TABLE OF CONTENTS Meeting of the State Board of Trustees Ivy Tech Community College of Indiana October 10, 2012

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1 TABLE OF CONTENTS Meeting of the State Board of Trustees Ivy Tech Community College of Indiana October 10, 2012 MEETING NOTICE... ii AGENDA... 1 MINUTES: Regular Board Meeting, August 9, PROPOSED RESOLUTIONS: RESOLUTION NUMBER , APPROVAL OF A LEASE AGREEMENT FOR A FRANKFORT INSTRUCTIONAL CENTER BUILDING, REGION 4/LAFAYETTE... 8 RESOLUTION NUMBER , APPOINTMENT OF REGIONAL TRUSTESS~NORTHWEST REGION... 9 TREASURER S REPORT BUDGET AND FINANCE COMMITTEE REPORT PLANNING AND EDUCATION COMMITTEE REPORT BUILDINGS, GROUNDS, CAPITAL COMMITTEE REPORT AUDIT COMMITTEE REPORT CORPORATE COLLEGE COMMITTEE REPORT... 65

2 OFFICIAL NOTICE OF MEETING IVY TECH COMMUNITY COLLEGE OF INDIANA STATE BOARD OF TRUSTEES Notice is hereby given that the State Board of Trustees of Ivy Tech Community College of Indiana will be holding the following meetings at the Ivy Tech Community College Lawrenceburg Campus, 50 Walnut Street, Lawrenceburg, Indiana Tuesday, October 9, :00 pm 5:00 pm Executive Session Wednesday, October 10, 2012 The State Trustees will meet in Executive Session at the Lawrenceburg Campus, 50 Walnut Street, Lawrenceburg, Indiana as permitted under IC (b), to discuss some of or all the subjects listed below. For each subject, a reference to the applicable subdivision of IC (b) and a description of that subject are included. (2) (B) Initiation of litigation that is either pending or has been threatened specifically in writing. (2)(C) The implementation of security systems. (2)(D) The purchase or lease of real property by the governing body up to the time a contract or option to purchase or lease is executed by the parties (3) The assessment, design, and compensation of school safety and security measures, plans, and system (5) To receive information about and interview prospective employees (6)(A) With respect to any individual over whom the governing body has jurisdiction, to receive information concerning the individual s alleged misconduct (7) For discussion of records classified as confidential by state or federal statute. (9) To discuss job performance evaluations of individual employees. This subdivision does not apply to a discussion of the salary, compensation, or benefits of employees during a budget process. (11) To train board members with an outside consultant about the performance of the roles of members as public officials. 8:30 am 12:30 pm Board Committee Meetings (open to the public) The State Trustees will hold the regular committee meetings at the Lawrenceburg Campus, 50 Walnut Street, Lawrenceburg, Indiana 8:30 9:30 a.m. Budget & Finance Committee 9:30 10:30 a.m. Buildings, Grounds, & Capital Committee 10:30 11:30 a.m. Planning & Education Committee 11:30 12:30 p.m. Corporate College Committee 1:30 pm 3:30 pm Regular State Board of Trustees Meeting (open to the public) The State Trustees will hold a regular meeting at the Lawrenceburg Campus, Business Conference Center to consider and take action on such items as may be brought before them. David Findlay, Secretary Dated this 12 th of September 2012 ii

3 Preliminary Agenda as of September 27, 2012* Meeting of the State Board of Trustees October 10, 2012 I. Roll Call II. III. Report of Secretary on Notice of Meeting Approval of Minutes Regular Meeting, August 9, 2012 IV. Reports of Board Committees a. Executive Committee, V. Bruce Walkup, Chair b. Budget and Finance Committee, Norman E. Pfau, Jr., Chair c. Planning and Education Committee, Kaye Whitehead, Chair d. Building, Grounds, and Capital Committee, Leslie Shively, Chair Resolution Number , Approval of a Lease Agreement for Frankfort Instruction Center Building, Region 4/Lafayette e. Audit Committee, Richard Halderman, Chair f. Corporate College Committee, Kevin Ahaus, Chair V. Treasurer s Report, Chris Ruhl, SVP/Finance and Treasurer VI. VII. VIII. State of the College, Thomas J. Snyder, President Old Business New Business Resolution Number , Appointment and Appointment of Regional Trustees-Northwest Region IX. Adjournment *Matters may be added to or deleted from the board agenda between the date of the preliminary agenda and the board meeting 1

4 MINUTES OF THE MEETNG OF THE STATE BOARD OF TRUSTEES IVY TECH COMMUNITY COLLEGE OF INDIANA August 9, 2012 Chairman Anne Shane called the August 9, 2012 regular meeting of the State Board of Trustees to order at 1:30 pm at the Wabash Valley Campus, 8000 Education Drive, Terre Haute, Indiana A. ROLL CALL Secretary Steve Schreckengast called the roll and the presence of a quorum was announced. The following State Trustees were present: Mrs. Anne K. Shane, Chair V. Bruce Walkup, Vice Chair Mr. Steve Schreckengast, Secretary Mr. Kevin Ahaus Ms. Linda Buskirk Mr. David M. Findlay Mr. Lee J. Marchant Mr. Norman E. Ned Pfau, Jr. Mr. Leslie C. Shively Ms. Kaye H. Whitehead The following State Trustees were unable to attend: Ms. Debora K. Butterfield Mr. Richard R. Halderman Ms. Lillian Sue Livers Mr. Anthony J. Moravec B. EXECUTIVE SESSION MEMORANDA: Following notice under IC , IC and IC (d) The State Board of Trustees met in Executive Session on Wednesday, August 8, 2012 at 2:00 p.m. at the Wabash Valley Campus, 8000 Education Drive, Terre Haute, Indiana. Members present were: Anne K. Shane, Chair, Bruce Walkup, Vice Chair, Steve Schreckengast, Secretary, Kevin Ahaus, Linda Buskirk, David Findlay, Lee Marchant, Ned Pfau, Leslie Shively, and Kaye Whitehead. Members absent were: Debora K. Butterfield, Richard R. Halderman, Lillian Sue Livers, and Anthony Moravec 2

