On-line Research Monitoring System in ICAR

Transcription

1 Training Manual On-line Research Monitoring System in ICAR HYPM P.D. Sreekanth K. Srinivas S.K. Soam R. Kalpana Sastry úé¹]åõòªé EÞòÊ¹É +xéöºéævééxé É ÉÆvÉ +EòÉnù ÉÒ úévéäxpùxémé ú, ½èþnù úé ÉÉnù National Academy of Agricultural Research Management Rajendranagar, Hyderabad

2 Training Manual On-line Research Monitoring System in ICAR HYPM P.D. Sreekanth K. Srinivas S.K. Soam R. Kalpana Sastry úé¹]åõòªé EÞòÊ¹É +xéöºéævééxé É ÉÆvÉ +EòÉnù ÉÒ úévéäxpùxémé ú, ½èþnù úé ÉÉnù National Academy of Agricultural Research Management Rajendranagar, Hyderabad

3 Citation P.D. Sreekanth, K. Srinivas, S.K. Soam and R Kalpana Sastry, (2014), On-line Research Monitoring System in ICAR. 136 pages, National Academy of Agricultural Research Management (NAARM), Hyderabad ISBN: Authors P.D.Sreekanth K. Srinivas S.K. Soam R. Kalpana Sastry Cover Page Design and Layout P. Namdev Published by Director National Academy of Agricultural Research Management (NAARM) Hyderabad , Andhra Pradesh, India ISBN: Printed at NAARM offset Press This book is an important guide to handle different monitoring tools developed by IASRI, New Delhi. Individual scientists can refer this book for efficient handling of the online monitoring system of ICAR. Details of each and every screen and steps are given in this book for all users.

4 Foreword Personal and professional information management is a major task that a scientists faces during his professional life. The complete information system needs to manage professionally and with least time so that a scientist can allocate more time for improving his/her professional interest. ICAR has taken a big step by introducing three important databases viz. PERMISNET, PIMS- ICAR and HYPM developed and maintained by Indian Agricultural Statistical Research Institute, New Delhi. National Academy of Agricultural Research has been involved in many capacity building activities where monitoring of research is emphasized very much. Hands on training are imparted to participants of PME trainings, FOCARS and refresher course trainees. The authors have felt the need to provide more information regarding this and therefore brought out this publication, which would definitely help the users. They did a very commendable job in bringing out this publication. I congratulate Dr P.D. Sreekanth, Dr K Srinivas,Dr S.K. Soam and Dr R Kalpana Sastry for their innovative capacity building initiative. (S.L. Goswami) Director, NAARM Hyderabad iii

5 Preface Indian Council of Agricultural Research (ICAR) has initiated the Priority Setting, Monitoring and Evaluation (PME) for each and every institute. In this endeavor Indian Agricultural Statistics Research Institute (IASRI) has been given the task to make monitoring tool using ICT. IASRI has created three data bases containing personnel information of scientists (PERMISNET), project related activities of scientists (PIMS-ICAR) and six monthly monitoring of work of individual scientists (HYPM). All the three data bases are hosted in IASRI server. NAARM as a nodal agency for training is imparting training on use of these database software to Foundation Course Scientist, PME course trainees and some customized trainings. This book gives the steps to handle different aspects of these softwares at different levels. The authors are acknowledge the efforts of IASRI for developing database which make the job of monitoring very effortless. Our special thanks are due to Director, NAARM, Dr SL Goswami, Dr NH Rao, former JD, NAARM, who encouraged us to bring this publication for the use of scientists in NARS system. Authors iv

6 Contents Topic Page No. Chapter-1 Personal Management Information System Network-II 1 Chapter-2 Project Information and Management System of ICAR (PIMS-ICAR) 15 Chapter-3 Half Yearly Progress Monitoring (HYPM) 25 Chapter-4 Annexure-I (For Scientists only) 74 Annexure-II (For Technical Services) 86 Annexure-III (For Administrative/Finance & Accounting Services) 95 Annexure-IV (For Group D Employees 105 Annexure-V (For Passport Information) 110 Annexure-VI (RPF I) 113 Annexure-VII (RPF II) 125 Annexure-VIII (RPF III) 131 v

7

8 1 Personnel Management Information System Network II Introduction Personnel Management Information System Network (PERMISnet-II) for ICAR is II nd version of PERMISnet. System has been redesigned and developed at Indian Agricultural Statistics Research Institute (IASRI) using.net technology. It has been enriched with new parameters in the database and additional modules for effective data management and reporting. PERMISnet-II has vast Information coverage as it contains personal, professional and referential attributes of personnel along with information on plan wise cadre strength and institutional parameters for different categories of ICAR institutions. The PERMISnet-II is being maintained at the Central Server of IASRI, New Delhi and is accessible at System provides different access rights to Research Management Personnel (RMP), Nodal Officers and Individual users of the system. RMP have the privilege to view the information at different levels which ranges from single institute to compiled reports for all ICAR institutions and Subject Matter Divisions. Nodal Officers have access to data management module along with exhaustive report modules. Selective Reports provides the flexibility to generate reports at different levels on user selected parameters. Individual users have the right to view, print and update their information. This is a very good tool for managing human resources in ICAR. RMPs can take a decision based on information provided by the scientists to assign him/her a befitting work, readjust his/her work according to the interest area of scientists under over all mandate of the institute. He can also press for the recruitment based on the available information in the system. If the institute is having many centers, he can deploy scientists according to the priority area. For career advancement of the staff of the institute this portal can be very useful. For ICAR again this can be a very handy tool for deployment and redeployment of human resources based on the information available in the port. The system is going to recognize the power of the system in due course. 1

9 Homepage of PERMISnet-II: The homepage of PERMISnet-II is activated by executing in the URL of Internet Explorer (IE) in above 6.0 versions. Other than IE this system would not work properly. For best browser view 800*600 resolutions recommended (Fig.1). Fig.1: Home page of PERMISnet-II The homepage of PERMISnet-II contains the following menu options General Reports Notice Board Related Links Downloads Search Module for scientific personnel General Reports: Under this option, provide sub-options like Institution list based on Institute Type: This option provides Institutes information based on institute type. In this user screen user can select the type of institute from provided combo box list (Fig.2). 2

10 Fig.2: Institute information screen based on institute type Division wise list of regional stations: This option provides list of division wise and institute wise regional stations information. In this user screen user can select Division name and Institute name from list of values from respective combo boxes (Fig.3). Fig.3: Division wise list of regional stations user screen Zone wise list of institutes: This option provides list of zone wise and division wise institutes information. In this user screen user can select zone name and division name from respective combo box list to view zone wise list of institutes (Fig.4). 3

11 Fig.4: Zone wise list of institutes user screen List of institutes in difficult area: Based on the accessibility, the areas are divided in to five categories viz., A, B, C, D and E. This option provides list of institute s information based on difficult area. In this user screen user can select difficult area code from provided combo boxes (Fig.5). Fig.5: List of Institutes in difficult area user screen List of the directors of institutes: In this option it will provide list of Directors information based on Division wise. In this user screen user can select type of division from provided combo box (Fig.6). 4

12 Fig.6: List of the directors of institutes user screen List of nodal officers: This option will provide information on institute wise nodal officers. In this user screen user can select institute type and institute name from respective combo boxes (Fig.7). Fig.7: Nodal officers information user screen 5

13 Institutional organizational structure report: This option will provide an institutional organization structure of ICAR. Notice-board option will provide assistance in case of login problems. Related links options shows all the links related to the organization. Under download option user can download different categories Performa for filling information manually. The type Performa s are Scientist (Annexure I) Technical (Annexure II) Administrative & finance and staff (Annexure III) Supporting staff (Annexure IV) Passport information of employee (Annexure V) The above information is on open platform. To maintain an employee database, in each ICAR institute one or more nodal officers will be nominated and handed over the confidential User ID and Password. Nodal officer can login in PERMISnet-II database through assigned User ID and Password (Fig. 8). Fig.8: Login screen for nodal officers With acceptable ID and password server will make available PERMISnet-II homepage for nodal officer. The homepage contains broad options like Data Management, Personnel Report, Cadre Strength Report, Biodata Report, Selective Report and Monitoring Report. The Data Management option deals with adding and updating of personnel and institute information. Under this option, sub option hyperlinks are: 6

14 Update Institute Information Add New Personnel Information Update Personnel Information Change Institute in Case of Transfer Change Login Password Cadre Strength Data Management/Update Cadre Strength Issue Password to Regional Stations Date of Last Updation Of Information Nodal Officer Details Send Password to Individual Users Through Mail Update Id of Individual Users Add Passport Information Update Passport Information Approve Passport Information Submitted By Individuals Update Status Information (Retired/Terminated/VRS etc.) Issue Institute Employee code to employees Approve or disapprove employee information entered from PIMSICAR Send to Individual User Download Template Related to FMS/MIS Update Institute Information hyper link option provides a user screen for update institute information about name, acronym, institute type, parent institute, agroclimatic zone, latitude, longitude, division category of difficulty area, address, website URL and institute . Fields marked with * are mandatory fields (Fig. 9). 7

15 Fig.9: User interface for updation of institute information Add new personnel information hyper link provide three linked interface (pages) for uploading new employee information one after another. A nodal officer is identified for the purpose who would collect information on new personnel on the appropriate form provided in annexure. Nodal officer would then upload the information through Add New Personnel Information (Fig.10). There a provision for uploading employee image also. 8

16 Fig.10: User interface for uploading new personnel information Update Personnel Information option enables the Nodal Officer to update or add new information on any particular field information of an employee whose personnel information already exists in the database. By using search key on first name, last name, service type and designation information Nodal Officer can select appropriate employee record (Fig.11). Fig.11: update user interface for employee information In case of employee transfers from one ICAR institute to another, the same employee record can be transferred to respective institute by using Change Institute in Case of Transfer option (Fig.12). 9

17 Fig.12: User interface for in case of employee transfers To protected PERMISnet-II database, frequently Nodal Officer can change password by using Change Login Password option (Fig. 13). Fig.13: Change password user interface Cadre Strength Data Management/Update Cadre Strength hyper link will provide to add or update sanction and in position scientific, technical and administration cadre strength (Fig. 14). Fig.14: User interface for cadre strength data management 10

