UPDATED: Quarterly Progress Reporting (QPR) Overview and Interim Performance Reporting Process

Transcription

1 U.S. Department of Labor, Employment and Administration Office of Workforce Investments, Division of Strategic Investments UPDATED: Quarterly Progress eporting (QP) Overview and Interim Performance eporting Process H-1B TechHire Partnership Grantees, H-1B Strengthening Working Families Initiative Grantees, and H-1B America s Promise Grantees eporting Quarter Ending March 31, 2017 eporting Deadline: no later than May 15, 2017 Quarterly Progress eporting Overview The H-1B TechHire Partnership (TechHire) grantees, H-1B Strengthening Working Families Initiative (SWFI) grantees, and H-1B America s Promise (AP) grantees are required, as part of the requirements outlined in their grant s Funding Opportunity Announcement (FOA) and grant award, to collect participant level data on all individuals they serve using grant funds and to submit quarterly performance progress reports to the United States Department of Labor s, Employment and Administration (USDOL/ETA) to comply with the reporting and record keeping requirements of the grant. Grantees are required to submit four Quarterly Progress eports each calendar year. Each grantee must submit a Quarterly Progress eport containing updates on the implementation and progress specified in their grant Statement of Work (SOW). A Progress eport contains both a Quarterly Performance report (QP) and Quarterly Narrative eport (QN). As part of the quarterly reporting process, TechHire, SWFI and AP grants are required to report in accordance with Workforce innovation and Opportunity Act performance reporting requirements. Although H-1B grants are authorized under American Competitiveness and Workforce Improvement Act (ACWIA) and not WIOA, all H-1B grantees with grant start dates of July 1, 2016 and later will report in alignment with WIOA performance reporting requirements, including using a new WIOA reporting system that is currently in development. April 2017 Page 1

2 WIOA Performance eporting Update: In December 2016 the Department of Labor (DOL), ETA conducted an Information Collection equest (IC) titled, Joint Quarterly Narrative Progress eport Template. This IC is part of continuing Departmental efforts to reduce paperwork and respondent burden in accordance with the Paperwork eduction Act of 1995 (PA), 44 U.S.C et seq. The 60 day public comment period closed February 14, 2017 and the final Joint Quarterly Narrative Progress eport Template is anticipated to be approved this summer. If approved, the Joint Quarterly Narrative Progress eport Template will apply to TechHire, SWFI, and AP grantees (as well as other DOL/ETA grantees). The Joint Quarterly Narrative Progress eport Template is identical to the suggested narrative report template that has previously been provided to TechHire and SWFI grantees. You can access the IC in the Federal egister at: Federal egister: Agency Information Collection Activities; Comment equest; Joint Quarterly Narrative Progress eport Template o In addition, the proposed Joint Quarterly Narrative Progress eport Template is available in this document as ATTACHMENT 1: SUGGESTED TEMPLATE H-1B QUATELY NAATIVE EPOT FO TECHHIE, SWFI, and AP GANTEES. H-1B Grantees are encouraged to use this version of the template. A Word version of this document is located at H-1B Grants Interim Performance eporting Guidance for H-1B TechHire, SWFI and AP Grantees. Interim H1B Quarterly Progress eporting Guidance The web-based Workforce Integrated Performance System (WIPS) management information system (MIS) is still currently in development. Therefore, H-1B TechHire and SWFI and AP grantees will be required to follow an interim reporting process for submitting quarterly progress report. This interim reporting guidance is applicable for the Quarter ending March 31, 2017, with a reporting deadline no later than May 15, Grantees will not submit participant level data or a Quarterly Performance eport (QP) for the quarter ending March 31, 2017 Grantees will submit a Quarterly Narrative eport (QN) to ETA, via To report grant activities that occurred between January 1 and March 31, 2017, TechHire, SWFI and AP grantees are encouraged to use Attachment 1: Suggested Template H-1B Quarterly Narrative eport. ETA is currently seeking approval from the Office of Management and Budget (OMB) for this Quarterly Narrative eport Template. The QN should include a discussion of the following items noted in the suggested QN Template. For this specific quarter only, grantees will not be reporting participant data. Grantees that have served participants should report this in the QN Section H Additional Information. Grantees may submit up to two supplemental documents to support their QN submission in word or pdf format. April 2017 Page 2

