Voluntary Reallocation of Funds New Project Application FY2017 Competition

Transcription

1 Voluntary Reallocation of Funds New Project Application FY2017 Competition Under the COC Competition, each project listed as a renewal on the Grant Inventory Worksheet (GIW) may voluntarily reallocate their funds into a new project. Agencies chose to voluntarily reallocate their funds are giving up their current grant funds and applying to the Balance of State CoC for permission to create a new project. If the Balance of State CoC approves the voluntary reallocation and new project proposal, the agency will complete a new project application in e-snaps. If awarded by HUD, the new project will start following technical submission. There is no guarantee as to when the start date would be. And new projects cannot carryover clients from the previous project. Due Date: Applications and required attachments are due Friday, August 18, 2017 to wiboscoc@gmail.com. Please submit your application as a.pdf file. Review Process: Each application will be reviewed by the COC Director, in consultation with the Board of Directors. A final decision will be made by Friday, August 25, Selected applicants will work with the COC Director to submit a new project application in e-snaps. The new and renewal project submission deadline into e-snaps is Monday, August 28, The selected project applicant will be required to: (1) Complete a new project application in e-snaps; (2) Agree to have the new project application completed in e-snaps be reviewed by the COC Director (3) Agree to have the approved project ranked in the COC priority ranking as a new project. Note: Only applications selected for the CoC competition by the Board of Directors will be included with the collaborative application. Note: Submitting a project in the COC Competition does not guarantee the project will be funded by HUD. Contact: The contact for this application process is Carrie Poser, COC Director. Her address is: carrie.poser@wibos.org or Overview: The Balance of State Continuum of Care will consider voluntary reallocation of funds new project applications from organizations that wish to given up their current grant and fund a permanent housing project. The agency that chooses to do so will have the right of first refusal for the funds. 1

2 Please Note: This application was designated according to its understanding of the NOFA for the FY2017 Competition. Completion of this form in no way absolves agencies from reading the NOFA themselves. The Balance of State is not responsible for any omissions or misinterpretations of the NOFA. If applicants wish to supply additional material that they believe is in line with the NOFA, they should feel free to do so. Eligible Applicants: Eligible project applicants for CoC Program Competition are identified in Section V.B. of the NOFA. Tribes, tribal housing authorities, and for-profit entities are ineligible. Eligible Permanent Housing Types: The Balance of State Board has agreed that projects may voluntarily reallocate and create one of the following permanent housing project types. In the NOFA FY2017, there were additional options available to COC s. In review and with consideration to Balance of State COC data, these additional options would not further the COC s efforts to end homelessness at this time. As such, on the following two project types will be considered: Permanent Supportive Housing: 100% of the beds are dedicated to chronic homelessness. This includes individuals and families who have a qualifying disabling condition AND homeless and living in a place not meant for human habitation, emergency shelter, or safe have for 1 year or continuously or over a period of 4 occasions in the past three years for a total of 12 months or more. Rapid Rehousing: Serving homeless individuals and families, including unaccompanied youth, who meet the following criteria: o Residing in a place not meant for human habitation; o Residing in an emergency shelter; o Persons meeting the criteria of paragraph (4) of the definition of homeless, including persons fleeing or attempting to flee domestic violence situations; o Receiving services from a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA s homeless assistance system. HUD Threshold Requirements: HUD will review all projects to determine if they meet the following threshold requirements on a pass/fail standards. If HUD determines that the applicable standards are not met for a project, the project will be rejected. Project Eligibility Threshold Projects must meet the eligibility requirements of the COC program as described in 24 CFR part 578 and provide evidence of eligibility required (e.g. nonprofit documentation). Project applicants and sub-recipients must demonstrate the financial and management capacity and experience to carry out the project as detailed in the project application and to administer federal funds. Demonstrating capacity may include a description of the applicant/sub-recipient experience with similar projects and with successful administration of COC program funds or other federal funds. Projects must submit the required certifications as specified in the FY2017 NOFA. Subject to the qualifications below, the population to be served must meet program eligibility requirements as described in the Act and 24 CFR part 578, and the project application must 2

3 establish eligibility of project applicants. This includes the following additional criteria for certain types of projects: o The only persons who may be served by permanent supportive housing beds are persons experiencing chronic homelessness as defined in 24 CFR including individuals, families, and unaccompanied youth. o Rapid Rehousing projects created through reallocation may serve individuals and families, including unaccompanied youth, who meet the following criteria: Residing in a place not meant for human habitation; Residing in an emergency shelter or coming directly from the streets; Persons who qualify under paragraph (4) of the definition of homelessness, including persons fleeing or attempting to flee domestic violence situations; Receiving services through a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA s homeless assistance system. The project must be cost-effective, including costs of construction, operations, and supportive services with such costs not deviating substantially from the norm in that locale for the type of structure or kind of activity. Project appliances must agree to participate in HMIS. Victim service providers must use a comparable database that meets the needs of the local HMIS. Project Quality Threshold HUD will review all new project applicants to determine if they meet the following project quality threshold requirements with clear and convincing evidence. The housing and services proposed must be appropriate to the needs of the program participations and the community. To be considered as meeting project quality threshold, new project applications created through reallocation must receive at least 3 out of the 4 points available for the criteria below. New project applications that do not receive at least 3 points will be rejected. Whether the type of housing and number and configuration of units will fit the needs of the project participants (1 point); Whether the type of supportive services that will be offered to program participants will ensure successful retention or help to obtain permanent housing this includes all supportive services, regardless of funding source (e.g. child care, case management, life skills) (1 point); Whether the specific plan for ensuring that program participants will be individually assisted to obtain the benefits of the mainstream health, social, and employment programs for which they are eligible to apply meets the needs of the program participants (e.g. Medicare, Medicaid, SSI, Food Stamps, local Workforce office, early childhood education) (1 point); Whether program participants are assisted to obtain and remain in permanent housing in a manner that fits their needs (e.g. allows the participant the mobility to access needed services, case management follow-up, additional assistance to ensure retention) (1 point). 3

4 Additionally, HUD will assess all new projects for the following minimum project eligibility, capacity, timeliness, and performance standards. All new projects must meet all of the following criteria: Project applicants and potential sub-recipients must have satisfactory capacity, drawdowns, and performance for existing grant(s) that are funded under the COC Program, as evidenced by timely reimbursement of sub-recipients, regular drawdowns, and timely resolution of any monitoring findings; Project applicants must demonstrate they will be able to meet all timeliness standards per 24 CFR Project applicants with existing projects must demonstrate they have met all project renewal threshold requirement of the FY2017 NOFA. HUD reserves the right to deny the funding request for a new project, if the request is made by an existing recipient that HUDs finds to have significant issues related to capacity, performance, unresolved audit or monitoring findings related to one or more existing grants, or does not routine drawdown funds from eloccs at least once per quarter. HUD reserves the right to withdraw funds if no APR is submitted on the prior grant. The BOSCOC requires each new project to meet the following criteria: 1. Housing First philosophy and low barrier to entry: Housing First is a model of housing assistance that is offered without preconditions (such as sobriety or a minimum income threshold) or service participation requirements, and rapid placement and stabilization in permanent housing are primary goals. 2. Coordinated Entry: Project applicants are required to comply with the policy and procedures, written standards, and order of priority for the specific project type requested. Participation includes but is not limited to: pre-screen, assessment, referral, follow-up. 3. Adherence to HUD s Homeless Policy and Program Priorities: Project applicants are required to comply with HUD s homeless policy and program priorities as listed in the NOFA FY2017, Section II, A. 4. Balance of State: Project applicants are required to comply with the Balance of State COC bylaws, governance charter, and other policy and procedure manuals as approve by the Board or membership. This includes requirements to be on a committee, actively involved in the overnight PIT count twice a year, and attendance at quarterly BOS meetings. 4

5 Project Applicant: Service Areas: Grant Amount: Grant Period: Information pertaining to grant periods: New project that requests tenant-based rental assistance may request a 1, 2, 3, 4, or 5 year grant term. New project that requests leasing (leasing costs only or leasing plus other, such as supportive services) may only request 1, 2, or 3 year grant term. New projects that request project-based or sponsor-based rental assistance or operating costs may request up to 5 years of funds. New projects that request operating costs, HMIS, and admin may request 1, 2, 3, 4, or 5 year grant terms for the same number of years New projects that request new construction, acquisition, or rehabilitation must request a minimum of 3 year grant term and may request up to 5 year grant term. o NOTE: If the applicant requests funds for new construction, acquisition, or rehab in addition to requesting funds for operating, supportive services, or HMIS, the funding will be for the 3 years requested and the grant time will be 3 years plus the time necessary to acquire the property, complete construction, and begin operating the project. HUD will require recordation of the HUD-approved use and repayment covenant (24 CFR ). Project Type (PSH or RRH): Instructions: It is your responsibility to complete each question with sufficient detail, completely and thoroughly. A. EXPERIENCE OF APPLICANT, SUB-RECIPIENT(S) AND OTHER PARTNERS 1. Describe the experience of the applicant and potential sub-recipients (if any), in effectively utilizing federal funds and performing the activities proposed in the application, given funding and time limitations. 2. Describe why the applicant, sub-recipients and partner organizations (e.g. developers, key contractors, sub-contractors, service providers) are the appropriate entities to receive funding. 5

6 3. Provide concrete examples that illustrate your experience and expertise in each of the following: (1) working with and addressing the target population s identified housing and supportive service needs; (2) developing and implementing relevant program systems, services, and/or residential property construction and rehabilitation; (3) identifying and securing matching funds from a variety of sources; and (4) managing basic organization operations including financial accounting systems. 4. Describe the experience of the applicant and potential sub-recipients (if any) in leveraging other Federal, State, local and private sector funds. Include experience with all Federal, State, local and private sector funds. If the applicant and sub-recipient have no experience leveraging other funds, include the phrase no experience leveraging other Federal, State, local or private sector funds. 5. Describe the basic organization and management structure of the applicant and sub-recipients (if any). Include evidence of internal and external coordination and an adequate financial accounting system that will be utilized to administer the grant. Include a description of internal and external coordination and the financial accounting system that will be used to administer the grant. Are there any unresolved monitoring or audit findings for any HUD grants (including ESG operated by the applicant or potential sub-recipients (if any): YES NO If applicable, describe the unresolved monitoring or audit findings and what plans or strategies have been implemented to resolve the findings: B. PROJECT DESCRIPTION 1. Provide a description that addresses the entire scope of the proposed project. The project description should address the entire scope of the project, including: a. a clear picture of the target population(s) to be served, b. the plan for addressing the identified needs/issues of the CoC target population(s), c. project outcome(s) and coordination with other source(s)/partner(s). The narrative is expected to describe the project at full operational capacity. The description should be consistent with and make reference to other parts of this application. 6

7 2. Describe the estimated schedule for the proposed activities, the management plan and the method for assuring effective and timely completion of all work. Provide a schedule and describe both a management plan and implementation methodology that will ensure that the project will begin operating within the requirements described in the FY2017 CoC Program NOFA and CoC Program interim rule if you are selected for a funding award. 3. Will your project participate in a CoC Coordinated Entry System: YES NO If yes, please describe your current knowledge of the Coordinated Entry system and requirements in the BOS. 4. If PSH, will your project have a specific population focus other than chronically homeless: YES NO If yes, explain: If RRH, will your project have a specific population focus: YES NO If yes, explain: 5. Will the project follow a Housing First model: YES NO Please describe how the project will follow housing first with clients at entry and while enrolled. 6. If applicable, describe the proposed development activities and the responsibilities that the applicant and potential sub-recipients (if any) will have in developing, operating and maintaining the property. This must be completed if the project applicant will request capital costs (e.g., acquisition, rehabilitation or new construction) in the project application. Provide a detailed list of the activities and responsibilities assigned to the applicant and each subrecipient (if any). 7

8 7. Will participants be required to live in a particular structure, unit or locality at some point during the period of participation: YES NO If yes, explain how and why the project will implement this requirement: 8. Will more than 16 persons live in one structure: YES NO If yes, describe the local market conditions that necessitate a project of this size. Also, describe how the project will be integrated into the neighborhood. 9. Please describe your understanding and knowledge of the written standards specific to the proposed project type and order of priority. Also, describe how that knowledge will incorporated into the operation of the project. 10. If the local continua in which this project will be executed already has COC funded projects in operation, please explain the role of this proposed project and describe the steps taken to ensure this is not a duplication of services. C. SUPPORTIVE SERVICES FOR PARTICIPANTS 1. Are the proposed project policies and practices consistent with the laws related to providing education services to individuals and families: YES NO If no, explain. 2. Will the proposed project have a designated staff person to ensure that the children are enrolled in school and receive educational services, as appropriate: YES NO If no, explain. 3. Describe the manner in which the project applicant will take into account the educational needs of children when youth and/or families are placed in housing. 8

9 4. Describe how participants will be assisted to obtain and remain in permanent housing. The response should address how the applicant will take into consideration the needs of the target population and the barriers that are currently preventing them from obtaining and maintaining permanent housing. The applicant should describe how those needs and barriers how those will be addressed through the case management and/or other supportive services that will be offered through the project. If participants will be housed in units not owned by the project applicant, the narrative must also indicate how appropriate units will be identified and how the project applicant or subrecipient will ensure that rents are reasonable. Established arrangements and coordination with landlords and other homeless services providers should be detailed in the narrative. 5. Describe specifically how participants will be assisted both to increase their employment and/or income and to maximize their ability to live independently. Describe the supportive services that will be provided to help project participants locate employment and access mainstream resources so that they are more likely to be able to live independently. 6. For all supporting services available to participants, indicate who will provide them and how often they are provided (daily, weekly, bi-weekly, monthly, bi-monthly, quarterly, semi-annually, annually, or as needed): Service Assessment of Service Needs Assistance with Moving Costs Case Management Child Care Transportation Education Services Employment Assistance & Job Training Provided By How Often Provided 9

10 Housing Search & Counseling Legal Services Life Skills Training Mental Health Services Outpatient Health Services Substance Abuse Treatment Utility Deposits 7. How accessible are most community amenities (such as transportation, health care, mental health care, etc.) to project participants? Describe community amenities that will be available. 8. Identify whether the project will include the following activities: a. Transportation assistance to clients to attend mainstream benefit appointments, employment training, or jobs YES NO b. Use of a single application form for 4 or more mainstream programs YES NO c. Regular follow-up with participants to ensure mainstream benefits are received and renewed YES NO d. Will project participants have access to SSI/SSDI technical assistance provided by applicant, a sub-recipient, or partner agency YES NO e. Has the staff person providing the technical assistance completed SOAR training in the past 24 months YES NO D. HOUSING TYPE AND LOCATION 1. Total Units: 2. Total Beds: 3. If PSH, must be 100% dedicated to CH. Total CH dedicated beds: 10

11 4. Housing Type Units: Scattered Site One Location Other must explain: E. PROJECT PARTICIPANTS HOUSEHOLDS 1. List the number of households or persons served at maximum program capacity. The numbers here are intended to reflect a single point in time at maximum occupancy and not the number served over the course of a year or grant term. Enter the number of households under at least one of the categories: 1. Households with at least One Adult and One Child: 2. Adult Households without Children: 3. Households with Only Children: 4. Indicate the numbers of adults to be served in the following sub-populations: Chronically Homeless Non-Vet Chronically Homeless Vet Non- Chronically Homeless Vet Chronic Substance Abuse Persons with HIV/AIDS Severally Mentally Ill Victims of Domestic Violence Physically Disabled Developmentally Disabled None F. OUTREACH FOR PARTICIPANTS 1. Enter the percentage of homeless person(s) who will be served by the proposed project for each of the following locations. The population to be served must meet program eligibility requirements in the CoC Program interim rule and additional eligibility requirements in the FY 2017 CoC Program NOFA for permanent supportive housing. 11

12 Location Directly from street or other locations not meant for human habitation. % of Homeless Person(s) Served by Project Directly from emergency shelters. Directly from safe havens. Persons fleeing domestic violence. Total Percentage 2. Describe the outreach plan to bring these homeless participants into the project. Describe how the applicant/ sub-recipient plans to bring homeless persons into the project. Also describe the contingency plan that the applicant/sub-recipient will implement if the project experiences difficulty in meeting the requirements to serve exclusively chronically homeless individuals and/or families. The contingency plan may include re-evaluating the intake assessment procedures or outreach plan. G. STANDARD PERFORMANCE MEASURES 1. Housing Measures: This measure counts the number of persons remaining in permanent housing as of the end of the operating year or exiting to permanent housing (subsidized or unsubsidized) during the operating year. What percentage of your clients will remain in or exit to permanent housing at the end of the operating year? 2. Income Measures: a. This measure counts the number of persons age 18 and older who maintained or increased their total income (from all sources) as of the end of the operating year or program exit. Not applicable for youth below the age of 18. What percentage of your clients will meet this goal? b. This measure counts the number of persons age 18 through 61 who maintained or increased their earned income as of the end of the operating year or program exit. What percentage of your clients will meet this goal? 12

13 H. FUNDING REQUEST 1. Will it be feasible for the project to be under grant agreement within 6 months of the grant award?: YES NO If no, explain: 2. Is the project proposing to use funds reallocated from the CoC s annual renewal demand: YES NO If no, explain: 3. Select the costs for which funding is being requested. Indicate only those activities for which the applicant is requesting funding from HUD through the FY 2017 CoC Program competition. Acquisition/rehabilitation/new construction Leased structures Leased units Rental Assistance Supportive services Operating HMIS Administration I. BUDGETS (1) ACQUISITION/REHABILITATION/NEW CONSTRUCTION/BUDGET Total Acquisition: Total Rehabilitation: Total New Construction: Total Assistance Requested: Amount Budget Narrative (explain how you will use the money, e.g., purchase two duplexes at $125,000 each, or # of units rented and price per unit) Any additional notes regarding the acquisition, rehab, new construction section of this project: 13

