TABLE OF CONTENTS Meeting of the State Board of Trustees Ivy Tech Community College of Indiana June 12, 2014

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1 TABLE OF CONTENTS Meeting of the State Board of Trustees Ivy Tech Community College of Indiana June 12, 2014 MEETING NOTICE... ii AGENDA... 1 MINUTES: Regular Board Meeting, April 10, PROPOSED RESOLUTIONS: RESOLUTION NUMBER , Approval to Enter Into a Lease Agreement With Allergy And Asthma Office in the Hilltop Plaza in Madison, Region 11/Southeast... 9 RESOLUTION NUMBER , Approval of a Contruction Management Firm for the Hamilton County Renovation Project, Region 8/Central Indiana RESOLUTION NUMBER , Approval of an Architectural Firm for the Hamilton County Renovation Project, Region 8/Central Indiana RESOLUTION NUMBER , Approval of a Construction Contract for the Hamilton County Renovation Project, Region 8/Central Indiana RESOLUTION NUMBER , Approval to Purchase Improved Land at County Road 18 In Elkhart County, Region 2/North Central RESOLUTION NUMBER , Approval of College Property & Casualty Insurance Programs Fiscal Year RESOLUTION NUMBER , Approval to Renew a Contract with Indiana University Information Technology Services to Provide Help Desk Support Services RESOLUTION NUMBER , Approval of a Volume Purchase Agreement with Dell Marketing, L.P. for Fiscal Years RESOLUTION NUMBER , Approval of a Contract with Blackboard, INC RESOLUTION NUMBER , Approval of a Contract for Custodial Services in the Southwest Region RESOLUTION NUMBER , Approval of the College Fiscal Year Operating Budget RESOLUTION NUMBER , Approval of Contract For Purchase and Sale of Natural Gas RESOLUTION NUMBER , Resolution of the State Board of Trustees of Ivy Tech Community College of Indiana to Amend the Ivy Tech Community College of Indiana Defined Contribution Retirement Plan RESOLUTION NUMBER , Reappointment of Regional Trustee Bloomington Region RESOLUTION NUMBER , Reappointment of Regional Trustee Northeast Region RESOLUTION NUMBER , Reappointment of Regional Trustees Southeast Region RESOLUTION NUMBER , Reappointment of Regional Trustees Southern Indiana... 50

2 RESOLUTION NUMBER , Appointment of Regional Trustee Wabash Valley Region RESOLUTION NUMBER , Reappointment of Regional Trustees Central Indiana Region RESOLUTION NUMBER , Appointment of Regional Trustees Lafayette Region RESOLUTION NUMBER , Appointment of Regional Trustees Central Indiana Region RESOLUTION NUMBER , Approval of a Volume License Agreement with Microsoft Reseller Bell Techlogix TREASURER S REPORT BUILDING, GROUNDS, CAPITAL COMMITTEE REPORT BUDGET AND FINANCE COMMITTEE PLANNING AND EDUCATION COMMITTEE REPORT AUDIT COMMITTEE REPORT CORPORATE COLLEGE COMMITTEE REPORT GRANTS REPORT PRESIDENT S REPORT

3 OFFICIAL NOTICE OF MEETING IVY TECH COMMUNITY COLLEGE OF INDIANA STATE BOARD OF TRUSTEES Notice is hereby given that the State Board of Trustees of Ivy Tech Community College of Indiana will be holding the following meetings at the Lafayette Campus, 3101 S Creasy Lane, Lafayette, Indiana Wednesday, June 11, :30 pm 3:30 pm Executive Session The State Trustees will meet in Executive Session at the Lafayette Campus, 3101 S Creasy Lane, Lafayette, Indiana and are permitted under IC (b), to discuss the subjects listed below. For each subject, a reference to the applicable subdivision of IC (b) and a description of that subject are included. (2) (B) Initiation of litigation that is either pending or has been threatened specifically in writing. (5) To receive information about and interview prospective employees (7) For discussion of records classified as confidential by state or federal statute. (9) To discuss job performance evaluations of individual employees. This subdivision does not apply to a discussion of the salary, compensation, or benefits of employees during a budget process. Thursday, June 12, :00 am 8:00am Executive Session The State Trustees will meet in Executive Session at the Lafayette Campus, 3101 S Creasy Lane, Lafayette, Indiana and are permitted under IC (b), to discuss the subjects listed below. For each subject, a reference to the applicable subdivision of IC (b) and a description of that subject are included. (2) (B) Initiation of litigation that is either pending or has been threatened specifically in writing. (5) To receive information about and interview prospective employees (7) For discussion of records classified as confidential by state or federal statute. (9) To discuss job performance evaluations of individual employees. This subdivision does not apply to a discussion of the salary, compensation, or benefits of employees during a budget process. 8:00 am 11:15 am Board Committee Meetings (open to the public) The State Trustees will hold the regular committee meetings at the Lafayette Campus, 3101 S Creasy Lane, Lafayette, Indiana :00 8:45 a.m. Buildings, Grounds, & Capital Committee 8:45 9:30 a.m. Budget & Finance Committee 9:30 9:45 a.m. Break 9:45 10:30 a.m. Planning & Education Committee 10:30 11:15 a.m. Corporate College Committee 1:00 pm 3:00 pm Regular State Board of Trustees Meeting (open to the public) The State Trustees will hold a regular meeting at the Lafayette Campus, 3101 S Creasy Lane, Lafayette, Indiana to consider and take action on such items as may be brought before them. Secretary Dated this 30 th May 2014 ii

4 Preliminary Agenda as of May * Meeting of the State Board of Trustees June 12, 2014 I. Roll Call II. III. Report of Secretary on Notice of Meeting Approval of Minutes Regular Meeting, April 10, 2014 IV. Reports of Board Committees a. Executive Committee, Steven Schreckengast, Chair b. Building, Grounds, and Capital Committee, Paula Hughes, Chair Resolution , Approval to Enter Into a Lease Agreement with Allergy and Asthma Office in the Hilltop Plaza in Madison, Region 11/Southeast Resolution , Approval of a Construction Management Firm for the Hamilton County Renovation Project, Region 8/Central Indiana Resolution , Approval of an Architectural Firm for the Hamilton County Renovation Project, Region 8/Central Indiana Resolution , Approval of a Construction Contract for the Hamilton County Renovation Project, Region 8/Central Indiana Resolution , Approval to Purchase Improved Land at County Road 18 in Elkhart County, Region 2/North Central c. Budget and Finance Committee, Norman E. Pfau, Jr., Chair Resolution , Approval of College Property & Casualty Insurance Programs Fiscal Year Resolution , Approval to Renew a Contract with Indiana University Information Technology Services to Provide Help Desk Support Services 1

5 Resolution , Approval of a volume Purchase Agreement with Dell Marketing, L.P. for Fiscal Years Resolution , Approval of a Contract with Blackboard, INC Resolution , Approval of a contract for Custodial Services in the Southwest Region Resolution , Approval of the College Fiscal Year Operating Budget Resolution , Approval of Contract for Purchase and Sale of Natural Gas Resolution , Resolution of the State Board of Trustees of Ivy Tech Community College of Indiana to Amend the Ivy Tech Community College of Indiana Defined Contribution Retirement Plan Resolution , Approval of a volume License Agreement with Microsoft Reseller Bell Techlogix d. Planning and Education Committee, Lee Marchant, Chair e. Audit Committee, Larry Garatoni, Chair f. Corporate College Committee, Stewart McMillan, Chair V. Treasurer s Report, Chris Ruhl, SVP/Finance and Treasurer VI. State of the College, Thomas J. Snyder, President VII. Old Business VIII. New Business Resolution , Reappointment of Regional Trustee Bloomington Region Resolution , Reappointment of Regional Trustee Northeast Region 2

6 Resolution , Reappointment of Regional Trustees Southeast Region Resolution , Reappointment of Regional Trustees Southern Indiana Resolution , Appointment of Regional Trustee Wabash Valley Region Resolution , Reappointment of Regional Trustees Central Indiana Region Resolution , Appointment of Regional Trustees Lafayette Region IX. Adjournment *Matters may be added to or deleted from the board agenda between the date of the preliminary agenda and the board meeting 3