18 If there is any Regional Station under main Institute, Nodal Officer can issue a password by using Issue Password to Regional Station option. Nodal Officer can also issue an individual passwords to employees to view different type of reports from PERMISnet-II database by using appropriate option under Data Management hyper links. It is mandatory for Nodal Officer to update PERMISnet-II database every month by using Date of Last Updation of Information option (Fig.15). Fig.15: PERMISnet-II database date of updation user interface Updating nodal officer information, adding, updating and approval of passport information of employee, deleting employee records from PERMISnet-II database in case of retired, terminated or VRS etc., can be done by using appropriate options under Data Management menu category. From Personnel Report hyper link, user can generate category wise (RMP, Scientific, Technical and Administrative) different types of reports from PERMISnet-II database based on user query (Fig. 16). User can generate query based reports on Gender wise, Religion wise, Abroad visits based on age and gender, Training Programmes, Employee Service Status, Category wise, Patents Filed, Awards Received, Designation wise, Leave Details, Bond Details, Under Probation Details. 11

19 Fig.16: Personnel Report interface It also provide institutional report, council report, biodata report, passport information report, monitor report and graphical reports. From Institutional Report hyper link interface, if we set Institute type and Institute name the linked user form will provide options like List of Personnel Report Cadre Strength Report Individual Biodata Selective Report From selective reports user can narrow down the data from huge database (Fig. 17a). Once view report button is pressed on the first form after selecting the search fields, it will lead to second form. In second form we can narrow down the search options by using appropriate search fields (Fig.17b). 12

20 Fig.17a and 17b: User interface for selective reports There are different types of options to create council reports under the council report hyper link. Council Report hyper link options are given below. Discipline-wise list of Personnel Category-wise Distribution of Personnel Religion-wise Distribution of Employees Distribution of Personnel in Age Groups View Publication Status of Scientist View Qualification Status of Scientist View Qualification Status of Technical View Qualification Status of Scientist in Age Groups View List of Personnel having Qualification(Law, MBA, PGDBM) Institute wise List of Female Scientific Personnel(Discipline wise) Abroad Visit Selective Reports based on Service Type Selective Reports based on State and Zone Discipline wise report of Personnel Complete Listing of Employees Institute Wise Under Monitoring Report hyper link it will provide a different type of report options. The reports options are given below. List of Institutes whose Nodal Officers Detail are not Present 13

21 Cader Strength In position/existing Records Send to Nodal Officers Personnel having wrong Date of Birth Entries Data not Entered for these Years in Cadre Strength Tables Complete Listing of Employees Division Wise Complete Listing of Employees based on Service type and Institute Wise List of Scientific Personnel whose Discipline is Missing List of Technical whose Functional Group is Missing List of Personnel at ICAR level whose Retirement Status needs Updation Division Wise List of Personnel where Passport Information is Missing Apart from these tabular form reports user can generate graphical reports also from PERMISnet-II database using Graphical Reports option (Fig. 18). Fig.18: User interface for graphical reports 14

22 2 Project Information & Management System of ICAR (PIMS-ICAR) Introduction Project Information & Management System of ICAR (PIMS-ICAR) has been developed by IASRI, New Delhi to help in taking decisions to check duplication in research projects both at divisional as well as inter divisional level at ICAR. This system has the modules on Data Management Mechanism to check duplication in research projects Projects Monitoring Reports & Queries User Management & Administration The system will act as a decision support system and would be quite useful to academicians, planners, policy makers, scientists/technologists and other stake holders in the field of agricultural sciences and technology. The homepage of PIMS-ICAR is activated by executing in the URL of Internet Explorer (IE) in above 6.0 versions. For best browser view 800*600 resolutions recommended (Fig.1). 15

23 Fig.19: Home page of PIMS-ICAR A nodal officer appointed at different ICAR institutes has access to the system through its home page ( (Fig.19). To submit request for new project proposal, click on Add New/ Ongoing/ Completed Project in PIMS-ICAR option, which available on right side of Home Page. Click on the above hyper link, new input form will appear for new project proposal. Submit the same form after providing appropriate information of Institute type and Institute name (Fig.20). Fig.20: Add new project proposal interface 16

24 The link leads to another form contain columns like (Fig. 21) PI name Project title Project status Project category (Funding source) Total cost of PI Phone work Phone residence Fields marked with * are mandatory fields Fig.21: New project proposal basic information interface After submitting above form with appropriate information, the request will go to Nodal officer account. All new projects for approvals from different users will be appearing under New Projects hyper link in Nodal Officer account. Nodal Officer can access Approval/Reject new project proposals form by clicking project title hyper link. From this form Nodal officer can accept or Reject the project based on Institute Research Council (IRC) recommendations (Fig. 22). 17

25 Fig.22: Interface for new project proposal accept/reject Once Nodal Officer accepts the proposed project based on IRC recommendations then system will generate user/project ID and password (Fig.23). It will be mailed to project PI. Fig.23: System generated User/project ID and Password By using this User/project ID and password PI can login into PIMS account for uploading project information (Fig.24) 18

26 Fig.24: Login screen for project PI In This PI login screen the major options are given below Ongoing projects Completed projects Duplication check User profile Project reports The Ongoing Projects options module is meant for entering and editing of Project Basic Data and Project Components. It is divided into two sub modules: 1. Project Basic Data 2. Project Components. Project Basic Data sub-module provide facility to data entry for following aspects. General Information Project Profile Summary Specific Area Collaborative Institutes Institute-Division Project Documents Objectives Activity Project Budget Project Expert Project Outcome 19

27 Project component includes recurring contingency; non-recurring contingency and HRD components. Under Project General Information form provide an input boxes, dropdown boxes, and option buttons for uploading basic information of the project (Fig.25). At the bottom of the screen it will provide an Edit, Save, Cancel and Help buttons for navigation. Fig.25: Interface for Project General Information Under Project Profile Summery, PI has to enter the summery of the project (Fig.26). Fig.26: Project Profile Summery user interface As per RPF-I (Research Proposal File), column no. 204 and sub column no information regarding specific area and previous project information has to be uploaded (Fig.27). 20

28 Fig.27: Interface for project specific area information From Collaborative Institute user interface, PI can upload lead institute and collaborative institute information (Fig. 28). Fig.28: Interface screen for Collaborative Institute Project proposed division information can be uploaded from Institute-Division option. Project Documents option contains information about Project Title, Abstract, Introduction, Technical Document, Annual Report, Research Papers, Seminar & Workshop, Material Details, Intellectual Property Right and Project Profile Summary. Fill the information in the appropriate area or the information can be attached as a Word document file by browsing the information with the help of browse buttons. The Word document file may be named as Annexure-I, Annexure-II and Annexure-III for the respective data items (Fig.29). RPF forms are in annexure 21

29 VI, VII and VIII with line brakes as where to break for reporting as mentioned above. Annexure-I contains information like Introduction and objectives, Definition of problem, Immediate objectives, Long term objectives, Highlights of the functionality that need to be incorporated. Annexure-II contains the information of review of status of research in the subject. Project Technical Profile information like Organization of work element, Methodology, Organization structure network of PIMS-ICAR, Year wise plan of work and activity milestones, Estimated man months has to be attached as a Annexure-III. Fig.29: Project Documents upload user interface The Proposed research details, Importance of proposed project, Questions attempted to be answered, Anticipation process, Practical utility of anticipated results of the project, Enterprise available with Investigatory Group, Expertise to be obtained by Investigatory Group from outside the institute information has to be provided as a Annexure-IV. For details one can use HELP option provided with each data entry forms wherein a detailed reference guide for data management is provided Project Objectives option provides a facility to enter one by one proposed project objectives. It also provides a facility to Add/Delete and Edit the objectives. The form helps you maintain a list of objectives set for the Project 22

30 If there are no objectives, the Next button will remain disabled and you will not be able to move forward. For Monitoring, your project must contain at least one objective. User can click on the Back Button to go back to the Project Basic Details Page. In Project Activities option, for each Objective one has to Add and Update Project Activity. Here the user will enter objective wise activities along with their targets and duration that is for each objective enters all the respective activities. The form is meant for entry of activities corresponding to each objective. Project Budget option contains centre wise yearly information on budget that is categorized under Recurring contingency, Non Recurring contingency, Institutional charges, HRD component and Works. Project Expert contains information about the project PI and Co-PIs associated with the project such as PI/Co-PI Name, Institute, Status in the project and Time Allocation (in man months) (Fig. 30). Fig.30: Interface for Project Expert Information The proposed project outcome information can be uploaded by using Project Outcome option. For identifying duplication of project, PIMS-ICAR online tool is a ready reconer tool for researcher or decision makers. The search criteria s are by project title, project objectives, Project activities, Project key words and Project outcome (Fig. 31). 23

31 Fig.31: Project duplication check interfaces User Profile option provides a guidelines for Project PI Project Reports: This option helps the Principal Investigator and other Project Associates to get reports like RPF I and other reports based on some selection criteria. 24

32 3 Half Yearly Progress Monitoring (HYPM) All ICAR scientists posted at any one of the ICAR institutes have access to HYPM software through a unique User Id & Password. Facility has been provided to enter proposed targets for the coming half-year and achievements of the completed half-year independently with respect to Research, Teaching, Training, Extension and Other Prioritized Activities. The HYPM is being maintained at the Central Server of IASRI, New Delhi and is accessible at access has been given to all concerned scientists, reporting officers, reviewing officers and research managers. The Reporting Officer (Head of Division/Regional Station) has access to the Proposed Targets & Achievements details submitted by all concerned scientists. Reporting Officer may add his remarks and give recommendations on the basis of the progress reports/inputs submitted by the concerned scientists. Reviewing Officers have dual facilities as they may be the Reporting Officer as well as Reviewing Officer. He may be reporting officer for some scientists like Head of Divisions and Reviewing Officer for other scientists.the Reviewing Officers are able to add their own Assessment Remarks and Final Overall Grading on the Proposed Targets and Achievements of all scientists. Finally, Institute/SMD/ICAR Level Monitoring Reports are generated. In order to provide realistic and up-to-date half yearly progress reporting through HYPM, it is mandatory that individual scientist must update and validate the proposed targets for the coming half-year and achievements of the completed half-year independently with respect to Research, Teaching, Training, Extension and Other Prioritized Activities and simultaneously reporting and reviewing by concerned scientists/research managers from all the ICAR institutes along with their regional research stations should remain operational. 25