14 (2) LEASING BUDGET (Permanent Supportive Housing only) a. Leased Units Budget The following list summarizes the funds being requested for one or more units leased for operating the project (housing units). Note: use FY2016 Fair Market Rent (FMR). FMR Area Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: Total Units: Total Units Requested Total Annual Budget Requested Total Budget Requested Size of Units # of Units Total Requested Funds 0 Bedroom (studio or efficiency) 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms 6 Bedrooms 7 Bedrooms 8 Bedrooms Total Requested Funds FMR Area Total Units Requested Total Annual Budget Requested Total Budget Requested Size of Units # of Units Total Requested Funds 0 Bedroom (studio or efficiency) 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms 6 Bedrooms 7 Bedrooms 8 Bedrooms Total Requested Funds If more than 2 FMR areas, please copy and add another chart below. 14

15 b. Leased Structures Budget The following list summaries the funds being used for one or more structures leased for operating the projects (office space for the provision of supportive services, etc.) Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: Total Structures: Structure Name Annual Request Any additional notes regarding the leasing section of this project: 15

16 (3) RENTAL ASSISTANCE BUDGET (Rapid Re-housing only) Note: according to the NOFA FY2017, new project applications must adhere to 24 CFR (f) and must request the full FMR amount per unit. Note: use FY2016 Fair Market Rent (FMR). Type of Rental Assistance (TRA, PRA, SRA): Total Request for Grant Term: Total Units: FMR Area Total Units Requested Total Annual Budget Requested Total Budget Requested Size of Units # of Units Total Requested Funds 0 Bedroom (studio or efficiency) 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms 6 Bedrooms 7 Bedrooms 8 Bedrooms Total Requested Funds Type of Rental Assistance (TRA, PRA, SRA): Total Request for Grant Term: Total Units: FMR Area Total Units Requested Total Annual Budget Requested Total Budget Requested Size of Units # of Units Total Requested Funds 0 Bedroom (studio or efficiency) 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms 6 Bedrooms 7 Bedrooms 8 Bedrooms Total Requested Funds If more than 2 FMR areas, please copy and add another chart below. 16

17 Any additional notes regarding the rental assistance section of this project: (4) SUPPORTIVE SERVICES BUDGET Enter the quantity and total budget request for each supportive services cost. The request entered should be equivalent to the cost of one year of the relevant supportive service. Assessment of Service Needs: Assistance with Moving Costs: Case Management: Child Care: Education Services: Employment Assistance: Food: Housing/Counseling Services: Legal Services: Life Skills: Mental Health Services: Outpatient Health Services: Outreach Services: Substance Abuse Treatment Services: Transportation: Utility Deposits: Amount Budget Narrative (quantity & description) (explain amount of service purchased, e.g., Case Management FTE s, $32,000 salary plus 28% fringe) 17

18 Operating Costs: Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: Any additional notes regarding the supportive services section of this project: (5) OPERATING BUDGET Enter the quantity and total budget request for each operating cost. The request entered should be equivalent to the cost of one year of the relevant operations activity. Maintenance/Repair: Property Taxes & Insurance: Replacement Reserve: Building Security: Electricity, Gas & Water: Furniture: Equipment: Amount Budget Narrative (quantity & description) (explain amount of service purchased, e.g., $500 for furniture for each unit) Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: Any additional notes regarding the operating section of this project: (6) HMIS BUDGET Enter the quantity and total budget request for each HMIS cost. The request entered should be equivalent to the cost of one year of the relevant operations activity. 18

19 Amount Budget Narrative (quantity & description) (explain amount of service purchased) Equipment: Software: Services: Personnel: Space & Operations: Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: Any additional notes regarding the HMIS section of this project: J. SOURCES OF MATCH/LEVERAGE: Match and leverage are two distinct categories of funds from other sources that will be used in conjunction with this project, if awarded. Match (cash or in-kind) must be used for eligible program costs only and must be equal or greater than 25% of the total grant request for all eligible costs under the CoC Program interim rule with the exception of leasing costs. Leverage funds can be used for any program related costs and there is no minimum requirement. As authorized by the FY2016 HUD Appropriations Act, program income may now be used as a source of match and must be properly documented in the project application. (Please note that detailed information about matching requirements can be found at 24 CFR ) Project applicants that intent to use project income as match must provide an estimate of how much program income will be used for match. Type of Commitment (cash or in-kind and denote the type of contribution that describes this match or leveraging commitment). Add rows as necessary Summary for Match Source of Match (private or government) Contributor Value Date of Commitment 19

20 Source of Leverage (private or government) Summary for Leverage Contributor Value Date of Commitment K. SUMMARY BUDGET Eligible Costs Total Assistance Requested: Acquisition: HUD Amount Match Amount Total Rehabilitation: New Construction: Leased units: Leased Structures: Rental Assistance: Supportive Services: Operating: HMIS: Subtotal: Admin (up to 10%): Total: 20

21 L. DEMONSTRATION OF ORGANIZATION/FISCAL CAPACITY: a. How long has the agency existed? b. How long has the agency provided housing services? c. What is the agency s rate of turnover in management positions? This should include the total number of management positions and the total number of turnover during the last calendar year (2016) and year-to-date (2017). d. What was the agency s total budget for the most recent fiscal year? Include the date of fiscal year used. e. Does the agency administer any other federal dollars? Please describe and identify any and all other federal dollars administered, including the name of the project, federal funder, amount, purpose, type of clients served. f. Does the agency administer any State of Wisconsin dollars? Please describe and identify any and all other state dollars administered, including the name of the project, federal funder, amount, purpose, type of clients served. g. Does the agency conduct an annual financial audit? If no, why? If yes, describe the type of audit conducted and when was the most recent audit completed? h. Does the agency segregate funds? If no, why? If yes, describe the process. 21

22 Appendix 1 If the proposed project is Rapid Re-housing, answer the following questions: (1) Describe how people meeting the chronic homeless definition will be served in the community? (2) Describe how people scoring a 7+ (of family 8+) on the VI-SPDAT will be served in the community? (3) What evidence is used to determine the need for Rapid Re-housing instead of Permanent Supportive Housing (PSH) in the community? (4) Describe the difference between the ESG funded RRH project already in operation in the community and the proposed COC funded RRH. This should include population, priorities, eligibility, etc. If the proposed project is Permanent Supportive Housing, answer the following questions: (1) Describe the outreach methods that will be used to ensure that all of the eligible chronic homeless individuals and families are identified for this project. (2) Describe the collaboration with medical providers to ensure timely documentation on the disability verification form required for at least one adult in each household. (3) Describe the exit strategy that the project will incorporate to encourage project participants to move on from the project when they no longer need or want the level of intensive case management that PSH entails. 22

23 Data Please see the attached chart that shows a breakdown of how many chronically homeless people were counted during the last 4 January Point in Time counts in each continuum ( ). COC Jan % of Sh/Un Jan % of Sh/Un Jan % of Sh/Un Jan % of Sh/Un Jan % of Sh/Un Brown 65 23% 68 22% 60 20% 38 14% 47 15% CAP 2 4% 0 0% 0 0% 0 0% 2 3% Central 0 0% 10 8% 29 41% 0 0% 9 9% Coulee 49 33% 12 9% 3 2% 16 12% 30 18% Dairyland 5 4% 23 19% 23 17% 16 17% 10 9% Fox Cities 13 8% 18 10% 13 7% 16 9% 20 10% Indianhead 1 2% 0 0% 7 13% 0 0% 1 3% Jefferson 0 0% 0 0% 1 5% 1 3% 0 0% Kenosha 15 16% 13 14% 2 2% 5 7% 9 12% Lakeshore 6 8% 6 7% 1 1% 1 1% 0 0% North Central 10 8% 17 24% 16 11% 18 12% 16 13% Northeast 2 5% 4 9% 6 13% 12 17% 4 6% Northwest 24 26% 16 27% 10 15% 0 0% 11 21% NWISH 4 10% 6 20% 9 23% 10 20% 2 4% Ozaukee 0 0% 0 0% 0 0% 0 0% 1 14% Rock Walworth 5 3% 3 1% 2 1% 16 12% 6 3% Southwest 0 0% 5 11% 5 26% 0 0% 0 0% Washington 3 8% 0 0% 0 0% 0 0% 1 8% Waukesha 14 11% 18 15% 31 23% 23 16% 27 16% West Central 6 6% 2 2% 9 7% 7 4% 25 14% Winnebagoland 31 20% 22 13% 9 6% 4 3% 9 7% TOTAL % % % 183 7% 230 9% # of CH chronic homeless people +21 chronic homeless people total average total average total average total average total average % of CH compared to total number of unsheltered persons and those staying in emergency shelters 15-20% of total number of homeless (unsheltered + emergency shelter) are chronically homeless 21+% of total number of homeless (unsheltered + emergency shelter) are chronically homeless 23

24 Required Attachments 1) Most recent fiscal year agency audit including management letter. 2) Letter of support from at least two different agencies within the local continuum of care. 3) Description of how your organization intends to support and transition current clients out of the current project by the end of the grant year, ensuring that they do not exit into homelessness. 24

25 Permanent Housing BONUS Funds New Project Application FY2017 Competition Overview: The WI Balance of State CoC Board of Directors will consider applications for Permanent Housing Bonus Projects for the following two types of programs: New Permanent Supportive Housing Projects dedicated to serving 100% chronically homeless families and individuals; New Rapid Re-housing projects that will serve homeless individuals and families coming directly from the streets or emergency shelters, youth up to age 24, and includes persons fleeing domestic violence situations (paragraph 4 of the homeless definition) *note: compliance with COC Written Standards is required, see document for additional eligibility criteria. If the Board approves the permanent housing BONUS application, the agency will be required to complete a new project application in e-snaps. If awarded by HUD, the new project will start following technical submission. There is no guaranteed project start date. Due Date: Applications and required attachments are due Friday, August 18, 2017 to wiboscoc@gmail.com. Please submit your application as a.pdf file. Review Process: Each application will be reviewed by the COC Director, in consultation with the Board of Directors. A final decision will be made by Friday, August 25, Selected applicants will work with the COC Director to submit a new project application in e-snaps. The new and renewal project submission deadline into e-snaps is Monday, August 28, The selected project applicant will be required to: (1) Complete a new project application in e-snaps; (2) Agree to have the new project application completed in e-snaps be reviewed by the COC Director (3) Agree to have the approved project ranked in the COC priority ranking as a new project. Note: Only applications selected for the CoC competition by the Board of Directors will be included with the collaborative application. Submitting a project in the COC Competition does not guarantee the project will be funded by HUD. Contact: The contact for this application process is Carrie Poser, COC Director. Her address is: carrie.poser@wibos.org or WI Balance of State COC FY2017 1

26 Please Note: This application was designated according to its understanding of the NOFA for the FY2017 Competition. Completion of this form in no way absolves agencies from reading the NOFA themselves. The Balance of State is not responsible for any omissions or misinterpretations of the NOFA. If applicants wish to supply additional material that they believe is in line with the NOFA, they should feel free to do so. Pertinent details regarding this grant: All applicants must read the Notice of Funding Availability (NOFA) for the Fiscal Year 2017 Continuum of Care Program Competition FR-6100-N-25 to ensure that their application meets all of the required HUD Guidelines and that their application meets the Project Eligibility Threshold and Project Quality Threshold, which can be found on page of the FY 2017 NOFA. Total BONUS funds available is equal to 6% of the CoC s Final Pro Rata Need (FPRN). The BONUS funds available to the WI Balance of State CoC is: $551,342 Match requirements can be found at 24 CFR and are the responsibility of the applicant. New project applications must adhere to 24 CFR (f) and must request the full FMR amount per unit. New projects must use HMIS. All applicants must meet statutory deadlines regarding the obligation of grant funds by September 30, 2019, as stated in the FY 2016 HUD Appropriations Act. Project Applicant must be in good standing with HUD defined as no open findings or history of slow expenditure of grant funds. Demonstrate a connection to mainstream service systems Demonstrate a plan for rapid implementation of the program Eligible Applicants: Eligible project applicants for CoC Program Competition are identified in Section V.B. of the NOFA, specifically 24 CFR , 24 CFR 5.100). Tribes, tribal housing authorities, and for-profit entities are ineligible. Eligible Permanent Housing Types: The Balance of State COC Board has agreed that potential applicants may apply for BONUS funds to create one of the following permanent housing projects. In the NOFA FY2017, there were additional options available to COC s. In review and with consideration to Balance of State COC data, these additional options would not further the COC s efforts to end homelessness at this time. As such, on the following three project types will be considered: Permanent Supportive Housing: 100% of the beds are dedicated to chronic homelessness. This includes individuals and families who have a qualifying disabling condition AND homeless and living in a place not meant for human habitation, emergency shelter, or safe have for 1 year or continuously or over a period of 4 occasions in the past three years for a total of 12 months or more. Rapid Rehousing: Serving homeless individuals and families, including unaccompanied youth, who meet the following criteria: WI Balance of State COC FY2017 2

27 o o o o Residing in a place not meant for human habitation; Residing in an emergency shelter; Persons meeting the criteria of paragraph (4) of the definition of homeless, including persons fleeing or attempting to flee domestic violence situations; Receiving services from a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA s homeless assistance system. Permanent Housing Expansion: Funds to expand existing eligible renewal permanent housing (PSH or RRH) projects that will increase the number of units in the project, or allow the recipient to serve additional persons. Expansion projects must indicate how the new project application will expand units, beds, services, persons served. Note: if the renewal project application seeking to be expanded is not conditionally selected for funding by the Balance of State COC or HUD, the expansion project application will be denied. Eligible expansion reason include: o Increasing the number of persons experiencing homelessness served, and/or o Providing additional supportive services to persons experiencing homelessness. Project applicants cannot use an expansion project to providing existing program participants with the same housing and services funded by the COC Program that they are currently receiving; rather, the project must serve new program participants or provide existing program participants with an expanded variety of services. COC Program funds cannot be used to replace state or local funds previously used, or designated for use, to assist persons experiencing homelessness. New Project Grant Terms: The initial grant term for new project applications may be 1-year, 2- years, 3-years, 4-years, 5-years, or 15 years. However the following exceptions apply: 1. Any new project that requests tenant-based rental assistance may request a 1-year, 2-year, 3- year, 4-year, or 5-year grant term. 2. Any new project that requests leasing-either leasing costs only or leasing costs plus other costs (e.g., supportive services, HIMS.)-may only request up to a 3-year grant term. 3. Any new project that requests project-based rental assistance or sponsor-based rental assistance, or operating costs may request up to a 15-year grant term; however, the project applicants may only request up to 5 years of funds. Funding for the remainder of the term is subject to availability and applicants must apply for additional funds at such time and in such manner as HUD may require. 4. Any new project that requests operating costs, Supportive Services Only, HMIS, and project administration may request 1-year, 2-year, 3-year, 4-year or 5-year grant terms in with funding for the same number of years. 5. Any new project that requests new construction, acquisition, or rehabilitation must request a minimum of a 3-year grant term and may request up to a 5-year grant term. WI Balance of State COC FY2017 3

28 6. If an applicant requests funds for new construction, acquisition, or rehabilitation in addition to requesting funds for operating, supportive services, or HIMS, the funding will be for the 3 years required, and the grant term will be 3 years plus the time necessary to acquire the property, complete construction, and begin operating the project. (If you choose this type of project, please see the NOFA for additional information regarding this option.) Definition of Chronically Homeless: According to 24 CFR and 24 CFR 91.5, chronically homeless means: 1. A homeless individual with a disability (as defined in section 401(9) of the McKinney-Vento Homeless Assistance Act (42 U.S.C (9)), who: 2. lives in a place not meant for human habitation, a safe haven, or in an emergency shelter; and 3. Has been homeless and living or residing in a place not meant for human habitation, a safe haven, or in an emergency shelter continuously for at least 12 months or on at least 4 separate occasions in the last 3 years, as long as the combined occasions equal at least 12 months and each break in homelessness separating the occasions included at least 7 consecutive nights of not living in a place not meant for human habitation, a safe haven, or in an emergency shelter. 4. Stays in institutional care facilities for fewer than 90 days will not constitute a break in homelessness, but rather such stays are included in the 12-month total, as long as the individual was living in a place not meant for human habitation, a safe haven, or an emergency shelter immediately before entering the institutional care facility; a. An individual who has been residing in an institutional care facility, including a jail, substance abuse or mental health treatment facility, hospital, or other similar facility, for fewer than 90 days and was living in a place not meant for human habitation, a safe haven, or an emergency shelter immediately before entering the institutional care facility, or 5. A family with an adult head of household (or if there is no adult in the family, a minor head of household) who was living in a place not meant for human habitation, a safe haven, or an emergency shelter, including a family whose composition has fluctuated while the head of household has been homeless. According to 24 CFR 583.5, disability means: 1. A condition that: a. Is expected to be long-continuing or of indefinite duration; b. Substantially impedes the individual s ability to live independently; c. Could be improved by the provision of suitable housing conditions; and d. Is a physical, mental, or emotional impairment, including an impairment caused by alcohol or drug abuse, post-traumatic stress disorder, or brain injury; 2. A development disability, as defined by 24 CFR The disease of acquired immunodeficiency syndrome (AIDS) or any conditions arising from the etiologic agency for acquired immunodeficiency syndrome, including infection with the human immunodeficiency virus (HIV). WI Balance of State COC FY2017 4