5 The Trustees considered the following items as permitted under IC (b). For each subject, a reference to the applicable subdivision of IC (b) and a description of that subject are included. (2) (B) Initiation of litigation that is either pending or has been threatened specifically in writing. (2)(C) The implementation of security systems. (2)(D) The purchase or lease of real property by the governing body up to the time a contract or option to purchase or lease is executed by the parties (3) The assessment, design, and compensation of school safety and security measures, plans, and system (5) To receive information about and interview prospective employees (6)(A) With respect to any individual over whom the governing body has jurisdiction, to receive information concerning the individual s alleged misconduct (7) For discussion of records classified as confidential by state or federal statute. (9) To discuss job performance evaluations of individual employees. This subdivision does not apply to a discussion of the salary, compensation, or benefits of employees during a budget process. (11) To train board members with an outside consultant about the performance of the roles of members as public officials With the Approval of these minutes the Trustees present at the meeting certify that no subject matter was discussed in the executive session other than the subject matter specified in the public notice issued for this meeting. C. NOTICES OF MEETING MAILED AND POSTED: Secretary Steve Schreckengast confirmed that notices of the August 9, 2012, regular meeting were properly mailed and posted. D. APPROVAL OF BOARD MINUTES: Chairman Anne K. Shane directed the trustees attention to the minutes of June 7, 2012, regular board meeting. Trustee David Findlay made the motion to approve the minutes of the June 7, 2012 regular meeting as submitted. Trustee Kevin Ahaus seconded the motion and the motion was carried unanimously. E. COMMITTEE REPORTS: Item 1 Chairman Shane reported that the Executive Committee did not meet. Item 2 Chairman Walkup called upon Trustee Pfau for a report from Budget and Finance Committee. Trustee Pfau reported there is one action item for the board to consider. Trustee Pfau moved for approval of: Resolution Number , Approval of a Memorandum of Understanding with Indiana University for Information Technology Help Desk Services Trustee Schreckengast seconded the motion, and the motion carried unanimously. 3

6 Item 3 Chairman Walkup called upon Trustee Buskirk for the Planning and Education Committee Report. Trustee Buskirk reported there were no action items for the board to consider. Update on remediation. Item 4 Chairman Walkup called upon Trustee Kaye Whitehead to give the Building, Grounds and Capital Committee Report. Trustee Whitehead moved for approval of: Resolution Number , Approval to Acquire Property at the Gary Campus by Easement from the City of Gary, Region 1/Northwest Trustee Schreckengast seconded the motion, and the motion carried unanimously. Resolution Number , Approval to Purchase 43 Acres of Vacant, Ivy Tech Foundation Owned Land at the New Elkhart County Campus, Region 2/North Central Trustee Schreckengast seconded the motion, and the motion carried unanimously. Resolution Number , Approval for a New Lease Agreement for the Public Safety Academy Building in Fort Wayne, Region 3/Northeast Trustee Buskirk seconded the motion, and the motion carried unanimously. Resolution Number , Authorization to Enter into a Consortium Agreement for a Life Science Education and Research Center in Fort Wayne, Region 3/Northwest Trustee Buskirk seconded the motion, and the motion carried unanimously. Resolution Number , Approval of a Contract to Construct an Addition to the Main Campus Building in South Bend, Region 2/North Central Trustee Pfau seconded the motion, and the motion carried unanimously. Item 5 Chairman Walkup called upon Trustee Shively for the Audit Committee Report. It was reported that the Audit Committee had no action items for the board to consider. Reviewed Audit Schedule and discussed three year audit plan. Item 6 Chairman Walkup called upon Trustee David Findlay for the Corporate College Committee Report. Trustee Findlay reported that there were no action items for the board to consider. The committee heard from Corporate College President Matt Bell on directions and plan of profitability in being aggressive and necessary. Trustees also heard from the Terre Haute region on their Corporate College progress. 4