33 Operational Architecture of HYPM To maintain reliability and effective implementation of HYPM, it has been integrated with Personnel Management Information System Network for ICAR (PERMISNET) and Project management System of ICAR (PIMS-ICAR) for visibility of ARS Scientists of all ICAR Institutes and their respective ongoing research projects. The internal operational work flow of HYPM is as per the following work flow diagram (Fig. 32). 26

34 Fig. 32: Architecture of HYPM 27

35 Individual Scientist level Self Progress Monitoring: An ARS (ICAR) scientist posted at any one of the ICAR institutes would have access to HYPM software through a unique UserId & Password. Facility to input the Proposed Targets for forth coming half-year and Achievement Progress for completed half-year will be made available to the individual scientist. Scientists would be able to enter/verify their proposed Targets and Achievements for half-yearly progress monitoring to the concerned Reporting Officer. Facility would be provided to enter proposed targets for the coming half-year and achievements of the completed half-year independently with respect to Research, Teaching, Training, Extension and Other Prioritized Activities. Finally, the scientist would be able to submit the same to the concerned reporting officer. Reporting Officer level Monitoring: Through unique User Id & Password, the reporting officer (Head of Division/Head Regional Station) would have access to HYPM. At reporting officer level dual facilities have been provided. i. As a scientist, Facility to input own proposed Targets for forth coming half-year and Achievement progress for completed half-year. ii. As a reporting officer, to write comments on the proposed Targets & Achievements details submitted by all concerned scientists. The reporting officer would be able to give recommendations on the basis of the progress reports/inputs submitted by the concerned scientists. Finally, the reporting officer submits the assessment report to the concerned Reviewing Officer. 28

36 Reviewing Officer level Monitoring The reviewing officers may have to play different roles like, reporting officer and as well as reviewing officer for some scientists like head of divisions and reviewing officer for other scientists. In addition as a scientist, may submit his/her own proposed Targets for forth coming half-year and Achievement progress for completed half-year Through unique User Id & Password, the reviewing officer would have access facilities to act as: i. As reporting officer to add Assessment Remarks on the proposed Targets & Achievements of all the concerned HoDs / Sr. Administrators etc. ii. To add review remarks on the assessment reports submitted by the reporting officer(s) at the institute wherein the access to the Targets/Achievements details submitted by all concerned scientists will also be simultaneously available to him. iii. As a scientist, facility to input his/her own proposed Targets for forth coming half-year and Achievement progress for completed half-year. The reviewing officer would be able to add his/her own Assessment Remarks and Final Overall Grading on the proposed Targets and Achievements of all scientists at the institute. He/she would submit the assessment report in HYPM, on the basis of which Institute/SMD/ICAR Level Monitoring Reports will be generated. DG/DDG level Monitoring: Access to Institute Level Monitoring Reports will be provided to the concerned DDGs Access to Institute Level Monitoring Reports of all institutes of ICAR will be provided to DG, ICAR 29

37 Homepage of HYPM The homepage of HYPM is activated by executing in the URL of Internet Explorer (IE) in above 6.0 versions (Fig. 33). For best browser view 800*600 resolutions recommended. It s also compatible with Google Chrome. Fig. 33: Home page of HYPM The Homepage of HYPM menu bar contains three options like o Home o Resources o Contact us o Proposed ICAR ID s o Proposed Unique ID s The homepage link redirects the form to Homepage. The Resources link provide a guide lines for HYPM users. It will provide a guide lines for o Dr. P L Gautam Committee Report 30

38 o o o o o o HYPM Presentation Reference Guide of Data Management (HYPM) Reference Guide for Scientist Reference Guide for Nodal Officer Reference Guide for Reporting Officer Reference Guide for Reviewing Officer In Dr. P L Gautam Committee Report link provides information on committee recommendation on HYPM and over view of HYPM. The HYPM Presentation link provides Power Point Presentation on HYPM structure and functionality. The Reference Guide of Data Management link provides a guide lines for over view of the HYPM application. Other links provide a guide lines for Scientists, Nodal Officers, Reporting Officers and Reviewing Officers respectively. Contact link provides about IASRI Director and Scientific development team contact information. Proposed ICAR ID s link provides information on institute wise scientific community ID list. Nodal Officer level Data Management: Roles & Responsibility of Nodal Officer The responsibility of the Nodal officer is the data management to maintain the HYPM website from his/her respective institute. This includes: I. Generation of User Id and Password for all the scientist of the institute II. Assignment/Change of the role to act as Reporting Officer and allocation of the group of scientist under the charge of Reporting Officer III. Assignment/Change of the role to act as Reviewing Officer, and simultaneously he/she may also act as Reporting Officer and allocation of the group of scientist under the charge of Reviewing Officer IV. Monitoring of the data entry and uploading of half-yearly research targets & achievements by all the Scientists working at the institute. V. Monitoring of Reporting Officers comments on the reports submitted by their respective scientists 31

39 VI. Submission of data with regard to institute general information report for each half-year VII. Monitoring of Reporting Officers comments on the reports submitted by their respective scientists VIII. Any other problem that may accrue from time to time IX. Nodal Officer has to monitor the following things in HYPM website Institute name visible in HYPM is correct The names of all scientist on institute role are visible in HYPM The names of all ongoing research projects are correctly visible against the names of the respective scientists The Nodal Officer has access to HYPM software through a unique User Id & Password. The Nodal Officer would also be able to Enter/Verify & Submit his/her own proposed Targets and Achievements for half-yearly progress monitoring to the concerned Reporting Officer as a scientist. To enter Nodal Officer own Targets & Achievements as a Scientist, refer to the Individual Scientist Level Data Management for HYPM For the systematic operation of HYPM at institute, as PME Cell in-charge and nodal officer can perform the above mentioned activities using the following options available under the Menu Nodal Officer (Fig. 34). Scientist Strength Status Project Status Issue Password / Assign Role Change Role and User Id & Password Resend User ID & Password Assign Reporting Officer to Scientists Assign Reviewing Officer to Scientists 32

40 Changing Reporting Officer Changing Reviewing Officer Report on Reporting and Reviewing Officer Add Institute General Information Report on Institute Level General Information Target Status Report Achievement Status Report Fig. 34: Nodal Office sub-menu Scientist Strength Status option provides complete institute scientist information. If institute have regional station it will shows regional station wise information. It will provide information like scientist name, designation, discipline, user name, role in HYPM as a table format (Fig. 35). 33

41 Fig. 35: Interface form for Scientist Strength Status Project Status option provides scientist wise complete list of projects and the status of the scientist in that project information will be provided at regional station level (if applicable) (Fig. 36). 34

42 Fig. 36: Project Status interface form Issue Password / Assign Role option is provides to the nodal officer to modify and update the id of any scientist working at the institute and to generate User Id and Password for all the scientists working at the institute (Fig. 37). 35

43 Fig. 37: Interface for issue Password/ Assign Role Change Role and User Id & Password option provide a facility to the nodal officer to change the role of a reporting/ reviewing officer and generate the respective User ID /Password. Nodal officer can select any level from the dropdown list out of the following levels (Reporting Officer, Reviewing Officer, Scientist, ADG, DDG, DG). Once any level is selected then all the members under that category appears below. Edit option is available against of each record. Nodal officer can click on the Edit button for editing record. Once Edit button is clicked then the level of the member can be changed by selecting from the Dropdown list and update link is clicked if it has to be updated. Otherwise cancel option can be clicked to cancel the updation (Fig. 38). 36

44 Fig. 38: Change role and user ID & password form Resend User ID & Password option gives nodal officer to resend user id and password to respective scientists (Fig. 39). Fig. 39: Resend user Id and Password form 37

45 Assign Reporting Officer option provides a facility to nodal officer that he/she can assign a reporting officer to scientists. Nodal officer can select a reporting officer name from appropriate dropdown list and click show button. Below reporting officer drop down list there are two list boxes one contains available scientist and other one is selected scientist for reporting officer. Nodal officer can select one or more scientists from the list of available scientists and through the >> button the selected scientists can be moved to another list box and through << button the selected scientists can be moved from the 2 nd list box to 1 st list box. When the submit button is clicked then the scientists in the 2 nd list box or the list Box with the heading selected scientists for Reporting Officer are allotted to the reporting officer. Fig. 40: Assigning a reporting officer to scientists Assigning Reviewing Officer option provides a facility to nodal officer that he/she can assign a reviewing officer to scientists. Nodal officer can select a reviewing officer name from appropriate dropdown list and click show button. Below reviewing officer drop down list there 38

46 are two list boxes one contains available scientist and other one is selected scientist for reviewing officer. Nodal officer can select one or more scientists from the list of available scientists and through the >> button the selected scientists can be moved to another list box and through << button the selected scientists can be moved from the 2 nd list box to 1 st list box. When the submit button is clicked then the scientists in the 2 nd list box or the list Box with the heading selected scientists for Reporting Officer are allotted to the reviewing officer (Fig. 41). Fig. 41: Assigning a reviewing officer to scientists Changing Reporting Officer option provides a facility to changing reporting officer. The form contains two dropdown lists. One list contains the old reporting officer and the other list contains the new Reporting Officer. Nodal officer can select present reporting officer from appropriate Dropdown list and select new reporting officer from appropriate dropdown List. Changes will be taken place when click on submit button (Fig. 42). 39

47 Fig. 42: Changing reporting officer Changing Reviewing Officer option provides a facility to changing reviewing officer. The form contains two dropdown lists. One list contains the old reviewing officer names and the other list contains the new reviewing officer. Nodal officer can select present reviewing officer from appropriate Dropdown list and select new reviewing officer from appropriate dropdown List. Changes will be taken place when click on submit button (Fig. 43). Fig. 43: Changing reviewing officer 40

48 Report on Reporting and Reviewing Officers option provides a facility to generate a report on list of scientists under reporting officer and list of scientist under reviewing officer. The form provides a drop down list contain two options, reporting officer and reviewing officer. Based on nodal officer selection report will be generated (Fig. 44). Fig. 44: Report on list of scientists under reporting/reviewing Officer Add Institute General Information option will provide a facility to enter Institute General Information. The form contains various fields under the headings Number of scientists, Number of Reporting units, Number of Research Projects, Number of Other Prioritized Activities, Salient Achievements (Institute s overall output during the period), Milestone/ Outcome (Extraordinary reporting if any). Fields under Number of Scientists Total reported upon In position At Institute headquarter At regional station On leave/study/training Cadre Strength Fields under Number of Reporting Unit Divisions. Regional station 41