7 MINUTES OF THE MEETING OF THE STATE BOARD OF TRUSTEES IVY TECH COMMUNITY COLLEGE April 10, 2014 Chairman Steve Schreckengast called the April 10, 2014 regular meeting of the State Board of Trustees to order at 1:00 pm at the Kokomo Event Center. A. ROLL CALL Secretary Kaye Whitehead called the roll and the presence of a quorum was announced. The following State Trustees were present: Mr. Steve Schreckengast, Chair Mr. Richard R. Halderman, Vice Chair Ms. Kaye H. Whitehead, Secretary Mr. Michael R. Dora Mr. Larry Garatoni Ms. Paula Hughes Mr. Bob Jones Ms. Lillian Sue Livers Mr. Lee J. Marchant Mr. Anthony J. Moravec Mr. Norman E. Ned Pfau, Jr. The following State Trustees were unable to attend: Mr. Michael A. Evans Mr. Stewart McMillan B. EXECUTIVE SESSION MEMORANDA: Following notice under IC , IC and IC (d) The State Board of Trustee met in Executive Session on April 9, 2014 at 1:30 pm at the Kokomo Event Center, 1500 N Reed Road, Kokomo, Indiana Members present were: Steve Schreckengast, Kaye H. Whitehead, Michael R. Dora, Larry Garatoni, Paula Hughes, Bob Jones, Lillian Sue Livers, Lee J. Marchant, Stewart McMillan, Anthony J. Moravec and Norman E. Ned Pfau, Jr. Members absent were: Richard Halderman 3

8 The Trustees considered the following items as permitted under IC (b). For each subject, a reference to the applicable subdivision of IC (b) and a description of that subject are included. (2) (B) Initiation of litigation that is either pending or has been threatened specifically in writing. (2)(D) The purchase or lease of real property by the governing body up to the time a contract or option to purchase or lease is executed by the parties (5) To receive information about and interview prospective employees (6)(A) With respect to any individual over whom the governing body has jurisdiction, to receive information concerning the individual s alleged misconduct (7) For discussion of records classified as confidential by state or federal statute. (9) To discuss job performance evaluations of individual employees. This subdivision does not apply to a discussion of the salary, compensation, or benefits of employees during a budget process. With the Approval of these minutes the Trustees present at the meeting certify that no subject matter was discussed in the executive session other than the subject matter specified in the public notice issued for this meeting. C. NOTICES OF MEETING MAILED AND POSTED: Secretary Kaye Whitehead confirmed that notices of the April 10, 2014, regular meeting were properly mailed and posted D. APPROVAL OF BOARD MINUTES: Chairman Steve Schreckengast moved for approval of the February 6, 2014, regular board meeting. Trustee Jones seconded the motion and the motion carried unanimously. E. COMMITTEE REPORTS: Item 1 Chairman Schreckengast reported that the Executive Committee met on March 26, Chairman reported the committee received a legislative update as well as on regional campus consolidations. Item 2 Chairman Schreckengast called upon Trustee Hughes to give the Building, Grounds and Capital Committee Report. Trustee Hughes requested the approval of resolutions grouped by region and received no objections. Trustee Hughes moved for approval of: 4

9 Resolution through , Approval of a Contract to Construct Expansion to the Bloomington Campus, Region 14/Bloomington Trustee Pfau seconded the motion, and the motion carried unanimously. Resolution through , Approval of a Contract to Renovate Several Buildings on the Indianapolis Campus, Region 8/Central Indiana Trustee Whitehead seconded the motion, and the motion carried unanimously. Resolution , Approval of a Chance Order to an Existing contract to Renovate the C4 Building on the North Meridian Campus, Region 8/Central Indiana Trustee Livers seconded the motion, and the motion carried unanimously. Resolution , Approval of a Contract to Replace the Welding Lab Fume Hood System in the Glick Family Technology Center Located on the North Meridian Campus, Region 8/Central Indiana Trustee Garatoni seconded the motion, and the motion carried unanimously. Resolution , Authorize the College to Submit a Request to Proceed with the Renovation Project of up to $6,000,000, Region 11/Southeast Indiana-Lawrenceburg Trustee Whitehead seconded the motion, and the motion carried unanimously. Resolution , Approval of Easement for Storm Water Drainage and Retention in Marion, Region 6/East Central Trustee Whitehead seconded the motion, and the motion carried unanimously. Resolution , Approval of Sale of Property in Marion Region 6/East Central Trustee Whitehead seconded the motion, and the motion carried unanimously. Trustee Hughes reported the board heard a report regarding the upcoming capital budget process, engaged in a general discussion of the projects that will be reviewed and selected for approval, discussed the next steps that will be taken by 5

10 staff and the Trustees. Trustees gave full support and are in agreement to move forward. Item 3 Chairman Schreckengast called upon Trustee Ned Pfau, Chair of committee, for a report from the Budget and Finance Committee. Trustee Pfau reported there were three action items for the board to consider. The board was given information on the FY 2015 Operating Budget, and Operating Funds Investments Report. Trustee Pfau moved for approval of Resolution , Approval of College Employee Health and Dental Insurance Programs Trustee Garatoni seconded the motion, and the motion carried unanimously. Resolution , Approval of contract Award for Custodial, (Grounds Keeping and Snow Removal Services) Region 3/Northeast Trustee Whitehead seconded the motion and the motion carried unanimously. Resolution , Approval of Purchase of Hardware from CDW Exceeding $500,000 Trustee Garatoni seconded the motion, and the motion carried unanimously. Item 4 Chairman Schreckengast called upon Trustee Marchant, Chair of the Committee, for a report from the Planning and Education Committee. Trustee Marchant reported there was one action item for the board to consider. Trustee Marchant moved for approval of Resolution , Approval of Degree Program Trustee Dora seconded the motion, and the motion carried unanimously. Trustee Marchant reported the Committee heard from Dr. Mary Ostrye on the new Technical Certificate and Certificate in entrepreneurship, Niche Program Results: ASAP and Ivy Institute of Technology, and Fall 2013 English and Mathematics Co-Requisite Results. Dr. Rachel Boon, Executive Director of Retention and Completion and Dr. Marcus Kolb, Assistant Vice President of Academic Policy/Assessment provided an Annual Academic Program Review. Item 5 Chairman Schreckengast called upon Trustee Halderman Chair of the Committee for a report from the Audit Committee. Trustee Halderman reported there were no action items for the board to consider. 6

11 Item 6 Chairman Schreckengast called upon Trustee Garatoni, Vice Chair of the Committee, for a report from the Corporate College Committee. Trustee Dora reported there were no action items for the board to consider. Trustee Dora reported the Committee received updates and status of positions and progress. F. TREASURER S REPORT: Chairman Schreckengast called up Senior Vice President Chris Ruhl for the Treasurer s Report. Mr. Ruhl presented Operating Revenue and Expenses for fiscal year 2014; making expense reductions. Trustee Jones moved for approval of the Treasurer s Report. Trustee Pfau seconded the motion, and the motion carried unanimously. G. STATE OF THE COLLEGE Chairman Schreckengast called upon President Snyder for the President s report. President Snyder called upon and introduced four new employees, Dr. Janet Evelyn- Dorsey, Campus President, South Bend, Julie Foster, Campus President, Elkhart; Calvin Thomas, Vice President for Health Division, Office of the President; Laura Edwards, Executive Director of Resource Development, Northeast. Jill Kramer, Associate Vice President Planning/Research provide Metrics update, Jeff Fanter, Vice President for Student Experience, Communications and Marketing, showed the new commercial and President Snyder videos. H. OLD BUSINESS Chairman Schreckengast called for old business, and there was none. I. NEW BUSINESS Chairman Schreckengast called for new business. Trustee Whitehead moved for approval of Resolution Number , Appointment of Regional Trustee-Wabash Valley Trustee Garatoni seconded the motion, and the motion carried unanimously. Trustee Jones moved for approval of 7

12 Resolution Number , Approval of Consolidation of the Wabash Valley/Terre Haute Region with the Evansville Region under the Administration of a Single Chancellor Trustee Hughes seconded the motion, and the motion carried unanimously. J. ADJOURNMENT With no further business to come before the Board, Chairman Schreckengast called for a motion to adjourn the meeting. Trustee Jones moved for approval. Trustee Garatoni seconded the motion, and the motion carried unanimously. Chairman Schreckengast adjourned the meeting. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated April 11, 2014 Prepared by Gretchen L. Keller, Recording Secretary 8

13 APPROVAL TO ENTER INTO A LEASE AGREEMENT WITH ALLERGY AND ASTHMA OFFICE IN THE HILLTOP PLAZA IN MADISON, REGION 11/SOUTHEAST RESOLUTION NUMBER WHEREAS, the College is owner of the shopping center in Madison known as the Hilltop Plaza at 440 E. Clifty Dr. ( Plaza ) and leases space in the Plaza to various retail tenants, and WHEREAS, College has the opportunity to lease space in the Plaza to a Family Allergy & Asthma Office beginning December 1, 2014, and WHEREAS, the proposed lease terms are to lease 2,400 square feet for five (5) years for an annual rent of $31, with three (3) options to renew for additional five (5) year terms with additional rent for the second and third renewal terms, and WHEREAS, the Region 11/Southeast Board of Trustees has requested this lease, and WHEREAS, the lease period is greater than two years requiring State Trustee approval; NOW THEREFORE BE IT RESOLVED, that the State Trustees do hereby authorize and direct the President and any other appropriate, designated College employee to negotiate a lease agreement with said tenant and to execute all necessary documents for the above stated after the documents have been approved by the College General Counsel. State Trustees Ivy Tech Community College of Indiana Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