7 F. TREASURER S REPORT: Chairman Anne Shane called upon Vice President Bob Holmes for the Treasurer s Report. Treasurer Holmes reported the fiscal year is now complete and we are in the midst of making final closing entries and putting together year-end financial statements. While this process is still underway, I am pleased to report that we ended the year in solid financial shape. Once again, this year, the College improved its financial position and credit goes to the chancellors, finance directors, as well as my staff for careful management of the budget. For , total revenue was $494 million an increase of $24 million or about 5%. Student fee revenue ended the year at million or slightly above the total, but slightly below budget. While the College continued its streak of consecutive years of growth for total headcount enrollment, growing 1.2%, the total number of credit hours taken, a measurement of FTE students, dropped by 2.6%. This is the first credit hour decline in 16 years. State appropriations increased significantly growing $21.7 million or more than 11%. Unlike the prior year, when the State was forced to withhold operating appropriations and the College s appropriation increase was entirely related to higher debt service costs, this increase was predominantly for operating and was heavily impacted by the College s success on the previous biennial budget s performance funding metrics. Investment income dropped slightly from $3.4 million to $3.2 million. Once again, growing investable balances offset most of the decline in interest rates. Finally, other income and transfers grew by $2.4 million primarily from increases in overhead recovery, workforce certification revenues and higher Foundation reimbursements. Total expenditures, including transfers out, were $467 million an increase of $21 million over last year. So annual revenues were about $27 million above annual expenses and transfers out. This is very similar to the positive differential that we had last year. A little less than 2/3 of total expenses are for salary and benefit costs. This percentage is lower than many colleges and universities because of our higher percentage and adjunct faculty. In , these costs grew 7.7% primarily due to the 2% salary pool and adding 99 full-time faculty positions in the budget. Supplies & Expenses and utility costs combined grew by 6.6% impacted by new buildings opening in Warsaw, Sellersburg, and two in Indianapolis. The expenditure increase for facility leases, $925,000, is artificially high as it includes a $500,000 prepayment to the Ivy Tech Foundation for R&R work that they financed for the Fisher building in Muncie and another $240,000 for land in Kokomo. The College has been repaying the Foundation for these projects through a lease agreement, so this prepayment will allow the College to repay the Foundation earlier and end those lease payments earlier. The transfers out total include funding for accrued but unused vacation and sick leave as well as post-employment benefit liabilities. I am pleased to report that we are still fully funding those liabilities. As you know, this is a huge issue for many other colleges, universities, and governmental entities. Our practice of full funding stands in contrast to most entities and has been positively noted by both Standard and Poor s and Fitch Rating in their credit rating reviews. Finally, a couple of comments on the July report. Normally, at this meeting, the Treasurer s report focuses on the prior year results just as we did this year. But, there are a couple noteworthy items to point out in July. First of all, student fee revenues are down $5.7 million from last year. Chris and I have had several discussions with the Chancellors and Finance Directors and they have already begun the process of preparing contingency plans. 5

8 Next, you ll note that both state appropriations and transfers out are significantly behind last year. This relates to reimbursement of our debt service costs. Last year, we received those funds in July - and this year it was early August so this is a timing issue and the next report will be caught up. Finally, you ll note that Supplies and Equipment costs appear to have doubled. This is a result of expensing the $6.5 million annual cost of the Blackboard Call Center. However, actual payments will be made on a monthly basis. G. STATE OF THE COLLEGE Chairman Walkup called upon President Snyder for the President s Report on accomplishments and goals from 2007 to present. H. OLD BUSINESS Chairman Walkup called for old business, and there was none. I. NEW BUSINESS Chairman Shane called upon Trustee Pfau of the Nominating Committee to present nominations for Chair, Vice Chair and Secretary of the Board for Trustee Pfau moved for approval the names of Bruce Walkup, Chair, Steve Schreckengast, Vice Chair and David Findlay, Secretary Trustee Ahaus seconded the motion and the motion carried unanimously. Chairman Walkup called for new business. Chairman Walkup called for motion to approve Resolutions through , Appointments and Reappointments of Regional Trustees: Central Indiana, Columbus and Wabash Valley. Trustee Schreckengast seconded the motion, and the motion carried unanimously. Trustee Whitehead moved for approval of Resolution Number , Honoring the Leadership of Robert C. Holmes Trustee Pfau seconded the motion, and the motion carried unanimously Trustee Pfau moved for approval of Resolution Number the Leadership of Anne K. Shane Trustee Ahaus seconded the motion, and the motion carried unanimously Trustee Walkup moved for approval of Resolution Number , Honoring the Service of Gail L. Chesterfield Trustee Buskirk seconded the motion, and the motion carried unanimously. 6

9 J. ADJOURNMENT: With no further business to come before the Board, Chairman Walkup adjourned the meeting. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE V. Bruce Walkup, Chairman David Findlay, Secretary Dated August 9, 2012 Prepared by Gretchen L. Keller, Recording Secretary 7

10 APPROVAL OF A LEASE AGREEMENT FOR A FRANKFORT INSTRUCTIONAL CENTER BUILDING, REGION 4/LAFAYETTE RESOLUTION NUMBER WHEREAS, for the past several years, Ivy Tech Community College and Clinton County leaders have held ongoing conversations regarding the possibility of opening an educational center in the City of Frankfort, and WHEREAS, demographic and other data point to a need for a higher education presence in Clinton County, and WHEREAS, the City of Frankfort has offered to acquire and build-out a building in downtown Frankfort at 251 East Clinton Street to house Ivy Tech classes and training, and WHEREAS, said building will be available for lease from the City of Frankfort, and WHEREAS, the Region 4/Lafayette Board of Trustees have requested this lease, and WHEREAS, the lease period is greater than two years therefore requiring State Trustee approval; NOW THEREFORE BE IT RESOLVED, that the State Trustees do hereby authorize and direct the President and any other appropriate, designated College employee to negotiate a lease agreement with said owner and to execute all necessary documents for the above stated lease at a rental not to exceed $1.00 per year for the original five year term and five year optional renewal term starting in August of 2013, after the documents have been approved by the College General Counsel. State Trustees Ivy Tech Community College of Indiana V. Bruce Walkup, Chairman David M. Findlay, Secretary Dated October 10,