49 Fields under Number of Research Projects Total reported upon Institute project Externally funded projects. Post graduate students research. Fields under Number of Other Prioritized activities O&M Support. Technical assistance. Policy support. IP management support. Liaison with clients-farmer participatory activities. Liaison with industry clients. Under Salient Achievements (Institute s overall output during the period), the achievements should not more than 15 and not more than 2 lines in each achievement. Under Milestone/Outcome (Extraordinary reporting if any) column only extraordinary reports has to enter and it should not more than two reports. The data will be saved by clicking Submit button. By selecting Report on Institute Level General Information hyperlink the complete institute general information will be displayed after selecting achievement period and achievement year (Fig. 45). This report will be visible at ICAR level. 42

50 Fig. 45: Report on Institute level general information Target Status and Achievement Status Reports hyperlink provides a facility to the nodal officer to check the status of the data entry upload by the Scientists/ Reporting Officers/ Reviewing Officer. The reports will be generated based on target/achievement period and year. Individual Scientist Level Data management for HYPM: All ICAR scientists have access to HYPM software through their unique User Id & Password (Fig. 46). Facility has been provided to enter proposed targets for the coming halfyear and achievements of the completed half-year independently with respect to Research, Teaching, Training, Extension and Other Prioritized Activities. 43

51 Fig. 46: Scientist level data management form for HYPM In personal login home page it will provide a basic information about scientist and institute name, monitoring period, year, reporting officer, reviewing officer and Scientist communicated address. The Menu bar contains options like o o Home Personal Change Password Change ID View Passport Information in PERMISnet Login to PERMISnet To Send Feedback Response of Feedback Status Report Proposed ID 44

52 o o Project Details Target Research Teaching Training Extension Other prioritized Activities Submits Targets to Reporting Officer o Achievement Research Teaching Training Extension Other prioritized Activities Overall Achievements Submit Achievements o o Logout Help Scientist Level Change Password of Scientist Select Change Password Sub-Option under Personal option from Menu bar. Username appears on the Username textbox by default. Enter old Password in the required textbox, enter new password in its textbox and again enter the same password in the confirm password textbox. After pressing the submit button the password will be changed (Fig. 47). 45

53 Fig. 47: Change Password HYPM interface Change ID To change communicated ID, User have to select Change ID option under Personal sub-options. Present communicated details information form will appear. By clicking change button user can enter new communication ID and submit to master database by clicking OK button (Fig.48). 46

54 Fig. 48: Interface for changing communication ID in HYPM application View Passport Information in PERMISnet This option provides brief information about login user. The information will be extracted from PERMISnet database. Login to PERMISnet option provide a link to PERMISnet-II Home page in a separate new tab window. To Send Feedback option provides facility to user to give his/her feedback about the application. User can send his feedback directly to administrator, nodal officer, reviewing officer, reporting officer. The response of the user feedback can be viewed by clicking Response of Feedback option link. The Status Report link provides, previous submissions of the Targets and Achievements information in tabular form (Fig. 49). 47

55 Fig. 49: HYPM Status Report To change or confirm user proposed ICAR ID, select Proposed ID link under Personal option from menu bar and click on Change/Confirm button (Fig. 50). Fig. 50: Change/Confirm Proposed ID interface Project Details option provides list of scientist project details information in table format (Fig.51). Its contain information like project code, project title, scientist status, PI name and PI communication ID. Project PI can directly login from this form to PIMS-ICAR 48

56 project details account by clicking PI hyperlink under scientist status column. By clicking e- mail hyperlink scientist can communicate to PI by link form. Fig. 51: Scientist Project details To enter the proposed targets for coming half-year by scientist, select Target option from menu bar. The scientist target activities are divided into five categories viz., Research, Teaching, Training and Other Prioritized Activities. There is a separate form for each activity data entry and these forms are connected with respective sub-options through proper hyperlinks under Target option. For proposed research targets data entry form can be obtained by clicking Research sub-option hyper link under Target option (Fig. 52). In this form Scientist have to select project name for which project targets scientist is proposing from Project Title drop down menu and also time allocation have to select for each activity. After entering the proposed target data in prescribed text box press save button to store research targets in server database. The saved 49

57 target list will be displayed in the bottom of the page. By using delete hyper link option scientist can delete proposed target and reentry can be done by using above process. Fig. 52: Data entry form for Scientist proposed research targets for next half yearly For proposed teaching targets data entry form can be obtained by clicking Teaching sub-option hyper link under Target option (Fig. 53). In this form Scientist has to enter data pertaining to teaching courses details under teaching head, the number of M.Sc and Ph.D students guided by scientist details will be provided under Research Guided in appropriate text boxes with time allocation for each activity in percentage and press save button to store teaching targets in server database. 50

58 Fig. 53: Data entry form for Scientist proposed teaching targets for next half yearly Select Training sub-option hyper link under Target option for data entry of proposed training targets for next six months (Fig.54). The training courses details of the individual scientist for next six months have to be entered in a prescribed input box with percentage of time allocation. Click save button after completion of data entry to save proposed targets for training in master database. 51

59 Fig. 54: Data entry form for Scientist proposed training targets for next six months To enter proposed extension targets for next six months, select Extension sub-option hyperlink from Target option and this hyperlink open a desired target page (Fig.55). The proposed extension targets have to be entered in a prescribed input box along with percentage of time allocation. Press save button for uploading individual six months proposed extension targets in a master database. 52

60 Fig. 55: Data entry form for Scientist proposed extension targets for next six months Select Other Prioritized Activities sub-option hyper link under Target option for data entry of proposed other prioritized activities targets for next six months (Fig.56). The other prioritized activities are, where scientist involved in administration activities like nodal officer or member in any committees, Office in-charge for any activities etc., enter any other prioritized activities data in a prescribed input box with percentage of time allocation. Click save button after completion of data entry to save proposed targets for other prioritized activities for next six months in master database. 53

61 Fig. 56: Data entry form for Scientist proposed other prioritized activities for next six months To view and submit the proposed target report on research, teaching, training, extension and other activities to Reporting Officer, select Submit Targets to Reporting Officer sub- option under Target option menu bar (Fig. 57). The time distribution for above five activities should not be less than or more than 100%. Scientist can edit the entered all proposed targets before clicking the Submit button at the proposed target report for submitting to Reporting Officer. As after submitting the targets to Reporting Officer, then no editing will be permitted until Reporting Officer rejects the report. 54

62 Fig. 57: Submit form to Reporting Officer on proposed targets for next six months 55

63 To enter the proposed targets achievements for last six months by scientist, select Achievement option from menu bar. Here the individual scientist will enter his/her achievements against proposed target categories viz., Research, Teaching, Training and Other Prioritized Activities. Here also a separate form for data entry of each category wise achievement and these forms are connected with respective sub-options through proper hyperlinks under Achievement option. To enter research achievements, select Research sub-option hyper link under Target option (Fig. 58). The research achievements data entry form provide details on Institute name, scientist name, monitoring period and year appears in the screen. Project wise proposed research target achievements have to enter by scientist. The amount of achievement is measured by in percentage. Scientist had a provision to update or edit the achievement information by clicking Edit or Update buttons. This option will be enabled before submitting to the Reporting Officer. 56

64 Fig. 58: Achievements for proposed research targets 57

65 To enter achievements for proposed teaching targets, select Teaching sub-option hyper link under Achievements option (Fig. 59). The percentage of teaching target achieved by scientist has to be entered against each item. If there is any constraints to achieve teaching target, the reason can be entered in constrain column. Fig. 59: Achievements for proposed teaching targets To submit achievements for proposed training targets, select Training sub-option hyper link under Achievements option (Fig. 60). Scientist has to enter the percentage of achievement against each activity of proposed training target. It s also providing a constraint column for any fit falls. 58

66 Fig. 60: Achievements for proposed training targets For data entry of achievements of proposed extension targets, select Extension suboption hyper link under Achievements option (Fig. 61). In that corresponding form scientist has to enter his/her achievement in percentage against proposed extension target column and save click save button for uploading information in Master database. 59

67 Fig. 61: Achievement form for proposed extension targets Select Other Prioritized Activities Achievement sub-option from Achievement option menu bar for data entry of achievements of proposed other prioritized activities (Fig. 62). 60

68 Fig. 62: Achievement form for proposed other prioritized activities The overall achievements for proposed research/teaching/training/extension/other prioritized activities will be entered by clicking Overall Achievement sub-option under Achievements option in menu bar (Fig. 63). The concise report of overall achievements should not exceed 150 words. Scientist had a provision to update or edit the overall achievement report by clicking Edit or Update buttons. This option will be enabled before submitting to the Reporting Officer. 61

69 Fig. 63: Overall Achievement form for proposed targets To view and submit of the report Achievements for proposed targets on research, teaching, training, extension and other prioritized activities to Reporting Officer, select Submit Acievement sub- option under Achievement option menu bar (Fig. 64). The time distribution for above five activities should not be less than or more than 100%. By clicking Submit button, report will be submitted to Reporting Officer and then no editing will be permitted until Reporting Officer rejects the report. 62

70 Fig. 64: Submit form for Achievement for proposed targets 63

71 Reporting Officer Level Data Management As Reporting Officer have access HYPM through allotted unique User Id & Password. The Reporting Officer has to submit his/her own Proposed Targets and Achievements for halfyearly progress monitoring to the concerned reporting officer. To enter proposed Targets and Achievements is similar to Scientist level data management. The reporting officer (Head of Division/Regional Station) has a facility to access all proposed Targets & Achievements details submitted by concerned scientists. Reporting officer can add his remarks and give recommendations on the basis of the progress reports/inputs submitted by the concerned scientists. Reporting officer account will have one extra option i.e. Reporting Officer compare to the scientist level login screen (Fig. 65). Under this sub-options are Target Reporting Achievement Reporting Fig. 65: Reporting officer login screen Select a scientist name from specified dropdown list from Target Reporting option. The dropdown list contains scientist names that who are all under the login of reporting officer. 64