3 TechHire Grantees should submit QNs via to your FPO with a cc to TechHire@dol.gov, no later than the reporting deadline of May 15, SWFI Grantees should submit QNs via to your FPO with a cc to SWFI@dol.gov, no later than the reporting deadline of May 15, AP Grantees should submit QNs via to your FPO with a cc to AmericasPromise@dol.gov, no later than the reporting deadline of May 15, 2017 For TechHire and SWFI grantees this process applies to your third Quarterly Progress eport for the quarter ending March 31, For AP grantees this process applies to your first Quarterly Progress eport for the quarter ending March 31, Preparing for H-1B Quarterly Progress eporting in WIPS Grantees must still collect participant-level data as it aligns with the required reporting elements for all participants served as of the start of the grant. In preparation, grantees should prepare to collect and track participant-level data on demographic information, services and training received, credential outcomes, and employment and employment retention information. This includes providing participant SSNs, which will be used by ETA to track and report long-term employment outcome measures (ETA Common Measures.) Please ensure you follow PII protocol. Grantee will report cumulative data for all participants served once the reporting system is available. For a list of the participant level data that grantees should be collecting and tracking, please review Attachment 2: H-1B WIOA PIL Data Elements, Definitions and Code Values (August 2016). These data elements are subject to change; however, grantees should collect start dates and end dates for all H-1B grant-funded participant services and training activities. We anticipate the ETA WIPS reporting system will be available for grantees to submit participant-level data, in the form of a data file upload, for the quarter ending June 30, WIOA Performance eporting Guidance Grantees are encouraged to review and Employment Notice (TEN), which announces the release of WIOA final rules, information collections to implement WIOA, and goals to align performance accountability and information reporting for WIOA and additional DOL programs. The TEN notes that DOL has also established Information Collections for all programs authorized by WIOA title I and additional DOL administered programs. These information collections are as follows: April 2017 Page 3

4 Workforce Innovation and Opportunity Act Common Performance eporting; OMB Control No DOL-Only Performance Accountability, Information, and eporting System; OMB Control No In addition, grantees should also review the recently released and Employment Notice No : Implementation of an Integrated Performance eporting System for multiple Employment and Administration (ETA) and Veterans Employment and Service (VETS) Administered Programs. Grantees under the Workforce Innovation and Opportunity Act (titles I and III), Trade Adjustment Assistance (TAA), H-1B Job Grants, eentry Employment Opportunities (EO), and Jobs for Veterans State Grants (JVSG) will report performance measure outcomes under a new integrated system that will generally become available after July 1, 2016 for testing, and after October 1, 2016 for reporting. This TEN provides, for each program, a timeline for system availability and expected submission of performance data. Please visit WIOA Performance eporting Guidance for more information. Workforce Integrated Performance System (WIPS) ETA is currently developing the new web-based Workforce Integrated Performance System (WIPS) management information system (MIS), which H-1B TechHire, SWFI, and AP grantees will use to submit their Quarterly Progress eports (QP). This system is a file upload system. The system will generate a Quarterly Performance eport form using participant records that grantees will upload as one data file (csv file) into the system. Additionally, the system will allow grantees the ability to upload/input a Quarterly Narrative eport (QN). Please note the platform for submitting QNs online is not yet available. Therefore, until that reporting platform is available H-1B grants should continue to submit their (QN) to ETA, via to their assigned Federal Project Officer (FPO), with a courtesy copy to the Program Office using their grant specific mailbox. Grantees will need to certify both a QP and QN before quarterly progress reports are considered fully submitted. At this time, the WIPS system is not available to H-1B TechHire, SWFI or AP grantees for quarterly progress report submission. ETA expects H-1B TechHire, SWFI and AP grantees to submit performance data in the Spring/Summer of 2017 as part of the first phase of the WIPS system development, with the opportunity to submit the quarterly narrative reports during the second phase of the reporting system, which could be available by late For more information on WIPS please visit: Workforce Integrated Performance System (WIPS) April 2017 Page 4

5 ATTACHMENT 1: SUGGESTED TEMPLATE H-1B QUATELY NAATIVE EPOT FO TECHHIE, SWFI AND AMEICA s POMISE GANTEES INSET DOL GANT POGAM NAME Quarterly Narrative Progress eport Template * eport Due Date: Forty-five (45) days after the end of each quarter Program Year: Quarter End Date: Date eport Submitted: The information provided in this quarterly narrative progress report will be used to help the Employment and Administration (ETA) monitor the progress of the grant and identify promising practices and challenges of the grantee in implementing the grant. Section I. Contact Information. DOL Grant FOA (optional): Grant Number: Grant ecipient Name: Grant Project Name: Grant Project Address: Grant Period of Performance: Point of Contact (Name, Phone Number, and ): Section II. Summary of Grant Progress. This section is an executive summary of grant activities, including planned and actual progress. Grant activities should be aligned with the goals and objectives outlined in your grant Statement of Work (SOW) and ETA approved work plan/timeline. Please provide a short summary of all services and activities supported by the grant for the current quarter, highlighting key activities, including partnership development and coordination. This information should reflect activities performed by the grantee and any sub-grantees, if applicable. This update may include additional information about service and training activities and outcomes to supplement the data submitted on the Quarterly Performance eport. Grantees that are providing supportive services and specialized participant services, in accordance with the funding opportunity under which the grant was awarded, should include a description of the type(s) of services offered in the quarter, how they were April 2017 Page 5