14 APPROVAL OF A CONSTRUCTION MANAGEMENT FIRM FOR THE HAMILTON COUNTY RENOVATION PROJECT, REGION 8/CENTRAL INDIANA RESOLUTION NUMBER WHEREAS, the 2013 General Assembly authorized the College to lease and renovate the Noblesville East Middle School, through a cash appropriation of $12,000,000 plus $3,000,000 of additional funds from the City of Noblesville, and WHEREAS, there exists a need to employ construction management firms to assist College officials with planning, bidding and constructing the projects, and WHEREAS, the College Administration and the Facilities and Design Council, upon undertaking appropriate procedures to advertise, interview and select a construction management firm, has recommended Powers and Sons as the construction manager for said project, and WHEREAS, the estimated amount to be paid for their services on this service is not to exceed $1,129,343, and WHEREAS, the Regional Board of Trustees has recommended the contract with the selected firm, and NOW THEREFORE BE IT RESOLVED, that the State Trustees do hereby approve Powers and Sons as the project construction manager, and FURTHER BE IT RESOLVED, that the State Trustees do hereby authorize and direct the President and any other appropriate, designated College employee to negotiate and execute a contract with said firm for the above stated projects after the documents have been approved by the College General Counsel, and the Regional Board of Trustees. State Trustees Ivy Tech Community College of Indiana Chairman Dated June 12, 2014 Secretary 10

15 APPROVAL OF AN ARCHITECTURAL FIRM FOR THE HAMILTON COUNTY RENOVATION PROJECT, REGION 8/CENTRAL INDIANA RESOLUTION NUMBER WHEREAS, the 2013 General Assembly authorized the College to lease and renovate the Noblesville East Middle School, through a cash appropriation of $12,000,000 plus $3,000,000 of additional funds from the City of Noblesville, and WHEREAS, there exists a need to employ architectural firms to assist College officials with planning, bidding and constructing the projects, and WHEREAS, in 2007 the College Administration and the Facilities and Design Council, upon undertaking appropriate procedures to advertise, interview and select an architectural firm, hired Schmidt Associates, Inc. as the architect for Central Indiana projects, and WHEREAS, the College would like to continue this relationship for the this project, with the estimated amount for their services on this phase not to exceed $1,273,292, and WHEREAS, the Regional Board of Trustees has recommended the contract with the selected firm, and NOW THEREFORE BE IT RESOLVED, that the State Trustees do hereby approve Schmidt Associates, Inc. as the project architect, and FURTHER BE IT RESOLVED, that the State Trustees do hereby authorize and direct the President and any other appropriate, designated College employee to negotiate and execute a contract with said firm for the above stated projects after the documents have been approved by the College General Counsel, and the Regional Board of Trustees. State Trustees Ivy Tech Community College of Indiana Chairman Dated June 12, 2014 Secretary 11

16 APPROVAL OF A CONSTRUCTION CONTRACT FOR THE HAMILTON COUNTY RENOVATION PROJECT, REGION 8/CENTRAL INDIANA RESOLUTION NUMBER WHEREAS, the 2013 General Assembly authorized the College to lease and renovate the Noblesville East Middle School, through a cash appropriation of $12,000,000 plus $3,000,000 of additional funds from the City of Noblesville, and WHEREAS, the Indianapolis Region has begun the design process for the classroom, student and exterior spaces, and recently bid the parking lot improvements to various contractors, and WHEREAS, the bid process has been completed in accordance with Indiana law and College procedures including State Trustee requirements, and WHEREAS, according to College procedures the lowest and best bid for the Site Infrastructure/Parking package is $876,000 from Crider and Crider, which is within the total project budget of approximately $15 million, including the renovation contract, architectural fees, bidding costs, and contingency, and WHEREAS, the Regional Board of Trustees has recommended the contract with the selected firm, and NOW THEREFORE BE IT RESOLVED, that the State Trustees do hereby approve a contract award to Crider and Crider for $876,000. FURTHER BE IT RESOLVED, that the State Trustees do hereby authorize and direct the President and any other appropriate, designated College employee to negotiate and execute a contract with said firm after the documents have been approved by the College General Counsel. State Trustees Ivy Tech Community College of Indiana Chairman Dated June 12, 2014 Secretary 12

17 APPROVAL TO PURCHASE IMPROVED LAND AT COUNTY ROAD 18 IN ELKHART COUNTY, REGION 2/NORTH CENTRAL RESOLUTION NUMBER WHEREAS, the long-range planning for the Elkhart campus includes the need for additional facilities and parking and therefore the acquisition of properties in the vicinity of the campus, and WHEREAS, one of the desired properties adjacent to the campus at County Road 18 between the Elkhart campus and County Road 18 is available for purchase from Anne L. Rambo for $113,000, and WHEREAS, the Region 2/North Central Board of Trustees has requested that the State Trustees purchase said improved land; NOW THEREFORE BE IT RESOLVED, that the State Trustees do hereby approve the acquisition of County Road 18 in Elkhart County for $113, FURTHER BE IT RESOLVED, that the State Trustees do hereby authorize and direct the President and any other appropriate, designated College employee to enter into said purchase of said property, after the documents have been approved by the College General Counsel. State Trustees Ivy Tech Community College of Indiana Steve Schreckengast, Chair Kaye Whitehead, Secretary Date June 12,

18 Property and Casualty (P&C) Insurances for FY The Central Office Human Resources Department is responsible for all P&C insurance plans statewide, as listed at the bottom of this page. As part of this function, information is gathered and maintained from all regions regarding building projects, College-owned vehicles, authorized drivers, special events sponsored or hosted by each region, and capital assets on an annual or semi-annual basis. Updates, acquisitions and deletions are gathered on an on-going basis throughout the year. Claims analysis and risk management activities are also conducted by Central Office Human Resources department on a statewide basis. College assets covered by the insurance premiums listed below include: o Building/Property Values $ 994,860,471 (200 Locations) o Capital/Computer Equipment Values $ 26,645,100 (at all locations) o College-Owned Vehicles $ 4,166,214 (198 vehicles) o Total $1,025,671,785 Summary of Coverage with Carriers Coverage Type General Liability, Umbrella Liability, Law Enforcement Professional Liability, Educator s Legal Liability (includes D&O and Employment Related Practices) Property, Automobile, Garagekeeper s Legal Liability Worker s Compensation TPA Worker s Compensation Excess Coverage Crime, Bonds, Fiduciary Liability Aviation Medical Professional Liability Foreign Liability Cyber Liability Student Accident Carrier United Educators Travelers JWF Specialty Company (subsidiary of ONB) Midwest Employers Casualty Company Travelers Old Republic United Educators AIG Ascent National Union Fire Insurance Company (subsidiary of Chartis) 14

19 Approval of College Property & Casualty Insurance Programs Fiscal Year RESOLUTION NUMBER WHEREAS, the State Board of Trustees have the authority to provide for Property and Casualty insurance for the College, and WHEREAS, the College administration has sought and received final quotations for Property and Casualty insurances from carriers for the fiscal year , and WHEREAS, the College administration has evaluated and presented the results of such quotations to the State Board of Trustees; NOW THEREFORE BE IT RESOLVED, that the State Board of Trustees adopt the proposal presented by the College administration which is composed of the following elements: 1) The worker s compensation program will remain self-funded with up to $1,000,000 annual per claim deductible for pole climbing and $500,000 annual per claim deductible for all other claims. 2) A dedicated limit of $25,000,000 for ELL claims 3) Medical Professional limit of $26,000,000 4) The Property and Casualty insurance program will remain fully-insured (with exception of the worker s compensation program) for the fiscal year with a July 1, 2014 effective date with the following coverage and recommended carriers: Coverage Type General Liability, Umbrella Liability, Law Enforcement Professional Liability, Educator s Legal Liability (includes D&O and Employment Related Practices) Medical Professional Liability Property, Automobile, Garagekeeper s Legal Liability Worker s Compensation TPA Worker s Compensation Excess Aviation Foreign Liability Cyber Liability Carrier United Educators Travelers JWF Specialty Co (Subsidiary of ONB) Midwest Employers Casualty Co Old Republic AIG Ascent 15

20 Student Accident National Union Fire Insurance Co (Subsidiary of Chartis) STATE BOARD OF TRUSTEES IVY TECH COMMUNITY COLLEGE OF INDIANA Steve Schreckengast, Chairman Dated: June 12, 2014 Kaye Whitehead, Secretary 16