29 HUD Threshold Requirements: HUD will review all projects to determine if they meet the following threshold requirements on a pass/fail standards. If HUD determines that the applicable standards are not met for a project, the project will be rejected. Project Eligibility Threshold Projects must meet the eligibility requirements of the COC program as described in 24 CFR part 578 and provide evidence of eligibility required (e.g. nonprofit documentation). Project applicants and sub-recipients must demonstrate the financial and management capacity and experience to carry out the project as detailed in the project application and to administer federal funds. Demonstrating capacity may include a description of the applicant/sub-recipient experience with similar projects and with successful administration of COC program funds or other federal funds. Projects must submit the required certifications as specified in the FY2017 NOFA. Subject to the qualifications below, the population to be served must meet program eligibility requirements as described in the Act and 24 CFR part 578, and the project application must establish eligibility of project applicants. This includes the following additional criteria for certain types of projects: o The only persons who may be served by permanent supportive housing beds are persons experiencing chronic homelessness as defined in 24 CFR including individuals, families, and unaccompanied youth. o Rapid Rehousing projects created through BONUS funds may serve individuals and families, including unaccompanied youth, who meet the following criteria: Residing in a place not meant for human habitation; Residing in an emergency shelter or coming directly from the streets; Persons who qualify under paragraph (4) of the definition of homelessness, including persons fleeing or attempting to flee domestic violence situations; Receiving services through a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA s homeless assistance system. The project must be cost-effective, including costs of construction, operations, and supportive services with such costs not deviating substantially from the norm in that locale for the type of structure or kind of activity. Project appliances must agree to participate in HMIS. Victim service providers must use a comparable database that meets the needs of the local HMIS. Project Quality Threshold HUD will review all new project applicants to determine if they meet the following project quality threshold requirements with clear and convincing evidence. The housing and services proposed must be appropriate to the needs of the program participations and the community. To be considered as meeting project quality threshold, new project applications created through reallocation must receive at least 3 out of the 4 points available for the criteria below. New project applications that do not receive at least 3 points will be rejected. WI Balance of State COC FY2017 5

30 Whether the type of housing and number and configuration of units will fit the needs of the project participants (1 point); Whether the type of supportive services that will be offered to program participants will ensure successful retention or help to obtain permanent housing this includes all supportive services, regardless of funding source (e.g. child care, case management, life skills) (1 point); Whether the specific plan for ensuring that program participants will be individually assisted to obtain the benefits of the mainstream health, social, and employment programs for which they are eligible to apply meets the needs of the program participants (e.g. Medicare, Medicaid, SSI, Food Stamps, local Workforce office, early childhood education) (1 point); Whether program participants are assisted to obtain and remain in permanent housing in a manner that fits their needs (e.g. allows the participant the mobility to access needed services, case management follow-up, additional assistance to ensure retention) (1 point). Additionally, HUD will assess all new projects for the following minimum project eligibility, capacity, timeliness, and performance standards. All new projects must meet all of the following criteria: Project applicants and potential sub-recipients must have satisfactory capacity, drawdowns, and performance for existing grant(s) that are funded under the COC Program, as evidenced by timely reimbursement of sub-recipients, regular drawdowns, and timely resolution of any monitoring findings; For expansion project applications, project applicants must articulate the part of the project that is being expanded. Additionally, the project applicants must demonstrate that they are not replacing other funding sources; Project applicants must demonstrate they will be able to meet all timeliness standards per 24 CFR Project applicants with existing projects must demonstrate they have met all project renewal threshold requirement of the FY2017 NOFA. HUD reserves the right to deny the funding request for a new project, if the request is made by an existing recipient that HUDs finds to have significant issues related to capacity, performance, unresolved audit or monitoring findings related to one or more existing grants, or does not routine drawdown funds from eloccs at least once per quarter. HUD reserves the right to withdraw funds if no APR is submitted on the prior grant. WI Balance of State COC FY2017 6

31 The Balance of State COC requires each new project to meet the following criteria: 1. Housing First philosophy and low barrier to entry: Housing First is a model of housing assistance that is offered without preconditions (such as sobriety or a minimum income threshold) or service participation requirements, and rapid placement and stabilization in permanent housing are primary goals. 2. Coordinated Entry: Project applicants are required to comply with the policy and procedures, written standards, and order of priority for the specific project type requested. Participation includes but is not limited to: pre-screen, assessment, referral, follow-up. 3. Adherence to HUD s Homeless Policy and Program Priorities: Project applicants are required to comply with HUD s homeless policy and program priorities as listed in the NOFA FY2017, Section II, A. 4. Balance of State COC: Project applicants are required to comply with the Balance of State COC bylaws, governance charter, and other policy and procedure manuals as approve by the Board or membership. This includes, but is not limited to: Committee participation Actively involved in the Point-in-Time overnight street/known location count twice a year Active involvement in their local continua of care Attendance at quarterly Balance of State meetings (at time of application, documented attendance at 2 of the last 4 meetings is required). WI Balance of State COC FY2017 7

32 PERMANENT HOUSING BONUS APPLICATION Agency Name: Project Name: Service Area(s) including county and local continua: Grant Amount Requesting: Grant Period: Information pertaining to grant periods: New project that requests tenant-based rental assistance may request a 1, 2, 3, 4, or 5 year grant term. New project that requests leasing (leasing costs only or leasing plus other, such as supportive services) may only request 1, 2, or 3 year grant term. New projects that request project-based or sponsor-based rental assistance or operating costs may request up to 5 years of funds. New projects that request operating costs, HMIS, and admin may request 1, 2, 3, 4, or 5 year grant terms for the same number of years New projects that request new construction, acquisition, or rehabilitation must request a minimum of 3 year grant term and may request up to 5 year grant term. o NOTE: If the applicant requests funds for new construction, acquisition, or rehab in addition to requesting funds for operating, supportive services, or HMIS, the funding will be for the 3 years requested and the grant time will be 3 years plus the time necessary to acquire the property, complete construction, and begin operating the project. HUD will require recordation of the HUD-approved use and repayment covenant (24 CFR ). Project Type (PSH, RRH, Expansion): If Expansion, name of the permanent housing renewal project (PSH or RRH): Instructions: It is your responsibility to complete each question with sufficient detail, completely and thoroughly. WI Balance of State COC FY2017 8

33 A. EXPERIENCE OF APPLICANT, SUB-RECIPIENT(S) AND OTHER PARTNERS 1. Describe the experience of the applicant and potential sub-recipients (if any), in effectively utilizing federal funds and performing the activities proposed in the application, given funding and time limitations. 2. Describe why the applicant, sub-recipients and partner organizations (e.g. developers, key contractors, sub-contractors, service providers) are the appropriate entities to receive funding. 3. Provide concrete examples that illustrate your experience and expertise in each of the following: (1) working with and addressing the target population s identified housing and supportive service needs; (2) developing and implementing relevant program systems, services, and/or residential property construction and rehabilitation; (3) identifying and securing matching funds from a variety of sources; and (4) managing basic organization operations including financial accounting systems. 4. Describe the experience of the applicant and potential sub-recipients (if any) in leveraging other Federal, State, local and private sector funds. Include experience with all Federal, State, local and private sector funds. If the applicant and sub-recipient have no experience leveraging other funds, include the phrase no experience leveraging other Federal, State, local or private sector funds. 5. Describe the basic organization and management structure of the applicant and sub-recipients (if any). Include evidence of internal and external coordination and an adequate financial accounting system that will be utilized to administer the grant. Include a description of internal and external coordination and the financial accounting system that will be used to administer the grant. Are there any unresolved monitoring or audit findings for any HUD grants (including ETH operated by the applicant or potential sub-recipients (if any): YES NO If applicable, describe the unresolved monitoring or audit findings and what plans or strategies have been implemented to resolve the findings: WI Balance of State COC FY2017 9

34 B. PROJECT DESCRIPTION 1. Provide a description that addresses the entire scope of the proposed project. The project description should address the entire scope of the project, including: a. a clear picture of the target population(s) to be served, b. the plan for addressing the identified needs/issues of the CoC target population(s), c. project outcome(s) and d. coordination with other source(s)/partner(s). The narrative is expected to describe the project at full operational capacity. The description should be consistent with and make reference to other parts of this application. 2. Describe the estimated schedule for the proposed activities, the management plan and the method for assuring effective and timely completion of all work. Provide a schedule and describe both a management plan and implementation methodology that will ensure that the project will begin operating within the requirements described in the FY2017 CoC Program NOFA and CoC Program interim rule if you are selected for a funding award. 3. Will your project participate in a CoC Coordinated Entry System: YES NO Please describe your current understanding and knowledge of the Coordinated Entry system as a requirement of the BOS. Include how this knowledge will be incorporated into the operation of the proposed project. Please describe your understanding and knowledge of the written standards specific to the proposed project type and order of priority. Include how this knowledge will incorporated into the operation of the project. 4. If PSH (or expansion of PSH), will your project have a specific population focus other than chronically homeless: YES NO If yes, explain: If RRH (or expansion of RRH), will your project have a specific population focus: NO If yes, explain: YES 5. Will the project follow a Housing First model: YES NO WI Balance of State COC FY

35 Please describe how the project will follow housing first with clients at entry and while enrolled. 6. If applying for capital costs (e.g. acquisition, rehabilitation or new construction), describe the proposed development activities and the responsibilities that the applicant and potential subrecipients (if any) will have in developing, operating and maintaining the property. If not applicable, write NA. Provide a detailed list of the activities and responsibilities assigned to the applicant and each sub-recipient (if any). 7. Will participants be required to live in a particular structure, unit or locality at some point during the period of participation: YES NO If yes, explain how and why the project will implement this requirement: 8. Will more than 16 persons live in one structure: YES NO If yes, describe the local market conditions that necessitate a project of this size. Also, describe how the project will be integrated into the neighborhood. 9. If the local continua in which this project will be executed already has COC funded projects in operation, please explain the role of this proposed project and describe the steps taken to ensure this is not a duplication of services. WI Balance of State COC FY

36 C. EXPANSION APPLICATION ONLY Skip to Supportive Services for Participants if applying for a new PSH or RRH project. 1. Will the project use an existing homeless facility or incorporate activities provided by an existing project? YES NO 2. Is this new project application requesting a project expansion of an eligible COC Program renewal project of the same component type? YES NO 3. There are 2 possible expansion activity options (pick a and/or b): a. Increasing the number of people experiencing homelessness served YES NO i. If selecting number of people, describe the reason for the requested increase: ii. Current Renewal Project (seeking to be expanded) 1. What is the current # of persons served (according to recent grant agreement)? 2. What is the current # of units (according to recent grant agreement)? 3. What is the current # of beds (according to recent grant agreement)? iii. Expansion 1. What is the # of additional persons served that this project will provide? 2. What is the # of additional units this project will provide? 3. What is the # of additional beds this project will provide? b. Providing additional supportive services to people experiencing homelessness YES NO i. Increase the number of and/or expand variety of supportive services provided YES NO ii. Increase the frequency and or intensity of supportive services YES NO iii. If selecting supportive services, describe the reason for the requested increase: D. SUPPORTIVE SERVICES FOR PARTICIPANTS 1. Are the proposed project policies and practices consistent with the laws related to providing education services to individuals and families: YES NO NA only if the project will not serve children or youth under age Will the proposed project have a designated staff person to ensure that the children are enrolled in school and receive educational services, as appropriate: YES NO NA only if the project will not serve children or youth under age 25. WI Balance of State COC FY

37 3. Describe how participants will be assisted to obtain and remain in permanent housing. The response should address how the applicant will take into consideration the needs of the target population and the barriers that are currently preventing them from obtaining and maintaining permanent housing. The applicant should describe how those needs and barriers how those will be addressed through the case management and/or other supportive services that will be offered through the project. If participants will be housed in units not owned by the project applicant, the narrative must also indicate how appropriate units will be identified and how the project applicant or sub-recipient will ensure that rents are reasonable. Established arrangements and coordination with landlords and other homeless services providers should be detailed in the narrative. 4. Describe specifically how participants will be assisted both to increase their employment and/or income and to maximize their ability to live independently. Describe the supportive services that will be provided to help project participants locate employment and access mainstream resources so that they are more likely to be able to live independently. 5. For all supporting services available to participants, indicate who will provide them and how often they are provided (daily, weekly, bi-weekly, monthly, bi-monthly, quarterly, semiannually, annually, or as needed): Service Assessment of Service Needs Provided By (describe) How Often Provided Assistance with Moving Costs Case Management WI Balance of State COC FY

38 Child Care Transportation Education Services Employment Assistance & Job Training Housing Search & Counseling Legal Services Life Skills Training Mental Health Services Outpatient Health Services Substance Abuse Treatment Utility Deposits WI Balance of State COC FY

39 6. How accessible are most community amenities (such as transportation, health care, mental health care, etc.) to project participants? Describe community amenities that will be available. 7. Identify whether the project will include the following activities: a. Transportation assistance to clients to attend mainstream benefit appointments, employment training, or jobs YES NO b. Use of a single application form for 4 or more mainstream programs YES NO c. Regular follow-up with participants to ensure mainstream benefits are received and renewed YES NO d. Will project participants have access to SSI/SSDI technical assistance provided by applicant, a sub-recipient, or partner agency YES NO e. Has the staff person providing the technical assistance completed SOAR training in the past 24 months YES NO E. HOUSING TYPE AND LOCATION 1. Total Units: 2. Total Beds: 3. If PSH, must be 100% dedicated to CH. Total CH dedicated beds: 4. Housing Type Units: Scattered Site One Location Other must explain: F. PROJECT PARTICIPANTS HOUSEHOLDS 1. List the number of households or persons served at maximum program capacity. The numbers here are intended to reflect a single point in time at maximum occupancy and not the number served over the course of a year or grant term. Enter the number of households under at least one of the categories: 1. Households with at least One Adult and One Child: 2. Adult Households without Children: WI Balance of State COC FY

40 3. Households with Only Children: 4. Indicate the numbers of adults to be served in the following sub-populations (note PSH is required to serve Chronic Homeless): Chronically Homeless Non-Vet Chronically Homeless Vet Non- Chronically Homeless Vet Chronic Substance Abuse Persons with HIV/AIDS Severally Mentally Ill Victims of Domestic Violence Physically Disabled Developmentally Disabled None G. OUTREACH FOR PARTICIPANTS 1. Enter the percentage of homeless person(s) who will be served by the proposed project for each of the following locations. The population to be served must meet program eligibility requirements in the CoC Program interim rule and additional eligibility requirements in the FY 2017 CoC Program NOFA for permanent housing (PSH, RRH, or expansion). Location % of Homeless Person(s) Served by Project Directly from street or other locations not meant for human habitation. Directly from emergency shelters (including domestic violence shelters and homeless motel vouchers) Directly from safe havens. WI Balance of State COC FY

41 Persons fleeing domestic violence not residing on the street, emergency shelter, or safe haven Defined as fleeing domestic violence or attempting to flee and including human trafficking, victims of sexual assault, stalking, and dating violence. Total Percentage 2. Describe the street outreach plan for the local continua. Outreach should involve actively engaging people not regularly seeking services across 100% of the project s service area. 3. Describe the affirmative outreach approach in the local continua. This includes addressing barriers to service including but not limited to English as a second language, limited access to phone/internet services, cognitive and/or physical disabilities, etc. H. STANDARD PERFORMANCE MEASURES 1. Housing Measures: This measure counts the number of persons remaining in permanent housing as of the end of the operating year or exiting to permanent housing (subsidized or unsubsidized) during the operating year. What percentage of your clients will remain in or exit to permanent housing at the end of the operating year? 2. Income Measures: a. This measure counts the number of persons age 18 and older who maintained or increased their total income (from all sources) as of the end of the operating year or program exit. Not applicable for youth below the age of 18. What percentage of your clients will meet this goal? b. This measure counts the number of persons age 18 through 61 who maintained or increased their earned income as of the end of the operating year or program exit. What percentage of your clients will meet this goal? I. FUNDING REQUEST WI Balance of State COC FY

42 1. Will it be feasible for the project to be under grant agreement within 6 months of the grant award?: YES NO If no, explain: 2. Select the costs for which funding is being requested. Indicate only those activities for which the applicant is requesting funding from HUD through the FY 2017 CoC Program competition. Acquisition/rehabilitation/new construction Leased structures Leased units Rental Assistance Supportive services Operating HMIS Administration J. BUDGETS ACQUISITION/REHABILITATION/NEW CONSTRUCTION/BUDGET Budget Narrative Amount (explain how you will use the money, e.g., purchase two duplexes at $125,000 each, or # of units rented and price per unit) Total Acquisition: Total Rehabilitation: Total New Construction: Total Assistance Requested: WI Balance of State COC FY

43 Any additional notes regarding the acquisition, rehab, new construction section of this project: LEASING BUDGET (Permanent Supportive Housing or Expansion of PSH only) a. Leased Units Budget The following list summarizes the funds being requested for one or more units leased for operating the project (housing units). Note: use FY2016 Fair Market Rent (FMR). Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: Total Units: FMR Area Total Units Requested Total Annual Budget Requested Total Budget Requested Size of Units # of Units Total Requested Funds 0 Bedroom (studio or efficiency) 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms 6 Bedrooms 7 Bedrooms 8 Bedrooms Total Requested Funds WI Balance of State COC FY

44 FMR Area Total Units Requested Total Annual Budget Requested Total Budget Requested Size of Units # of Units Total Requested Funds 0 Bedroom (studio or efficiency) 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms 6 Bedrooms 7 Bedrooms 8 Bedrooms Total Requested Funds If more than 2 FMR areas, please copy and add another chart below. b. Leased Structures Budget The following list summaries the funds being used for one or more structures leased for operating the projects (office space for the provision of supportive services, etc.) Total Annual Assistance Requested: Grant Term: WI Balance of State COC FY