6 delivered, and how they contributed to a participant s ability to fully participate in grantfunded activities. Grantees who have nothing to report should indicate so. Section III. Progress of Grant Timeline. Provide any updates for the progress of the ETA approved grant timeline/work plan, including program activities, key deliverables and products available this quarter and in future quarters for broad dissemination to the workforce system, if applicable. This includes identifying products and deliverables available for broad distribution via ETAhosted web sites and other communication vehicles. Utilize the timeline in the grant s SOW to identify all major program activities and training for the reporting quarter. The timeline will paint a picture of project flow that includes start and end dates, schedule of activities, and projected outcomes. It is important that the timeline be updated each quarter noting the actual date of each activity s completion as accomplished. The following items will be assessed during the progress of the grant: project goals, benchmarks, milestones, special events, important deadlines, and deliverables. Include any challenges or concerns the project has encountered that may have affected or slowed grant progress of the timeline/work plan and how the project intends to resolve them. Describe the next steps or key areas of emphases planned for the project in the next quarter. Also use this section to collect additional information that details the status of capacity building activities and/or the development of deliverables occurring under the grant (if applicable), highlighting those that have been completed, and assessing how well the capacity building strategies of the program are meeting the training needs of the targeted industries through previously identified impact measures. Grantees who have nothing to report should indicate so. Section IV. Development and Implementation of Effective Practices and Program Model Strategies. Describe how your program model is working towards/has realized the program s intended purpose as well as the goals/objectives and activities outlined in your grant application and work plan. Examples may include developing and implementing an outreach campaign, designing education and training programs, identifying industry sectors and engaging employers, aligning policies and programs, measuring systems change and performance, developing new or enhancing existing curriculum or industry training, and creating new career assistance tools and resources. Grantees may also describe any lessons learned and how those lessons learned will be integrated into ongoing grant activities. Grantees who have nothing to report should indicate so. Section V. Status Update on Match and/or Leveraged esources (if applicable). Please use this section of the narrative to provide an update on the status of all match and/or leveraged resources. Identify any funding needs and sources, and report the cumulative amount of any match and/or leveraged resources provided by the grantee and partners each quarter. April 2017 Page 6

7 Match resources are required resources, from non-federal funds, that support the allowable grant activities. Only grants with a match requirement should report on match. Leveraged resources are those additional resources the grantee and its partners may be providing to support the implementation of the grants. Leveraged resources may take the form of cash or in-kind donations. Please indicate any new leveraged resources that may be used to sustain the project after the life of the grant, if applicable. The update may include: 1) The organizations that contributed the resources; 2) The ways in which the resources were used during the current quarter; 3) Cumulative amount of match and/or leveraged resources; and 4) Type of match and/or leveraged resources contributed to the project. Grantees should indicate if they have no required match or additional leveraged resources on which to report. Please note that both match and leveraged resources must also be reported on the Financial Status eport (ETA-9130) quarterly, if applicable. Section VI. Status Update on Strategic Partnership Activities. eport the critical aspects of the grant partnership activities, including establishing and maintaining strategic partnerships, during the reporting period. The purpose of this section is to describe how the partnership is working together to implement the project and to communicate the dynamic growth and development of the strategic partnership, including cross-agency partnerships. This section is not intended to be a list of every partner meeting or communication, but rather should reflect the results and outcomes from such interactions and their impact on the project. Completing this section of the report allows grantees to reflect critically on their partnerships and contributes to broader discussions among grantees on partnership development and management. This section may: (1) Discuss how partners have been engaged during the current phase of the project; (2) Outline specific roles and contributions of each partner during this quarter; (3) Identify any challenges encountered/resolved in the development and management of the partnership; and (4) eport new partners that may have been brought into the project or identify any previous partners that may have left the project. Grantees who have nothing to report should indicate so. Section VII. Status Update on Employer Engagement Strategies eport the efforts that have been undertaken to receive feedback from local area employers to identify their employee pipeline needs and engage local employers to interview, assess, train, and/or hire program participants. A key element of the Workforce Innovation and Opportunity Act and affiliated workforce programs is to strengthen employer engagement in the workforce system and to ensure employers have an active role in workforce system activities. The purpose of this section is to share information related to promising practices and strategies that have strengthened existing employer partnerships (e.g., through increased employer involvement including employers serving as mentors, program staff and employers identifying ways to encourage continuous improvement to hire program participants, etc.), developed new employer partnerships April 2017 Page 7