72 In the dropdown list, scientists that already submitted their report are appearing in green color and rest who have not submitted are in red color (fig. 66). Fig. 66: Submitted target report status Reporting Officer have to select submitted scientists names (whose name is appeared in green color) from dropdown list for giving his/her assessment remarks on individual scientist target report (Fig. 67). Reporting Officer can reject target report who submitted by scientist in case of disagree scientist targets by clicking Reject button. The rejected scientist report will go back to corresponding scientist for necessary corrections. If Reporting Officer agrees with scientist targets, he can submit scientist report that it will go for the assessment by the reviewing officer with his/her comments by clicking Submitting to Reviewing Officer button. Achievement Reporting option also provides a dropdown list contains scientist names that who are all under the login of reporting officer. In the dropdown list, scientists that already submitted their achievement report are appearing in green color and rest who have not submitted are in red color same like Target Report option. The reporting officer can reject or forward scientist achievement Report with his/her assessment remarks to reviewing officer based on scientist performance. 65

73 Fig. 67: Monitoring of targets by reporting officer Reviewing Officer Level Data Management The reviewing officers have dual facilities as they may be the reporting officer and as well as reviewing officer for some scientists like Head of Divisions and Reviewing Officer for other scientists. The Reviewing Officers are able to add their own assessment remarks and final overall grading on the proposed Targets and Achievements of all scientists. Finally, Institute/SMD/ICAR Level Monitoring Reports are generated. The reviewing officer as a reporting officer are able to add their own assessment remarks for any help refer to reporting officer level data management section. 66

74 The reviewing officer as a scientist would be able to Enter/Verify & Submit his/her own proposed Targets and Achievements for half-yearly progress monitoring to the concerned reporting officer. The process of entering proposed Targets and Achievements of reviewing officer is like Scientist level data management process only. The reviewing officer may login to the system using User Id and Password. The corresponding login screen will appears after successful login (Fig.68). In login page menu bar contain two more extra options. Reporting Officer Reviewing Officer In some cases Reviewing Officer will have dual role like Reporting Officer and Reporting Officer. The Reporting Officer option functionality is similar to Reporting Officer Level Data Management. Fig. 68: Reviewing officer login page 67

75 Under Reviewing Officer option there are four options Target Reviewing Achievement Reviewing Overall Score of the Scientist Report on Institute Level General Information Target Reviewing option will provide a dropdown list contain scientist names under reviewing officer. Reviewing Officer can select a particular name form provided dropdown list and click show button for reviewing the scientist targets (Fig. 69). 68

76 Fig. 69: page for reviewing scientist targets Like reporting officer, here also reviewing officer can reject or accept the scientist report with his assessment remarks by selecting appropriate buttons. Once reviewing officer rejects the scientist report, report will redirect to scientist and mail will be sent to Reporting Officer. Achievement Reviewing option also similarly to Target Reviewing option (Fig. 70). In this option also reviewing officer can accept or reject scientist achievement report. The 69

77 rejected report will be redirect to scientist and mail will be sent to Reporting Officer by Reviewing Officer. Fig. 70: page for reviewing scientist achievements 70

78 By selecting Overall Score of the Scientist option the following page will be displayed (Fig. 71). From this option reviewing officer can assign a overall grade with remarks to individual scientists who are all under his/her reviewing. Fig. 71: page for overall score of the scientist By selecting Report on Institute Level General Information option, the appeared screen will contain two dropdown lists (Fig. 72). After selecting appropriate information from Achievement period and Achievement year dropdown list, click show button for report on institute level general information (Fig.73). 71

79 Fig. 72: Query page for institute level general information 72

80 Fig. 73: Report page on institute level general information 73

81 Annexure I Indian Council of Agricultural Research Krishi Bhawan, New Dehi (For Scientists only) PROFORMA FOR PERSONNEL MANAGEMENT INFORMATION SYSTEM (PERMISnet) Personal Details Title First name Middle name Last name Father s Name Marital Status Married / Single Spouse Name Gender Male/Female Date of Birth Day Month Year Religion 74

82 Category General/SC/ST/OBC/Physically Challenged Domicile Mother Tongue Home Town New Home Town (If Changed) Service Type Current Designation Permanent Address Address City State Pin Phone Fax Please see for help at the end of the form. If space is inadequate, please attach extra sheets Correspondence Address Address City State 75

83 Pin Phone Fax ICAR Joining Details * Date of Joining the ICAR Day Month Year Time (AM/PM) Name of the Institute where first appointed Type Of Service Joined Scientific / Technical / Administrative / Supporting Designation Held Initial Mode of Appointment (If other, please give details) By Selection/ARS Exam/Induction/Other If Inducted, Designation Current Institute Joining Details * Date of Joining Day Month Year Time (AM/PM) Mode of Joining By Selection/ARS Exam/Induction/Other Designation at the time of Joining 76

84 Change in Service Type Whether Changed the Service type to Scientific Services Yes /No Name of the Institute where first appointed Date of Joining Day Month Year Time(AM/PM) Mode of Appointment By Selection/ARS Exam/Induction/Other Designation Held Professional Details Date and Time from Day Month Year Time(AM/PM) which holding the Current Designation Date of Last Promotion Day Month Year Other Designation held in the office Yes/No If Yes Other Designations held in the office If Scientist Discipline 77

85 Employee Status Regular/Consultant/Deputed/Contractual Probation Status Completed/Under Probation/Extended Probation confirmed Yes/No Probation if extended, date up to Day Month Year which extended Attended FOCARS/Basic training at NAARM: Yes/No For Regular/Deputed employees Basic Pay Grade Pay Pay scale Whether L.T.C. availed for the current block year, if yes, give year: (b) Whether Home Town availed for the current block year, if yes, give year: For Contractual/Consultant employees Fixed salary Duration (months) Whether Annual Assessment Report filled for last year: Yes/No Whether Property Return submitted for last year: Yes/No 78

86 2. Family Details (Father, Mother, Wife and Children) First Name Mid Name Last Name Relation with Employee Date of Birth Whether employed (Y/N) Whether employee of ICAR (Y/N) Whether Dependent (Y/N) 3. Qualifications Degree Type (Post Graduate/ Graduate/Ph.D/ Other) Degree Name Institute/ Board Year Division and Percentage / G.P. A. Main Subjects 4.(a) Experience Details Nature of work (Research/ Teaching/ Extension) Whether Experience within ICAR (Y/N) Organizati on Name Designation Mode of Acquiring** Starting Date Completion Date ** Promotion/Selection/Transfer in public interest/transfer on personal request/couple case Transfer/ Compassionate ground 79

87 4(b). Whether the Scientist has served in a backward or Comparatively less develop area of the country, If so details thereof. 5. Teaching /Training Experience of teaching at the Post Graduate Level (no. of years) Number of student guided M.Sc. Ph.D. Experience of training (no. of years) No. of training programme organized as course leader 6. Specialization Details Area of Specialization Other Commodity Resources / Description of work *Name of Agro. Climatic Zone Can he give Training in the Area of Specialisation (Y/N) 7. Training Obtained Title of the training programme/course Name & Address of Conducting Organization Duration Year Area Training acquired need Whether ICAR (Y/N) 80

88 8(a). Visits Abroad Sr. No. Country Visited Institute Address Date of Visit Duration From To In days Nature of tour Short term(s)/ Long term(l) Sponsoring Organisati on/agency Funding Agency* Purpose of Visit ** *Govt. org./fao/undp/wb/common wealth/tcdc/icar/icrisat/isnar/others ** Training/Workshop/Conference/Meeting/Consultancy/Study/others 8(b). Visits Abroad Sr. No. (as in 8(a) table Date of submission of deputation report Expertise gained during Visit ( 255 characters) 9. Details of Deputation From Institute to (Within/Outside ICAR) Name of Organiza tion where deputed Address of the Organization (Include Country, State, Pin code, ) / Phon/ Fax- No Date of Start of Deputation Date of Completion of Deputation Designation at Deputed Organization Basic Salary at Deputed Organization Deputation within ICAR (Y/N) Deputation within India (Y/N) 10. Details of Bond/Surety Date Reason (New Joining/Study Leave/Sabbatical/Loan etc.) Amount 11. Details of Leave (for sabbatical and study leave) Type (Sabbatical/ Study) Starting Date Completion Date Duration Reason Status (Completed/ Not Completed) 81

89 12. Details of Ongoing Research Projects Project Title Project Status Person s Status (P.I./Co-P.I./ Associate) Starting Date Completion Date Funding Agency (e.g. NATP/ NAIP, etc) Name of Collaborative Institute/Dept. 13. Publications: (a) Research Papers: Published (Nos.) Accepted for Publications (Nos.) i) International Refereed Journal ii) National Refereed Journal iii) Local Journal iv) Abstracts (b) Other Publications (i) (ii) (iii) (iv) Project Reports Books Technical Manuals Extension Bulletin (c) Number of Papers Presented in Conferences/Symposia: 14. Patents (Commodity, Variety, Design, Technology etc.): S. No. Patent Type Filed Register Details (Year) Category Discipline Name Details Year 82

90 15. Award Details Name Others Year Award giving Organization Value 16. Membership of Societies Professional Society Name Membership Type (President/Secretary/Life Membership/Annual Membership/Session Membership) Member Year Position held Duration Remark 17. Details of Languages known Language Read (Y/N) Write (Y/N) Speak (Y/N) The information given above is correct to the best of my knowledge. Signature of the Scientist Certified that the information given by the scientist has been verified from the official records. Head of the Institution 83

