RE: FY2015 Statement of Grant Award Grant Number 212-TS-546

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1 September 16, 2014 Chair: The Honorable Sharon Keller Presiding Judge, Court of Criminal Appeals Vice Chair: The Honorable Olen Underwood Ex Officio Members: Honorable Sharon Keller Honorable Nathan Hecht Honorable John Whitmire Honorable Royce West Honorable Roberto Alonzo Honorable Abel Herrero Members Appointed by Governor: Honorable Olen Underwood Honorable Sherry Radack Honorable Jon Burrows Honorable B. Glen Whitley Honorable Linda Rodriguez Mr. Anthony Odiorne Mr. Don Hase Executive Director: James D. Bethke The Honorable Dan A. Gattis Williamson County Judge Via RE: FY2015 Statement of Grant Award Grant Number 212-TS-546 Dear Judge Gattis: I am pleased to inform you that the Texas Indigent Defense Commission has awarded Williamson County a FY2015 Technical Support Discretionary Grant in the amount of $56,000 in response to your application titled Williamson County Technical Support Implementation Project. Your Statement of Grant Award for fiscal year 2015 is attached. Please sign, scan, and return via the Statement of Grant Award to bwilson@tidc.texas.gov on or before October 15, You do not need to mail a copy. Congratulations to Williamson County on taking the lead in Texas by developing this new indigent defense program. If you have any questions or need clarification of the information contained in this letter or the attached Statement of Grant Award, please contact Bryan Wilson, the Commission Grants Administrator at (512) Sincerely, Sharon Keller Chair, Texas Indigent Defense Commission Presiding Judge, Court of Criminal Appeals Copy: The Honorable Michael Jergins, mjergins@wilco.org The Honorable Suzanne Brooks, sbrooks@wilco.org Mr. David U. Flores, dflores@wilco.org Texas Indigent Defense Commission 209 West 14 th Street, Room 202 Austin, Texas Phone: Fax:

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3 Program Requirements Attachment A Required Conditions and Reports In addition to the program requirements stated in the Request for Applications (RFA) these specific program requirements apply to this funded program The County will submit reports to obtain reimbursement of expended funds based on actual expenditures. The reimbursements will be proportional to the county s required match. This grant requires quarterly progress reports to provide information on the effectiveness of the program. The Commission grants administrator will construct an on-line progress report that best reflects the actual work performed in this program and is consistent with the FY15 application listed below as edited and agreed to. The County will be able to request modifications to the on-line report when the performance measures are determined to not accurately reflect the work performed. The County or its designee must provide to the Commission staff the minimum job requirements and a full job description of the FTE positions specified under this project before positions are publicly posted. Only the portion of the grant application reflected in the Revised Budget (Exhibit C) is funded by the Commission. This includes the training session for the current processes and the 50% of the salary and costs associated with the full time equivalent Indigent Defense Administrator. The training content, material and agenda for the training session provided under this grant must be provided to the Commission staff prior to the commitment of the class by the vendor FY2015 Statement of Grant Award Williamson County Page 3 of 8

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6 Exhibit A - Final Job Description - Must be submitted to Commission staff prior to posting the position for hire. FY2015 Statement of Grant Award Williamson County Page 6 of 8

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8 FY2015 Technical Support Grant Application Revised Proposed Budget - Exhibit C Direct Costs: Total Expenses Requested from T.I.D.C. Williamson Co. Match 1. Personnel: 2. Fringe Benefits: $60,000 $30,000 $30,000 FICA/Retirement $12,276 $6,138 $6,138 Insurance $8, $4,200 $4, Travel and Training: Odyssey Training (Sept.) $13,000 $13,000 $0 Odyssey Individual $0 $0 $0 4. Equipment: 5. Supplies: Court Training $0 Computer $1, $1, $0 Printer Supplies $ $ $0 Office Supplies $1, $1, $0 6. Contract Services: Tyler Technology $0 7. Indirect Costs: $0 $0 $0 TOTAL: $96,776 $56,000 $40,338 $56, Timeline for Reporting and Fund Distribution Reports will be submitted on-line over the Internet. Reporting Period Type Report Due Date Report Due Fund Distribution Date October 2014 through December Budget Status Report January 15, 2015 January Progress report January 2015 through March 2015 Budget Status Report April 15, 2015 April 2015 Progress report April 2015 through June 2015 Budget Status Report July 15, 2015 July 2015 Progress report July 2015 through September 2015 FINAL Expense Report Final Progress Report and Conclusion. FINAL software development report November 16, 2015 November 2015 FY2015 Statement of Grant Award Williamson County Page 8 of 8