8 (e.g., increased number of employers), and led to positive employment outcomes for program participants (e.g., employers support the hiring and advancement of program participants). Section VIII. Key Issues and Technical Assistance Needs. Summarize any significant opportunities, issues, or challenges (such as under-enrollment) encountered during the quarter and any resolution of issues and challenges identified in previous quarters. Describe any actions taken or plans for addressing issues, any question you have for ETA, and any technical assistance needs. Section IX. Significant Activities, Accomplishments, and Success Stories. eport on any other significant activities and accomplishments. Additionally, please describe in detail promising approaches, innovative processes, lessons learned, and grantand participant-level success stories in this section each quarter, as appropriate. This section is intended to provide additional, more in-depth information than the summary section about promising approaches, new processes, and/or lessons learned. Additionally, if appropriate, please highlight one or two grant- or participant-level success stories from the grant per quarter, with the participant s express permission (if providing a participant success story). In documenting success stories, please describe the background, problem, issue, or concern prior to project involvement; the response or intervention provided by the project; the results and outcomes, including who benefited and what changed or improved; and the evidence of the success, including how the data was obtained and the methods used to measure success. Grantees can also include promising practices and success stories as additional documents for upload. Grantees who have nothing to report should indicate so. Additionally, per the Uniform Guidance (2 CF ), grantees must inform DOL as soon as the following types of conditions become known: (1) Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the Federal award. This disclosure must include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. (2) Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. Section X. Additional Information (if applicable). Provide any other grant-specific information considered to be important and not captured in other sections of the quarterly narrative report, including but not limited to any specific outcomes included in the SOW that are not reflected in the quarterly performance report. H-1B grantees are asked to report any outcomes in this section that may or may not be reflective of outcomes that are reflected in the Quarterly Performance eport form. April 2017 Page 8

9 ATTACHMENT 2: H-1B WIOA PIL Data Elements, Definitions and Code Values (August 2016) Please Note: These data elements are subject to change; however, grantees should collect start dates and end dates for all H-1B grant-funded participant services and training activities. Final H-1B Data Element Edit Check ules, WIOA Quarterly Performance eporting (QP) and H- 1B QP form Aggregation ules will be provided in future reporting guidance. OMB Control Number Expiration Date: ETA-9172 DATA DATA DATA TYPE/ ELEMENT ELEMENT FIELD NO. NAME LENGTH SECTION A - INDIVIDUAL INFOMATION SECTION A.01 - IDENTIFYING DATA DATA ELEMENT DEFINITIONS/INSTUCTIONS CODE VALUE SECTION A.02 - EQUAL OPPOTUNITY INFOMATION 200 Date of Birth ecord the participant's date of birth. H1B 201 Sex ecord 1 if the participant indicates that he is male. ecord 2 if the participant indicates that she is female. ecord 9 if the participant did not selfidentify their sex. 1 = Male 2 = Female 9 = Participant did not selfidentify 202 Individual with a Disability ecord 1 if the participant indicates that he/she has any "disability, as defined in Section 3(2)(a) of the Americans with Disabilities Act of 1990 (42 U.S.C ). Under that definition, a "disability" is a physical or mental impairment that substantially limits one or more of the person's major life activities. ecord 0 if the participant indicates that he/she does not have a disability that meets the definition. ecord 9 if the participant did not selfidentify. 9 = Participant did not selfidentify 210 Ethnicity: Hispanic / Latino ecord 1 if the participant indicates that he/she is a person of Cuban, Mexican, Puerto ican, South or Central American, or 9 = Participant did not self- April 2017 Page 9

10 other Spanish culture in origin, regardless of race. ecord 0 if the participant indicates that he/she does not meet any of these conditions. ecord 9 if the participant did not selfidentify his/her ethnicity. identify 211 American Indian / Alaska Native ecord 1 if the participant indicates that he/she is a member of an Indian tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688) [43 U.S.C et seq.], which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. ecord 0 if the participant indicates that he/she does not meet any of these conditions. ecord 9 if the participant did not selfidentify his/her race. 9 = Participant did not selfidentify 212 Asian ecord 1 if the participant indicates that he/she is a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent (e.g., India, Pakistan, Bangladesh, Sri Lanka, Nepal, Sikkim, and Bhutan). This area includes, for example, Cambodia, China, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. ecord 0 if the participant indicates that he/she does not meet any of these conditions. ecord 9 if the participant did not selfidentify his/her race. 9 = Participant did not selfidentify 213 Black / African American ecord 1 if the participant indicates that he/she is a person having origins in any of the black racial groups of Africa. ecord 0 if the participant indicates that he/she does not meet any of these conditions. ecord 9 if the participant did not self- 9 = Participant did not selfidentify April 2017 Page 10