11 APPOINTMENT OF REGIONAL TRUSTEES-Northwest RESOLUTION NUMBER WHEREAS, the Northwest Regional Board would like to appoint two members to the Northwest Regional Trustees, and WHEREAS, the Northwest Regional Board Nominating Committee has agreed to recommend the individuals listed below to each serve a three year term on the Northwest Regional Board of Trustees; NAME Janet Seabrook, M.D. Peter J. Trinidad, Sr. CONSTUTUENCY At Large Labor AND WHEREAS, the recommended candidates meet all of the attributes and expectations delineated in Resolution Number ; NOW THEREFORE BE IT RESOLVED, that Janet Seabrook and Peter J. Trinidad, Sr. are hereby appointed as regional trustees for Ivy Tech Community College of Indiana Northwest, effective immediately, AND FURTHER BE IT RESOLVED, Janet Seabrook and Peter J. Trinidad, Sr. will each serve through June 30, 2015, or the date, on which successors are duly appointed, whichever is later. STATE TRUSTEES IVY TECH COMMUNITY COLLEGE V. Bruce Walkup, Chairman David Findlay, Secretary Dated October 10,

12 Treasurer s Report IVY TECH COMMUNITY COLLEGE YEAR-TO-DATE FINANCIAL PERFORMANCE FOR MONTH ENDING AUGUST 31, 2012 Year-Over Actual vs. Budget Actual Year Percentage Adjusted Budget Variance Category Difference Change Budget Difference Percentage Revenue Student Fees $ 131,247,016 $ 136,596,120 $ (5,349,104) -3.92% $ 267,433,210 $ (136,186,194) % State Appropriation 55,699,594 54,255,308 1,444, % 216,727,129 (161,027,535) % Investment Income 650, , , % 3,000,000 (2,349,133) % Other Income & Transfers 1,640,103 1,827,686 (187,583) % 6,881,900 (5,241,797) % Total Unrestricted Revenue $ 189,237,580 $ 193,203,070 $ (3,965,490) -2.05% $ 494,042,239 $ (304,804,659) % Reserve/Carry Forward 115,504,538 Total Resources Available $ 609,546,777 Expenditures Compensation $ 41,685,624 $ 40,570,934 $ 1,114, % $ 321,913,377 $ 280,227, % Supplies & Equipment 22,631,049 15,413,266 7,217, % 236,778, ,147, % Utilities 1,436,210 1,405,757 30, % 10,737,883 9,301, % Facility Leases 1,845,096 2,029,142 (184,046) -9.07% 5,989,080 4,143, % Transfers 26,004,621 23,963,024 2,041, % 34,127,638 8,123, % Total $ 93,602,600 $ 83,382,123 $ 10,220, % $ 609,546,777 $ 515,944, % Net $ 95,634,980 $ 109,820,947 $ (14,185,967) % 0 $ 211,139,518 10

13 IVY TECH COMMUNITY COLLEGE OF INDIANA STATE BOARD REPORT FOR MONTH ENDING AUGUST 31, 2012 OPERATING BUDGETS BY LOCATION Regional Board Economic Transfers Approved Carry Develop. and Total Original Other Forward Enrollment Revolving Other Adjusted Regions/Sites Budget Increases Adjustment Adjustment Fund Adjustments Budget Gary $ 21,446, $ (574,489) - $ 279,157 $ 21,150,796 Valparaiso 11,934, (62,355) - 30,785 11,903,071 East Chicago 6,491, (11,359) - 3,786 6,483,900 Michigan City 5,223, (68,796) - 22,932 5,177,181 Total Northwest 45,095, (716,999) - 336,660 44,714,948 South Bend 23,114, (248,716) - 169,484 23,034,840 Warsaw 4,000, (59,001) - 19,667 3,961,149 Elkhart 6,359, (147,965) - 49,322 6,261,228 Total North Central 33,474, (455,682) - 238,473 33,257,217 Northeast 41,505, (840,514) - 463,294 41,128,369 Lafayette 35,164, (199,589) - 175,429 35,140,141 Kokomo 18,948, (270,053) - 124,407 18,802,930 Logansport 3,275, (87,244) - 29,081 3,217,130 Total 22,223, (357,297) - 153,488 22,020,060 Muncie 23,996, (407,438) - 167,644 23,756,867 Anderson 6,835, ,919 - (26,973) 6,889,646 Marion 6,726, ,561 - (854) 6,728,535 Total East Central 37,559, (323,958) - 139,817 37,375,048 Wabash Valley 31,646, (590,456) - 114,371 31,170,090 Central Indiana 74,685, (780,311) - 299,085 74,204,676 Richmond 17,710, (425,245) - 271,563 17,556,958 Columbus 20,230, (462,599) - 501,098 20,269,424 Madison 9,955, (182,710) - 89,847 9,862,835 Lawrenceburg 7,446, (209,926) - 82,925 7,319,949 Total Southeast 17,402, (392,636) - 172,772 17,182,784 Southwest 27,265, (191,988) - 96,970 27,170,061 Southern Indiana 20,989, (36,867) - 38,406 20,990,803 Bloomington 25,787, (295,142) - 228,554 25,721,233 Total Reg./Sites 450,741, (6,069,283) - 3,229, ,901,812 State-wide Support 130,563, (228,988) - 692, ,027,164 C-W Accounts 33,311, ,886 - (3,126,785) 30,617,801 Total College $ 614,616, $ (5,865,385) - $ 796,000 $ 609,546,777 11