91 Instruction for filling the form On-line Research Monitoring. * Discipline (for Scientist only) 1 Agricultural Chemistry, 2.Agricultural Entomology, 3.Agricultural Meteorology, 4.Agronomy 5. Bio-Chemistry (Plant Science), 6. Bio-technology (Agricultural Science), 7. Economic Botany,8. Geography, 9. Genetics, 10. Horticultural-Fruit Science, 11. Horticultural- Floriculture,12. Horticultural-Vegetable Science, 13. Microbiology (Agriculture), 14. Nematology (Agriculture) 15. Plant Breeding, 16. Plant Pathology, 17. Plant Physiology (Agricultural/Horticultural Crops), 18. Seed Technology, 19. Soil Science-Pedology, 20. Soil Science-Soil Chemistry / Fertility/Microbiology, 21. Soil Science-Soil Physics/Soil and Water Conservation, 22. Animal Sciences & Breeding, 23. Animal Nutrition, 24. Animal Physiology, 25. Animal Reproduction/Gynecology, 26. Bio-Chemistry (Animal Science), 27. Bio- Technology (Animal Science), 28. Dairy Chemistry, 29. Dairy Microbiology, 30. Dairy Technology, 31. Livestock Production & Management 32. Livestock Products Technology, 33. Poultry Science, 34. Veterinary Medicine, 35. Veterinary Microbiology, 36. Veterinary Parasitology, 37. Veterinary Pathology, 38. Veterinary Pharmacology, 39. Veterinary Public Health, 40. Veterinary Surgery, 41. Fish and Fishery Science, 42. Aquaculture, 43. Fish Processing Technology, 44. Agricultural Structure & Process Engineering, 45. Chemical Engineering, 46. Electrical Engineering, 47. Electronics & Instrumentation, 48. Farm Machinery & Power, 49. Mechanical Engineering, 50. Soil & Water Conservation Engineering, 51. Textile Chemistry, 52. Textile Manufacture, 53. Child Development, 54. Food and Nutrition, 55. Hotel Management /Family Resource Management, 56. Home Science Extension, 57. Textile & Clothing, 58. Forestry, 59. Organic Chemistry, 60. Physics, 61. Agricultural Economics, 62. Agricultural Extension, 63. Veterinary Extension Education, 64. Agricultural Statistics, 65. Computer Application in Agriculture, 66. Veterinary Anatomy, 67. Food Science and Technology, 68. Dairy Engineering, 69. Soil & Water Management, 70. Environmental Science 84

92 *Agro climatic Zones 1 WESTERN HIMALAYAS, COLD ARID ECOREGION 2 WESTERN PLAIN, KACHCHH AND PART OF KATHIAWAR PENINSULA. HOT ARID ECOREGION 3 DECCAN PLATEAU, HOT ARID ECOREGION 4 NORTHERN PLAIN AND CENTRAL HIGHLANDS INCLUDINGS ARAVALLIS, HOT SEMI-ARID ECOREGION 5 CENTRAL (MALWA) HIGHLANDS, GUGRAT PLAINS & KATHIAWAR PENINSULA, HOT SEMI-ARID ECOREGION 6 DECCAN PLATEAU, HOT SEMI-ARID ECOREGION 7 DECCAN (TELANGANA) PLATEAU AND EASTERN GHATS, HOT SEMI-ARID ECOREGION 8 EASTERN GHATS, TN UPLANDS AND DECCAN (KARNATAKA) PLATEAU, HOT SEMI-ARID ECOREGION 9 NORTHERN PLAIN, HOT SUBHUMID (DRY) ECOREGION 10 CENTRAL HIGLANDS (MALWA, BUNDELKHAND & SATPURA), HOT SUBHUMID ECOREGION 11EASTERN PLATEAU (CHHATISGARH), HOT SUBHUMID ECOREGION 12 EASTERN (CHHOTANAGPUR) PLATEAU AND EASTERN GHATS, HOT SUBHUMID ECOREGION 13 EASTERN PLAIN, HOT SUBHUMID (MOIST) ECOREGION 14 WESTERN HIMALAYAS, WARM SUBHUMID (TO HUMID WITH INCLUSION OF PERHUMID) ECOREGION 15 BENGAL AND ASSAM PLAIN, HOT SUBHUMID (MOIST) TO HUMID (INCLUSION OF PERHUMID) ECOREGION 16 EASTERN HIMALAYAS, WARM PERHUMID ECOREGION 17 NORTH-EASTERN HILLS (PURVANCHAL), WARM PERHUMID ECOREGION 18 EASTERN COASTAL PLAIN, HOT SUBHUMID TO SEMI-ARID ECOREGION 19 WESTERN GHATS 7 COASTAL PLAIN, HOT HUMID PERHUMID ECOREGION 20 ISLANDS OF ANDAMAN-NICOBAR AND LAKSHADWEEP HOT HUMID TO PERHUMID ISLAND ECOREGION 21 ALL INDIA 85

93 Annexure II Indian Council of Agricultural Research Krishi Bhawan, New Dehi (For Technical Services) PROFORMA FOR PERSONNEL MANAGEMENT INFORMATION SYSTEM (PERMISnet ) Personal Details Title First name Middle name Last name Father s Name Marital Status Married / Single Spouse Name (if married) Gender Male/Female Date of Birth Day Month Year Religion Category General/SC/ST/OBC/Physically challenged 86

94 Domicile Mother Tongue Home Town New Home Town Service Type Current Designation Permanent Address Address City State Pin Phone Fax .* Please see for help at the end of the form. If space is inadequate, please attach extra sheets Correspondence Address Address City State 87

95 Pin Phone Fax ICAR Joining Details * Date of Joining the ICAR Day Month Year Time Name of the Institute where first appointed Type Of Service Joined Scientific/Technical/Administrative/Supporting Designation Held Initial Mode of Appointment (If other, please give details) By Selection/ARS Exam/Induction/Other If Inducted, Designation Current Institute Joining Details * Date of Joining Day Month Year Time Mode of Joining Designation at the time of Joining 88

96 Professional Details Date and Time from Day Month Year Time which holding the Current Designation Date of Last Promotion Day Month Year Other Designation held in the office Yes/No If Yes Other Designation held in the office Functional Group* Current Grade (T1-T9) Employee Status Regular / Consultant / Deputed / Contractual Probation Status Completed / Under Probation / Extended Probation confirmed Yes/No Probation if extended, date up to Day Month Year which extended Attended FOCARS/Basic training at NAARM: Yes/No 89

97 For Regular/Deputed employees Basic Pay Grade Pay Pay scale Whether L.T.C. availed for the current block year, if yes, give year: (b) Whether Home Town availed for the current block year, if yes, give year: For Contractual/Consultant employees Fixed salary Duration (months) Whether Annual Assessment Report filled for last year: Yes/No Whether Property Return submitted for last year: Yes/No 2. Family Details (Father, Mother, Wife and Children) First Mid Last Name Relation Date of Whether Whether Whether Name Name with Birth employed employee Dependent Employee (Y/N) of ICAR (Y/N) (Y/N) 90

98 3. Qualifications Degree Type Degree Institute/ Year Division and Main Subjects (Post Graduate/ Name Board Percentage / Graduate/Ph.D/Other) G.P. A. 4. Experience Details Nature of work Whether Organizati Designa- Mode of Starting Completi (Research/Teaching Experience on Name tion Acquiring Date on Date /Extension) within ICAR ** (Y/N) ** Promotion/Selection/Transfer in public interest/transfer in personal interest/couple case Transfer/ Compassionate ground 5. Training Imparted Experience of teaching at the Post Graduate Level (no. of years) Number of student guided M.Sc. Ph.D. Experience of training (no. of years) No. of training programme organized as course leader 91

99 6. Training Details Title of the training programme/course Name & Address Of Conducting Organization Duration Year Area Training acquired need Whether ICAR (Y/N) 7(a). Visits Abroad Sr. No. Country Visited Institute Address Date of Visit From To Duration In days Nature of tour Short term(s)/long term(l) Sponsoring Organisation /Agency Funding Agency * Purpose of Visit ** *Govt. org./fao/undp/wb/common wealth/tcdc/icar/icrisat/isnar/others ** Training/Workshop/Conference/Meeting/Consultancy/Study/others 7(b). Visits Abroad Sr. No. (as in 7(a) table Date of submission of deputation report Expertise gained during Visit ( 255 characters) 8. Details of Deputation From Institute to (Within/Outside ICAR) Name of Organiza tion where deputed Address of the Organization (Include Country, State, Pin code, ) /P hone/fa x-no Date of Completion of Deputation Date of Start of Deputation Designation at Deputed Organization Basic Salary at Deputed Organization Deputation within ICAR (Y/N) Deputation within India (Y/N) 92

100 9. Details of Bond/Surety Date Reason (New Joining/Study Leave/Sabbatical/Loan etc.) Amount 10. Details of Leave (for study leave) Type (Sabbatical/ Study) Starting Date Completion Date Duration Reason Status (Completed/ Not Completed) 11. Award Details Name Year Award giving Organization Value 93

101 12. Details of Languages known Language Read (Y/N) Write (Y/N) Speak (Y/N) The information given above is correct to the best of my knowledge. Signature of the Technical Certified that the information given by the scientist has been verified from the official records. Head of the Institution Instruction for filling the form *Functional Group (for Technical only) 1. Field/Farm Technicians, 2.Laboratory Technicians, 3.Workshop Staff including Engineering Workshop, 4. Library/Information/ Documentation Staff, 5. Photography Staff, 6. Artist, 7. Press and Editorial Staff 8. Medical and Paramedical Staff, 9. Housekeeping Staff. 94

102 Annexure III (For Administrative/Finance & Accounts Services) Indian Council of Agricultural Research Krishi Bhawan, New Dehi PROFORMA FOR PERSONNEL MANAGEMENT INFORMATION SYSTEM (PERMISnet) Personal Details Title First name Middle name Last name Father s/ Husband s Name Marital Status Married / Single Spouse Name (If married) Gender Male/Female 95

103 Date of Birth Day Month Year Religion Category General/SC/ST/OBC/Physically Challenged Domicile Mother Tongue Home Town New Home Town Service Type Current Designation Permanent Address Address City State Pin Phone Fax Please see for help at the end of the form. If space is inadequate, please attach extra sheets 96

104 Correspondence Address Address City State Pin Phone Fax ICAR Joining Details * Date of Joining the ICAR Day Month Year Time Name of the Institute where first appointed Type Of Service Joined Scientific/Technical/Administrative/Supporting Designation Held Initial Mode of Appointment (If other, please give details) By Selection/ARS Exam/Induction/Other If Inducted, Designation 97

105 Current Institute Joining Details * Date of Joining Day Month Year Time Mode of Joining By Selection/ARS Exam/Induction/Other Designation at the time of Joining Professional Details Date and Time from Day Month Year Time which holding the Current Designation Date of Last Promotion Day Month Year Other Designation held in the office Yes/No If Yes Other Designation held in the office Instt/Central Pool Service to which Employee belong 98