21 APPROVAL TO RENEW A CONTRACT WITH INDIANA UNIVERSITY INFORMATION TECHNOLOGY SERVICES TO PROVIDE HELP DESK SUPPORT SERVICES RESOLUTION NUMBER WHEREAS, Ivy Tech Community College of Indiana ( College ) entered into a Memorandum of Understanding ( MOU ) with Indiana University Information Technology Services ("IUITS"), to provide Support Center services to College faculty, staff and students who currently utilize the Ivy Tech Central Help Desk in December 2012; WHEREAS, the term for the MOU was effective December 1, 2012 through May 30, 2014 with two one-year extension options; WHEREAS, the College would like to exercise both extension options at this time and continue with the provision of these services by IUITS; WHEREAS, the term of this proposed renewal would be two years commencing on May 31, 2014 and continuing through May 30, 2016; WHEREAS, the College will pay a maximum of $747,754 to IUITS for Year Three operational services as defined in Appendix B of the MOU and a maximum of $768,754 to IUITS for Year Four. Additional services outlined in a Statement of Work may be added to the MOU for additional costs not to exceed $50,000 per year. WHEREAS, the State Board of Trustees of Ivy Tech Community College must approve any purchase by the College exceeding $500,000, NOW THEREFORE BE IT RESOLVED that the State Board of Trustees authorizes and directs the College President, or his designee, to execute a contract not to exceed the stated amount after the contract has been approved by the College General Counsel. STATE BOARD OF TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated: June 12,

22 APPROVAL OF A VOLUME PURCHASE AGREEMENT WITH DELL MARKETING, L.P. FOR FISCAL YEARS RESOLUTION NUMBER WHEREAS, the College has successfully renegotiated a volume purchase agreement (VPA) with Dell Marketing, L.P. for various computing and peripheral equipment, such as desktops and laptops, that meet the College's specifications; WHEREAS, under the Agreement, the College will have the ability to purchase computing and peripheral equipment from Dell at a discounted level greater than other Dell quantity purchase agreements; WHEREAS, the use of Dell computing equipment and peripherals is greater than 95% in labs and offices across the College; WHEREAS, standardizing on Dell products reduces desktop support complexity leading to lower costs for maintenance and training; WHEREAS, the Agreement names Ivy Tech Community College a major supplier of desktop, notebook and workstation computers for Customer purchases allowing other Indiana higher education institutions to purchase items from this VPA; WHEREAS, the College will receive a.05% rebate on all eligible purchases made by other higher education institutions using this Volume Purchase Agreement; WHEREAS, the term of this Agreement would be three years commencing on July 1, 2014 and continuing through June 30, 2017; and WHEREAS, the State Board of Trustees of Ivy Tech Community College must approve any purchase by the College exceeding $500,000. NOW THEREFORE BE IT RESOLVED that the State Board of Trustees authorize and direct the College President, or his designee, to enter into a three-year Volume Purchase Agreement with Dell, LP. for various computing and peripheral equipment after the contract has been approved by the College General Counsel. STATE BOARD OF TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated: June 12,

23 RESOLUTION NUMBER APPROVAL OF A CONTRACT WITH BLACKBOARD, INC. WHEREAS, Ivy Tech Community College seeks to provide access to educational opportunities for students in a variety of delivery formats and scheduling options; WHEREAS, the College began using Blackboard software in 2000 as its primary learning management system; WHEREAS, the College began using Wimba collaboration tools in 2006 and Wimba was acquired by Blackboard in 2011 and now operates services as the Blackboard Collaborate division of Blackboard, Inc.; WHEREAS, the College wishes to add the Blackboard Outcomes system for providing additional options for tracking the learning pathways for students; WHEREAS, the College outsourced hosting of the software to Blackboard, Inc. in 2008; WHEREAS, the College wishes to plan for the expansion and continued quality improvement in both its distance education delivery and the support of traditional delivery options through the use of appropriate instructional software and hardware; WHEREAS, the term of this Agreement would be three years commencing on July 1, 2014 and continuing through June 30, 2017; WHEREAS, the College will pay Blackboard a maximum of $1,446,560 in Year One; a maximum of $1,432,828 in Year Two; and a maximum of $1,462,305 in Year Three, which represents a decrease annually from the amount paid this current fiscal year ( ) of $1,510,187; and WHEREAS, the State Board of Trustees of Ivy Tech Community College must approve any purchase by the College exceeding $500,000. NOW THEREFORE BE IT RESOLVED that the State Board of Trustees authorize and direct the College President, or his designee to enter into a three-year agreement with Blackboard, Inc. to provide learning management system software and hardware hosting services after the contract has been approved by the College General Counsel. STATE BOARD OF TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated: June 12,

24 APPROVAL OF A CONTRACT FOR CUSTODIAL SERVICES IN THE SOUTHWEST REGION RESOLUTION NUMBER WHEREAS, current custodial service contract expires June 30, 2014, and WHEREAS, the region was approved to conduct an open RFP process, accepting bids to enter into a new twenty-four month contract for custodial services, and WHEREAS, the region followed the College s approved purchasing procedures and evaluated eleven bids for the Evansville facilities, and WHEREAS, it was determined that the best and lowest bid was received from Glen s Cleaning Service, based in Tell City, and WHEREAS, the amount of the contract will be $168, per year for the initial two-year period, with an option to renew, if exercised, at the same rate for an additional year for a total of $506, for a three year period, and WHEREAS, the Southwest Regional Board of Trustees recommends approval of the proposed contract by the State Board of Trustees; NOW THEREEFORE BE IT RESOLVED that the State Board of Trustees authorizes and direct the College President, or his designee, to execute a contract not to exceed the stated amount after the contract has been approved by the College General Counsel. State Trustees Ivy Tech Community College Steve Schreckengast, Chairman Kaye Whitehead, Secretary Date: June 12,

25 APPROVAL OF THE COLLEGE FISCAL YEAR OPERATING BUDGET RESOLUTION NUMBER WHEREAS, the fiscal year internal operating budget for the College needs to be adopted, and WHEREAS, the general fund unrestricted recurring operating revenue estimate for the fiscal year, as recommended by the administration, totals $509,480,724 and general fund unrestricted operating reserve totals $160,721,264, as illustrated on Exhibit A as attached hereto, and WHEREAS, the operating expenditure budget is within this revenue as projected, as illustrated on Exhibit B as attached hereto, and WHEREAS, additional restricted funds are anticipated, and expenditures are to be budgeted within these projections; NOW THEREFORE BE IT RESOLVED, that the State Board of Trustees does hereby approve the revenue estimates and budget allocations for the fiscal year as attached hereto (Exhibits A and B) at a total of $670,201,988, and BE IT FURTHER RESOLVED, that each budget allocation as hereby approved shall be adjusted by the Senior Vice President/Chief Financial Officer as authorized by the President after the year end closing to reflect the actual revenue and expense budget of each such unit, and BE IT FURTHER RESOLVED, the Senior Vice President/Chief Financial Officer, as directed by the President, shall affect a reduction or increase to these budget allocations as necessary in order to maintain a balanced budget for the fiscal year. Such action may occur whenever it is determined that budgeted revenue is not being collected as has been projected, or to adjust for a significant shift in enrollment between regions or sites, or to adjust for changes in other income or expenses. All such budget increases or decreases during the fiscal year shall be reported to the Board by the Senior Vice President Chief/Financial Officer at its next meeting subsequent to such action by the President, and BE IT FURTHER RESOLVED, that the amounts included in the Reserve Accounts may be allocated to the respective regions and sites as needed for the specified purposes by the Senior Vice President/Chief Financial Officer when approved by the President, and BE IT FURTHER RESOLVED, that the restricted funds awarded to the College may be expended for their intended purposes within the mission of the College, and that addition of such funds will be reported to this Board by the Senior Vice President/Chief Financial Officer at its next board meeting, and 21

26 BE IT FURTHER RESOLVED, that debt service funds may be expended for the payment of interest, principal reduction, or other related costs, and that expenditures in excess of $500,000 will be reported to this Board at its next board meeting following such expenditure by the Senior Vice President/Chief Financial Officer, and BE IT FURTHER RESOLVED, that revenues received from Auxiliary Enterprises, may be expended for their intended purpose of paying for the obligations of the Auxiliary Enterprises Fund, and BE IT FURTHER RESOLVED, that the Board approves the annual allocation of funds for all utilities, local phone service and postage as well as for the specific contracts listed on Exhibit C that obligates the College to expenditures exceeding $500,000 and authorizes the President to enter into such contracts with the vendors listed or with alternative vendors if circumstances warrant, with any such changes reported to the Board at its next regularly scheduled meeting. State Trustees Ivy Tech Community College of Indiana Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated: June 12,