14 IVY TECH COMMUNITY COLLEGE SUMMARY SCHEDULE OF INVESTMENT TRANSACTIONS AUGUST 1 - AUGUST 31, 2012 CURRENT YEAR PRIOR YEAR PRINCIPAL Total Funds Total Funds Beginning Balance $ 252,740,502 $ 241,097,149 Ending Balance $ 277,342,397 $ 246,566,104 INTEREST INCOME Pooled Investment Fund 01 Other Funds (2) Total Funds Pooled Investment Fund 01 Other Funds (2) Total Funds Beginning Cash 127,836 $ 7,884 $ 135,720 $ 73,882 $ 6,699 $ 80,581 Months interest 1,013,204 1,013,204 97,641 97,641 Int earned with Trustee Adjustments Transfers (9,583) 9,583 - (22,934) 22,934 - Cash collections to date 1,131,456 17,467 1,148, ,589 29,633 $ 178,222 Adjustments Intr Accrls - Fut. Maturities 6,349,335 6,349,335 6,896,386 6,896,386 Intr Accrls - YEC (6,829,925) (6,829,925) (6,521,019) (6,521,019) Int Accrual Basis 650,867 $ 17,467 $ 668,334 $ 523,956 $ 29,633 $ 553,589 Footnotes: (1) Pooled Investment fund also includes Bookstore, Payroll Withholdings, and Parking (2) Other funds include Plant,TFP/BIRT, Insurance Stablizaton Reserve, and Student Government Per WSJ -- as of August 31, 2012 Commercial Paper days % Thirteen Week Treasury % Three Months CD there was "n.q." listed Average yield to Maturity as of August 31, % Average yield to Maturity as of August 31, % Summary of Investment Activity as of August 31, 2012 Institution Type of Investment PNC Bank 12,791,097 Certificate of Deposit 157,500,000 PNC Capital 19,000,000 Agencies 52,000,000 Dreyfus Corporation 506,947 Savings 4,173,167 Federated Investors 14,198,940 Money Market Commercial Savings 1,117,930 JP Morgan 14,615,597 Prime Cash Obligations Funds 14,198,940 1st Source 38,000,000 Dreyfus Cash Management 506,947 BMO Harris Bank 10,000,000 Prime Money Market 14,615,597 City Securities 6,000,000 Huntington Bank Savings Money Markets 33,229,815 Fifth Third Bank 40,000,000 Total $ 277,342,397 Huntington Capital Corp 17,000,000 Huntington Bank 35,229,815 KeyBank 7,000,000 KeyBanc Mkts 10,000,000 Lafayette Savings Bank 1,000,000 Lake City Bank 22,000,000 Regions Bank 8,000,000 US Bank 20,000,000 Wells Fargo 2,000,000 Total 277,342,397 12

15 IVY TECH COMMUNITY COLLEGE SPONSORED PROGRAM FUNDS August 1, 2012 THROUGH August 31, 2012 Effective Expiration Campus Title or Description Source Amount Date Date Northwest African American Male Initiatives USA Funds $ 20,000 09/01/12 08/31/13 North Central PULL Program Tuition Assistance & Books City of Elkhart 7,000 07/01/12 06/30/13 Lafayette Faculty On Loan Program Tippecanoe School Corporation 7,480 08/14/12 12/21/12 Central Office CCA Completion Innovation (Additional Funds) Commission for Higher Education 250,000 08/01/11 02/28/13 Total $ 284,480 13

16 IVY TECH COMMUNITY COLLEGE SPONSORED PROGRAM FUNDS Aug 1, 2012 THROUGH Aug 31, 2012 Grants & Contracts Total this Report $ 284, YTD-Total 2,060, Fiscal Year-End Total 26,290, Fiscal Year-End Total 24,631, Fiscal Year-End Total 40,659, Fiscal Year-End Total 22,864, Fiscal Year-End Total 15,516, Fiscal Year-End Total 17,679, Fiscal Year-End Total 25,057, Fiscal Year-End Total 41,719, Fiscal Year-End Total 23,652, Fiscal Year-End Total 27,222,323 14

17 DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF AUGUST 2012 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number I. Article VIII A County and State Taxes 831, PNC Bank 08/03/12 J Contracts and Other Documents B FICA/MQFE/Federal Taxes 598, PNC Bank 08/06/12 J Approval and authorization of the C Life and LTD Insurance 100, AUL 08/07/12 J Board. D Retirement 121, TIAA/AUL 08/14/12 J E Reimbursement for Health Ins. Claims 471, Anthem Blue Cross Blue Shield 08/14/12 J F FICA/MQFE/Federal Taxes 1,691, PNC Bank 08/14/12 J G Rx Payment 158, Medco 08/14/12 J H Retirement 808, TIAA/AUL 08/14/12 J I Reimbursement for Health Ins. Claims 598, Anthem Blue Cross Blue Shield 08/15/12 J J Rx Payment 116, Medco 08/15/12 J K FICA/MQFE/Federal Taxes 546, PNC Bank 08/21/12 J L Reimbursement for Health Ins. Claims 341, Anthem Blue Cross Blue Shield 08/24/12 J M Rx Payment 115, Medco 08/24/12 J N Reimbursement for Health Ins. Claims 354, Anthem Blue Cross Blue Shield 08/27/12 J O Rx Payment 124, Medco 08/27/12 J P FICA/MQFE/Federal Taxes 1,647, PNC Bank 08/28/12 J Q Health Savings Account 123, Tower Bank 08/28/12 J R Retirement 131, TIAA/AUL 08/30/12 J S Retirement 895, TIAA/AUL 08/30/12 J