11 identify his/her race. 214 Native Hawaiian / Other Pacific Islander ecord 1 if the participant indicates that he/she is a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. ecord 0 if the participant indicates that he/she does not meet any of these conditions. ecord 9 if the participant did not selfidentify his/her race. 9 = Participant did not selfidentify 215 White ecord 1 if the participant indicates that he/she is a person having origins in any of the original peoples of Europe, the Middle East, or North Africa. ecord 0 if the participant indicates that he/she does not meet any of these conditions. ecord 9 if the participant did not selfidentify his/her race. SECTION A.03 - VETEAN CHAACTEISTICS 301 Eligible Veteran Status ecord 1 if the participant is a person who served in the active U.S. military, naval, or air service for a period of less than or equal to 180 days, and who was discharged or released from such service under conditions other than dishonorable. ecord 2 if the participant served on active duty for a period of more than 180 days and was discharged or released with other than a dishonorable discharge; or was discharged or released because of a service connected disability; or as a member of a reserve component under an order to active duty pursuant to section 167(a), (d), or (g), 673 (a) of Title 10, U.S.C., served on active duty during a period of war or in a campaign or expedition for which a campaign badge is authorized and was discharged or released from such duty with other than a dishonorable discharge. ecord 3 if the participant is: (a) the spouse 9 = Participant did not selfidentify <=180 days. 2 = Yes, Eligible Veteran 3 = Yes, Other Eligible Person April 2017 Page 11

12 of any person who died on active duty or of a service connected disability, (b) the spouse of any member of the Armed Forces serving on active duty who at the time of application for assistance under this part, is listed, pursuant to 38 U.S.C 101 and the regulations issued there under, by the Secretary concerned, in one or more of the following categories and has been so listed for more than 90 days: (i) missing in action; (ii) captured in the line of duty by a hostile force; or (iii) forcibly detained or interned in the line of duty by a foreign government or power; or (c) the spouse of any person who has a total disability permanent in nature resulting from a service connected disability or the spouse of a veteran who died while a disability so evaluated was in existence. ecord 0 if the participant does not meet any one of the conditions described above. Leave blank if the data is not available. SECTION A.04 - EMPLOYMENT AND EDUCATION INFOMATION 400 Employment Status at Program Entry ecord 1 if the participant, at program entry, (a) is currently performing any work at all as a paid employee, (b) is currently performing any work at all in his or her own business, profession, or farm, (c) is currently performing any work as an unpaid worker in an enterprise operated by a member of the family, or (d) is one who is not working, but currently has a job or business from which he or she is temporarily absent because of illness, bad weather, vacation, labor-management dispute, or personal reasons, whether or not paid by the employer for time-off, and whether or not seeking another job. ecord 2 if the participant, at program entry, is a person who, although employed, either (a) has received a notice of termination of employment or the employer has issued a Worker Adjustment and etraining Notification (WAN) or other notice that the facility or enterprise will close, or (b) is a transitioning service member (i.e., within 12 months of separation or 24 months of retirement). ecord 3 if the participant, at program 1 = Employed 2 = Employed, but eceived Notice of Termination of Employment or Military Separation is pending 3 = Not in labor force 0 = Unemployed April 2017 Page 12

13 entry, is not in the labor force (i.e., those who are not employed and are not actively looking for work, including those who are incarcerated). ecord 0 if the participant, at program entry, is not employed but is seeking employment, makes specific effort to find a job, and is available for work. 402 Long-Term Unemployed at Program Entry ecord 1 if the participant, at program entry, has been unemployed for 27 or more consecutive weeks. ecord 0 if the participant does not meet the condition described above., Unemployed 27 consecutive weeks 407 Highest School Grade Completed at Program Entry IN 2 Use the appropriate code to record the highest school grade completed by the participant at program entry. ecord 1 12 for the number of school grades completed by the participant. ecord 0 if no school grades were completed = Number of school grades completed school grades completed April 2017 Page 13

14 408 Highest Educational Level Completed at Program Entry Use the appropriate code to record the highest educational level completed by the participant at program entry. ecord 1 if the participant attained a secondary school diploma. ecord 2 if the participant attained a secondary school equivalency. ecord 3 if the participant has a disability and attained a certificate of attendance/completion as a result of successfully completing an Individualized Education Program (IEP). ecord 4 if the participant completed one of more years of postsecondary education. ecord 5 if the participant attained a postsecondary certification, license, or educational certificate (non-degree). ecord 6 if the participant attained an Associate's degree. ecord 7 if the participant attained a Bachelor s degree. ecord 8 if the participant attained a degree beyond a Bachelor's degree. ecord 0 if no educational level was completed. 1 = Attained secondary school diploma 2 = Attained a secondary school equivalency 3 = The participant with a disability receives a certificate of attendance/completion as a result of successfully completing an Individualized Education Program (IEP) 4 = Completed one of more years of postsecondary education 5 = Attained a postsecondary technical or vocational certificate (nondegree) 6 = Attained an Associate's degree 7 = Attained a Bachelor's degree 8 = Attained a degree beyond a Bachelor's degree Educational Level Completed April 2017 Page 14

