Part Time Student Office Clerk Administrative Services Support Team Job Responsibilities

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Paulina Johns
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1 Part Time Student Office Clerk Administrative Services Support Team Job Responsibilities This position is part of the Administrative Services Support Team (ASST) and may have the opportunity to work throughout many City of Kennewick departments including: Customer Service, Building, Planning, Engineering, Public Works, Human Resources, Parks & Recreation, Finance, etc. Computer experience in Microsoft Excel and Word is highly desirable. General responsibilities, which vary with each department: Receive incoming phone calls and customers, provide general information, answer questions, and furnish information related to various department procedures, policies and services. Make copies of original contract documents and plans for contracts going out to bid, in large and small formats. (Includes using large scanners, copy & binding machines.) Filing and copying various types of documents and reports. Scan and distribute various reports for the departments using Outlook ( ). Set up files including tabs and labels. Entering information into Excel or Word spreadsheets. Assist with copying and preparing door hangers for engineering projects or schedule water outages. Enter invoices and requisitions into accounts payable & requisitioning system. Sort and process incoming and outgoing mail. (At Frost & City Hall) Stuff envelopes for mass (bulk) mailings & prepare for mailing at post office. Receive, sort and receipt in utility bill payments, may include bank deposits. (Payment handling, use of calculator desired, however, we will train.) Retrieve inspections from the voice recorder and schedule inspections for building department. Coordinates/verifies requested inspections with inspectors. Other duties as assigned.

APPLICATION FOR EMPLOYMENT CITY OF KENNEWICK P.O. BOX 6108 KENNEWICK, WASHINGTON 99336-0108 (509) 585-4295 FAX NO.

2 APPLICATION FOR EMPLOYMENT CITY OF KENNEWICK P.O. BOX 6108 KENNEWICK, WASHINGTON (509) FAX NO. (509) Hour Job Information Line: (509) If you have a special accommodation, please contact personnel for a Reasonable Accommodation Application form. PLEASE TYPE OR PRINT - ANSWER ALL QUESTIONS - USE INK ONLY This form is required for employment and must be filled out completely. Name: Address: City/State/Zip: Position Desired: Part-Time Office Clerk (Student) Address: AVAILABILITY: Immediate Other (Specify) Telephone - Home Telephone - Work Telephone - Message Are you legally authorized to work in the USA? NOTE: Proof of authorization will be required on hiring. PROFESSIONAL REFERENCES -- List three persons who can speak knowledgeably of your ability to do the job: NAME ADDRESS TELEPHONE OCCUPATION YEARS KNOWN GENERAL INFORMATION Have you ever been discharged (fired) or resigned (quit) in lieu of discharge, except for lay off because of lack of work? Are you a current City of Kennewick employee? Are you a FORMER City of Kennewick employee? If YES, date of termination: Have you been convicted of a crime by a court of law within the last 10 years? (A conviction will not necessarily bar you from employment.) Please explain: Do you possess a valid driver's license? If YES, number: State of issue: Commercial driver's license number:

3 EDUCATION AND TRAINING High School Name of School Diplomas/degrees/certificates/etc Total number of credits if no degree was received Colleges & Universities Technical or Trade Schools Specialized Training and/or Certifications Have you completed an apprenticeship? Which craft(s): Computer software: OTHER SKILLS AND QUALIFICATIONS List any special technical or machine operation skills that you have gained from employment, training, experience as a volunteer, or through other means: May inquiry be made of your present employer? EMPLOYMENT EXPERIENCE BEGINNING WITH YOUR PRESENT, OR MOST RECENT EMPLOYMENT, list your work history, including U.S. Military Service, and working back, list the last five positions you held. If more space is needed please attach additional sheet. Be sure to complete all sections of this application completely and accurately to the best of your ability even if you are submitting a resume in addition to this application. Give us a clear description of your job duties, the time spent doing that work, the equipment you used, and anything else which will help us understand the nature of your work. We will evaluate the information you provide to decide which applicants will be invited to the examination for this position. Your application will be used as part of the examination process and therefore, should represent your best effort.