18 DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF AUGUST 2012 Page 2 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number II. Article IV. A Prime Money Market 12,340, JP Morgan 08/02/12 J Officers of the Board. Section 5. B Prime Cash Obligations Fund 12,340, Federated Investors 08/02/12 J Treasurer. Article VIII. Execution of C Prime Money Market 593, JP Morgan 08/06/12 J Contracts and other Documents. Section A. D Certificate of Deposit 500, st Source 08/08/12 J Approval and authorization of the Board. E Certificate of Deposit 500, st Source 08/08/12 J F Certificate of Deposit 500, Lake City 08/08/12 J G Certificate of Deposit 500, Lake City 08/08/12 J H Certificate of Deposit 500, Lake City 08/08/12 J I Certificate of Deposit 500, Lake City 08/08/12 J J Certificate of Deposit 500, Lake City 08/08/12 J K Certificate of Deposit 500, Lake City 08/08/12 J L Certificate of Deposit 500, st Source 08/08/12 J M Certificate of Deposit 500, st Source 08/08/12 J N Certificate of Deposit 500, st Source 08/08/12 J O Certificate of Deposit 500, st Source 08/08/12 J P Certificate of Deposit 500, Lake City 08/08/12 J Q Certificate of Deposit 500, st Source 08/08/12 J R Certificate of Deposit 500, Lake City 08/08/12 J S Certificate of Deposit 500, st Source 08/08/12 J

19 DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF AUGUST 2012 Page 3 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number II. Article IV. T Certificate of Deposit 500, st Source 08/08/12 J Officers of the Board. Section 5. U Certificate of Deposit 500, Lake City 08/08/12 J Treasurer. Article VIII. Execution of V Certificate of Deposit 500, Lake City 08/08/12 J Contracts and other Documents. Section A. W Certificate of Deposit 500, Lake City 08/08/12 J Approval and authorization of the Board. X Certificate of Deposit 500, Lake City 08/08/12 J Y Certificate of Deposit 500, Lake City 08/08/12 J Z Certificate of Deposit 500, Lake City 08/08/12 J AA Certificate of Deposit 500, Lake City 08/08/12 J AB Certificate of Deposit 500, Lake City 08/08/12 J AC Certificate of Deposit 500, Lake City 08/08/12 J AD Certificate of Deposit 500, Lake City 08/08/12 J AE Certificate of Deposit 500, Lake City 08/08/12 J AF Certificate of Deposit 500, Lake City 08/08/12 J AG Certificate of Deposit 500, Lake City 08/08/12 J AH Prime Money Market 2,015, JP Morgan 08/09/12 J AI Prime Cash Obligations Fund 1,270, Federated Investors 08/09/12 J AJ Savings Account 2,003, PNC Bk 08/15/12 J AK Prime Money Market 1,435, JP Morgan 08/17/12 J AL Prime Money Market 8,500, JP Morgan 08/20/12 J

20 DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF AUGUST 2012 Page 4 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number II. Article IV. AM Prime Cash Obligations Fund 8,836, Federated Investors 08/20/12 J Officers of the Board. Section 5. AN Treasury 1,000, KeyBanc 08/21/12 J Treasurer. Article VIII. Execution of AO Treasury 1,000, KeyBanc 08/21/12 J Contracts and other Documents. Section A. AP Treasury 1,000, KeyBanc 08/21/12 J Approval and authorization of the Board. AQ Treasury 1,000, KeyBanc 08/21/12 J AR Treasury 1,000, KeyBanc 08/21/12 J AS Treasury 1,000, KeyBanc 08/21/12 J AT Treasury 1,000, KeyBanc 08/21/12 J AU Treasury 1,000, KeyBanc 08/21/12 J AV Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J AW Certificate of Deposit 500, st Source 08/22/12 J AX Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J AY Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J AZ Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J BA Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J BB Certificate of Deposit 500, st Source 08/22/12 J BC Certificate of Deposit 500, st Source 08/22/12 J BD Certificate of Deposit 500, st Source 08/22/12 J BE Certificate of Deposit 500, st Source 08/22/12 J

21 DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF AUGUST 2012 Page 5 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number II. Article IV. BF Certificate of Deposit 500, st Source 08/22/12 J Officers of the Board. Section 5. BG Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J Treasurer. Article VIII. Execution of BH Certificate of Deposit 500, st Source 08/22/12 J Contracts and other Documents. Section A. BI Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J Approval and authorization of the Board. BJ Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J BK Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J BL Certificate of Deposit 1,000, BMO Harris Bk 08/22/12 J BM Certificate of Deposit 500, st Source 08/22/12 J BN Prime Money Market 881, JP Morgan 08/23/12 J BO Prime Money Market 2,020, JP Morgan 08/24/12 J BP Prime Cash Obligations Fund 1,300, Federated Investors 08/27/12 J BQ Treasury 1,000, PNC CAP 08/28/12 J BR Treasury 1,000, PNC CAP 08/28/12 J BS Treasury 1,000, Huntington CAP 08/28/12 J BT Treasury 1,000, Huntington CAP 08/28/12 J BU Treasury 1,000, Huntington CAP 08/28/12 J III. Reported to the A Building Improvements 101, Leo Brown Construction Co. Inc. 08/08/ Board of Trustees under $500,000 B Architectural Engineering 133, Schmidt Associates Inc. 08/08/ C Call Center and Marketing 123, The Jackson Group 08/09/12 50-!