27 IVY TECH COMMUNITY COLLEGE OF INDIANA EXHIBIT A TOTAL OPERATING REVENUE ESTIMATE State Appropriation: General - Operating $ 200,314,691 Dual Credit 4,125,150 Fee Replacement 33,409,029 Total State Appropriation $ 237,848,870 Tuition and Mandatory Student Fees: In-State ($5.00/Fall, $10.00/Spring Increase) - $ & $ $ 216,500,899 Out-of-State ($10.00 Increase) - $ ,658,965 Out-of-State Distance Education ($5.00 Increase) - $ ,372,259 Total Student Fees 225,532,123 ($1,756,639 - R&R Fee Revenue - $1.00/cr.hr. is included in the $225,532,123) ($1,674,121 - Student Activity Fee Revenue - $1.00/cr.hr. is included in the $225,532,123) Internet-Based Distance Ed Fee - $20.00 Per Credit Hour ($0 Increase) 9,873,717 Technology Fee - $60 Per Semester ($0 Increase) 12,651,300 Transfers In: Lawrenceburg Project Gaming Revenue* $ 100,000 Total Transfers In 100,000 Other Revenue: Regional Estimates: Miscellaneous Fees -- Regular Credit $ 5,770, Non-Credit & Corporate College Charges 9,621,467 Other Income (Gifts, Grants, Overhead, etc.) 3,218,020 College-wide 2,164,247 Investment Income 2,700,000 Total Other Revenue 23,474,714 Total Unrestricted Operating Revenue Estimate $ 509,480, Year-end Close Reserve Estimates $ 160,721,264 *Lawrenceburg funding of $241,000 (remainder of estimated gaming revenue) will be recorded in PK0004, Lawrenceburg Expansion. 23

28 IVY TECH COMMUNITY COLLEGE OF INDIANA SUMMARY OF ALL RECOMMENDED ALLOCATIONS BY SITE EXHIBIT B Recommended Year-end Budget Reserve Region/Site Allocation Estimate Total Gary $16,802,191 $3,193,500 19,995,691 Valparaiso 9,348,164 1,667,789 11,015,953 East Chicago 5,277, ,724 6,241,722 Michigan City 3,591, ,277 4,280,401 Total Northwest $35,019,477 $6,514,290 $41,533,767 South Bend $21,060,445 $2,781,002 23,841,447 Warsaw 3,011, ,458 3,450,283 Elkhart 1,868, ,152 2,356,080 Total North Central $25,941,198 $3,706,612 $29,647,810 Total NW & NC $60,960,675 $10,220,902 $71,181,577 Northeast $32,747,671 $4,778,000 $37,525,671 Lafayette $27,725,180 $6,100,000 $33,825,180 Kokomo $14,939,665 $2,365,148 $17,304,813 Logansport 3,280, ,099 3,684,082 Total $18,220,648 $2,768,247 $20,988,895 Muncie $18,685,558 $1,000,000 $19,685,558 Anderson 7,125,376 2,300,000 9,425,376 Marion 4,292,883 2,000,000 6,292,883 Total East Central $30,103,817 $5,300,000 $35,403,817 Wabash Valley $22,512,199 $6,001,060 $28,513,259 Central Indiana $66,065,454 $11,555,529 $77,620,983 Richmond $13,370,267 $4,100,000 $17,470,267 Columbus $15,610,688 $3,720,577 $19,331,265 Madison $6,152,187 $2,590,000 $8,742,187 Lawrenceburg 6,827, ,000 7,817,620 24

29 Total Southeast $12,979,807 $3,580,000 $16,559,807 Southwest $22,224,468 $4,600,000 $26,824,468 Southern Indiana $16,454,384 $6,482,612 $22,936,996 Bloomington $20,380,322 $4,150,000 $24,530,322 College-wide Accounts $53,820,928 0 $53,820,928 Total Regions/Sites $413,176,508 $73,356,927 $486,533,435 President's Special Projects Fund 788, ,249 Office of Information Technology 29,378,350 29,378,350 Ivy Tech On-line 3,854,364 3,854,364 Transfers Out 35,550,388 35,550,388 State-wide Support 26,732,865 87,364, ,097,202 Total College $509,480,724 $160,721,264 $670,201,988 IVY TECH COMMUNITY COLLEGE EXHIBIT C ANNUAL CONTRACTS OBLIGATING THE COLLEGE TO EXPENDITURES EXCEEDING $500,000 Estimated Service/ Purpose Amount Current Vendor Employee Group Medical Insurance $33,726,329 Anthem, Express Scripts, & Chard Snyder Employee Group Dental Insurance $2,382,459 Delta Dental Plan of Indiana - DDP Risk Mgmt. Broker Fees, Property, Crime, Gen. $3,000,000 Arthur J. Gallagher Risk Management Services, Inc. Liability, Auto, Worker's Comp., Umbrella Liability, United Educators, Travelers, JWF Specialty Company Prof. Liability, Foreign Liability, Law Enforcement Prof. Liability, Educator's Legal Liability, Fiduciary Liability, Aviation, Cyber Liability, and Student Accident Insurance Unemployment Compensaton $1,013,470 Equifax and Department of Workforce Development 25

30 APPROVAL OF CONTRACT FOR PURCHASE AND SALE OF NATURAL GAS RESOLUTION NUMBER WHEREAS, the College currently procures natural gas through a myriad of utilities, remarketers and other suppliers on a decentralized basis with varying terms and conditions, and WHEREAS, consolidating and aggregating the purchasing of natural gas procured by the College on a system wide basis is projected to generate cost savings and efficiencies; and WHEREAS, the College has engaged Procurex, Inc., to conduct a reverse auction to procure natural gas for the College and to assist the College with utility and supplier contract negotiation and transition services; and WHEREAS, the College s natural gas volumes have been pooled with several private independent institutions of higher education operating in Indiana to achieve additional economies of scale and improved pricing, and WHEREAS, it is anticipated that the reverse auction to procure natural gas for the College will be conducted in July or August 2014, as a floating rate full requirements auction commencing October 1, 2014 for a period of twelve (12) to eighteen (18) months; NOW THEREFORE BE IT RESOLVED, the Treasurer is hereby authorized to solicit proposals for the College s purchase of natural gas through a reverse auction process, and BE IT FURTHER RESOLVED, the Treasurer is hereby authorized to execute the Base Contract for Sale and Purchase of Natural Gas, Transaction Confirmations and any Special Provisions in substantially similar form as attached in Exhibit A, and BE IT FURTHER RESOLVED, the Treasurer is hereby authorized to execute any and all further documents, agreements or certificates to effectuate the purchase and sale of natural gas for the College. State Trustees Ivy Tech Community College of Indiana Steve Schreckengast, Chairman Dated: June 12, 2014 Kaye Whitehead, Secretary 26

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49 RESOLUTION OF THE STATE BOARD OF TRUSTEES OF IVY TECH COMMUNITY COLLEGE OF INDIANA TO AMEND THE IVY TECH COMMUNITY COLLEGE OF INDIANA DEFINED CONTRIBUTION RETIREMENT PLAN RESOLUTION NUMBER WHEREAS, Ivy Tech Community College of Indiana ("College") maintains the Ivy Tech Community College of Indiana Defined Contribution Retirement Plan ("Retirement Plan"), a Code Section 403(b) tax deferred annuity plan, to which the College makes contributions on behalf of eligible faculty and professional personnel. WHEREAS, the College also makes contributions to the Indiana Public Employees' Retirement Fund ("PERF") on behalf of eligible support staff, who are not eligible to participate in the Retirement Plan. WHEREAS, pursuant to Indiana Code (4), eligible employees under the Retirement Plan are excluded from PERF membership. WHEREAS, the College has reserved the right to amend the Retirement Plan at any time, by action of the State Board of Trustees of Ivy Tech Community College of Indiana ("Board of Trustees"). WHEREAS, the Board of Trustees has determined it is desirable and in the best interests of the College to amend the Retirement Plan to expand eligibility under the Retirement Plan to include additional eligible employees effective July 1, WHEREAS, the Board of Trustees has further determined it is desirable and in the best interests of the College to amend the Retirement Plan to provide for (i) an employer contribution under the Retirement Plan equal to 12% of compensation for eligible employees hired on and after July 1, 2014 (August 1, 2014 for administrative staff and September 1, 2014 for faculty members) who are regularly scheduled to work at least 32 hours per week and (ii) an employer contribution under the Retirement Plan equal to 3% of compensation for eligible employees who work less than 32 hours per week. NOW THEREFORE BE IT RESOLVED, that the College, by its Board of Trustees, approves and adopts Amendment Number Six to the Ivy Tech Community College of Indiana Defined Contribution Retirement Plan, effective as stated therein, in the form and substance of a copy of the same which is attached hereto. RESOLVED FURTHER, that the College, by its Board of Trustees, hereby redefines the coverage group of its employees for purposes of PERF, to include only covered employees hired before July 1,

50 RESOLVED FURTHER, that the College, by its Board of Trustees, does hereby authorize and direct the President of the College or his designee to execute Amendment Number Six to the Ivy Tech Community College of Indiana Defined Contribution Retirement Plan, in the form attached hereto, on behalf of and in the name of the Board of Trustees, and to take any additional actions that may be necessary or appropriate to implement the foregoing resolutions and administer the provisions of the Retirement Plan. Dated: June 12, 2014 STATE BOARD OF TRUSTEES IVY TECH COMMUNITY COLLEGE OF INDIANA Steve Schreckengast, Chairman Kaye Whitehead, Secretary I/