45 Total Request for Grant Term: Total Structures: Structure Name Annual Request Any additional notes regarding the leasing section of this project: WI Balance of State COC FY

46 RENTAL ASSISTANCE BUDGET (Rapid Re-housing or Expansion of RRH only) Note: according to the NOFA FY2017, new project applications must adhere to 24 CFR (f) and must request the full FMR amount per unit. Note: use FY2016 Fair Market Rent (FMR). Type of Rental Assistance (TRA, PRA, SRA): Total Request for Grant Term: Total Units: FMR Area Total Units Requested Total Annual Budget Requested Total Budget Requested Size of Units # of Units Total Requested Funds 0 Bedroom (studio or efficiency) 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms 6 Bedrooms 7 Bedrooms 8 Bedrooms Total Requested Funds Type of Rental Assistance (TRA, PRA, SRA): Total Request for Grant Term: WI Balance of State COC FY

47 Total Units: FMR Area Total Units Requested Total Annual Budget Requested Total Budget Requested Size of Units # of Units Total Requested Funds 0 Bedroom (studio or efficiency) 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms 6 Bedrooms 7 Bedrooms 8 Bedrooms Total Requested Funds If more than 2 FMR areas, please copy and add another chart below. Any additional notes regarding the rental assistance section of this project: WI Balance of State COC FY

48 SUPPORTIVE SERVICES BUDGET Enter the quantity and total budget request for each supportive services cost. The request entered should be equivalent to the cost of one year of the relevant supportive service. Budget Narrative (quantity & description) Amount (explain amount of service purchased, e.g., Case Management FTE s, $32,000 salary plus 28% fringe) Assessment of Service Needs: Assistance with Moving Costs: Case Management: Child Care: Education Services: Employment Assistance: Food: Housing/Counseling Services: WI Balance of State COC FY

49 Legal Services: Life Skills: Mental Health Services: Outpatient Health Services: Outreach Services: Substance Abuse Treatment Services: Transportation: Utility Deposits: Operating Costs: Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: Any additional notes regarding the supportive services section of this project: WI Balance of State COC FY

50 OPERATING BUDGET Enter the quantity and total budget request for each operating cost. The request entered should be equivalent to the cost of one year of the relevant operations activity. Budget Narrative (quantity & description) Amount (explain amount of service purchased, e.g., $500 for furniture for each unit) Maintenance/Repair: Property Taxes & Insurance: Replacement Reserve: Building Security: Electricity, Gas & Water: Furniture: Equipment: Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: WI Balance of State COC FY

51 Any additional notes regarding the operating section of this project: HMIS BUDGET Enter the quantity and total budget request for each HMIS cost. The request entered should be equivalent to the cost of one year of the relevant operations activity. Amount Budget Narrative (quantity & description) (explain amount of service purchased) Equipment: Software: Services: Personnel: Space & Operations: Total Annual Assistance Requested: Grant Term: Total Request for Grant Term: Any additional notes regarding the HMIS section of this project: WI Balance of State COC FY

52 K. SOURCES OF MATCH/LEVERAGE: Match and leverage are two distinct categories of funds from other sources that will be used in conjunction with this project, if awarded. Match (cash or in-kind) must be used for eligible program costs only and must be equal or greater than 25% of the total grant request for all eligible costs under the CoC Program interim rule with the exception of leasing costs. Leverage funds can be used for any program related costs and there is no minimum requirement. As authorized by the FY2016 HUD Appropriations Act, program income may now be used as a source of match and must be properly documented in the project application. (Please note that detailed information about matching requirements can be found at 24 CFR ) Project applicants that intent to use project income as match must provide an estimate of how much program income will be used for match. Type of Commitment (cash or in-kind and denote the type of contribution that describes this match or leveraging commitment). Add rows as necessary Summary for Match Source of Match (private or government) Contributor Value Date of Commitment Source of Leverage (private or government) Summary for Leverage Contributor Value Date of Commitment WI Balance of State COC FY

53 L. SUMMARY BUDGET Eligible Costs Total Assistance Requested: Acquisition: HUD Amount Match Amount Total Rehabilitation: New Construction: Leased units: Leased Structures: Rental Assistance: Supportive Services: Operating: HMIS: Subtotal: Admin (up to 10%): WI Balance of State COC FY

54 Total: M. DEMONSTRATION OF ORGANIZATION/FISCAL CAPACITY: 1. How long has the agency existed? 2. How long has the agency provided housing services? 3. What is the agency s rate of turnover in management positions? This should include the total number of management positions and the total number of turnover during the last calendar year (2016) and year-to-date (2017). 4. What was the agency s total budget for the most recent fiscal year? Include the date of fiscal year used. 5. Does the agency administer any other federal dollars? a. Please describe and identify any and all other federal dollars administered, including the name of the project, federal funder, amount, purpose, type of clients served. 6. Does the agency administer any State of Wisconsin dollars? a. Please describe and identify any and all other state dollars administered, including the name of the project, federal funder, amount, purpose, type of clients served. 7. Does the agency conduct an annual financial audit? a. If no, why? b. If yes, describe the type of audit conducted and when was the most recent audit completed? 8. Does the agency segregate funds? a. If no, why? b. If yes, describe the process. WI Balance of State COC FY

55 Appendix 1 If the proposed project is Rapid Re-housing (or expansion funds for RRH), answer the following questions: (1) Describe how people meeting the chronic homeless definition will be served in the community? (2) Describe how people scoring a 7+ (of family 8+) on the VI-SPDAT will be served in the community? (3) What evidence is used to determine the need for Rapid Re-housing instead of Permanent Supportive Housing (PSH) in the community? (4) Describe the difference between the ESG funded RRH project already in operation in the community and the proposed COC funded RRH. This should include population, priorities, eligibility, etc. If the proposed project is Permanent Supportive Housing (or expansion funds for PSH), answer the following questions: (1) Describe the outreach methods that will be used to ensure that all of the eligible chronic homeless individuals and families are identified for this project. (2) Describe the collaboration with medical providers to ensure timely documentation on the disability verification form required for at least one adult in each household. (3) Describe the exit strategy that the project will incorporate to encourage project participants to move on from the project when they no longer need or want the level of intensive case management that PSH entails. WI Balance of State COC FY

56 (4) Using the Data chart below, describe the need that this project will meet in the community. If additional data sources are used, please identify and attach to this application. This description should draw a connection from the project description, units and beds requested, services provided, and target population identified and supported specifically with data. Data Please see the attached chart that shows a breakdown of how many chronically homeless people were counted during the last 4 January Point in Time counts in each continuum ( ). COC Jan % of Sh/Un Jan % of Sh/Un Jan % of Sh/Un Jan % of Sh/Un Jan % of Sh/Un Brown 65 23% 68 22% 60 20% 38 14% 47 15% CAP 2 4% 0 0% 0 0% 0 0% 2 3% Central 0 0% 10 8% 29 41% 0 0% 9 9% Coulee 49 33% 12 9% 3 2% 16 12% 30 18% Dairyland 5 4% 23 19% 23 17% 16 17% 10 9% Fox Cities 13 8% 18 10% 13 7% 16 9% 20 10% Indianhead 1 2% 0 0% 7 13% 0 0% 1 3% Jefferson 0 0% 0 0% 1 5% 1 3% 0 0% Kenosha 15 16% 13 14% 2 2% 5 7% 9 12% Lakeshore 6 8% 6 7% 1 1% 1 1% 0 0% North Central 10 8% 17 24% 16 11% 18 12% 16 13% Northeast 2 5% 4 9% 6 13% 12 17% 4 6% Northwest 24 26% 16 27% 10 15% 0 0% 11 21% NWISH 4 10% 6 20% 9 23% 10 20% 2 4% Ozaukee 0 0% 0 0% 0 0% 0 0% 1 14% Rock Walworth 5 3% 3 1% 2 1% 16 12% 6 3% Southwest 0 0% 5 11% 5 26% 0 0% 0 0% Washington 3 8% 0 0% 0 0% 0 0% 1 8% Waukesha 14 11% 18 15% 31 23% 23 16% 27 16% West Central 6 6% 2 2% 9 7% 7 4% 25 14% Winnebagoland 31 20% 22 13% 9 6% 4 3% 9 7% TOTAL % % % 183 7% 230 9% # of CH chronic homeless people +21 chronic homeless people total average total average total average total average total average % of CH compared to total number of unsheltered persons and those staying in emergency shelters 15-20% of total number of homeless (unsheltered + emergency shelter) are chronically homeless 21+% of total number of homeless (unsheltered + emergency shelter) are chronically homeless WI Balance of State COC FY

57 Required Attachments 1) Most recent fiscal year agency audit including management letter. 2) Letter of support from at least two different agencies within the local continuum of care. 3) Letters of match support totally 25% or more. These can be in-kind or cash match obligations. WI Balance of State COC FY

58 Permanent Housing BONUS Funds - RUBRIC New Project Application FY2017 Competition Total Points Received: Total Points Possible 310 for RRH/PSH 345 for expansion Percentage of the Total: Name of Reviewer Agency Name Project Name Grant Amount Requesting Grant Period Project Type (PSH, RRH, Expansion) If expansion, name of PH renewal project: Form Instructions Fill out each section of the scoring making notes as needed. The total points possible is the maximum amount for each parameter. Scorer can award anywhere from zero to the maximum amount based on the how the applicant met the requirements as described. Do not forget to sub-total each section. At the end of the form, there is a place to enter each sub-total to then calculate the total. Points should be awarded based on: quality and substance of each answer, sufficiently addressing all parts of the question, providing detail, and demonstrating understanding of requirements, priorities, and purpose. *If an applicant marked no on a required question, the application will be denied. 1

59 Scoring A. Experience of Applicant, Sub-recipient(s), and other Partners Parameter Points Possible Points Received Experience of applicant & potential sub-recipients in 10 effectively utilizing federal funds and performing activities proposed in application, given funding and time limitations. Explanation as to why the applicant is an appropriate 5 entity to receive funding for this project type. Concrete examples that illustrate experience in: (1) 10 working with and addressing the target population s identified housing needs, (2) develop and implement relevant systems and services, (3) identify and secure match, and (4) manage basic organization operations. Experience in leveraging other Federal, state, local 5 and private sector funds. Basic organization and management structure. 10 Must include evidence of internal and external coordination and an adequate accounting system. Explanation of any areas of concern monitoring, 5 audit findings, past experience or performance with other grants (including, but not limited to COC and ETH) Subtotal 45 Notes B. Project Description Parameter Description of proposed project including: (1) a clear picture of the target population to be served, (2) plan for addressing needs/issues, (4) project outcome(s), and (5) coordination with other source(s) and partner(s). Description of estimated schedule for the proposed activities, the management plan, and the method for assuring effective and timely completion of all work. Compliance with required participation in coordinated entry. Description of understanding and knowledge of coordinated entry, written standards, and order of priority. Must include how that knowledge will be incorporated into the operation of the project. Points Possible *Required 10 Points Received Notes 2

60 Compliance with housing first. *Required Description of understanding and knowledge of 10 housing first with clients at entry and while enrolled. Must include how that knowledge will be incorporated into the operation of the project. Subtotal 45 C. Expansion Project Only if applicant is not applying for expansion, skip and go to section D. Supportive Services for Participants Parameter Points Points Notes Possible Received Identification of expanding people or services 5 Description of reasoning for the request. Max points 10 can only be awarded if data is used to support the request. Based on the information provided in the 20 application, is this an effective and efficient use of funds in an area with a data proven need? Will this expansion of a current grant further the goal of ending homelessness? If yes, award max points. If no, award 0 points. Subtotal 35 D. Supportive Services for Participants Parameter Description as to how participants will be assisted to obtain and remain in permanent housing. Must include: (1) how the applicant will take into consideration the needs of the target population and their current barriers, (2) how those needs and barriers will be addressed through the case management services, and (3) how appropriate units will be identified and coordination with landlords and other homeless service providers. Description of how participants will be assisted to increase their employment and/or income. Points Possible Points Received Notes Must include the supportive services that will be provided to help project participants locate employment, access social security and other mainstream resources. 3

61 Thoroughness of explanation of supporting services 5 including who, how they will be accessed, and how often. Will the project make available regular or as 5 requested transportation assistance to attend mainstream benefit appointments, employment training, or jobs? Yes = 5 pts. No = 0 pts. Will the project use a single application form for 4 or 5 more mainstream programs? Yes = 5 pts. No = 0 pts. Will the project follow-up with program participants 5 to ensure that they have applied, are receiving, and when necessary renewing their mainstream benefits? Yes = 5 pts. No = 0 pts. Will project participants have access to SSI/SSDI 5 technical assistance provided by the applicant, a subrecipient, or partner agency (through a formal or informal relationship)? Yes = 5 pts. No = 0 pts. Subtotal 45 E. Outreach for Participants Parameter Percentage of persons who will be served by the proposed project reflecting HUD priorities and BOS priorities, coordinated entry, order of priority Points Possible 10 Description of street outreach plan 10 Description of affirmative outreach 10 Subtotal 30 Points Received Notes F. Standard Performance Measures Parameter Housing Stability: Percentage of clients exiting to permanent housing. This should reflect HUD and BOS priorities. Income Measures: Percentage of clients maintain or increase total income OR percentage of clients (18-61) maintain or increase earned income. This should reflect HUD and BOS priorities. The measure selected should be reflective of project type. Points Possible 5 Subtotal 10 5 Points Received Notes 4

62 G. Budget Parameter Points Possible Complete explanation of budget including leasing 15 and/or rental assistance Cost effective description of services, including 15 amount of funding for project type and needs of prospective project participants (i.e. number of units, FMR, rent reasonableness, community need) Subtotal 30 Points Received Notes H. Match Parameter Points Possible Description of match (in kind and/or cash), 10 including type of commitment and source Meets the requirement for 25% match requirement *required Subtotal 10 Points Received Notes I. Demonstration of Organization and Fiscal Capacity Parameter Points Possible Overall assessment given length agency existed, 15 length of time providing housing services, and level of turnover in management. Description of experience administering other 10 federal dollars (if none must receive 0 points) Description of experience administering other state 10 dollars (if none must receive 0 points) Overall adherence to fiscal requirements such as *required segregating funds and financial audits Subtotal 35 Points Received Notes J. Appendix 1 - RRH If applying for Rapid Re-housing or expansion of RRH only, if applicant is not applying for RRH, skip and go to next section regarding PSH. Parameter Description of the how people meeting the chronic homeless definition will be served in the community Points Possible 15 RRH Points Received Notes 5

63 Description of how people scoring over 7 (individual) and over an 8 (family) will be served in the community Description of the evidence used to support RRH instead of PSH in the community including whether the evidence described actually supports this decision Description of the difference between the ESG funded RRH already in operation in the community and the proposed COC funded RRH. This description must include differences in population, priorities, eligibility, and/or process. Subtotal 15 RRH 15 RRH 15 RRH 60 RRH Appendix 1 - PSH If applying for Permanent Supportive Housing or expansion of PSH only, if applicant is not applying for PSH, skip and go to next section. Parameter Description of outreach methods specific to ensure all eligible chronic homeless persons are identified for the project. This should not be a wait and see approach. Description of collaboration with medical providers (those licensed to diagnose and treat) to ensure timely documentation of disability verifications for at least one adult in each household. Description should include what has already been done as well as the detailed plan of who is going to what moving forward. Description of effective exit strategy to help program participants move on from the project when they no longer want or need the level of intensive case management that PSH can provide. This can include transition in place, section 8, other subsidized assistance but description should be detailed in the agency s relationship with other providers. Description of need, use of data to support request. This answer should draw a connection from the project description, to units and beds requested, to services provided, and the target population identified and supportive with data. Subtotal Points Possible 15 PSH 15 PSH 15 PSH 15 PSH 60 PSH Points Received Notes 6

64 K. Required Attachments Parameter Most recent fiscal year agency audit including management letter Letter of support from at least 2 different agencies within the local continuum of care Letters of match (in-kind and/or cash) totally at least 25% of request (minus leasing dollars) Subtotal Points Possible *required *required *required *required Points Received Notes Total Points Possible Rapid Rehousing (RRH) or Permanent Supportive Housing (PSH) Section Subtotal Points Points Notes Possible Received Experience of applicant, sub-recipient, and other 45 partners Project description 45 Expansion Only 0 0 NA Supportive services for participants 45 Outreach for Participants 30 Standard performance measures 10 Budget 30 Match 10 Demonstration of organization and fiscal capacity 35 Appendix I 60 TOTAL 310 Rapid Rehousing (RRH) or Permanent Supportive Housing (PSH) Expansion Section Subtotal Points Points Notes Possible Received Experience of applicant, sub-recipient, and other 45 partners Project description 45 Expansion Only 35 Supportive services for participants 45 Outreach for Participants 30 Standard performance measures 10 Budget 30 Match 10 Demonstration of organization and fiscal capacity 35 Appendix I 60 TOTAL 345 7

65 Balance of State CoC Competition: Scoring Tool and Threshold CARRIE POSER, COC DIRECTOR BOS BOARD OF DIRECTORS MAY 2017

66 Presentation Overview CoC Competition Timeline Grant Inventory Worksheet (GIW) Notice of Funding Available (NOFA) Project Applications New Project Applications CoC Collaborative Application information request Board Scoring Tool APR and Entry/Exit required Threshold for Applying for COC Funds Threshold for automatic access Process for access

67 CoC Competition Timeline CoC Registration deadline was May 1, Grant Inventory Worksheet (GIW) to HUD Field office deadline was May 4, SNAPS will post all revised GIWs to the HUD Exchange no earlier than June 9, HUD will release the CoC Program Notice of Funding Available (NOFA). Balance of State will release the Board Scoring Tool ranking results. Threshold evaluation will take place by Board of Directors. Project Applications will be submitted for review. CoC Collaborative Application information request will be sent to COC leads. New Project Applications will be submitted for review and scoring. CHECK CHECK

68 Project Applications Eligible applicants will log into e-snaps and complete a project application. This process involves two parts and there are specific HUD and e-snaps instructions for each: Applicant Profile Application Upon completion, the CoC Director will review the application for inconsistencies, adherence to instructions, HUD policy parameters, and Balance of State priorities. If changes or corrections must be made, the application will be kicked back to the provider to complete and re-submit.