15 SECTION A.07 - ADDITIONAL EPOTABLE CHAACTEISTICS 801 Ex-Offender Status at Program Entry ecord 1 if the participant, at program entry, is a person who either (a) has been subject to any stage of the criminal justice process for committing a status offense or delinquent act, or (b) requires assistance in overcoming barriers to employment resulting from a record of arrest or conviction. ecord 0 if the participant does not meet any one of the conditions described above. 802 Low Income Status at Program Entry ecord 9 if the participant did not disclose. ecord 1 if the participant, at program entry, is a person who: (a) eceives, or in the 6 months prior to application to the program has received, or is a member of a family that is receiving or in the past 6 months prior to application to the program has received: (i) Assistance through the supplemental nutrition assistance program (SNAP) under the Food and Nutrition Act of 2008 (7 USC 2011 et seq.); (ii) Assistance through the temporary assistance for needy families program under part A of Title IV of the Social Security Act (42 USC 601 et seq.); (iii) Assistance through the supplemental security income program under Title XVI of the Social Security Act (42 USC 1381); or (iv) State or local income-based public assistance. (b) Is in a family with total family income that does not exceed the higher of the poverty line or 70% of the lower living standard income level; (c) Is a youth who receives, or is eligible to receive a free or reduced price lunch under the ichard B. ussell National School Lunch Act (42 USC 1751 et seq.); (d) Is a foster child on behalf of whom State or local government payments are made; (e) Is an participant with a disability whose own income is the poverty line but who is a member of a family whose income does not meet this requirement; (f) Is a homeless participant or a homeless child or youth or runaway youth (see Data Element #700); or 9 = Did not disclose April 2017 Page 15

16 803 English Language Learner at Program Entry (g) Is a youth living in a high-poverty area. ecord 0 if the participant does not meet the criteria presented above. ecord 1 if the participant, at program entry, is a person who has limited ability in speaking, reading, writing or understanding the English language and also meets at least one of the following two conditions (a) his or her native language is a language other than English, or (b) he or she lives in a family or community environment where a language other than English is the dominant language. ecord 0 if the participant does not meet the conditions described above. SECTION B - ONE STOP CENTE POGAM PATICIPATION INFOMATION 900 Date of Program Entry ecord the date on which an individual became a participant as referenced in 20 CF satisfying applicable programmatic requirements for the provision of services. Leave blank if this data element does not 901 Date of Program Exit apply. ecord the last date the participant received services that are not self-service, information-only, or follow up services. ecord this last date of receipt of services only if there are no future services, that are not self-service, information-only, or follow up services, planned from the program. For Titles I, II and III, record the last date of funded service(s). For Vocational ehabilitation programs, record the date when the participant's record of service is closed pursuant to 34 CF or Date of First Case Management and Employment Service Leave blank if this data element does not apply to the participant. ecord the date on which the participant begins receiving his/her first service funded by a program following a determination of eligibility to participate in the program. 907 ecipient of Incumbent ecord 1 if the participant received Incumbent Worker training services under 1 = Statewide 15% only 2 = Local Formula only April 2017 Page 16

17 Worker 923 Other easons for Exit IN 2 WIOA section 134(a)(3)(A)(i). ecord 2 if the participant received Incumbent Worker training services by Local Formula funds under WIOA section 134(d)(4). ecord 3 if the participant received Incumbent Worker training services under both WIOA section 134(a)(3)(A)(i) and Local Formula funds under WIOA section 134(d)(4) ecord 4 if the participant received Incumbent Worker training services under H1B. ecord 5 if the participant received incumbent Worker training services under a National Dislocated Worker Grant (DWG) (WIOA section 170). ecord 0 if the participant did not receive services under the condition described above, or received services by a local area with statewide funds passed down from the state to the local area. ecord 01 if the participant exits the program because he or she has become incarcerated in a correctional institution or has become a resident of an institution or facility providing 24-hour support such as a hospital or treatment center during the course of receiving services as a participant. ecord 02 if the participant exits the program because of medical treatment and that treatment is expected to last longer than 90 days and precludes entry into unsubsidized employment or continued participation in the program. ecord 03 if the participant is deceased. ecord 04 if the participant exits the program because the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days. ecord 05 if the participant is in the foster care system as defined in 45 CF (a), and exits the program because the participant has moved from the area as part of such a program or system (Youth participants only). (20%) 3 = Both 15% and Local Formula 4 = H-1B funded grant 5 = DWG funded grant 01 = Institutionalized 02 = Health/Medical 03 = Deceased 04 = eserve Forces called to Active Duty 05 = Foster Care 06 = Ineligible 07 = Criminal Offender 0 April 2017 Page 17