51 REAPPOINTMENT OF REGIONAL TRUSTEE BLOOMINGTON REGION RESOLUTION NUMBER WHEREAS, the Bloomington Regional Board would like to reappoint one member to the Bloomington Regional Trustees, and WHEREAS, the Bloomington Regional Board Nominating Committee has agreed to recommend the individual listed below to serve a three year term on the Bloomington Regional Board of Trustees; NAME Gary Chaplin CONSTUTUENCY Manufacturing AND WHEREAS, the recommended candidate meets all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that Gary Chaplin is hereby reappointed as regional trustee for Ivy Tech Community College of Indiana Bloomington, effective immediately, AND FURTHER BE IT RESOLVED, Gary Chaplin will serve through June 30, 2017, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

52 REAPPOINTMENT OF REGIONAL TRUSTEE NORTHEAST REGION RESOLUTION NUMBER WHEREAS, the Northeast Regional Board would like to reappoint one member to the Northeast Regional Trustees, and WHEREAS, the Northeast Regional Board Nominating Committee has agreed to recommend the individual listed below to serve a three year term on the Northeast Regional Board of Trustees; NAME Kent Prosser CONSTUTUENCY Labor AND WHEREAS, the recommended candidate meets all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that Kent Prosser is hereby reappointed as regional trustee for Ivy Tech Community College of Indiana Northeast, effective immediately, AND FURTHER BE IT RESOLVED, Kent Prosser will serve through June 30, 2017, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

53 REAPPOINTMENT OF REGIONAL TRUSTEES SOUTHEAST REGION RESOLUTION NUMBER WHEREAS, the Southeast Regional Board would like to reappoint three members to the Southeast Regional Trustees, and WHEREAS, the Southeast Regional Board Nominating Committee has agreed to recommend the individuals listed below to each serve a three year term on the Southeast Regional Board of Trustees; NAME Kenzie W. Bentle Leigh M. Allen Harold Hunt CONSTUTUENCY Education Commerce Commerce AND WHEREAS, the recommended candidates meet all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that Kenzie W. Bentle, Leigh M. Allen and Harold Hunt are hereby reappointed as regional trustees for Ivy Tech Community College of Indiana Southeast, effective immediately, AND FURTHER BE IT RESOLVED, Kenzie W. Bentle, Leigh M. Allen and Harold Hunt will each serve through June 30, 2017, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

54 REAPPOINTMENT OF REGIONAL TRUSTEES SOUTHERN INDIANA REGION RESOLUTION NUMBER WHEREAS, the Southern Indiana Regional Board would like to reappoint two members to the Southern Indiana Regional Trustees, and WHEREAS, the Southern Indiana Regional Board Nominating Committee has agreed to recommend the individuals listed below to each serve a three year term on the Southern Indiana Regional Board of Trustees; NAME Connie Weigleb Sipes Martin Padgett CONSTUTUENCY Education Commerce AND WHEREAS, the recommended candidates meet all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that Connie Weigleb Sipes and Martin Padgett are hereby reappointed as regional trustees for Ivy Tech Community College of Indiana Southern Indiana, effective immediately, AND FURTHER BE IT RESOLVED, Connie Weigleb Sipes and Martin Padgett will serve through June 30, 2017, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

55 APPOINTMENT OF REGIONAL TRUSTEE WABASH VALLEY REGION RESOLUTION NUMBER WHEREAS, the Wabash Valley Regional Board would like to appoint one member to the Wabash Valley Regional Trustees, and WHEREAS, the Wabash Valley Regional Board Nominating Committee has agreed to recommend the individual listed below to serve a three year term on the Wabash Valley Regional Board of Trustees; NAME Richard B. Williams CONSTUTUENCY Education AND WHEREAS, the recommended candidate meets all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that Richard B. Williams is hereby appointed as regional trustee for Ivy Tech Community College of Indiana Wabash Valley, effective immediately, AND FURTHER BE IT RESOLVED, Richard B. Williams will serve through June 30, 2017, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

56 REAPPOINTMENT OF REGIONAL TRUSTEES CENTRAL INDIANA REGION RESOLUTION NUMBER WHEREAS, the Central Indiana Regional Board would like to reappoint two members to the Central Indiana Regional Trustees, and WHEREAS, the Central Indiana Regional Board Nominating Committee has agreed to recommend the individuals listed below to each serve a three year term on the Central Indiana Regional Board of Trustees; NAME Yvonne Perkins Brooke Huntington CONSTUTUENCY At Large Manufacturing AND WHEREAS, the recommended candidates meet all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that Yvonne Perkins and Brooke Huntington are hereby reappointed as regional trustees for Ivy Tech Community College of Indiana Central Indiana, effective immediately, AND FURTHER BE IT RESOLVED, Yvonne Perkins and Brooke Huntington will serve through June 30, 2017, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

57 APPOINTMENT OF REGIONAL TRUSTEE LAFAYETTE RESOLUTION NUMBER WHEREAS, the Lafayette Regional Board would like to appoint one member to the Lafayette Regional Trustees, and WHEREAS, the Lafayette Regional Board Nominating Committee has agreed to recommend the individual listed below to serve a three year term on the Lafayette Regional Board of Trustees; NAME James Patrick Jim Ogden CONSTUTUENCY Labor AND WHEREAS, the recommended candidate meets all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that James Patrick Jim Ogden is hereby appointed as regional trustee for Ivy Tech Community College of Indiana Lafayette, effective immediately, AND FURTHER BE IT RESOLVED, James Patrick Jim Ogden will each serve through June 30, 2017, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

58 RESOLUTION NUMBER APPOINTMENT OF REGIONAL TRUSTEES CENTRAL INDIANA WHEREAS, the Central Indiana Regional Board would like to appoint two members to the Central Indiana Regional Trustees, and WHEREAS, the Central Indiana Regional Board of Trustees recommends the individuals listed below to serve a three year term on the Central Indiana Regional Board of Trustees; NAME Carrie Milner Larry Koenes CONSTUTUENCY Education At-Large WHEREAS, Carrie Milner is a resident of Greencastle and previously served as a Trustee of the Wabash Valley Region and with the recent regional re-organization having the Greencastle campus join the Central Indiana Region, the Central Indiana Regional Trustees desire to have her appointed to ensure representation from the Greencastle community, and WHEREAS, Larry Koenes is a resident of Franklin and previously served as a Trustee of the Columbus Region and with the recent regional re-organization having the Franklin campus join the Central Indiana Region, the Central Indiana Regional Trustees desire to have him appointed to ensure representation from the Franklin community, AND WHEREAS, the recommended candidate meets all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that Carrie Milner and Larry Koenes are hereby appointed as regional trustees for Ivy Tech Community College of Indiana Central Indiana, effective immediately, AND FURTHER BE IT RESOLVED, Carrie Milner and Larry Koenes will each serve through June 30, 2017, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated June 12,

59 APPROVAL OF A VOLUME LICENSE AGREEMENT WITH MICROSOFT RESELLER BELL TECHLOGIX RESOLUTION NUMBER WHEREAS, the College intends to renew a volume license agreement (VPA) with Microsoft reseller, Bell Techlogix, to provide software licenses for Microsoft products used on College computing equipment; WHEREAS, the College s current three-year volume license agreement with Bell Techlogix will end July 31, 2014; WHEREAS, the College utilizes Microsoft licenses throughout the College for end user software and network services; WHEREAS, the term of this n e w Agreement would be three years commencing on August 1, 2014 and continuing through July 31, 2017; and WHEREAS, the College will pay a maximum of $350,100 to Bell Techlogix per year of the Agreement and no more than $1,050,300 over the three year term; WHEREAS, the State Board of Trustees of Ivy Tech Community College must approve any purchase by the College exceeding $500,000. NOW THEREFORE BE IT RESOLVED, that the State Board of Trustees authorize and direct the College President, or his designee, to enter into a three-year Volume License Agreement with Microsoft reseller, Bell Techlogix to provide Microsoft software licensing to College faculty, staff and students who currently utilize the Microsoft products on campus equipment after the contract has been approved by the College General Counsel. STATE BOARD OF TRUSTEES IVY TECH COMMUNITY COLLEGE Steve Schreckengast, Chairman Kaye Whitehead, Secretary Dated: June 12,

60 TREASURER S REPORT IVY TECH COMMUNITY COLLEGE SPONSORED PROGRAM FUNDS April 1, 2014 THROUGH April 30, 2014 Grants & Contracts Total this Report $ YTD-Total to Date 22,958, Fiscal Year-End Total 23,049, Fiscal Year-End Total 26,290, Fiscal Year-End Total 24,631, Fiscal Year-End Total 40,659, Fiscal Year-End Total 22,864, Fiscal Year-End Total 15,516, Fiscal Year-End Total 17,679, Fiscal Year-End Total 25,057, Fiscal Year-End Total 41,719, Fiscal Year-End Total 23,652,746 There were no grants received in April 2014 ~ 56