69 New Project Applications Following the release of the NOFA, a Balance of State CoC new project application (including instructions and scoring metric) will be posted on the BOS website. New project applications will be reviewed by CoC staff and the Board of Directors. Those applications that are approved for submission will be able to start a new project in e- snaps. Upon completion, the CoC Director will review the application for inconsistencies, adherence to instructions, HUD policy parameters, and Balance of State priorities. If changes or corrections must be made, the application will be kicked back to the provider to complete and re-submit.

70 CoC Collaboration Information Request Following the release of the NOFA, the CoC Director will assemble a series of questions that each local homeless coalition (local continua) will be required to complete. These answers are collated and form the Balance of State response to many questions in the Collaborative Application. Each local homeless coalition (local continua) should begin reviewing what they submitted last year to identify changes, areas of improvement, etc. If your continua needs a copy of what was submitted last year, please send an to carrie.poser@wibos.org.

71 Board Scoring Tool Since 2012, the Board Scoring Tool has shifted and added points to increase the emphasis on serving clients with higher barriers. Program Compliance (UU, DC, Funds returned, APR submission) HUD Perf. Measures (HS, Income, EI, MR) COC Goals (PIT data & QAPR) Population (CH, Adult w/dis, St/Sh) High Risk Pool Reoccurrence 2012 X 2013 X X X % total score 31% total score 20% total score 8% total score % total score 34% total score penalty only 14% total score 17% total score 9% total score % total score 35% total score penalty only 16% total score 11% total score 5% total score % total score 30% total score penalty only 14% total score 19% total score 9% total score Program compliance: In 2016, removed APR submission and replaced with Housing First and project eligibility. High Risk Pool: In 2017, increase in point allocation. Reoccurrence: In 2017, additional measure added.

72 Format The format of the Board Scoring Tool will be the same as last year. It is a Microsoft Excel Spreadsheet and will be posted on the BOS website. There are 6 tabs. Explanation Ranking Tiebreaker Points Evaluation Data Once the NOFA is posted, a deadline for reports (entry/exit and newly submitted e-snaps APRs) will be sent out.

73 Part 1: Timely Submission HUD APR submitted on time Submission of APR ending in 2016 (or 2017 if available) HMIS Entry/Exit report submitted on time QAPR 3 (2016) submitted on time QAPR 4 (2016) submitted on time July 2016 PIT data submitted on time January 2017 PIT data submitted on time Turned in Board requested information for the purposes of the Collaborative Application on time Turned in Project Application for review on time Criteria 0 points -2 points On time On time On time On time On time On time On time On time Change: removed QAPR 1 (2017) and QAPR 2 (2017) from list, no longer collecting

74 Part 2: Program Requirements Criteria 5 points 4 points 3 points 2 points 1 point Effective Use of Federal Spent % Spent 80-89% of Spent 75-79% N/A N/A Funds of grant grant Unit Utilization % 90-95% 80-89% 70-79% 69% or less Data Completeness: Don t Know, Missing, Refused Change: none 0% - 1.0% 1.1% - 2% 2.1% - 3% 3.1% - 4% Greater than 4.1% LOCCS Drawdown Rates Once per N/A N/A N/A N/A quarter Participant Eligibility: PSH % N/A N/A N/A N/A Participant Eligibility: TH % 60-79% 40-59% 20-39% <19% Participant Eligibility: RRH % N/A N/A N/A N/A Housing First and Low Barrier Yes N/A N/A N/A N/A

75 Part 2: Program Requirements Permanent Supportive Housing (PSH), Shelter Plus Care (SPC), and Safe Haven (SH) Participant Eligibility defined as: Adult with a disability Category 1 of the HUD Homeless Definition Transitional Housing (TH) Participant Eligibility defined as: Adult with a disability Category 1 or 4 of the HUD Homeless Definition Rapid Re-housing (RRH) Participant Eligibility defined as: Category 1 of the HUD Homeless Definition

76 Part 3: HUD Performance Measures Criteria 8 points 6 points 3 points 0 points HUD Goal: Housing Stability (PSH, S+C) 80%+ HUD Goal: Housing Stability (non-psh) 65%+ HUD Goal: Increase Earned Income (20%) HUD Goal: Increase Other (Non-Earned) Income (54%) 90% or higher 80 89% 70 79% Under 69% 75% or higher 65 74% 55 64% Under 54% 30% or higher 20-29% 10 19% Under 9% 54% or higher 35 53% 20 34% Under 19% HUD Goal: Mainstream Benefits (56%) 65% or higher 56 64% 45 55% Under 44% Change: none

77 Part 4: Population Criteria 5 points 4 points 3 points 2 points 1 point Percentage of Chronic Homeless (PSH, SH, S+C) Percentage of Adult with Disabilities (PSH, SH, S+C, TH) Percentage from Shelter or Place Not Meant for Human Habitation 75% or higher 75% or higher 90% or higher 50-74% 25-49% 10-24% 9% or less 50-74% 25-49% 10-24% 9% or less 75-89% 50-74% 30-49% 29% or less Change: none

78 Part 5: Risk Adjustment Criteria 20 points 10 points 5 points 0 points Risk Adjustment Score % TBD 50-74% TBD 25-49% TBD Less 24% TBD This score is calculated by ranking all projects from highest rank score to lowest rank score. For example: if the highest score is 65 points then 65 is set at 100%. And the remaining scores are calculated as a percentage of the highest score. The projects were not separated by type. Five risk factors were selected for the model based on scholarship, supported by Wisconsin outcomes, and sufficiently documented in HMIS. These include: Chronic Homelessness Coming from the streets (or a place not meant for human habitation) AODA Mental Health Problem No Income in past 30 days (upon program entry) Change: change in the number of possible points awarded

79 Part 6: Reoccurrence Criteria 5 points 4 points 3 points 2 points 1 point Reoccurrence Rate (0555 report) 0-5% % % 15.1% - 20% 20.1% + Reoccurrence Rate (SPM) 0-5% % % 15.1% - 20% 20.1% + The Reoccurrence Rate is calculated with two different HMIS-based reports. The 0555 report calculates any exit from a CoC-funded housing program into an Emergency Shelter/motel voucher program that uses HMIS within 2 years of an exit. The SPM (system performance measure) report calculates any successful exit from a CoC-funded housing program into an Emergency Shelter/motel voucher program that uses HMIS within 2 years of an exit. Change: added a second measure for reoccurrence rate

80 Part 7: Point-in-Time Requirement Criteria Non-Participation by COC Funded agency in overnight Street Count during the January PIT penalty applies to the agency only. Late submission of Final Deadline for January PIT data this will be applied to the entire local continua. Non-Participation by COC Funded agency in overnight Street Count during the July PIT penalty applies to the agency only. Subtract 10 points 10 points 10 points Late submission of Final Deadline for July PIT data this will be applied to the entire local continua. 10 points Change: none

81 Tie Breaker The tiebreaker score will be based on cost effectiveness. The total HUD grant award amount will be divided by the number of successful outcomes. Successful outcome for all projects (other than PSH) is exiting to permanent housing. Successful outcome for PSH includes exits to permanent housing and remaining in permanent housing. Example ØA non-psh project gets $100,000 grant. 25 households successfully went to permanent housing. The cost per successful outcome is: $4,000. Ø A PSH project gets $100,000 grant. 5 households successfully went to permanent housing. 4 households remain in permanent housing. The cost per successful outcome is: $11,111. Change: Added additional criteria for Permanent Supportive Housing (PSH) projects

82 Exceptions These projects will be placed in Tier 1 and are separate from the Scoring Tool process. Institute for Community Alliances (HMIS) New projects awarded in the last competition are required to begin in Each project will submit a renewal application, even if they have not yet begun. NEWCAP Brown Families PSH CWCAC Project Chance RRH Western Dairyland PSH II CACSCW Project WISH PSH New project applications (through reallocation or BONUS) Change: Updated list of renewal projects new in 2016 and placement of new projects

83 Threshold for Automatic Access The Balance of State CoC Board of Directors has approved the following policy for CoC Competition Project Application submission, effective for the 2017 competition cycle: All renewal project applications must score 70.0% or higher on the BOS Board Scoring Tool in order to submit a project application in e-snaps. A project may elect to voluntarily reduce or reallocate a project (give up funds to write for a new PSH or RRH project). All new projects, including through reallocation, must submit a new project application for review by CoC staff and the Board for approval. All renewal project applications that score 69.9% or lower on the BOS Board Scoring Tool will not be automatically allowed to submit a project application in e-snaps.

84 Process for Access If a project scores 69.9% or lower on the BOS Board Scoring Tool, the project has 3 options: (1) Voluntarily relinquish grant funding (give up funds completely) (2) Voluntarily reallocate grant funds into a new project (PSH or RRH) and follow the process for new project applications This does not guarantee the project will be approved by the BOS Board and CoC staff review process. (3) Complete a Reconsideration Request This document must be completed by the deadline. It asks the Board to allow the project to reapply for funds and provides evidence to support the request.

85 Reconsideration Request In addition to the reconsideration request submission, the Board of Directors will review a variety of additional factors. These factors include (but are not limited to): ØImpact on Balance of State as an organization ØImpact on local community ØDocumented project changes since submission of last APR ØPast performance ØMonitoring or technical assistance issues ØCapacity for change ØProject risk

86 Final Review After reviewing the reconsideration request and additional factors, the Board of Directors will make a final decision: Grant the reconsideration request and allow the project to submit a renewal application in e-snaps with the agreement that significant changes must occur to ensure the project will not rank below 70% next year. Deny reconsideration request and involuntarily reallocate the project funds through a new project application process

87 QUESTIONS?

88 Resources E-snaps Grant Inventory Worksheet (GIW) Project Applications CoC Collaborative Application Balance of State CoC Resources

89 Board of Director Project Scoring Tool Each COC-funded project will be ranked using the WI Balance of State CoC Project Scoring Tool. The scoring criteria is based on performance as reported through an APR, an HMIS entry/exit report, and timely completion of COC goals. The maximum possible number of points a project can earn varies based on type.* Permanent Supportive Housing Max points = 107 Shelter Plus Care Max points = 107 Safe Haven Max points = 107 Transitional Housing Max points = 102 Rapid Re-Housing Max points = 97 DV projects (TH) Max points = 72 HMIS Max points = 10 Where do the points come from? Part 1 Timely Submission: APR, QAPR, PIT, Competition 0 pts. COC Compliance Penalty Only Part 2 Program: Effective Use of Federal Funds, Unit 30 pts. From APR and HMIS Entry/Exit Report 28% of total Utilization, Data Completeness, LOCCS draw, program eligibility From report requested from HUD regarding quarterly drawdown and expenditures Part 3 HUD Performance Measures: Housing Stability, Increase 32 pts. From APR and HMIS Entry/Exit Report 30% of total Earned Income, Increase Non- Earned Income, Mainstream Benefits Part 4 Population (%): Chronic Homeless, Adult with 15 pts.* From APR and HMIS Entry/Exit Report 14% of total Disabilities, Street/Shelter Part 5 Risk Adjustment: High Risk Pool Score 20 pts. HMIS Generated Report TBD 19% of total Part 6 Reoccurrence 10 pts. HMIS Generated Report TBD 9% of total Part 7 Point-in-Time Requirement: Participation and Data Submission 0 pts. Post-PIT Survey Penalty Only *Note, TH can earn a max of 10 points and RRH can earn a max of 5 points (Part 4). Approved by Balance of State Board of Directors April 25, 2017

90 Point Breakdown: **Part 1: Timely Submission - No points awarded. Penalty Points assessed. Criteria 0 points -2 points HUD APR submitted on time On time Submission of APR ending in 2016 (or 2017 if available) HMIS Entry/Exit report submitted on time On time QAPR 3 (2016) submitted on time On time QAPR 4 (2016) submitted on time On time July 2016 PIT data submitted on time On time January 2017 PIT data submitted on time On time Turned in Board requested information for the purposes of On time the Collaborative Application on time Turned in Project Application for review on time On time **Part 2: Program Requirements (30 points possible) Criteria 5 points 4 points 3 points 2 points 1 point Effective Use of Spent 90- Spent 80- Spent 75- N/A N/A Federal Funds 100% of grant 89% of grant 79% Unit Utilization % 90-95% 80-89% 70-79% 69% or less Data Completeness: Don t Know, Missing, 0% - 1.0% 1.1% - 2% 2.1% - 3% 3.1% - 4% Greater than 4.1% Refused LOCCS Drawdown Once per N/A N/A N/A N/A Rates quarter Participant Eligibility: % N/A N/A N/A N/A PSH Participant Eligibility: % 60-79% 40-59% 20-39% <19% TH Participant Eligibility: % N/A N/A N/A N/A RRH Housing First and Low Barrier Yes N/A N/A N/A N/A Exceptions: (1) Agencies voluntarily reallocating project shall be exempt from scoring in the categories of Effective Use of Federal Funds and Unit Utilization. (2) New and first year renewals shall be exempt from scoring in the category of Effective Use of Federal Funds and Unit Utilization. (3) If an agency cannot access LOCCS due to contractual issues with HUD, the agency is responsible to provide evidence of this situation to the Balance of State. If sufficient proof is provided, the agency will be exempt from the category of LOCCS Drawdown Rates. Approved by Balance of State Board of Directors April 25, 2017

91 Explanation: (1) PSH Eligibility: Disability and Category 1 of the Homeless Definition (2) TH Eligibility: Disability and Category 1 or 4 of the Homeless Definition (3) RRH Eligibility: Category 1 of the Homeless Definition **Part 3: HUD Performance Measures (32 points possible) Criteria 8 points 6 points 3 points 0 points HUD Goal: Housing Stability 90% or higher 80 89% 70 79% Under 69% (PSH, S+C) 80%+ HUD Goal: Housing Stability 75% or higher 65 74% 55 64% Under 54% (non-psh) 65%+ HUD Goal: 30% or higher 20-29% 10 19% Under 9% Increase Earned Income (20%) HUD Goal: Increase Other 54% or higher 35 53% 20 34% Under 19% (Non-Earned) Income (54%) HUD Goal: Mainstream Benefits (56%) 65% or higher 56 64% 45 55% Under 44% **Part 4: Population (15 points possible for PSH, SH, S+C; 10 points possible for TH; 5 points possible RRH) Criteria 5 points 4 points 3 points 2 points 1 point Percentage of Chronic Homeless (PSH, SH, S+C) 75% or higher 50-74% 25-49% 10-24% 9% or less Percentage of Adult with Disabilities (PSH, SH, S+C, TH) Percentage from Shelter or Place Not Meant for Human Habitation 75% or higher 90% or higher 50-74% 25-49% 10-24% 9% or less 75-89% 50-74% 30-49% 29% or less Approved by Balance of State Board of Directors April 25, 2017

92 **Part 5: Risk Adjustment (20 points possible) Criteria 20 points 10 points 5 points 0 points Risk Adjustment Score % TBD 50-74% TBD 25-49% TBD Less 24% TBD This score is calculated by ranking all projects from highest rank score to lowest rank score. For example: if the highest score is 65 points then 65 is set at 100%. And the remaining scores are calculated as a percentage of the highest score. The projects were not separated by type. Five risk factors were selected for the model based on scholarship, supported by Wisconsin outcomes, and sufficiently documented in HMIS. These include: Chronic Homelessness Coming from the streets (or a place not meant for human habitation) AODA Mental Health Problem No Income in past 30 days (upon program entry) **Part 6: Reoccurrence (10 points possible) Criteria 5 points 4 points 3 points 2 points 1 point Reoccurrence 0-5% % % 15.1% - 20% 20.1% + Rate (0555 report) Reoccurrence Rate (SPM) 0-5% % % 15.1% - 20% 20.1% + Note: The Reoccurrence Rate is calculated with two different HMIS-based reports. The 0555 report calculates any exit from a CoC-funded housing program into an Emergency Shelter/motel voucher program that uses HMIS within 2 years of an exit. The SPM (system performance measure) report calculates any successful exit from a CoC-funded housing program into an Emergency Shelter/motel voucher program that uses HMIS within 2 years of an exit. **Part 7: Point-in-Time Requirement - No points awarded. Penalty Points assessed. Criteria Subtract Non-Participation by COC Funded agency in overnight Street Count during 10 points the January PIT penalty applies to the agency only. Late submission of Final Deadline for January PIT data this will be applied 10 points to the entire local continua. Non-Participation by COC Funded agency in overnight Street Count during 10 points the July PIT penalty applies to the agency only. Late submission of Final Deadline for July PIT data this will be applied to 10 points the entire local continua. Approved by Balance of State Board of Directors April 25, 2017