18 931 egistered Apprenticeship Program 935 Accountability Exit Status IN1 ecord 06 if the participant, who was determined to be eligible, is later determined not to have met eligibility criteria. ecord 07 if the participant is a criminal offender in a correctional institution under section 225 of WIOA. ecord 00 if the participant meets none of the above conditions. ecord 1 if the participant entered into a egistered Apprenticeship program or if the participant was a registered apprentice at the time of program entry. ecord 0 if the participant did not enter into a egistered Apprenticeship program. ecord 9 if grantee is unable to track enrollment in the program. ecord 1 if the participant either disclosed an invalid social security number (SSN) or chose not to disclose a SSN. ecord 2 if the participant retired from employment. ecord 0 or leave blank if neither condition applies 938 H-1B AN 14 ecord the 14 character grant number if the participant received services under any H-1B funded program. The grant number should be entered in the following format without dashes: Two alphabetic characters representing the grant program code-five numeric characters-two numeric characters representing the fiscal year when the grant was awarded-two numeric characters identifying the type of grant awarded-one alphabetic character identifying the relevant agency at ETA-Two numeric characters identifying the state that received the grant was served under (AA A-26). If the grant number is unknown, please enter Leave blank if the participant did not receive services funded by this program. 9 = Unknown 1 = Invalid SSN or failed to disclosed SSN 2 = etirement 0 or Blank = Neither condition applies XXXXXXXXXXXXXX April 2017 Page 18

19 SECTION C.03 - INDIVIDUALIZED CAEE SEVICES 1203 Most ecent Date eceived Internship or Work Experience opportunities ecord the most recent date on which the participant received an internship or work experience opportunity directly linked to a career. Leave blank if the participant did not receive an internship or work experience opportunity or this data element does not apply to the participant Type of Work Experience If the participant received work experience, record the appropriate code to indicate the type of work experience provided to the participant. ecord 1 if the participant participated in summer employment or an internship during the summer months (WIOA Youth). ecord 2 if the participant participated in an internship or employment opportunity during the non-summer months or if it extends beyond the summer months. ecord 3 if the participant participated in a pre-apprenticeship program. ecord 4 if the participant participated in job shadowing. ecord 5 if the participant participated in on-the-job training (WIOA Youth). ecord 6 if the participant participated in a transitional job, as defined in WIOA Section 134(d)(5). ecord 7 if the participant participated in another type of work experience not covered in 1 through 5. ecord 0 if the participant did not participate in a work experience. Leave blank if this data element does not apply to the participant. NOTE: Code Value 6 should only be selected when other work experience opportunities are provided that are not captured elsewhere. This code value is also for use with Adult, Dislocated Worker, and Dislocated Worker Grants programs only. 1 = Summer employment/internships during the summer (WIOA Youth) 2 = Employment opportunities, including internships, not limited to summer months 3 = Pre-apprenticeship programs 4 = Job shadowing 5 = On-the-Job (WIOA Youth) 6 = Transitional Job (WIOA Adult, Dislocated Worker, and Dislocated Worker Grants) 7 = Other work experience activities 0 = Did Not Participate in these activities ** H-1B grants will only have the option to select the code values 2, 3, 4 and 7. April 2017 Page 19

20 SECTION C.04 - TAINING SEVICES 1300 eceived 1302 Date Entered # Occupational Skills Code #1 IN 8 ecord 1 if the participant received training services. ecord 0 if the participant did not receive training services. ecord the date on which the participant's first training service actually began. Leave blank if the participant did not receive a first training service or this data element does not apply to the participant. Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known Completed # Date Completed, or Withdrew from, # Date Entered #2 Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many digits as are available. If the participant receives multiple training services, use the occupational skills training code for the most recent training. ecord 1 if the participant completed approved training. ecord 0 if the participant did not complete training (withdrew). Leave blank if the participant did not receive a first training service or this data element does not apply to the participant. ecord the date when the participant completed training or withdrew permanently from training. If multiple training services were received, record the most recent date on which the participant completed training. Leave blank if the participant did not receive a first training service or this data element does not apply to the participant. ecord the date on which the participant's second training service actually began. Leave blank if the participant did not receive a second training service or this data element does not apply to the participant. (Withdrew) April 2017 Page 20