106 Employee Status Regular/Consultant/Deputed/Contractual Probation Status Completed/Under Probation/Extended Probation confirmed Yes/No Probation if extended, date up to Day Month Year which extended Attended FOCARS/Basic training at NAARM: Yes/No For Regular/Deputed employees Basic Pay Grade Pay Pay scale Whether L.T.C. availed for the current block year, if yes, give year: (b) Whether Home Town availed for the current block year, if yes, give year: For Contractual/Consultant employees Fixed salary Duration (months) Whether Annual Assessment Report filled for last year: Yes/No Whether Property Return submitted for last year: Yes/No 99

107 2. Family Details (Father, Mother, Wife and Children) First Name Mid Name Last Name Relation with Employee Date of Birth Whether employed (Y/N) Whether employee of ICAR (Y/N) Whether Dependent (Y/N) 3. Qualifications Degree Type (Post Graduate/ Graduate/Ph.D/ Other) Degree Name Institute/ Board Year Division and Percentage / G.P. A. Main Subjects 4. Experience Details Nature of work (Researc/ Teaching/ Extension ) Whether Experience within ICAR (Y/N) Organization Name Designation Mode of Acquiring** Starting Date Compl etion Date ** Promotion/Selection/Transfer in public interest/transfer in personal interest/couple case Transfer/Compassionate ground 100

108 5. Teaching /Training Experience of teaching at the Post Graduate Level (no. of years) Number of student guided M.Sc. Ph.D. Experience of training (no. of years) No. of training programme organized as course leader 6. Training Obtained Title of the training programme/course Name & Address of Conducting Organization Duration Year Area Training acquired need Whether ICAR (Y/N) 101

109 7(a). Visits Abroad Sr. No. Country Visited Institute Address Date of Visit From To Duration In days Nature of tour Short term(s)/ Long term(l) Sponsoring Organisation /Agency Funding Agency * Purpose of Visit ** *Govt. org./fao/undp/wb/common wealth/tcdc/icar/icrisat/isnar/others ** Training/Workshop/Conference/Meeting/Consultancy/Study/others 7(b). Visits Abroad Sr. No. (as in 8(a) table Date of submission of deputation report Expertise gained during Visit ( 255 characters) 102

110 8. Details of Deputation From Institute to (Within/Outside ICAR) Name of Organiza tion where deputed Address of the Organization (Include Country, State, Pin code, ) / Phone/ Fax-No Date of Start of Deputation Date of Completion of Deputation Designation at Deputed Organization Basic Salary at Deputed Organization Deputation within ICAR (Y/N) Deputation within India (Y/N) 9. Details of Bond/Surety Date Reason (New Joining/Study Leave/Sabbatical/Loan etc.) Amount 10. Details of Leave(for study leave) Type (Sabbatical/ Study) Starting Date Completion Date Duration Reason Status (Completed/ Not Completed) 103

111 11. Details of Languages known Language Read (Y/N) Write (Y/N) Speak (Y/N) 12. Award Details Name Others Year Award giving Organization Value The information given above is correct to the best of my knowledge. Signature of the Employee Certified that the information given by the scientist has been verified from the official records. Head of the Institution 104

112 Annexure IV (For Group D Employees) Indian Council of Agricultural Research Krishi Bhawan, New Dehi PROFORMA FOR PERSONNEL MANAGEMENT INFORMATION SYSTEM (PERMISNET) 1. Personal Details Title First name Middle name Last name Father s Name Marital Status Married / Single Spouse Name Gender Male/Female Date of Birth Day Month Year Religion Category General/SC/ST/OBC/Physically Challenged Domicile 105

113 Mother Tongue Permanent Address Address City State Pin Phone Fax Please see for help at the end of the form. Correspondence Address Address City State Pin Phone Fax Home Town (As declared In service book) New Home Town If Changed Initial Mode of Appointment By Selection / ARS Exam/Induction/Other 106

114 (If other, please give details) Date of Joining the ICAR Day Month Year Time Name of the Institute where first appointed Name of the Institute where Currently Posted Dept./Division/SectionWithin Institute Current Designation Probation Status Whether confirmed Completed/Under Probation/Extended Yes/No If extended, date up to which extended Day Month Year Date of Last Promotion Day Month Year Employee Status Regular/Consultant/Retired/Deputed/Contractual For Regular/Deputed employees : Basic Pay Pay scale 107

115 Whether Annual Assessment Report filled for last year: Yes/No Whether Property Return submitted for last year: Yes/No 2. Family Details (Father, Mother, Wife and Children) First Name Mid Name Last Name Relation with Employee Date of Birth Whether employed (Y/N) Whether employee of ICAR (Y/N) Whether Dependent (Y/N) 3. Qualifications Degree Type (Post Graduate/ Graduate/Ph.D/ Other) Degree Name Institute/ Board Year Division and Percentage / G.P. A. Main Subjects 108

116 4.(a) Experience Details Nature of work (Research/Teaching /Extension) Whether Experience within ICAR (Y/N) Organization Name Designation Mode of Acquiring** Starting Date Completion Date The information given above is correct to the best of my knowledge. Signature of the Employee Certified that the information given by the scientist has been verified from the official records. Head of the Institution ** Promotion/Selection/Transfer in public interest/transfer in personal interest/couple case Transfer/ Compassionate ground 109

117 Annexure V Indian Council of Agricultural Research Krishi Bhawan, New Dehi PROFORMA FOR PASSPORT INFORMATION IN PERSONNEL MANAGEMENT INFORMATION SYSTEM (PERMISnet-II) Title First name Middle name Last name Date of Birth Service Type Date of Joining the ICAR Day/ Month/Year Scientist / Technical/ Administrative & Supporting Day/ Month/Year Discipline / Functional Group/ Central or Institute Pool * Current Designation Institute Name (Place of Current Posting) Date of Joining the Day/ Month/Year 110

118 Current Institute Area of Specialization Correspondence Address CONTACT DETAILS City State Pin Phone Fax Permanent Address City State Pin Phone Fax * Discipline in case of Scientist / Functional Group in case of Technical/ Central or Institute Pool in case of Administrative & Supporting 111

119 Qualifications (Highest Degree) Degree Type (Post Graduate/ Graduate/Ph.D./ Other) Degree Name Institute/ Board Year Division and Percentage / G.P. A. Main Subjects Publications**: (a) Research Papers: Published (Nos.) Published (Nos.) International Refereed National Refereed Journal Journal Local Journal Abstract Published (b) Other Publications: Published (Nos.) Published (Nos.) Technical Manuals Project Reports Book/Book Chapters Extension Bulletin ** For Scientist / Technical Personnel 112

120 Annexure VI RPF - I (PROFORMA FOR SUBMISSION OF RESEARCH PROJECTS) Part - I : General Information 200 Project Code : 2001 Institute Code No. : 2002 ICAR Code No. : 201 Name of Institute and Division : 2011 Name & Address of Institute : 2012 Name of Division/Section : 2013 Location of Project : 202 Project Title : 203 Priority Area : 2031 Research Approach : Applied Res. / Basic Res. / Process /TOT of Tech.Develop Specific Area : 2041 Previous Project/Projects in this specific area : (Year, type of funding, cost, etc.) 205 Duration : 113

121 2051 Date of Start : 2052 Likely Date of Completion : 206 Total Cost of the Project : 2061 Foreign Exchange Component (If any) : 207 Project Profile Summary : 208 Key Words Part - II : Investigator Profile 210 Principal Investigator : 2101 Name : 2102 Designation : 2103 Division/Section : 2104 Location : 2105 Institute Address : 211 Co-investigator : 2111 Name : 2112 Designation : 114

122 2113 Division/Section : 2114 Location : 2115 Institute Address : 212 Co-investigator : 2121 Name: 2122 Designation : 2123 Division/Section: 2124 Location : 2125 Institute Address : Part - III : Technical Details 220 Introduction and Objectives : 2201 Origin of the Project : (Problem identification) 2202 Definition of Problem : 2203 Immediate Objectives : 2204 Long-term Objectives : 115

123 2205 Review of Status of Research in the Subject : a. International Status : b. National Status : 221 Project Technical Profile : 2211 Organization of Work Elements (For each objective and participating Investigator giving man-months involved) : 2212 Methodology : 2213 Plan of Action : 2214 Time Schedule of Activities (Milestones) : 2215 Annual Targets for Each Activity : 2216 Estimated Man-months : a. Scientific b. Technical c. Supporting 222 Proposed Research Details 2221 Importance of the Proposed Project (Gaps in knowledge/ products/process technology) to the Institute mandate : 2222 QQuestions Attempted to be Answered: 2223 Anticipated Process/Products/Technology/Knowledge Expected to be Evolved by Pursuing the Project : 116

124 2224 Practical Utility of Anticipated Results of the Project : a. Immediate Benefits : b. Medium-term Benefits : c. Long-term Benefits : 2225 Expertise Available with Investigatory Group/Institute : 2226 Expertise (If any) to be Obtained by Investigatory Group from Outside the Institute a. Within Country : b. Outside Country : 117

125 Part - IV : Budget Estimates Budget Summary 230 Recurring S.No Item Year(1) Year (2) Year (3) Total 2301 Salaries Scientific Technical Supporting Wages Sub_total salaries 2302 Consumables 2303 Travel 2304 Miscellaneous (Other costs) 2305 Sub-total (Recurring) 231 Non-recurring (Equipment) S.No. Item Year (1) Year (2) Year (3) Total Sub Total Non-recurring 232 Total Recurring and Non-recurring Year (1) Year (2) Year (3) Total Total 230& Salaries / Wages S.No. Designation with pay scale Year (1) Year (2) Year (3) Total

126 2331 Justification (For technical/wages/labour in terms of work content): 234 Consumables S.No. Item Year (1) Year (2) Year (3) Total Justification : 235 Travel S.No. Item Year (10 Year (2) Year (3) Total Justification : 236 Other Costs/Miscellaneous S.No. Item Year (1) Year (2) Total 2361 Field Preparation/ Planting/Harvesting (Man-days/costs) 2362 Intercultivation & Dressing (Man-days/costs) 2363 Animal Maintenance 2364 Any Other Items 2365 Justification for above : 237 Equipment : 2371 Equipment Already Available to be Used in Project :