61 DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF APRIL 2014 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number I. Article VIII A FICA/MQFE/Federal Taxes 1,049, PNC Bank 04/01/14 J Contracts and Other Documents B Retirement 164, PERF 04/02/14 J Approval and authorization of the C County and State Taxes 948, PNC Bank 04/04/14 J Board. D Life and LTD Insurance 163, AUL 04/07/14 J E Reimbursement for Health Ins. Claims 425, Anthem Blue Cross Blue Shield 04/07/14 J F Rx Payment 148, Medco 04/07/14 J G Reimbursement for Health Ins. Claims 471, Anthem Blue Cross Blue Shield 04/07/14 J H Retirement 147, TIAA/AUL 04/09/14 J I Retirement 1,019, TIAA/AUL 04/09/14 J J FICA/MQFE/Federal Taxes 1,796, PNC Bank 04/09/14 J K FICA/MQFE/Federal Taxes 692, PNC Bank 04/14/14 J L Reimbursement for Health Ins. Claims 724, Anthem Blue Cross Blue Shield 04/15/14 J M Rx Payment 116, Medco 04/15/14 J N Retirement 139, PERF 04/16/14 J O Reimbursement for Health Ins. Claims 409, Anthem Blue Cross Blue Shield 04/21/14 J P Rx Payment 210, Medco 04/21/14 J Q Retirement 153, TIAA/AUL 04/24/14 J R Retirement 1,001, TIAA/AUL 04/24/14 J S FICA/MQFE/Federal Taxes 1,773, PNC Bank 04/28/14 J T Rx Payment 161, Medco 04/29/14 J U Reimbursement for Health Ins. Claims 394, Anthem Blue Cross Blue Shield 04/29/14 J V FICA/MQFE/Federal Taxes 786, PNC Bank 04/29/14 J

62 DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF APRIL 2014 Page 2 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number II. Article IV. A Money Market 647, Lake City Bank 04/10/14 J Officers of the Board. Section 5. B Money Market 131, Lake City Bank 04/14/14 J Treasurer. Article VIII. Execution of C Money Market 15,934, Lake City Bank 04/21/14 J Contracts and other Documents. Section A. D Money Market 518, Lake City Bank 04/22/14 J Approval and authorization of the Board. E Money Market 1,543, Lake City Bank 04/23/14 J F Money Market 1,849, Lake City Bank 04/25/14 J G Money Market 995, Lake City Bank 04/28/14 J H Money Market Savings 187, PNC Bank 04/29/14 J III. Reported to the A Construction 150, Fredericks Inc. 04/01/ Board of Trustees under $500,000 B Instructional Equipment 102, Aidex Corp. 04/03/14 50-! C Construction, Bloomington campus 121, The Skillman Corp. 04/09/ D Computer Equipment 257, Logicalis Inc. 04/09/14 50-! E Apprenticeship, Sellersburg campus 249, IN-KY Carpenters JATF 04/16/ F Apprenticeship, Terre Haute campus 110, IUOE Local /16/ G Apprenticeship, Sellersburg campus 231, Louisville Electrical JATC 04/16/ H Apprenticeship, Sellersburg campus 161, Plumbers & Pipeitters Local /16/ I Apprenticeship, Sellersburg campus 204, Plumbers & Steamfitters Local /16/ J Construction, Indianapolis campus 114, Gibraltar Construction Corp. 04/22/14 50-! K Call Center and Marketing 171, The Jackson Group 04/29/14 50-! DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF APRIL 2014 Page 3 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number IV. Approved by the A Services and Fees 541, Blackboard Inc. 04/01/14 50-! Board of Trustees over $500,000. B Include Ed Program Reimbursement 1,023, Follett Bookstore 04/01/14 J C Computer Equipment 568, Logicalis Inc. 04/16/14 50-! D Facilities Lease 500, City of Fort Wayne 04/28/14 50-! E Construction, Indianapolis campus 526, Greiner Brothers Inc. 04/29/14 50-!

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67 I. Action Items: BUDGET AND FINANCE COMMITTEE A. Consideration of a Resolution Approving the Operating Budget B. Consideration of a Resolution Approving a Retirement Benefit Plan Change C. Consideration of a Resolution Granting Authority to Enter into Natural Gas Procurement Contracts D. Consideration of a Resolution Approving the Property & Casualty Insurance Programs. The College entered into a Memorandum of Understanding (MOU) with Indiana University Information Technology Services (IUITS) beginning in December 2012 and ending in May 2014 to provide information technology (IT) help desk support services. IUITS will continue to provide the services at the current rate until the Board approves the new agreement. The agreement had two one-year extension options. The College has been very satisfied with IUITS and the service that has been provided. The College would like to exercise both extension options, which would extend the agreement to May Currently the College pays $727,577 for the service. The cost of the first year extension is not to exceed at $747,754, and $768,754 for the second year extension. Additionally, IUITS agreed to add personal device support at no additional cost, to enter into a data sharing agreement and a service level agreement. Additional services to account for potential technology changes may be added to the MOU not to exceed $50,000 per year. E. Consideration of a Resolution approving the renewal of the contract with Indiana University to provide Help Desk Support Services. The College entered into a Memorandum of Understanding (MOU) with Indiana University Information Technology Services (IUITS) beginning in December 2012 and ending in May 2014 to provide information technology (IT) help desk support services. IUITS will continue to provide the services at the current rate until the Board approves the new agreement. The agreement had two one-year extension options. 63

68 The College has been very satisfied with IUITS and the service that has been provided. The College would like to exercise both extension options, which would extend the agreement to May Currently the College pays $727,577 for the service. The cost of the first year extension is not to exceed at $747,754, and $768,754 for the second year extension. Additionally, IUITS agreed to add personal device support at no additional cost, to enter into a data sharing agreement and a service level agreement. Additional services to account for potential technology changes may be added to the MOU not to exceed $50,000 per year. F. Consideration of a Resolution approving the renewal of the contact with Dell. The College is renegotiating a three year volume purchase agreement (VPA) with Dell Marketing, L.P. for various computing and peripheral equipment, such as desktops and laptops that meet the College's specifications. The term of the agreement is from July 1, 2014 June 30, Under the Agreement the College will have the ability to purchase computing and peripheral equipment from Dell at a discounted level greater than other Dell quantity purchase agreements. Standardizing on Dell products reduces desktop support complexity leading to lower costs for maintenance and training. Currently, the use of Dell computing equipment and peripherals is greater than 95% in labs and offices across the College. The Agreement names Ivy Tech Community College a major supplier of desktop, notebook and workstation computers for Customer purchases allowing other Indiana higher education institutions to purchase items from this VPA. As such, the College will receive a.05% rebate on all eligible purchases made by other higher education institutions using this Volume Purchase Agreement. The College has spent approximately $2.4 million as of the end of April 2014 and it is anticipated that the College will not spend over $3 million next year. G. Consideration of a Resolution approving the renewal of the contact with Blackboard. The College began using Blackboard software as the primary electronic Learning Management System in As enrollment in online distance education, as well as the use of its Learning Management System as a supplement to traditional forms of educational delivery increased over the last decade, the College 64

69 streamlined its use of the learning management system and consolidated to a single vendor for such systems. In 2007, the College began using Blackboard as its single Learning Management System. Due to the significant growth in usage and the complexity of this hardware/software solution, in 2008 the College determined it was necessary to outsource the hosting of the Blackboard Learning Management software to the vendor and subsequently entered into a three-year contract with Blackboard. Currently, the College continues to find its operational mission heavily leveraging the Blackboard platform in order to effectively plan for expansion and to continue to improve its quality distance education activities. The solution offering has since been expanded to address necessary current technology trends in higher education such as mobile device usage, and integrated voice and video-based collaboration. As a platform solution the Blackboard LMS today serves as the electronic backbone of our educational operations. The College is now at a point where a contract renewal is required to maintain this service. The current agreement with Blackboard expires at the end of the College s fiscal year (6/2014). The negotiated terms found in the new contract enhance the existing relationship and address the economic realities of today. Therefore, the College staff request permission to finalize and enter into a threeyear contract with Blackboard for a cost not to exceed the amounts listed in the table below. It is important to note that this represents an overall reduction in budgeted costs from with a general increase in services and tools available. The approved amount from was $1,510, $1,446, $1,432, $1,462,305 H. Consideration of a Resolution Approving a Custodial Service Contract for the Southwest Region The Southwest Region s current custodial services contract with LaCosta Facility Support Services ends on June 30, The region conducted a Request For Proposal in accordance with the Financial Management Manual resulting in eleven responses being received. After evaluating the proposals, Glen s Cleaning Service was chosen as being the lowest and best bid for the campus. The proposed contact is for a two year period, with an option to renew for an additional year. 65