5 AGREEMENT, CERTIFICATION, AND AUTHORIZATION (Please read carefully) I certify that all statements made in this application are true, complete, and correct to the best of my knowledge, and that any misrepresentation or omission shall be considered sufficient cause for employment disqualification or discharge. I authorize my current or former employer(s) to provide to City of Kennewick representatives any information regarding my current or former employment. I understand that such information may or may not help my application for employment with the City of Kennewick. I hereby release any current or former employer, its agents or employees from any and all liability resulting from the release of such information. My authorization to current or former employers to release information and my waiver of liability which are written out above are knowing, intelligent, and voluntary acts. I understand that as a condition of employment, I must pass a pre-employment physical examination which includes drug screening and alcohol testing, and background check and that my fingerprints may be required in order to obtain my criminal record. You have been given the essential job functions of the position for which you have applied, are you able to perform each of the essential job functions with or without accommodations? If you can perform the job functions with an accommodation, please describe how you would perform the functions and with what accommodations. I understand that as a condition of employment and within 3 days of being employed, I must provide documentation to prove employment eligibility and personal identification as required by the Immigration Reform and Control Act of Signature of Applicant: Date of application: Notice: All applications must be complete, signed and dated in order to be accepted for consideration. VETERAN S SCORING CRITERIA Under Washington state law, veteran s scoring criteria may be claimed if you received a discharge under honorable conditions or received a discharge for physical reasons with an honorable record and: (1) served in any branch of the armed forces of the United States between World War I and World War II or during any period of war; or (2) served in any branch of the armed forces of the United States and received the armed forces expeditionary medal, SW Asian Service Medal, or Marine corps and Navy expeditionary medal, for opposed action on foreign soil. (Military reserve time does not qualify.) Veteran s scoring criteria may be used in competitive examinations until one such exam results in said Veteran s first appointment. In all competitive examinations, all veterans upon request shall be given scoring criteria status by adding to a passing grade only, based upon a rating of one hundred points, a percentage as follows: TEN PERCENT to a veteran who is not receiving any veteran retirement benefits; or FIVE PERCENT to a veteran who is receiving veterans retirement payments; or FIVE PERCENT to a veteran who, after having previously served employment with the City, shall be called to active military service for a period of one year, or more, during any period of war, for his first promotional examination. (For specifics see RCW and ). Have you ever served in the Military services of the United State? YES NO MILITARY STATUS Do you claim veteran s preference? YES NO If claiming veteran s preference, you must attach a copy of your Form DD214 Are you presently receiving military retirement benefits? Are you presently in an active reserve unit?

6 CONFIDENTIAL City of Kennewick It is the policy of the City of Kennewick to ensure equal opportunity in employment and promotion. This policy will be administered without regard to race, religion, color, national origin, marital status, sex, age (except in cases where sex or age is a bona fide occupational qualification), or the presence of disabilities. The information requested below will be used for statistical purposes only, as required by the Equal Employment Opportunity Commission (EEOC). This is voluntary information and is on a separate form and will not be filed with your job application. If you have questions please contact the Human Resources office. Name: Position Applied For: 2008 Seasonal Maintenance Date: Birthdate: Sex: [ ] Male [ ] Female With which ethnic group do you most identify (check one): [ ] 1. CAUCASIAN - Includes origins in Europe, North Africa, Middle East; not Hispanic or East Indian. [ ] 2. BLACK - Includes origins in any black racial group. [ ] 3. AMERICAN INDIAN/ALASKAN NATIVE - A person with origins in any of the original peoples of North America who maintains identifiable tribal affiliations through membership and participation or community identification. [ ] 4. ASIAN - Includes origins in Far East, Southeast Asia, Pacific Islands, Indian Subcontinent (China, Japan, Korea, Philippines, Samoa, Vietnam, India, Pakistan). [ ] 5. HISPANIC - Includes origins of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture. Are you a Veteran? Discharge Date: Are you a disabled Veteran? [ ] YES [ ] NO [ ] YES [ ] NO Are you a Vietnam Era Veteran? [ ] YES [ ] NO Do you consider yourself to be disabled (Physically, mental, or sensory)? [ ] YES [ ] NO If YES, please specify: Do you require special accommodation to participate in the application or examination process? [ ] YES [ ] NO If YES, please specify: I learned of this job opening through (check all that apply): Job Posting (Where) Job Line Friend or Relative Newspaper City Employee Other The City of Kennewick is an Equal Opportunity Employer In compliance with federal and state equal employment opportunity guidelines, qualified applicants are considered for employment without regard to race, creed, color, sex, national origin, age, marital status, or the presence of a non-job related medical condition or handicap.

7 For Office Use Only: Hired Staff Volunteer Team # Coach Asst. Coach Previous Hire/Volunteer Program: Lead: AUTHORITY FOR RELEASE OF INFORMATION I,, authorize and give consent to the City of Kennewick to obtain information about me, including the following: Criminal background records/information Sex Offender registry checks Address Social Security Number/Birth Date I hereby authorize consumer reporting agency, Talentwise, or any law enforcement agencies, learning institutions (including public and private schools and universities), information service bureaus, record/data repositories, courts (federal/state/local), motor vehicle record agencies, my past or present employers, the military, and other individuals or sources to furnish any and all information on me that is requested by the City of Kennewick By my signature (including electronic) below, I certify the information provided on and in connection with this form is true, accurate, and complete. I agree that this form in original, faxed, photocopied or electronic form will be valid for any background reports that may be requested by or on behalf of the City of Kennewick. Any person, firm or organization providing information or records in accordance with this authorization is released from any and all claims of liability for compliance. This release is binding until revoked in writing. Please Complete All Sections: (Please print legibly) Full Name (First Name) (Full Middle Name) (Last Name) Previous Names/Maiden Name Current Address City/State/Zip: Telephone # Date of Birth Social Security # Signature Date FOR OFFICE USE ONLY: Talentwise Clear Alert KPD Cleared Denied Advise CA

Education and Training

Education and Training Cherriots accepts applications only for specific available positions. This application is valid only for the following position: (list specific position applied for) If offered position, length of time