127 2372 Equipment to be purchased with Costs (Already in Plan Document) : Justification for Each Additional Equipment : 2374 Equipment to be Imported : 2375 Justification for Import : 238 Additional Infrastructural Facilities (If needed) : 2381 Works 2382 Land (Sq meter) 2383 Animals 239 Financing Organization : If financed by an Organization other than the Institute, then give the following information : a) Name of Financing Organization: b) Title of the Project (If the project forms a part of a larger Project) Part - V : DECLARATION This is to certify that : - the research work proposed in the Scheme/Project does not in any way duplicate the work already done or being carried out in the Institute on the subject ; - the same Project has been/has not been submitted to any other Agency(ies) for financial support (if already submitted, identify Project & Agency) ; and 120

128 - the Investigator/Co-investigators have been fully consulted in the development of the Project and have fully undertaken their responsibility to carry out the programme as per the technical programme. Signature of the Project Investigator : Co-investigators : Signature & Comments of the Head of the Division/Section : Signature & Comments of the Joint Director (Research) : Signature & Comments of the Director : Subject : Guidelines to fill Proforma (RPF-I) for providing information on new Research Project Proposals Preamble : The Proforma RPF I is intended to serve as management tool to obtain relevant information on new Research Projects. The information requested should project adequately facts representing the inputs and also the expected output of each Research Project Institute Code No. : 2002 ICAR Code No. : 201 Name of Institute : & Division 2013 Location of Project : 202 Project Title : 121

129 203 Priority Area : To be given by Research Co-ordination Unit after the Project has been approved by the Director. To be filled by the ICAR. This is the name of the main Institute. To further illustrate the research workers working at the Regional Stations/Sub-stations of the main Research Institute, write the name of the parent Institute to which this Station belongs to. Show actual place with complete address where the work has been conducted/proposed to be conducted. The title should indicate the nature of problem to be dealt with, as precisely as possible, in a few words. By Project is meant, "a piece of research work on specified and well- defined problem, limited in scope of its objectives and designed to be completed in a given length of time". Please give priority area, as listed in the Plan Document Research Approach : 2041 Previous Project/ : Projects 2051 Date of Start & 2052 Likely Date of : Completion 206 Total cost of the : Project 207 Project Profile : Summary 122

130 210 Principal : Investigator 211 Co-investigator : For indicating the research approach, please tick the appropriate column. Please indicate the previous Project/Projects carried out in this specific area. This is a careful statement of probable life of the Project indicating the actual proposed date of start and likely date of completion. As a rule,no Project need to continue more than three years from the date of start without review and revaluation. However, some Projects may be of a longer duration and of continuing activity. Total amount to be spent for the proposed duration of the Project on account of staff salaries, scientific equipment to be purchased, and other recurring and non-recurring expenditure. Please give complete Project profile summary in terms of its salient features, key objectives, methodology, results expected and finances involved. Please state the name of the Principal Investigator, his/her designation, division and location etc. He is the person in immediate charge of the project and serving as a point of contact. Please state the names of the Co-investigators, their designation, division/location etc. Subproject leaders can be Co-investigators Origin of the : Project 2203 Immediate : Objectives & 2204 Long-term : Objectives 123

131 221 Project Technical: Profile 2216 Estimated Man-months: 2224 Practical Utility : 230 Budget : 239 Financing : Organization Please narrate, briefly and clearly, the facts as to how the problem for research was identified. It is a complete and logically arranged statement of the objectives of the study specifying briefly the aims and goals of the Project. The elements of work with work involvement by individual scientist should be clearly spelled out. The targets should be identified qualitatively and quantitatively. It is the total scientific man-months required for completion of the proposed study, e.g. if the Project has been envisaged to be completed in two years (24 months) and 3 full-time scientists are required to work, the total man-months would work out to be 24x3=72. The importance of the investigation indicating the economic implications, way in which the farmer community and industry will be benefitted or scientific knowledge advanced. The salary of total staff involved in the Project should be credited to the Project in proportion to his/her involvement in the Project,as spelled out. If financed by an organization other than the Institute, write the name of the Financing Organization. If the Project forms a part of their larger Project,give the title of the Project. 124

132 Annexure VII RPF - II (PROFORMA FOR SUBMISSION OF ANNUAL PROGRESS REPORT OF RESEARCH PROJECTS) Part - I : General Information 600 Project Code : 6001 Institute Project Code No. : 6002 ICAR Project Code No. : 601 Name of the Institute and Division : 6011 Name and Address of the Institute : 6012 Name of the Division/Section : 6013 Location of the Project 602 Project Title : 603 Priority Area : 6031 Research Approach : Applied Res./Basic Res./Process/ Transfer or Tech. of Tech. Develop Specific Area : 605 Duration of the Project : 6051 Date of Start of the Project : 125

133 6052 Likely Date of Completion of the Project : 6053 Period for which Report Submitted : 606 Total Cost of the Project : 6061 Expenditure to Date : 607 Summary of Achievements : 608 Key Words: Part-II : Investigator Profile (Please identify clearly changes, if any, in Project Personnel) 610 Principal Investigator : 6101 Name : 6102 Designation : 6103 Division/Section: 6104 Location : 6105 Institute Address: 611 Co-investigator : 6111 Name: 6112 Designation : 6113 Division/Section: 126

134 6114 Location : 6115 Institute Address: 612 Co-investigator : 6121 Name: 6122 Designation : 6123 Division/Section: 6124 Location : 6125 Institute Address: 613 Co-investigator : 6131 Name: 6132 Designation : 6133 Division/Section: 6134 Location : 6135 Institute Address: Part - III : Technical Details 620 Introduction and Objectives : 6201 Immediate Objectives : 127

135 6202 Long-term Objectives : 6203 Specific Objectives for the Year, as Detailed in RPF-I : 621 Project Technical Profile : 6211 Technical Programme : (Indicate briefly plan of procedure, techniques, instruments and special materials, organisms, special environment, etc.) 6212 Man-months Involvement of Component Project Workers for the Specified Year : 622 Progress of Work : 6221 Achievements in Terms of Targets Fixed for Each Activity : 6222 Questions - Answered : 6223 Process/Product/Technology/Developed during the Year : 6224 Utility of Results Obtained so far : 623 Publications and Material Development: (One copy each to be supplied with this Proforma) 6231 Research Papers : 6232 Popular Articles : 6233 Reports : 6234 Seminars and Workshops (Relevant to the Project) in which the Scientists have Participated : 625 Infrastructural Facilities Developed : 128

136 Part - IV : Project Expenditure (Summary) Year 630 Recurring Expenditure 6301 Salaries : (Designation with pay scale) i) Scientific ii) Technical iii) Supporting iv) Wages Sub-total 6302 Consumables : i) Chemicals ii) Glasswares iii) Others 6303 Travel : Sub-total Miscellaneous : (Other costs) Sub-total (Recurring)

137 631 Non-recurring Expenditure : (Equipment) i) ii) iii) Total (630 and 631) Signature of the Project Investigator : Co-investigators : Signature & Comments of the Head of the Division/Section : Signature & Comments of the Joint Director (Research) : Signature & Comments of the Director : 130

138 RPF - III Annexure VIII (PROFORMA FOR SUBMISSION OF FINAL REPORT OF RESEARCH PROJECTS) Part - I : General Inforamtion 800 Project Code : 8001 Institute Project Code No. : 8002 ICAR Project Code No. : 801 Name of the Institute and Division : 8011 Name & Address of the Institute : 8012 Name of the Division/Section : 8013 Location of the Project : 802 Project Title : 803 Priority Area : 2031 Research Approach : AppliedRes./ BasicRes./ Process Dev/ Tech. transfer Specific Area : 805 Duration of the Project : 8051 Date of Start : 8052 Date of Completion : 131

139 806 Total Cost/Expenditure Incurred (Give reasons for variation, if any, from the original estimated cost) 807 Executive Summary : 208 Key Words Part - II Investigator Profile 810 Principal Investigator : 8101 Name : 8102 Designation : 8103 Division/Section : 8104 Location : 8105 Institute Address : 811 Co-investigator : 8111 Name : 8112 Designation : 8113 Division/Section : 8114 Location : 8115 Institute Address : 812 Co-investigator : 132

140 8121 Name : 8122 Designation : 8123 Division/Section : 8124 Location : 8125 Institute Address : 813 Co-investigator : 8131 Name : 8132 Designation : 8133 Division/Section : 8134 Location : 8135 Institute Address : Part - III : Technical Details 820 Introduction and objectives : 8201 Project Objectives : 8202 Background Information and Importance of the Project : 821 Project Technical Profile : 8211 Technical Programme : 133

141 (Indicate briefly plan of procedure, techniques, instruments organisms, special environments, etc.) and special materials, 8212 Total Man-months Involvement of Component Project Workers : 822 Final Report on the Project : Detailed report containing all relevant data with a summary of results (Not exceeding 2-5 pages) 8221 Achievements in Terms of Targets Fixed for Each Activity : 8222 Questions - Answered : 8223 Process/Product/Technology/Developed : 8224 Practical Utility : (Not more than 150 words) 8225 Constraints, if any : 823 Publications and Material Development : (One copy each to be supplied with this Proforma) 8231 Research Papers : 8232 Popular Articles : 8233 Reports : 8234 Seminars, Conferences and Workshops (Relevant to the Project) in which the Scientists have Participated : (List abstracts forwarded) 824 Infrastructural Facilities Developed : (Details of field, laboratory, notebooks and final material and their location) 134

142 825 Comments/Suggestions of Project Leader regarding possible future line of work that may be taken up arising out of this Project : Part - IV : Project Expenditure (Summary) Year 830 Total Recurring Expenditure : 8301 Salaries : (Designation with pay scale) Estimated Actual i) Scientific ii) Technical iii) Supporting iv) Wages Sub-total Consumables : i) Chemicals ii) Glasswares iii) Others 8303 Travel : Sub-total Miscellaneous : (Other costs) Sub-total (Recurring)

143 831 Non-recurring Expenditure : (Equipment and works) i) ii) iii) Total (830 and 831) Part - V : DECLARATION This is to certify that the final report of the Project has been submitted in full consultation with the Project Workers as per the approved objectives and technical programme and the relevant records, notebooks and materials are available for the same. Signature of the Project Investigator : Co-investigators : Signature & Comments of the Head of the Division/Section : Signature & Comments of the Joint Director (Research) : Signature & Comments of the Director : 136

144 ISBN: For free of cost distribution to the capacity building programmes in PME