Student Commons. Note 8 CUSA Leased Space CUSA currently leases 1,014 NASF to OPIRG and a photography studio. CUSA representatives indicated to ECS they wish to continue with these lease revenues and possibly have more. Accordingly, the FSP describes an additional 1,000 NASF of leasable space. The above space allocations are provisional and do not consider their financial feasibility and risks. Note 9 CUSA Food and Retail CUSA operates a coffee shop (Rooster s), a restaurant and pub (Oliver s) and a convenience store (Henry s) in the University Centre. CUSA indicated that it would welcome additional space for the Kitchen and shipping and receiving area of Oliver s. The FSP carries this request with a 600 NASF provisional allocation. Functional Space Program Notes 4,000 NASF of bookable meeting room space is allocated as 1 st in the Student Commons Building. Another 600 NASF is allocated as caged storage space for the clubs that own bulky equipment (such as outdoors activity clubs). July 26, Carleton University

16 Note 10 CUSA Facilities and Operations OVPSE Space s CUSA requires maintenance and storage facilities as part of its day to day operations. It currently occupies 2,197 NASF in the University Centre using a variety of purposely designed and salvaged spaces. Ultimately all this logistics space would benefit from rationalization and consolidation in a single and large area on a lower level of the University Centre and with good access to the Student Commons. Note 11 CUSA Galleria Event Space The FSP proposes no change in how CUSA currently uses its Galleria space on 4 of the University Centre. CUSA / GSA Shared Space s Note 12 CUSA / GSA Shared Both CUSA and GSA have indicated an interest to have, on a shared basis, a large boardroom meeting space that could hold between 30 and 40 participants at a large conference-style table and another 20 to 30 participants on the perimeter of the room. The space should be divisible into smaller rooms. This room will replace the Senate Boardroom used from time to time in the Robertson Building. GSA Space s Note 13 GSA Administrative Offices and Student Lounge GSA indicated to ECS that the quantity of space it currently occupies is appropriate, except for the need for larger-capacity meeting facilities as indicated in Note 12. However, the location of the GSA facilities on 6 of the University Centre is deemed inappropriate. The FSP addresses this by proposing the relocation of the GSA facilities to the Student Commons Building as a 1 st. As a place-holder allocation, ECS has included an additional 1,000 NASF for the Graduate Student Lounge in anticipation of the expected increase in the graduate student population at Carleton University in future. Note 14 GSA Food and Retail GSA operates Mike s, a pub-style restaurant on 2 of the University Centre. GSA indicated that the kitchen space for this venue was insufficient. A 600 NASF additional allocation is identified in the FSP to expand the kitchen. This assumes that Mike s will remain in situ in the University Centre (4 th ), which in turn suggests that the 600 NASF space will have to be found in an area contiguous to Mike s kitchen facilities. Note 15 OVPSE Services The Office of the Vice-President Student and Enrolment has indicated to ECS that it would like to see the following service groups in the Student Commons. ECS has assigned 1 st to these groups and carried their current NASF allocation figures in FSP: Welcome Centre - Info Carleton Welcome Centre - Campus Card OVPSE will improve or relocate the following service to the University Centre under the 3 rd category: Office of Student Experience International Student Services From Intention to Action FITA learner support services Career Services Student Affairs Examination Centre Note 16 Paul Menton Centre The Paul Menton Centre provides learner support and accessibility services to students with special needs. The Centre occupies spaces on three levels of the University Centre, all of them poorly visible, poorly accessible or poorly configured. Carleton University is particularly interested in consolidating and rationalizing the Paul Menton Centre in a single location somewhere in the University Centre in an appropriate (accessible, visible and sized) location befitting this important service. At this time the FSP carries a space allocation equivalent to that currently occupied by the Paul Menton Centre. It was also indicated to ECS that CUSA s Carleton Disability Awareness Centre CDAC should also be located nearby. This is reflected in the FSP. Note 17 Galleria Event Space No changes are proposed in the FSP to the Galleria event space controlled by the University, with the caveat that the monitoring of the space by Info Carleton staff will no longer be possible if that group relocates to the Student Commons. Note 18 Scheduling and Examination Services The Scheduling and Examination Services group was assigned a 5 th in the FSP. This means this service could be relocated anywhere appropriate on campus. Doing so would vacate 1,971 NASF on 5 of the University Centre. Functional Space Program Notes July 26, Carleton University

17 TBD Space s Carleton University Space s ECS has categorized certain FSP space allocations as to be determined (TBD) in terms of which party or combination of parties will be the owner / operator / user of the facilities included in this group. Note 19 Assembly / Event Space Agora The FSP envisages a large open 3,000 NASF atrium-like Agora space at the centre of the Student Commons around which the remainder of the building is organized. The atrium s floor space itself will be used for a variety of functions (in a manner that echoes what is currently done in the Galleria), but in an environment that is better suited for events and presentations in terms of sight lines, sound, etc. For example, a small permanent stage area is included in the FSP (400 NASF). Half the Agora (1,500 NASF) will be made of a terraced seating area designed for casual social interaction and study that can also be used as a tiered seating section facing the stage when events are held. Note 20 Assembly / Event Space Agora Perimeter The FSP places the following services and functions around the perimeter of the Student Commons Building Agora: Bookable multi-function space for certain types of events such as recruitment fairs, cultural events, etc. One side of these multi-function rooms should completely open to the Agora itself. Thus the agora floor can be used as a foyer area for the multi-purpose rooms. Bookable activity spaces suited for activities such as dance and drama rehearsals. Quiet study space totalling 2,000 NASF. A catering / reheat kitchen to support food and beverage services either in the multi-function rooms or in the Agora proper. Note 21 Distributed Study Space The FSP allocates 2,000 NASF of study space to be distributed throughout the Student Commons Building. This is in addition to the terraced space of the Agora that can be used for study purposes (2,000 NASF) and the quiet study space allocated on the Agora s perimeter (2,000 NASF). Note 22 Classrooms The FSP assigns a 4 th to the classrooms located in the University Centre. No changes are expected to these spaces at this time. Note 23 Study Space The FSP assigns a 4 th to the study spaces located in the University Centre. No changes are expected to these spaces at this time. Note 24 Carleton University Dining Services The FSP adds 10,000 NASF of dining space to the campus in the Student Commons. Carleton plans to link this additional seating capacity in a way that is linked to its Existing Dining Services installations already in place on 2 of the University Centre. No changes are expected to these spaces at this time. Note 25 Carleton University Bookstore The FSP assigns a 4 th to the Bookstore spaces located in the University Centre. No changes are expected to these spaces at this time, with the caveat that concerns were communicated to ECS regarding the size of the loading dock the Bookstore shares with CUSA s Oliver s food operation. Note 26 Carleton University Ombudsman The FSP assigns a 3 rd to the office of the Ombudsman located in the University Centre. Note 27 CUPE Offices The FSP assigns a 3 rd to the CUPE offices located in the University Centre. Functional Space Program Notes July 26, Carleton University