22 DISBURSEMENTS OF $100, AND OVER FOR THE MONTH OF AUGUST 2012 Page 6 Authorization for Purpose of Amount of Approved Check Reference Disbursement Disbursement Disbursement Vendor Date Number III. Reported to the D Construction, Terre Haute campus 287, CDI Inc. 08/15/ Board of Trustees under $500,000 E Land Purchase in Lafayette 255, Ivy Tech Foundation 08/15/12 50-! F Equipment and Software 327, Network Storage Inc. 08/15/12 50-! G Software 288, Bell Tech.logix 08/20/ H Building Improvements 157, Verkler Inc. 08/22/ I Educational Equipment 135, CIM Technology Solutions Inc. 08/23/ J Construction, Indianapolis campus 210, Lehman's Inc. 08/23/ K Call Center and Marketing 187, The Jackson Group 08/24/12 50-! L Purchase Card 216, JP Morgan Chase Bank 08/28/12 J M Financial Aid Reimbursement 436, Indiana Commission of Higher Ed 08/29/ IV. Approved by the A Services and Fees 541, Blackboard Inc. 08/01/12 50-! Board of Trustees over 500,000. B Insurance 1,807, Gregory & Appel Insurance 08/14/12 50-! C Services and Fees 531, Starfish Retention Solution Inc. 08/16/

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26 Budget and Finance Committee I. Action Items: There are no action items to be considered. II. Information Items A. Commission for Higher Education Presentation on the Biennial Budget Requests Information will be provided at the trustee meeting. B. Discussion on the College s Investment Policy Information will be provided at the trustee meeting. D. Update on the Financial Statements Information will be provided at the trustee meeting. 24

27 Planning and Education Committee Major Initiatives October 10, Academic Advising Report Presenter: Dr. Benjamin Young, Vice President of Student Affairs 2. Major Curriculum Projects a. Math Steering Team b. IVY Institute of Technology c. Implementation of HEA 1220 d. Implementation of SEA 182 e. Conversion to ACCUPLACER Presenter: Dr. Mary Ostrye, Provost and Senior Vice President 25

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39 BUILDINGS, GROUNDS, AND CAPITAL COMMITTEE I. DECISION ITEM A. Region 4/Lafayette Approval of a lease for a Frankfort Instructional Center, $1.00 per year. This item will authorize the College to enter into a new lease for space in downtown Frankfort at 251 East Clinton Street. For the past several years, Ivy Tech Community College and Clinton County leaders have held ongoing conversations regarding the possibility of opening an educational center in the City of Frankfort. Demographic and other data point to a need for a higher education presence in Clinton County. The City of Frankfort has approached the College with incentives to locate a full time site on the City square. City and County leaders along with private donors will secure funding for the building, provide a favorable lease to the College, and cover all non-recurring costs The City has purchased a 16,000 gross square foot (GSF) building at that site and the College will use 10,000 GSF (8,000 GSF on the first floor and 2,000 GSF on the bottom floor) of the building. The building will accommodate five classrooms, a computer lab, science lab, technology lab and a conference room. The term would be five years with one five-year renewal term. Rent for the ten years would be $1.00 per year The new site requires an estimated non-recurring investment of approximately $1,217,000 for security systems, classroom/computing technology, Instructional equipment, general space support, and classroom/office furnishings. All non-recurring costs have been committed by the Frankfort/Clinton County leaders. In addition to rent the College will pay for all building operating costs estimated to be approximately $525,300 per year. State Trustee approval is needed since the term exceeds two years. The Region 4/Lafayette Board of Trustees has requested this lease. The Facilities and Design Council has reviewed this item and recommends State Trustee approval. Action requested: Approval of a lease for a Frankfort Instructional Center. 37

40 II. INFORMATION ITEMS A. Progress on the purchase of a property in Indianapolis near the North Meridian Center in Indianapolis. 135 West 28 th Street and 2717 and 2721 North Capitol Avenue Contact with the owner and the owner s attorney has been established It appears that the owner will be willing to sell at an amount below his demands of a year ago or trade the property for other nearby acreage If a trade is the eventual outcome, the College would need to acquire the property to be traded and, if there are buildings on the property, demolish the buildings A price range or acceptable property for a trade has not been established B. Facilities and Design Council report Since the August State Trustee meeting the Facilities and Design Council: Reviewed and recommended projects for the October State Trustee meetings. Reviewed and approved two Repair and Rehabilitation projects prior to bidding. C. Campus description and plans by region. At your June 2012 meetings, the State Trustees directed the Facilities Planning Department of the President s Office to develop a short description of existing campus buildings and, through the Facilities and Design Council, collect the facilities development plans from each region. At your August 2012 meetings, staff presented a format for reporting the square foot description of each region and reporting the plans by region. On the next pages is the first such report. For future State Trustee agenda material the report will be provided as supplemental material with any changes reported in the Buildings, Grounds, and Capital material. 38