21 1311 Occupational Skills Code #2 IN 8 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known Completed # Date Completed, or Withdrew from, # Date Entered #3 Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many digits as are available. If the participant receives multiple training services, use the occupational skills training code for the most recent training. ecord 1 if the participant completed approved training. ecord 0 if the participant did not complete training (withdrew). Leave blank if the participant did not receive a second training service or this data element does not apply to the participant. ecord the date when the participant completed training or withdrew permanently from training. If multiple training services were received, record the most recent date on which the participant completed training. Leave blank if the participant did not receive a second training service or this data element does not apply to the participant. ecord the date on which the participant's third training service actually began. If the participant received more than 3 training services, record the date on which the participant actually began the last (or most recent) training service. Leave blank if the participant did not receive a third training service or this data element does not apply to the participant. (Withdrew) April 2017 Page 21

22 1316 Occupational Skills Code #3 IN 8 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known or if this data element does not apply to the participant Completed # Date Completed, or Withdrew from, # Distance Learning Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many digits as are available. If the participant receives multiple training services, use the occupational skills training code for the most recent training. If the participant received more than 3 training services, use the occupational skills training code for the last (or most recent) training service. ecord 1 if the participant completed approved training. ecord 0 if the participant did not complete training (withdrew). Leave blank if the participant did not receive a third training service or this data element does not apply to the participant. ecord the date when the participant completed training or withdrew permanently from training. If multiple training services were received, record the most recent date on which the participant completed training. Leave blank if the participant did not receive a third training service or this data element does not apply to the participant. ecord 1 if the participant received training through distance learning. ecord 0 if the participant did not receive any services under the condition described above. Leave blank if the condition describe above does not apply to the participant. (Withdrew) April 2017 Page 22

23 SECTION C.05 - YOUTH POGAM SEVICES/ELEMENTS (Not Captured Elsewhere) 1409 Most ecent Date eceived Supportive Services ecord the most recent date on which the participant received a supportive service (WIOA section 134(d)(2)) which include, but are not limited to, assistance with transportation, child care, dependent care, and housing that are necessary to enable the participant to participate in programs which provide career and training services as defined in WIOA sec. 134(c)(2) and 134(c)(3). Support services for youth participants include; (a) linkages to community services; (b) assistance with transportation; (c) assistance with child care and dependent care; (d) assistance with housing; (e) needs-related payments; (f) assistance with educational testing; (g) reasonable accommodations for youth with disabilities; (h) referrals to healthcare; (i) assistance with uniforms or other appropriate work attire and work-related tools, including such items as eye glasses and protective eye gear; (j) assistance with books, fees, school supplies, and other necessary items for students enrolled in postsecondary education classes; and (k) payments and fees for employment and training-related applications, tests, and certifications. Leave blank if the participant did not receive supportive services or this data element does not apply to the participant. SECTION C.06 - OTHE ELATED ASSISTANCE AND SUPPOT SEVICES FO NON-YOUTH CUSTOMES 1503 Most ecent Date eceived Follow-up Service ecord the most recent date on which the participant received follow-up services, which may include counseling in the workplace. Leave blank if the participant did not receive this service or if it does not apply to this participant. Note that follow-up services do not change the date of exit for performance purposes. April 2017 Page 23

24 SECTION D.03 - EDUCATION AND CEDENTIAL DATA 1800 Type of ecognized Credential Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting of an industryrecognized certificate or certification, a certificate of completion of a egistered Apprenticeship, a license recognized by the State involved or Federal Government, or an associate, baccalaureate or masters degree attained by the participant who received education or training services. ecord 0 if the participant received education or training services, but did not attain a recognized diploma, degree, license or certificate. Leave blank if data element does not apply to the participant Date Attained ecognized Credential 1802 Type of ecognized Credential #2 NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within one year of exit. This data element applies to both the Credential ate indicator and the Measurable Skills Gain indicator for all programs. ecord the date on which the participant attained a recognized credential. Leave blank if the participant did not attain a second recognized credential, or if this data element does not apply. Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting of an industryrecognized certificate or certification, a certificate of completion of a egistered Apprenticeship, a license recognized by the State involved or Federal Government, or an associate, baccalaureate or masters degree attained by the participant who received education or training services. ecord 0 if the participant received education or training services, but did not attain a recognized diploma, degree, license or certificate. Leave blank if data element does not apply to the participant. NOTE: Diplomas, degrees, licenses or certificates must be attained either during 1 = Secondary School Diploma/or equivalency 2 = AA or AS Diploma/Degree 3 = BA or BS Diploma/Degree 4 = Graduate/Post Graduate 5 = Occupational Licensure 6 = Occupational Certificate 7 = Occupational Certification 8 = Other ecognized Diploma, Degree, or Certificate recognized credential 1 = Secondary School Diploma/or equivalency 2 = AA or AS Diploma/Degree 3 = BA or BS Diploma/Degree 4 = Graduate/Post Graduate 5 = Occupational Licensure 6 = Occupational Certificate 7 = Occupational Certification 8 = Other ecognized Diploma, Degree, or Certificate recognized credential April 2017 Page 24