70 The annual cost is $168,793 for the initial two year period. The total estimated cost of the contract would be $506,379, assuming the renewal year is exercised at the same rate. The Southwest regional Board of Trustees approved the vendor and is recommending approval by the State Board of Trustees. II. Information Items: A. Consumable Fee Update In 1998 the NCA self-study of Ivy Tech noted that the fees charged for consumable supplies in various courses varied considerably among the different Ivy Tech campuses across the State A consumable fees committee made up of regional and central office staff was formed. The committee s charge was to develop recommendations regarding the appropriate level of fees for consumable supplies used in various courses and labs at all Ivy Tech campuses across the State. The process of developing the consumable fees schedule for each program begins with meetings of a curriculum committee made up of faculty from each region with an active program. This group meets annually to review the current status of fees and recommend any changes to the existing schedule. Their recommendation is forwarded to the consumable fees committee. The consumable fees committee reviews the recommendation and makes necessary amendments to the consumable fees schedule. It is then forwarded to the Regional Academic Affairs Officers. That group reviews the schedule and forwards their recommendation to the Senior Vice President CFO and General Counsel for the upcoming academic year. A summary of the committee s recommendations to be effective for the Fall 2014 semester follows: Accounting, Agriculture, Anatomy & Physiology, Auto Body Repair, Biology, Biotechnology, Business Administration, Chemical Technology, Chemistry, Construction Technology, Dental Assisting, Design Technology, Diesel Truck, Early Childhood Education, Education Electrocardiography, Energy, Engineering, Engineering Technology, Environmental(Interior) Design, Fine Arts, Forensic Science, Garden Design, General Studies, Graphic Media Production, Health Information Technology, Health Sciences, Homeland Security/Emergency Management, Hospitality, Human Services, Indiana Youth Development Professional, Kinesiology, Liberal Arts, Logistics Management, Manufacturing Production & Operation, Medical Assisting, Medical Laboratory Technology, Mortuary Science, Nanotechnology, Natural Gas, $5 - $523 varies by program; for consumable supplies, certification fees and e-learning materials (No change) 66

71 Paralegal, Paramedic, Pharmacy, Photography, Physical Therapist Assistant, Professional Communication, Public Safety, Radiation Therapy, Radiologic Technology, Respiratory Therapy, Science, Surgical Technology, Video Technology, and Visual Communication Advanced Manufacturing $30 - $325 two courses no change, one course $25 increase, 3 new fees, $30 for 2 courses and $165 for one course Automotive $10 - $165 one increase of $15, fourteen new fees, nine $10 fees, four $22 fees, and one $165 fee Automotive Technology $10 - $113 sixteen courses no change, one increase of $15 Aviation Building Construction Management Computing Informatics $20 - $10,715 no change to eight courses, two new fees, one of $150 and another of $10,715 for AVIT 125 Private Pilot Flight Training to cover plane and fuel costs $5 - $140 one course no change, two new course fees of $5 and $140 for certifications and exams $23 - $143 replaces CINS, CINT, INSE courses, one fee no change, one new fee of $143 for certification Cyber Security $195 - $195 replaces CINT course, one increase of $5 Database Management Dental Hygiene $66 - $245 replaces CINS courses, one fee no change, two increases of $37 and $53 for certifications, five new fees of $66, $100, $150, $150, and $245 for certifications $30 - $453 five courses no change, one exam fee increase of $20.50 Diagnostic Medical Sonography $23 - $30 three courses no change, six new fees of $30 each for labs and supplies Heating and Cooling Industrial Technology Information Tech Support Machine Tool Technology $30 - $70, six courses no change, two increases of $5 each, two new fees of $30 and $40 for certifications $30 - $63 four increases of $5, $8, $8, and $20, ten new fees of $30 $139 - $192 replaces CINT courses, one fee increase of $4, one new fee of $139 for certification $22 - $162 three courses no change, seven fee increases, three $18 increases and four $40 increases eighteen new fees for supplies and certification, four $22 fees, twelve $40 fees, one $60 fee and one $90 fee Mechanical Engineering Tech $5 - $23 three courses no change, one new fee of $23 Network Infrastructure $143 - $143 replaces CINT course, one fee increase of $4 Nursing Office Administration Process Control $275 - $298 two course increases of $75 each $23 - $ seven courses no change, one new fee of $ $30 - $30 four new fees of $30 for supplies 67

72 Server Administration Software Development Therapeutic Massage $100 - $308 replaces CINT courses, one fee increase of $8, eleven new fees, $100, seven for $150, two for $183, $216, and $274 all for certifications $245 - $245 one new fee of $245 for certification $23 - $225 one course no change, one exam fee increase of $49 Welding $50 - $275 ten courses no change, two fee increases, $135 and $225 both for supplies and certification, two new course fees of $185 each 68

73 PLANNING AND EDUCATION COMMITTEE 1. Transfer and University Division Business Plan Presenter: Dr. Russ Baker, Vice President 2. Technology Division Business Plan Presenter: Sue Smith, Vice President 3. Business and Public Services Division Business Plan Presenter: Dr. Steven Tincher, Vice President 4. Health Division Business Plan Presenter: Calvin Thomas IV, Vice President 5. Division Strategic Leadership Council Presenter: Dr. Mary Ostrye, Senior Vice President & Provost 69

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84 AUDIT COMMITTEE Report will be given at the State Board of Trustees Meeting June 12,

85 CORPORATE COLLEGE COMMITTEE A. Corporate College Revenue & Expenses/Enrollment Corporate College Revenue & Expense by Region (FY) April 2014 Region Expenditures Revenues Grand Total Northwest $ (760,208) $ 606,411 $ (153,797) North Central $ (699,014) $ 554,217 $ (144,797) Northeast $ (1,592,732) $ 1,252,765 $ (339,967) Lafayette $ (846,367) $ 862,696 $ 16,329 Kokomo $ (639,392) $ 478,998 $ (160,394) East Central $ (1,244,424) $ 1,148,747 $ (95,677) Wabash Valley $ (797,064) $ 1,272,524 $ 475,460 Central Indiana $ (1,689,229) $ 1,223,466 $ (465,763) Richmond $ (490,839) $ 331,458 $ (159,381) Columbus $ (811,235) $ 837,348 $ 26,114 Southeast $ (624,133) $ 461,972 $ (162,160) Southwest $ (784,468) $ 740,088 $ (44,379) Sellersburg $ (351,579) $ 423,523 $ 71,944 Bloomington $ (352,827) $ 276,762 $ (76,065) OoP $ (1,862,496) $ 501,196 $(1,361,300) IVY Online $ 15,445 $ 15,445 Statewide $ (13,546,007) $ 10,987,618 $(2,558,389) Corporate College Revenue & Expense by Region (FY) April 2013 Region Expenditures Revenues Grand Total Northwest $ (785,060) $ 374,183 $ (410,877) North Central $ (916,333) $ 729,616 $ (186,717) Northeast $ (1,431,011) $ 1,196,573 $ (234,438) Lafayette $ (1,112,862) $ 1,142,054 $ 29,192 Kokomo $ (637,404) $ 539,055 $ (98,349) East Central $ (1,655,860) $ 1,479,480 $ (176,380) Wabash Valley $ (1,056,834) $ 785,533 $ (271,301) Central Indiana $ (2,121,055) $ 1,625,715 $ (495,340) Richmond $ (354,309) $ 224,310 $ (129,998) Columbus $ (878,842) $ 951,056 $ 72,213 Southeast $ (679,184) $ 548,877 $ (130,308) Southwest $ (788,437) $ 621,810 $ (166,627) Sellersburg $ (415,734) $ 311,116 $ (104,618) 81

86 Bloomington $ (378,353) $ 249,548 $ (128,805) OoP $ (2,039,121) $ 526,458 $ (1,512,664) Statewide $ (15,250,400) $ 11,305,385 $ (3,945,015) B. Corporate College Department Update Memorandum of Understanding Development The Memorandum of Understanding (MOU) outlines the partnership between the Office of Corporate College (OCC), Certification Centers (CC) and the Regional campuses to consolidate and share Corporate College Certification Center functions within eight service areas into OCC Shared Services: Certification and Workforce Assessment Centers Curriculum Services Faculty Services Marketing and Communication Services Professional Development Services Program Management Services Quality Assurance Services Sales Services The MOU is in final draft and will be presented to the Regions in June Lafayette Corporate College Activities As the June 2014 meeting is in Lafayette, we will present current projects from Regional staff. Indiana s Technology Corridor Nine County Economic Development Consortium for: o Marketing sites and opportunities o Facilitating business growth o Developing world-class talent Ivy Tech Corporate College o Convenes monthly meetings o Serves as fiscal agent Advanced Manufacturing Initiative Partners o Economic Development Entities o Workforce Development o Education 82

87 o Communities o Employers o Utilities Project Outcomes o Over 200 workers trained and certified o Offered classes in 6 different communities o Multiple Awards and Recognition o Over $750,000 from investors 83

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