93 *Overall Exceptions: There are a few projects that have different maximum points possible, and therefore are exceptions to this general rule. (1) HMIS grant will be placed on Tier 1. (2) New projects awarded in the last competition are required to begin in Each project will submit a renewal application, even if they have not yet begun. These projects will be placed on Tier 1. NEWCAP Brown Families PSH CWCAC Project Chance RRH Western Dairyland PSH II CACSCW Project WISH PSH (3) New projects awarded in past competition as 3 year grant (ADVOCAP PSH), is not yet renewable. (4) New project applications will be placed at the bottom of Tier 1 automatically. Tiebreaker: Once the total number of points are calculated, the number of points earned will be divided by the total possible points for that project type. The resulting percentage will be placed in descending order, highest at top and lowest at bottom. If there is a tie between projects, a tiebreaker score will be used. The tiebreaker score will be based on cost effectiveness. The total HUD grant award amount will be divided by the number of successful outcomes. Successful outcome for all projects (other than PSH) is exiting to permanent housing. Successful outcome for PSH includes exits to permanent housing and remaining in permanent housing. Example A non-psh project gets $100,000 grant. 25 households successfully went to permanent housing. The cost per successful outcome is: $4,000. A PSH project gets $100,000 grant. 5 households successfully went to permanent housing. 4 households remain in permanent housing. The cost per successful outcome is: $11,111. Approved by Balance of State Board of Directors April 25, 2017

94 Wisconsin Balance of State Continuum of Care Reviewing, Ranking & Selecting New Projects FY2017 Once the Notice of Funding Availability (NOFA) is released, the Balance of State Board of Directors and COC Director initiate the New Project Application Process. The COC Director reviews the NOFA and the New Project Application to ensure that all HUD requirements are being met. Once the review process is complete, the COC Director revises the New Project Application and scoring rubric. The COC Director distributes the application and scoring rubric by to the full COC memberships, posts the documents on the Balance of State website, promotes applications through social media, and sends out to any other interested parties. The Balance of State Board of Directors and COC Director will ensure that any new project address gaps and needs within the Balance of State geographic area. In addition, all new projects must meet the following criteria: 1. Housing First philosophy and low barrier to entry: Housing First is a model of housing assistance that is offered without preconditions (such as sobriety or a minimum income threshold) or service participation requirements, and rapid placement and stabilization in permanent housing are primary goals. 2. Coordinated Entry: Project applicants are required to comply with the policy and procedures, written standards, and order of priority for the specific project type requested. Participation includes but is not limited to: pre-screen, assessment, referral, follow-up. 3. Adherence to HUD s Homeless Policy and Program Priorities: Project applicants are required to comply with HUD s homeless policy and program priorities as listed in the NOFA FY2017, Section II, A. 4. Balance of State COC: Project applicants are required to comply with the Balance of State COC bylaws, governance charter, and other policy and procedure manuals as approve by the Board or membership. This includes, but is not limited to: Committee participation Actively involved in the Point-in-Time overnight street/known location count twice a year Active involvement in their local continua of care Attendance at quarterly Balance of State meetings (at time of application, documented attendance at 2 of the last 4 meetings is required). Once the new project applications are submitted to the COC Director, the applications are shared with the Balance of State Board of Directors. If a Board member has a conflict, he/she will recuse themselves from the application review process. A conflict can include being a member of the local coalition nor agency that is applying for new funding. If a new project application is submitted after the submission deadline, it will not be submitted for view by the Board.

95 Each application will be reviewed and scored by the Balance of State Board of Directors and the COC Director using the previously approved and published rubric. The COC Director will collect all scoring sheets and calculate the totals. The results will be shared with the Balance of State Board of Directors and a final decision will be made. The Balance of State Board of Directors retains the right to make a final decision on which new project(s) will be included in the COC Competition process after taking into account gaps and needs of the geographic territory as a whole and additional Board discussion. The COC Director will notify selected applicants that their new project applications were selected for inclusion. This will be done in person, by , or by phone and followed up with a letter from the COC Director. These letters will also be shared with the Balance of State Board of Directors. Selected proposals will work with the COC Director to submit a new project application in e-snaps. Note: Only applications selected for the CoC competition by the Board of Directors will be included with the collaborative application. Note: Submitting a project in the COC Competition does not guarantee the project will be funded by HUD. All new projects will be placed on Tier 1 of the Project Ranking Form. FY2017 New Project Application Timeline HUD releases the NOFA 7/14/2017 New Project Applications and scoring rubric posted on website and 7/26/2017 sent to the membership New Project Application deadline submission to COC Director 8/18/2017 Board of Director review and decision on New Project applications 8/25/2017 Announcement to full COC Membership of New Project application selection 8/26/2017 and posted on website New Project Applications deadline submission in e-snaps 8/28/2017 The FINAL Board Scoring Tool results posted 9/12/2017 Required by HUD: Final Project Ranking and notification to all projects 9/13/2017 outside of e-snaps Entire COC Consolidated Application deadline 9/28/2017 FY2017 New Project Applications Five projects voluntarily reallocated all or part of their renewal grants in a new permanent housing project types for a total of $1,128,439. The Balance of State Board of Directors approved the use of relinquished funds to apply for a Supportive Service Only Coordinated Entry grant. Eight projects applied for new permanent housing projects or expansion projects through BONUS funding. Two projects were approved to apply through the COC Competition process for a total of $551,342.

96 Agency New Project Type Amount Reall or Bonus City of Appleton Fox Cities HP Rapid Re-Housing RRH 55,532 Reallocation Program Community Action, Inc. of Rock CAI-PSH PSH 217,249 Reallocation & Walworth Counties Community Action, Inc. of Rock CAI-RRH RRH 453,379 Reallocation & Walworth Counties Family Services of Northeast Brown County Rapid ReHousing RRH 162,842 Reallocation Wisconsin Kenosha Human Development Permanent Supportive Housing PSH 208,463 Bonus Services Expansion Newcap Brown County Youth RRH Project RRH 342,879 Bonus West Central Wisconsin West CAP Permanent Supportive PSH 239,437 Reallocation Community Action Agency, Inc. Housing II Wisconsin Balance of State Continuum of Care WIBOSCOC Supportive Services for Coordinated Entry SSO 404,506 Reallocation All projects have been approved by the Wisconsin Balance of State Continuum of Care Board of Directors and have followed the approved COC reallocation policy, scoring process, and ranking and review process. Signature Robyn Thibado President, Balance of State COC Board of Directors Date

97 Wisconsin Balance of State Continuum of Care Reallocation Policy FY2017 The Wisconsin Balance of State COC allows for two types of reallocation: voluntary and involuntary. New in the FY2017 COC Competition, the Wisconsin Balance of State Board of Directors approved a scoring threshold in conjunction with the Board Scoring Tool process for review and ranking of project applications. Voluntary Reallocation: The Balance of State COC encourages any agency with a renewal grant to annually evaluate the need for the project and type in the community, project performance, and effectiveness toward the goal of ending homelessness. Any renewal grant may be voluntarily reallocated to a different permanent housing project through a policy of right of first refusal approved by the Balance of State Board of Directors. Agencies may also voluntarily reduce their project funds when the community need no longer justifies the funding level. Agencies must complete the RFP Voluntary Reallocation of Funds application, which includes the new project proposal and supporting documentation, and submit it to the COC Director. The applications are reviewed to ensure compliance with HUD policy priorities and Balance of State COC goals. Following approval, the agency must complete a new project application in e-snaps. On April 24, 2017, the Balance of State Board of Directors approved placement of all new projects on Tier 1 of the Balance of State Board Scoring Tool. The scoring tool is annually updated and used to rank and review renewal and new project applications. In FY2017 COC Competition: Three agencies voluntarily relinquished all or part of their renewal grants for a total of $404,506. Agency Project Type Amount Community Action, Inc. of Rock-Walworth Transitional Living TH 91,063 Rock & Walworth Counties Program Forward Services NEW Homeless Continuum TH 269,000 Corporation State of Wisconsin WI-500-REN-Shelter Plus Care Shelter Plus Care 44,443 Five agencies voluntarily reallocated all or part of their renewal grants in a new permanent housing project type for a total of $1,128,439. Agency Project Type Amount Community Action, Inc. of Rock-Walworth Transitional Living TH 453,379 Rock & Walworth Counties City of Appleton Program Wireworks Permanent Supportive Housing PSH 55,532

98 Family Services of Northeast Brown County Transitional Housing TH 162,842 Wisconsin State of Wisconsin WI-500-REN-Shelter Plus Care Shelter Plus 217,249 Care West Central Wisconsin Community Action Agency, Inc. Rapid Re-Housing RRH 239,437 Involuntary Reallocation: The Balance of State COC monitors projects and provides training and technical assistance to agencies that are underperforming. In such cases, where projects have received substantial training and technical assistance and remain unable to mete minimum HUD and Balance of State performance and compliance requirements, the Balance of State Board of Directors shall take action to involuntarily reallocate funding. Involuntarily reallocated funds will be combined with relinquished and reduced funding to create new permanent housing projects. In FY2017 COC Competition: There were no project funding that was involuntarily reallocated. Scoring Threshold: On May 2, 2017, the Balance of State Board of Directors approved a two-step process for all renewal project application reviews. On the Board of Director Scoring Tool, any project scoring 70% and above are automatically eligible to apply in the COC Competition. Any project scoring 69.9% or less are not automatically eligible to apply. Those agencies must complete an action plan which identifies whether the project has decided to voluntarily relinquish their funds, voluntarily reallocate their funds, or complete a request for reconsideration application. The request for reconsideration application provides the agency an opportunity to explain why they scored low, what has changed in their project or agency since the last APR submission, and why the Balance of State Board of Directors should approve their request to apply in the COC Competition. On May 16, 2017, a go-to-webinar based training was provided to all COC grantees. The Balance of State Board of Directors and the COC Director presented the final Board Scoring Tool, points, changes, and the scoring threshold policy and process. The recorded webinar and power point slides were posted on the Balance of State website. Following the submission deadline for request for reconsideration applications, the Balance of State Board of Directors (without a conflict of interest) and the COC Director met to discuss and approve a plan of action for each project under threshold. Each project received a written response. In FY2017 COC Competition: Twenty projects scored 69.9% or lower on the Balance of State Board of Director Scoring Tool. One project voluntarily relinquished their grant. Five projects voluntarily reallocated their grants. Fourteen project applied for reconsideration. Each project requesting reconsideration was granted the opportunity to apply in the COC Competition with contingencies including technical assistance on low performing areas with the Balance of State COC Monitoring and Compliance Coordinator.

99 Agency Project Action Plan Decision ADVOCAP, Inc. ADVOCAP Fond du Lac Rapid Rehousing Reconsider Approved ADVOCAP, Inc. Winnebagoland Rapid Rehousing Reconsider Approved CAP Services, Inc. Transitional Living Project Reconsider Approved City of Appleton Wireworks Permanent Supportive Housing Reallocate Approved Community Action, Inc. of Rock & Walworth Counties Rock-Walworth Transitional Living Program Reduce Reallocate Approved Community Action Coalition for Reconsider Approved Jefferson County Transitional Housing South Central Wisconsin, Inc Couleecap, Inc. Couleecap Transitional Housing Program Reconsider Approved Family Services of Northeast Reallocate Approved Brown County Transitional Housing Wisconsin Forward Services Corporation NEW Homeless Continuum Relinquish Approved Housing Partnership of the Fox It Takes A Village Permanent Supportive Reconsider Approved Cities, Inc. Housing Program Lakeshore CAP, Inc. RRH Reconsider Approved NEWCAP, Inc. SHP Housing First Reconsider Approved Northwest Wisconsin Reconsider Approved Community Services Agency Inc. ABC Transitional Housing Northwest Wisconsin Reconsider Approved Community Services Agency Inc. NWCSA Transitional Housing State of Wisconsin WI-500-REN-Shelter Plus Care Reduce Reallocate Approved West Central Wisconsin Reallocate Approved Rapid Re-Housing Community Action Agency, Inc. West Central Wisconsin Reconsider Approved West CAP Rapid Rehousing II Community Action Agency, Inc. Western Dairyland EOC, Inc. Rapid Re-Housing Project Reconsider Approved Women and Children's Reconsider Approved Transitional Living Program Horizons Inc. YWCA of La Crosse YWCA La Crosse Transitional Housing Reconsider Approved All projects have been approved by the Wisconsin Balance of State Continuum of Care Board of Directors and have followed the approved COC reallocation policy, scoring process, and ranking and review process. Signature Robyn Thibado President, Balance of State COC Board of Directors Date

100 Timely Submission Agency Program Name APR Grant Year HUD APR on time? HMIS APR on time? Q# Q# Jan PIT July 2017 PIT Board Request Proj. App. Total award Total Spent Unspent Funds % of Grant Return ADVOCAP, Inc. ADVOCAP, Inc. ADVOCAP, Inc. ADVOCAP, Inc. CAP Services Central Wisconsin Community Action Council, Inc. Fond du Lac (TH to) RRH Winnebagoland PSH Winnebagoland Rapid Rehousing COC Winnebagoland Rapid Rehousing Transitional Living Program RRH yes yes yes yes yes yes yes yes yes yes 90,432 $90, % yes yes yes yes yes yes yes yes yes yes 130,456 $121,272 9, % yes yes yes yes yes yes yes yes yes yes 259,780 $259, % new yes yes yes yes yes yes yes yes yes yes 107,025 $107, % new City of Appleton City of Appleton Community Action Coalition for South Central Wisconsin, Inc. Community Action Coalition for South Central Wisconsin, Inc. Community Action, Inc. of Rock & Walworth Counties Couleecap Couleecap Fox Cities Housing Coalition TH Wireworks PSH Jefferson County TH Waukesha PSH Rock-Walworth Transitional Living Program Couleecap TH + DV New Hope PSH yes yes yes yes yes yes yes yes yes yes 181,152 $181, % yes yes yes yes yes yes yes yes yes yes 55,532 $54,337 1, % yes yes yes yes yes yes yes yes yes yes 168,164 $157,459 10, % new yes no yes yes yes yes yes yes yes yes 544,442 $544, % yes yes yes yes yes yes yes yes yes yes 373,303 $373, % yes no yes yes yes yes yes yes yes yes 266,847 $270,639-3, %

101 Couleecap Family Services of NE WI Forward Service Corporation Hebron House of Hospitality Housing Partnership ICA KHDS KHDS KHDS Lakeshore CAP Mercy Health System Corporation NEWCAP NEWCAP, Inc. NEWCAP, Inc. North Central Community Action Program, Inc. NWCSA NWCSA Richard's Place Housing First Brown County TH New Homeless Continuum 2011 Jeremy House Safe Haven It takes a Village Wisconsin HMIS Project Renewal Homeless Youth KYF (TH to) RRH Kenosha Permanent Housing Connections RRH House of Mercy Rapid Re-Housing SHP-Housing First Project Brown County PSH singles Brown County PSH families The Big Ten ABC Transitional Housing Transitional Housing I SHP TH yes yes yes yes yes yes yes yes yes yes 227,256 $167,402 59, % yes yes yes yes yes no yes yes yes yes 162,842 $134,583 28, % yes yes yes yes yes yes yes yes yes yes 410,671 $395,310 15, % yes yes yes yes yes yes yes yes yes yes 118,755 $118, % yes yes yes yes yes yes yes yes yes yes 178,704 $177,340 1, % yes yes yes yes yes yes 371, , % yes yes yes yes yes yes yes yes yes yes 143,243 $143, % yes yes yes yes yes yes yes yes yes yes 129,063 $129, % new yes yes yes yes yes yes yes yes yes yes 129,519 $56,404 73, % new yes yes yes yes yes yes yes yes yes yes 194,399 $198,879-4, % new new yes yes yes yes yes yes yes yes yes yes 180,539 $180, % yes yes yes yes yes no yes yes yes yes 115,847 $115, % yes yes yes yes yes no yes yes yes yes 94,379 $94, % yes yes yes yes yes yes yes yes yes yes 114,699 $114, %

102 Richard's Place State of Wisconsin The Salvation Army of St. Croix Walworth County Housing Authority II PH Rock County S+C Permanent Supportive Housing Hartwell Street Apartments yes yes yes yes yes yes yes yes yes yes 149,376 $149, % yes yes yes yes yes yes yes yes yes yes 254,548 $254, % yes yes yes yes yes yes yes yes yes yes 256,044 $256, % yes yes yes yes yes yes yes yes yes yes 70,810 $70, % West CAP West CAP West CAP (TH to) RRH II yes yes yes yes no yes yes yes yes yes 343,868 $340,509 3, % West CAP Permanent Supportive Housing yes yes yes yes no yes yes yes yes yes 153,425 $134,425 19, % West CAP Western Dairyland EOC Western Dairyland EOC West CAP Rapid Rehousing Permanent Supportive Housing Permanent Supportive Housing II yes yes yes yes no yes yes yes yes yes 233,316 $95, , % yes yes yes yes yes yes yes yes yes yes 264,314 $224,090 40, % new Western Dairyland EOC Rapid Re-Housing Project yes yes yes yes yes yes yes yes Women & Children Horizons YWCA Coulee Transitional Living Program (DV + nondv) Transitional Housing Program yes yes yes yes no yes yes yes yes yes 224,772 $224, % yes yes yes yes yes no yes yes yes yes 74,720 $74, %

103 Program Requirements Unit Ut. Jan. Unit Ut. April Unit Ut. July Unit Ut. Oct. Unit Ut. Total Unit Ut. Av. Total M/Dk Total possible fields (19 x col. AK) DC % LOCCS Draw PE: PSH Cat #1 (adults) PE: PSH Dis. (adults) PE: PSH % PE: TH Cat#1, 4 (adults) PE: TH Dis. (adults) PE: TH % % % yes % % yes % % 5 1, % yes % % yes % % 4 2, % yes % % % yes % % % yes % % 15 3, % yes % % 1 2, % yes % % % yes %

104 % % yes % % % yes % % 0 2, % yes % % % yes % % % n/a % yes % % yes % % % yes % % yes % % yes % % % yes % % % yes % % % yes % % % yes %

105 % % yes % % 2 1, % no % % 0 1, % yes % % % yes % % 3 2, % yes % % yes % % % yes % % yes % 1 2, % no % 9 1, % yes % % % yes %

106 HUD Performance Mea PE: RRH Cat# 1 (adults) PE: RRH % H1st and Low Barrier Total Clients Total Adults Leavers # left for PH # left for PH (>90) (<90) Total to PH If PSH, stayers Housing Stability % Total Increase Earned Income Total possible % of Increase Earned Income Total Increase other income 16 89% yes % % 1 yes % % % yes % % 3 yes % % 2 yes % % 11 yes % % 3 yes % % 1 yes % % 8 yes % % 9 yes % % 6

107 yes % % 7 yes % % 0 yes % % 13 yes % % 1 yes % % 7 yes % % % yes % % % yes % % 0 yes % % 10 yes % % 5 yes % % 0 yes % % 0 yes % % 2

108 yes % 0 4 0% 4 yes % % 27 yes % % 6 yes % % % yes % % 2 yes % % % yes % % 2 yes % % % yes % 2 yes % % 12 yes % % 2

109 asures Population Total possible % of increased other income M.B. Leavers - Total have M.B. Stayers - Total have Total M.B. Total Possible (adults) M.B. % # HH w/at least 1 CH # HH CH % # Adults w/dis. (leavers) # Adults w/dis. (Stayers) Total # adults w/dis. % of Adults w/dis. # in Shelter 18 6% % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % 16

110 24 29% % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % 2

111 4 100% % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % 10

112 % # in PNMHH Total # Shelter or PNM High Risk (pts) Positive Negative Total Reocurr. % Exited to PH Destination (2 yrs prior) # Returns (2 years) % of Returns (2 years) % % % % % 0 N/A N/A % % 0 N/A N/A % Reoccurrence Reoccurrence - SPM Program Name Fond du Lac (TH to) RRH Winnebagoland PSH Winnebagoland Rapid Rehousing COC Winnebagoland Rapid Rehousing Transitional Living Program RRH % % % Fox Cities Housing Coalition TH % % 0 NA NA Wireworks PSH % % % Jefferson County TH Waukesha PSH % % % Rock-Walworth Transitional Living Program % % % Couleecap TH + DV % % % New Hope PSH

113 % % % Housing First % % % Brown County TH % % % % % % New Homeless Continuum 2011 Jeremy House Safe Haven % % % It takes a Village Wisconsin HMIS Project Renewal % % % Homeless Youth % % % KYF (TH to) RRH Kenosha Permanent Housing Connections % % 0 NA NA RRH House of Mercy Rapid Re-Housing % % % SHP-Housing First Project Brown County PSH singles Brown County PSH families % % % The Big Ten ABC Transitional % % % Housing % % % Transitional Housing % % % I SHP TH

114 1 2 50% % % II PH % % % Rock County S+C % % % Permanent Supportive Housing % % % Hartwell Street Apartments % % % % % 0 NA NA % % 0 NA NA % % 0 NA NA % % 0 NA NA % % % % % % West CAP (TH to) RRH II West CAP Permanent Supportive Housing West CAP Rapid Rehousing Permanent Supportive Housing Permanent Supportive Housing II Rapid Re-Housing Project Transitional Living Program (DV + nondv) Transitional Housing Program

115 WISP # WISP NAME 10001, 8455 ADVOCAP FDL CoC Rapid Rehousing, ADVOCAP FDL Transitional 9569 ADVOCAP TC Permanent Supportive Housing 9572 ADVOCAP TC CoC Rapid Re-housing n/a n/a 8712, 6955, ADVOCAP Menasha Transitional, Housing Partnership of the Fox Cities COC/SHP Transitional Housing Program, The Salvation Army of the Fox Cities - Supportive Housing Program Housing Partnership of the Fox Cities Permanent Supportive Housing Program 7178 CACSCW Transitional Housing Jefferson County 7552 CAI HUB Connections TLP 5130 Couleecap - Transitional Housing 5131 Couleecap - New Hope

116 8905 Couleecap - Housing First Family Services of Northeast Wisconsin TLP COC/SHP, Forward Service Corporation -Family 7750, 2776 Services SHP Forward Service Corporation SHP Brown, SHP 7770, 7667, 8492, Forest County, Langlade, Oconto/Marinette, 7699, 7847, Oneida & Vilas 4945 Hebron House - Jeremy House Safe Haven Housing Partnership It Takes A Village CoC SHP 9010 PSH n/a 6965 KHDS Homeless Youth Project HUD 10012, 5073 KHDS KYF Rapid Re-Housing Project, KHDS Supportive Housing Program 9795, 9796, 8508 LCAP CoC Rapid Re-Housing - Manitowoc, Sheboygan, COC RRH Door/Kewaunee 9116 NEWCAP Housing First Permanent Supportive Housing 8507, 8506, 8508 NCCAP Big Ten Program Lincoln County, Marathon, Wood 7864 NWCSA ABC Transitional Housing 7040 NWCSA Transitional Housing 8318 Richard's Place Transitional Housing

117 8317 Richard''s Place Permanent Housing Program 8489 CAI Shelter Plus Care Program The Salvation Army of St. Croix County Permanent Supportive Housing 8281 Walworth County Housing Authority - Hartwell West CAP Transitional Housing - Pepin, Barron, Polk, Dunn, Chippewa, Pierce, St. Croix; West 9973, 9974, 9975, CAP COC RRH II - Barron, Chippewa, Dunn, 9977, 9978, 9979 Pierce, Polk, St. Croix 9167, 9658, 9657, West CAP Permanent Supportive Housing Chippewa, Barron, Dunn West CAP COC Rapid Re-Housing Program , 9583, 9584, Dunn, St. Croix, Barron, Chippewa, Pepin, 9586, 9587, 9588 Pierce, Polk Western Dairyland Permanent Supportive 9481 Housing 9594, 9595, 9596, 9597, 9579 Western Dairyland COC Rapid Re-Housing (Buffalo Co.), Eau Claire, Trempealeau, Jackson & Family Promise - COC Rapid Re-housing 8701 Women & Children TH 7129 YWCA of the Coulee Region Transitional Housing

118 less than full pts. ADVOCAP ADVOCAP ADVOCAP ADVOCAP CAP Services CWCAC City of Appleton City of Appleton CACSCW CACSCW CAI Couleecap Fond du Lac RRH Winn. PSH Winn. RRH COC Winn. RRH TLP TH to RRH Fox Cities TH Wireworks PSH Jefferson TH Waukesha PSH TLP Couleecap TH + DV P a r t 1 P a ESNAPS APR on time (0) HMIS APR on Time (0) QAPR #3 on time (0) QAPR #4 on time (0) Jan PIT on time (0) July PIT on time (0) Board Request (0) Project App. on time (0) Use of $ (5) Unit Utilization (5) Data Complete (5) LOCCS (5) PE: PSH (5) 5 5 PE: TH (5)

119 r t 2 P a r t 3 PE: RRH (5) 5 5 Housing First (5) CH (5) 5 2 Adult Dis (5) Sh/Pl (5) P a r t 4 Housing Stability (8) Increase Earned Income (8) Increased Other Income (8) Mainstream Benefits (8) Part 5 P a r t 6 Risk Adjust (20) Reocc (5) Reocc (5) SPM TOTAL Earned PENALTY POINTS -2

120 Total Earned minus Penaty TOTAL Possible Percentage Score % 83.3% 66.7% 70.8% 76.5% 62.7% 58.8% 50.0% 67.6% less than full pts. ADVOCAP ADVOCAP ADVOCAP ADVOCAP CAP Services CWCAC City of Appleton City of Appleton CACSCW CACSCW CAI Couleecap below 69.9% Fond du Lac RRH Winn. PSH Winn. RRH COC Winn. RRH TLP TH to RRH Fox Cities TH Wireworks PSH Jefferson TH Waukesha PSH TLP Couleecap TH + DV

121 Couleecap Couleecap Family Services of NE WI FSC Hebron House of Hospitality Housing Partnership ICA KHDS KHDS KHDS Lakeshore CAP Mercy Health System NEWCAP NEWCAP New Hope PSH Housing First Brown County TH TH Safe Haven ITAV PSH HMIS HY TH KYF RRH PSH RRH RRH PSH Brown County PSH - S

122

123 % 75.7% 61.8% 66.7% 72.9% 70.6% 100.0% 78.4% 82.0% 56.0% 60.7% Couleecap Couleecap Family Services of NE WI Forward Service Corporatio n Hebron House of Hospitality Housing Partnership ICA KHDS KHDS KHDS Lakeshore CAP Mercy Health System Corporatio n NEWCAP NEWCAP New Hope PSH Housing First Brown County TH TH Safe Haven ITAV PSH HMIS HY TH KYF RRH PSH RRH RRH PSH Brown County PSH Maximum Possible Points PSH, SPC, SH 107 TH RRH HMIS 10 DV 72

124 NEWCAP NCCAP NWCSA NWCSA Richard's Place Richard's Place State of Wisconsin The Salvation Army of St. Croix Walworth County Housing Authority West CAP West CAP West CAP Western Dairyland EOC Western Dairyland EOC Brown County PSH - F The Big Ten TH ABC TH TH I SHP TH II PH Rock County S+C PSH PSH RRH (TH) PSH RRH I PSH PSH II

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126 % 66.7% 53.9% 75.5% 75.7% 65.4% 72.9% 76.6% 64.0% 72.5% 50.0% 79.4% NEWCAP Brown County PSH North Central Community Action Program, Inc. The Big Ten TH NWCSA NWCSA Richard's Place Richard's Place ABC TH TH I SHP TH II PH State of Wisconsin Rock County S+C The Salvation Army of St. Croix PSH Walworth County Housing Authority PSH West CAP West CAP West CAP RRH from TH Western Dairyland EOC Western Dairyland EOC PSH RRH PSH PSH

127 Western Dairyland EOC Women & Children Horizons YWCA Coulee less than full pts. RRH TLP TH ESNAPS APR on time (0) HMIS EE on Time (0) QAPR #3 on time (0) QAPR #4 on time (0) Jan PIT on time (0) July PIT on time (0) Board Request (0) Project App. on time (0) Use of $ (5) Unit Utilization (5) Data Complete (5) LOCCS (5) PE: PSH (5) 3 5 PE: TH (5)

128 5 PE: RRH (5) Housing First CH (5) 3 5 Adult Dis (5) Sh/Pl (5) Housing Stability (8) Increase Earned Income (8) Increased Other Income (8) Mainstream Benefits (8) Risk Adjust (20) Reocc (5) 5 1 Reocc (5) TOTAL Earned -2-2 PENALTY POINTS

129 % 69.6% 70.6% Total Earned minus Penaty TOTAL Possible Percentage Score Western Dairyland EOC Women & Children Horizons YWCA Coulee less than full pts. RRH TLP TH

130 Applicant Info Agency Type Program Name Total Award $ (16-17) # Leavers # Leavers to PH ADVOCAP, Inc. PSH Winnebagoland PSH 130, ADVOCAP, Inc. RRH ADVOCAP Fond du Lac Rapid Rehousing 90, ADVOCAP, Inc. RRH Winnebagoland Rapid Rehousing 259, ADVOCAP, Inc. RRH COC Winnebagoland Rapid Rehousing Community Action Coalition for South Central Wisconsin, Inc TH Jefferson County Transitional Housing 168, Community Action Coalition for South Central Wisconsin, Inc PSH Project WISH CAP Services, Inc. TH Transitional Living Project 107, City of Appleton Fox Cities Housing Coalition Transitional TH Housing Program 181, City of Appleton Wireworks Permanent Supportive Housing PSH Program 55, Community Action, Inc.. of Rock & Walworth Counties Couleecap, Inc. Couleecap, Inc. TH PSH PSH Rock-Walworth Transitional Living Program 544, Couleecap Housing First Permanent Housing Program 227, Couleecap New Hope Permanent Housing Program 266, Couleecap, Inc. Central Wisconsin Community Action Council, Inc. TH RRH Couleecap Transitional Housing Program Project Chance Rapid Re-Housing 373, Family Services of Northeast Wisconsin TH Brown County Transitional Housing Project 162, Forward Service Corporation TH NEW Homeless Continuum 410, Hebron House of Hospitality, Inc. SH Jeremy House Safe Haven 118, Housing Partnership of the Fox Cities, Inc. It Takes A Village Permanent Supportive PSH Housing Program 178, Institute for Community Alliances HMIS Wisconsin HMIS Project Renewal Kenosha Human Development Services Inc TH Homeless Youth Project 143, Kenosha Human Development Services Inc RRH KYF Rapid Rehousing Project 129, Kenosha Human Development Services Inc PSH Kenosha Permanent Housing Connections Lakeshore CAP, Inc. RRH RRH 129, Mercy Health RRH House of Mercy Rapid Re-housing North Central Community Action Program, Inc. TH The Big Ten 180, NEWCAP, Inc. PSH SHP Housing First 194,

131 NEWCAP, Inc. PSH Brown County PSH NEWCAP, Inc. Northwest Wisconsin Community Services Agency Inc. PSH TH Brown County PSH-families ABC Transitional Housing 115, Northwest Wisconsin Community Services NWCSA Transitional Housing Agency Inc. TH 94, Richard's Place Richard's Place II Permanent Housing PSH Project (Mainstreet) 149, Richard's Place Richard's Place I SHP Transitional Housing TH Project (Whiterock) 114, State of Wisconsin SC WI-500-REN-Shelter Plus Care 254, The Salvation Army PSH Permanent Supportive Housing 254, Walworth County Housing Authority PSH Hartwell Street Apartments 70, West Central Wisconsin Community Action Agency, Inc. West Central Wisconsin Community Action Agency, Inc. PSH RRH West CAP Permanent Supportive Housing West CAP Rapid Rehousing II 153, , West Central Wisconsin Community Action West CAP Rapid Rehousing Agency, Inc. RRH 233, Western Dairyland EOC, Inc. PSH Permanent Supportive Housing 264, Western Dairyland EOC, Inc. RRH Rapid Re-Housing Project 269, Western Dairyland EOC, Inc. PSH Permanent Supportive Housing Program Women and Children's Horizons Inc. TH Transitional Living Program 224, YWCA of La Crosse TH YWCA La Crosse Transitional Housing 74,

132 Cost Per PH = Successful Successful stayers Outcome Outcome 7 8 $16, $9, $14, $5, $4, $3, $3, $7, $10, $10, $6, $18, $5, $14, $6, $9, $16, $25, $18, $8,452.13

133 8 $14, $5, $37, $57, $4, $4, $5, $11, $13, $29, $15, $14, $9, $4,981.33

134 This document reflects data, as provided through esnaps APR submissions to HUD, and scoring based on objective criteria. RANKING The Ranking tab is the list of renewal and new projects submitted for the FY2016 COC Competition. All projects must be listed on the Scoring Tool. The projets are listed from highestest percentage to the lowest. Any tie is managed through cost per successful outcome. The project with the smaller cost will be ranked first. In addition, there is a Tier 1 limit of $8,010,651 of the ARD. The ARD is determined by HUD and posted on the Grant Inventory Worksheet (GIW). For the WI Balance of State, the ARD is $8,521,969. With the Tier limit imposed, projects totaling 94% can be placed on Tier 1. TIEBREAKER The Tiebreaker tab is the list of renewal projects and the data from their APR regarding number of leavers, number of leavers exiting to another permanent housing destination, and if a PH program - the number of stayers as well. For non-psh, the cost is determined by dividing the number of successful PH exits by number of people exiting. For PSH and Shelter Plus Care, the cost is determined by dividing the number of successful PH exits plus the number of stayers by the number of people exiting plus the number of people staying. POINTS The Points tab shows each of the scoring areas in which projects can earn points. This tab shows the amount of points and the corresponding percentages. EVALUATION The Evaluation tab shows the projects and the points received in each area based on the points listed on the data tab. For each area that a project did not receive full points there is an inserted comment. DATA The Data tab shows the list of projects and the data pulled from the APRs in the key areas. The data regarding the High Risk Pool score, reoccurrence, and chronic homeless numbers were gathered from independent HMISbased reports by ICA. Created by COC Director; updated ; updated

135 Listed below are the questions from the esnaps APR that are used in the Board Scoring Tool

136 APR Delay during 2016 For all COC grants that were set to expire on or before 7/31/16, projects were allowed to submit their APR by 11/30/16. For all COC grants that were set to expire after on or after 8/1/16, projects were required to submit their APR within the 90

137

138 0 day window.

139 Wisconsin Balance of State Continuum of Care Board Scoring Tool (FY2017) Rank Agency Program Type Score (%) FY17 Funds Requested -GIW Tiebreaker 1 ADVOCAP, Inc. Winnebagoland PSH PSH 83.3% $131,467 $16, Kenosha Human Development Services Inc KYF Rapid Rehousing Project RRH 82.0% $129,063 $16, Western Dairyland EOC, Inc. Permanent Supportive Housing PSH 79.4% $257,674 $15, Kenosha Human Development Services Inc Homeless Youth Project TH 78.4% $143,243 $9, Walworth County Housing Authority Hartwell Street Apartments PSH 76.6% $70,810 $5, City of Appleton Fox Cities Housing Coalition Transitional Housing Program TH 76.5% $181,152 $3, Couleecap, Inc. Couleecap Housing First Permanent Housing Program PSH 75.7% $227,256 $10, Richard's Place Richard's Place II Permanent Housing Project (Mainstreet) PSH 75.7% $150,080 $37, Richard's Place Richard's Place I SHP Transitional Housing Project (Whiterock) TH 75.5% $114,699 $57, Couleecap, Inc. Couleecap New Hope Permanent Housing Program PSH 73.8% $275,259 $10, The Salvation Army Permanent Supportive Housing PSH 72.9% $256,044 $4, Hebron House of Hospitality, Inc. Jeremy House Safe Haven SH 72.9% $118,755 $14,844.38

140 13 West Central Wisconsin Community Action Agency, Inc. West CAP Permanent Supportive Housing PSH 72.5% $156,063 $11, North Central Community Action Program, Inc. The Big Ten TH 71.6% $180,539 $18, CAP Services, Inc. Transitional Living Project TH 70.8% $107,025 $4, YWCA of La Crosse YWCA La Crosse Transitional Housing TH 70.6% $74,720 $4, Housing Partnership of the Fox Cities, Inc. It Takes A Village Permanent Supportive Housing Program PSH 70.6% $178,704 $6, Women and Children's Horizons Inc. Transitional Living Program TH 69.6% $224,772 $9, ADVOCAP, Inc. ADVOCAP Fond du Lac Rapid Rehousing RRH 68.5% $90,432 $9, Couleecap, Inc. Couleecap Transitional Housing Program TH 67.6% $373,303 $6, ADVOCAP, Inc. Winnebagoland Rapid Rehousing RRH 66.7% $259,528 $14, Northwest Wisconsin Community Services Agency Inc. ABC Transitional Housing TH 66.7% $115,847 $14, Institute for Community Alliances Wisconsin HMIS Project Renewal HMIS HMIS $371,429 n/a ADVOCAP, Inc. Kenosha Human Development Services Inc COC Winnebagoland Rapid Rehousing Kenosha Permanent Housing Connections RRH PSH Renewal - New Renewal - New $114,776 $181,052 n/a n/a 26 Mercy Health House of Mercy Rapid Re-housing RRH Renewal - New $187,820 n/a 27 Newcap Brown County PSH PSH Renewal - New $536,234 n/a

141 Central Wisconsin Community Action Council, Inc. Community Action Coalition for South Central Wisconsin, Inc Western Dairyland EOC, Inc. Community Action, Inc. of Rock & Walworth Counties City of Appleton Family Services of Northeast Wisconsin Community Action, Inc. of Rock & Walworth Counties West Central Wisconsin Community Action Agency, Inc. Kenosha Human Development Services Inc Project Chance Rapid Re-Housing Project WISH Permanent Supportive Housing Program CAI_PSH RRH PSH PSH PSH Renewal - New Renewal - New $267,328 $189,795 n/a n/a Renewal - New $125,054 n/a reall. - new Fox Cities HP Rapid Re-Housing Program RRH reall. - new Brown County Rapid ReHousing CAI_RRH RRH RRH reall. - new reall. - new West CAP Permanent Supportive Housing II PSH reall. - new Kenosha Permanent Supportive Housing Expansion PSH $217,249 $55,532 $162,842 $453,379 $239,437 $4, $3, $18, $7, $29, BONUS - new $208,463 n/a 37 Newcap Brown County Youth RRH Project RRH BONUS - new $342,879 n/a 38 WI Balance of State COC WIBOSCOC Supportive Services for Coordinated Entry SSO Relinq. - new $404,506 n/a Total ARD (GIW) = $8,521,969 (Tier 1 is 94%) Limit = $8,010,651 Tier 1 Total 7,874,210 Tier 2 39 West Central Wisconsin Community Action Agency, Inc. West CAP Rapid Rehousing II RRH 64.0% $343,864 $13,754.72

142 40 41 NEWCAP, Inc. Community Action Coalition for South Central Wisconsin, Inc SHP Housing First PSH 60.7% Jefferson County Transitional Housing TH 58.8% $194,399 $168,164 $8, $5, Lakeshore CAP, Inc. Northwest Wisconsin Community Services Agency Inc. RRH NWCSA Transitional Housing RRH 56.0% TH 53.9% $129,519 $94,379 $25, $5, Western Dairyland EOC, Inc. Rapid Re-Housing Project RRH 51.4% $268,772 $14, Tier 2 = 6% of ARD + Bonus 511, ,342 = 1,062,660 Tier 2 Total $1,199,097 Voluntary Relinquishment of Funds Forward Service Corporation NEW Homeless Continuum TH 64.9% $269,000 State of Wisconsin Community Action, Inc. of Rock & Walworth Counties WI-500-REN-Shelter Plus Care SC 63.7% Rock-Walworth Transitional Living Program TH 47.4% $44,443 $91,063 TOTAL $404,506 Community Action, Inc. of Rock & Walworth Counties City of Appleton Family Services of Northeast Wisconsin Community Action, Inc. of Rock & Walworth Counties Voluntary Reallocation of Funds WI-500-REN-Shelter Plus Care SC to PSH Wireworks Permanent Supportive Housing PSH to RRH Brown County Transitional Housing TH to RRH Rock-Walworth Transitional Living Program TH to RRH $217,249 $55,532 $162,842 $453,379

143 West Central Wisconsin Community Action Agency, Inc. Rapid Re-Housing RRH to PSH $239,437 TOTAL $1,128,439 Kenosha Human Development Services Inc Newcap WI Balance of State COC NEW PROJECTS Permanent Supportive Housing Expansion PSH BONUS - new $208,463 Brown County Youth RRH Project BONUS - RRH new $342,879 WIBOSCOC Supportive Services for Coordinated Entry SSO Reall. - new $404,506 Community Action, Inc. of Rock & Walworth Counties CAI_PSH PSH Reall. - new City of Appleton Fox Cities HP Rapid Re-Housing Program RRH Reall. - new $217,249 $55,532 Family Services of Northeast Wisconsin Brown County Rapid ReHousing RRH Reall. - new $162,842 Community Action, Inc. of Rock & Walworth Counties CAI_RRH RRH Reall. - new West Central Wisconsin Community West CAP Permanent Supportive Action Agency, Inc. Housing II PSH Reall. - new $453,379 $239, BONUS funds Relinquish funds Reallocated funds TOTAL $2,084,287

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147 Provider Risk Score in Brief What is a Risk Score? A risk score is a measure that is used to estimate the difficulty of serving a client, based on client demographic factors. Risk scores are aggregated such that each program has a single risk score based on the clients they served during a particular time period. What is its Purpose? Risk scores are intended to help level the playing field between providers, so that programs successes and shortfalls are measured within the context of population served. It allows for a more standardized side-by-side program comparison. The Balance of State CoC intends to use this measure in its scoring/ranking process. How is it Calculated? Five risk factors were selected for the model based on scholarship, supported by Wisconsin outcomes, and sufficiently documented in HMIS. These include: Chronic Homelessness Coming from the streets (or a place not meant for human habitation) AODA Mental Health Problem No Income in past 30 days (upon program entry) Clients are assigned an individual risk score corresponding to the number of risk factors they possess. These risk scores are aggregated by provider with the risk score calculation. The calculation generates a single provider risk score by weighing the distribution of client risk scores within the project and with respect to statewide project outcomes based on risk score. Example Suppose there are two transitional housing programs, one in Eau Claire and one in Sheboygan, and both have a 75% program completion rate. The Eau Claire project has a risk score of 20, while the Sheboygan project has a risk score of 60. With a risk score three times that of the Eau Claire project, it is clear that the Sheboygan project is serving many more high and multi-barrier clients. The provider risk score suggests that a program completion rate of 75% for the Sheboygan project is a greater success. Created by the Institute for Community Alliances, May Reviewed 2017

148 Provider Risk Score Institute for Community Alliances May Introduction and Motivation In 2010, the United States Interagency Council on Homelessness released their goals to end chronic homelessness by 2015, prevent and end veteran homelessness by 2015, prevent and end family homelessness by 2020, and to set a path to ending all types of homelessness (United States Interagency Council on Homelessness [2010]). Local Continua of Care (CoCs) are expected to join in this mission and work toward ending homelessness in their own communities. CoCs are encouraged to use Homeless Management Information System (HMIS) data in new and innovative ways, measuring project outcomes and improving effectiveness. When it comes to measuring outcomes, not all projects are created equal. Success in a permanent supportive housing project will likely look different than success in an emergency shelter. Similarly, project success rates can hold different meaning depending on the clients served. 1.1 Example Suppose there are two transitional housing projects, one in Eau Claire, Wisconsin and one in Sheboygan, Wisconsin 1, and both have a 75% program completion rate. (We may also look into the percent of clients leaving with income, the percent of clients leaving to a permanent housing destination, and the 6-month recidivism rates for clients who have exited the program. Suppose these measures are also comparable.) We may further compare these projects by analyzing the demographics of clients served. Upon analysis, we find that 70% of clients served in the Eau Claire transitional housing project entered the program with some source of income. Most This project began as a collaboration between the Wisconsin Balance of State Continuum of Care and the Wisconsin Bureau of Supportive Housing. This update to the model was created by the Institute for Community Alliances (ICA) under the direction of the Balance of State CoC with support from the HMIS Advisory Board. For more information, please visit icalliances.org. For questions or comments regarding this report, please contact ICA HMIS System Analyst Jesse Dirkman at jesse.dirkman@icalliances.org. 1 This example is for demonstrative purposes only and does not reflect outcomes of any actual projects within the CoC. Any similarity to an existing project is entirely coincidental. 1

149 clients had been homeless for less than one month, and less than 5% suffered from a mental illness or had alcohol/drug abuse issues. On the other hand, only 10% of clients served in the Sheboygan project had income upon entry. Almost 50% of these clients meet the definition of chronically homeless, having been without permanent housing for an extended period of time and suffering from a disability of some sort. While our success measures showed similar outcomes for both transitional housing projects, it is apparent that the Sheboygan project is serving clients with many more barriers to success. In an effort to quantify this difference and provide additional context to project outcomes, the provider risk score has been developed. 2 History of the Provider Risk Score The provider risk score was developed in Members of the Balance of State Data Committee initially discussed possible categories to include in the score. In June 2012, Kate McCoy (of the Bureau of Supportive Housing) selected factors that were supported by research as being barriers to successful and stable housing as well as sufficiently documented in the HMIS data to use in the scores. The formula was approved by the HMIS Advisory Board in October It was presented at the November 2012 Balance of State CoC Quarterly Meeting and left open for comment. (No comments were received.) In March 2014, ICA revisited the model and developed the updates detailed in this report. These updates were presented at the May 2014 Balance of State CoC Quarterly Meeting. 3 Literature Review While the number of studies related to homelessness is still relatively limited, a few have explored risk factors for homelessness and chronic homelessness, risk factors among specific homeless populations, and rates of recidivism. Many came to similar conclusions in finding a correlation between particular client demographics and chronicity of homelessness. 3.1 Drug/Alcohol Abuse In general, studies show substance use disorders to be widespread among the chronically homeless population (Caton et al. [2007]) and correlated with homelessness in general (Mor, Caton et al. [2005]). These findings have been reinforced by studies on homeless subpopulations including veterans (Tsa, Edens et al. [2011]) and individuals with severe mental illnesses (Folsom et al. [2005]). Significantly higher rates of alcohol and/or drug abuse were documented among homeless women with schizophrenia, compared to women with schizophrenia who had never experienced homelessness (Caton et al. [1995]). Among veterans, substance use was found to be a major risk factor for loss of housing (O Connell 2

150 et al. [2008]), and another study found illicit drug use to be the strongest predictor of homelessness among veterans utilizing VA mental health specialty services (Edens et al. [2011]). 3.2 Mental Health Psychiatric disability has been cited as a risk factor for homelessness among veterans and the homeless population in general (Tsa, Caton et al. [2007]). Researchers found a significant link between current psychiatric symptoms and length of time homeless (Calsyn and Morse [1991], Mor) as well as psychiatric hospitalizations among veterans and single homeless women (Tsa, Caton et al. [2007]). 2 According to the 2010 Annual Homeless Assessment Report, individuals are more likely than families to become homeless because of mental illness (U.S. Department of Housing and Urban Development [2010]). For families, those with repeated shelter stays had the highest rates of intensive behavioral health treatment history (Caton et al. [2007]). Some studies further classified psychiatric disorders by type for a more indepth analysis. Among those diagnosed with mental health issues, schizophrenia and bipolar disorder diagnoses were associated with homelessness (Folsom et al. [2005], Edens et al. [2011]). 3 While a number of studies found PTSD to be a risk factor for homelessness (or loss of housing for formerly homeless veterans,) (O Connell et al. [2008], Washington et al. [2010], Tsa) Edens et al. found it to be a protective factor (along with dementia, major depression, and any anxiety disorder) among veterans who used VA mental health specialty services (Edens et al. [2011]). Other psychiatric disorders signified as predictors for homelessness included anti-social personality disorder (Caton et al. [1995]), anxiety disorders (Washington et al. [2010]), and pathological gambling (Edens et al. [2011]). 3.3 Lack of Income and Unemployment In a risk profile for homeless veterans, Tsai et al. (2013) included both an income less than $600 per month and unemployment for 3 or more years as risk factors for homelessness. Persistent unemployment has been linked to homelessness (Caton et al. [2005, 2007]), and the duration of current unemployment was found to be significantly correlated with the length of time homeless (Calsyn and Morse [1991]). The link has also been observed among sub-populations including those with serious mental illness and women veterans (Folsom et al. [2005], Washington et al. [2010]). Edens et al. (2011) found that higher income among veterans using VA mental health specialty services was a protective factor against homelessness. 2 Calsyn et al. (1991) also found a significant correlation between previous psychiatric hospitalizations and length of time homeless. 3 After controlling for substance abuse and demographic characteristics, severe mental illness was no longer a strong predictor of homelessness in the model created by Edens et al. (2011). 3

151 Other studies linked low or no earned income to homelessness. 4 Along similar lines, individuals and families tended to become and remain homeless due to poverty, lack of employment, low welfare wages, and a lack of affordable housing (Mor). Additionally, families are more likely than individuals to become homeless due to economic reasons (U.S. Department of Housing and Urban Development [2010]). 3.4 Other Factors Arrest and incarceration history have been linked to homelessness and chronic homelessness (Caton et al. [2005, 2007], Tsa). Chronic homelessness was determined to be a risk factor among homeless veterans (Tsa), and about 50% of episodically homeless families meet the definition for chronic homelessness (Culhane et al. [2007]). While many studies found chronic medical problems and disability to be risk factors (Tsa, Culhane et al. [2007], Washington et al. [2010], Caton et al. [2007]), Bassuk et al. (1996) found similar rates of chronic health conditions among homeless mothers and low-income housed mothers. Racial and ethnic minorities are overrepresented in the homeless population according to some studies (Caton et al. [2007], Folsom et al. [2005], Edens et al. [2011]). Others have found rates of homelessness to be lower for Latinos and Asian Americans (Folsom et al. [2005], Edens et al. [2011]) or found no significant relationship at all (Calsyn and Morse [1991]). Many researchers also found evidence to support childhood abuse or neglect and placement in the foster care system to be a risk factor for future homelessness as an adult (Mor, Caton et al. [2007], Culhane et al. [2007], Calsyn and Morse [1991], Tsai et al. [2011], Tsai and Rosenheck [2012]). Recent vicitimization is cited as a risk factor for chronic homelessness, and homeless women experience many more instances of physical and sexual assault and stressful life events (Caton et al. [2007], Bassuk et al. [1996]). Strong social support networks were found to be a protective factor against homelessness (Mor, Caton et al. [2005, 2007], Culhane et al. [2007], Calsyn and Morse [1991], Bassuk et al. [1996], Caton et al. [1995]). Miscellaneous other factors include poor coping skills (Caton et al. [2005, 2007], Folsom et al. [2005]), living in an urban environment (Edens et al. [2011]), lack of Medicaid (Folsom et al. [2005]), residential instability (number of moves) (Bassuk et al. [1996]), and the male gender (Folsom et al. [2005], Edens et al. [2011]). 3.5 Debated Factors While Caton et al. (2005) found older age to be a strong predictor of homelessness, Folsom et al. (2005) did not find any association with homelessness among 4 An annual income less than or equal to $20,000 was associated with homelessness among women veterans (Washington et al. [2010]) and less than $7,000 in general and among veterans with mental health treatment (Bassuk et al. [1996], Edens et al. [2011]). Caton et al. (2005) found no earned income to be correlated with homelessness. 4

152 individuals with serious mental health issues. Edens et al (2011) found an age between 40 and 64 to be predictive of homelessness, yet an age greater than 65 was protective against homelessness among veterans being treated for mental health issues. Calsyn et al. (1991) found level of education to be significantly correlated with length of time homeless, and Washington et al. (2010) found a college degree to be a protective factor. However, Folsom et al. (2005) found no such association. Some studies found marital status to be predictive of homelessness (Folsom et al. [2005], Washington et al. [2010]), but such findings were not universal (Calsyn and Morse [1991]). 4 Calculating the Provider Risk Score Figure 1: Provider Risk Score Calculation The previous risk score model (2012) calculated provider risk scores based on the aggregate percent of clients served exhibiting a particular risk factor. The updated model first calculates client risk scores (ranging from 0-5) based on the following risk factors: no income, coming from the streets, AODA, mental illness, and chronically homeless. The provider risk score calculation generates a single provider risk score by weighing the distribution of client risk scores within the project and with respect to statewide project outcomes based on risk score. (See Appendix A for more detail). 5 Purpose and Future of this Measure Risk scores are intended to help level the playing field between providers, so that programs successes and shortfalls are measured within the context of the population served. It allows for a more standardized side-by-side program comparison. The Balance of State CoC intends to use this measure in its scoring/ranking process. 5