41 CAMPUS DESCRIPTION AND PLANS BY REGION NORTHWEST Buildings - Fall 2011 Inventory Total Owned Leased Campus/Centers No. GSF No. GSF No. GSF Gary Main Campus 4 130, ,320 East Chicago Main Campus 1 106, ,740 Valparaiso Main Campus 3 188, ,420 Outside Valparaiso 1 5, ,196 Michigan City Main Campus 1 33, ,600 Total , , ,796 Number of Communities 5 Regional Plans/Northwest Near Term 1-3 yrs. Mid Term 3-5 yrs. Land * Gary - Purchase 25 properties on Tennessee Avenue along the West side of campus. * East Chicago - Purchase or donation of a 15 foot strip that boarders campus on West and North side owned by railroad. And acquire an additional property that runs alongside the railroad property to the West; northwest of the main building. * Michigan City - None unless bank property would become available. Valparaiso - None # Gary - Further expansion to the south would be desirable if properties become available. # East Chicago - Properties (individual lots) to East of the campus. No expansion possible to north as highway 12 boarders that side of the campus. * Michigan City - Acquire the bank property to the North of the campus between the campus and overflow lot for parking. Valparaiso - None 39

42 Regional Plans/Northwest Near Term 1-3 yrs. Mid Term 3-5 yrs. Building Acquisition or None for any campus None for any campus Termination Construction * Gary General Assembly approved project, $20.0 M. * Michigan City - In College's Capital Budget Request for new construction and Renovations Parking Lots New/Expansion Repair/Renovate * East Chicago - Received $2 M donation for various projects on campus. * Michigan City - Replace roof $352,800, *Upgrade mechanical system $1,101,700, # Renovate 2nd floor south wing $733,100 * Gary - New south parking lot, $490K * East Chicago - parking lot expansion $55K. * Michigan City - Resurface all parking lots, $350K. Leases New/Expanded None None renovation, $14.2 M # Michigan City - Renovate remainder of unoccupied space. * East Chicago new parking if additional land purchased Notes GSF = Gross Square Feet Only renovation and parking lot projects greater than $200,000 are reported * Must do projects # Want to do projects 40

43 CAMPUS DESCRIPTION AND PLANS BY REGION NORTH CENTRAL Buildings - Fall 2011 Inventory Total Owned Leased Campus/Centers No. GSF No. GSF No. GSF South Bend Main Campus 9 222, ,987 Other locations 1 3, ,540 Elkhart Elkhart County Campus 1 78, ,000 Lung Center 1 50, ,780 Other locations 1 6, ,270 Warsaw Main Campus 1 46, ,326 Other locations 2 21, ,380 Total , , ,190 Number of Communities 4 Regional Plans/North Central Near Term 1-3 yrs. Mid Term 3-5 yrs. Land So. Bend * 2411 & 2421 So. Michigan surplus property from State of Indiana # 914 & 920 Carroll St. New Hope Missionary Church in trade for 2411 & 2421 So. Michigan * 130 East Sample St. Sinco Pool bldg. donation from City * 120 East Sample St. Enyart s Electric bldg. donation from City # 1000 So. Michigan 5 acres east of Juvenile Justice Center * Elkhart Co. Campus Continue to purchase properties along CR 18 None 41

44 Regional Plans/North Central Near Term 1-3 yrs. Mid Term 3-5 yrs. Building Acquisition or None None Termination Construction None So. Bend - * In College's Capital Budget Request for new construction, $25 M Elkhart Co. Campus # New Science & Technology Addition, $8,600,000 # Advanced Manufacturing Training Center Warsaw - * Construct an 80,000 square foot building and parking to replace the OAMTC Renovations Parking Lots New/Expansion Repair/Renovate So. Bend # Discount Rental Bldg. remodel or demolition # ReStore Bldg. remodel or demolition * Chiller replacement, $250,000 * South wing HVAC upgrade So. Bend - # Construct parking if Discount Rental Bldg. is demolished # Construct parking if New Hope Missionary Church is acquired So. Bend - # Replace parking lot lighting, $350,000 * Resurface parking lots None Elkhart Co. Campus * Construct additional parking if additional buildings are constructed None Leases New/Expanded None None Notes GSF = Gross Square Feet Only renovation and parking lot projects greater than $200,000 are reported * Must do projects # Want to do projects 42

45 CAMPUS DESCRIPTION AND PLANS BY REGION NORTHEAST Buildings - Fall 2011 Inventory Total Owned Leased Campus/Centers No. GSF No. GSF No. GSF Fort Wayne Coliseum Campus 3 193, ,825 North Campus 5 348, , ,600 Smith Field Center 2 13, ,600 Auto Body Site Public Safety Academy 1 8, ,979 Other locations 4 6, ,221 Outside Fort Wayne 21 17, ,206 Total , , ,106 Number of Communities 12 Regional Plans/Northeast Near Term 1-3 yrs. Mid Term 3-5 yrs. Land None Building Acquisition or Termination # As a member of a consortium of educational entities, purchase and renovate the Carew Building on the Parkview Randallia campus with donated funds and move the Health Programs from the Coliseum Campus to this site. # As a member of a consortium with the city of Kendallville, 4 counties, and 11 school districts, participate in the fund raising for construction of an educational None Construction center in Kendallville. * Coliseum Campus - Construct a pedestrian bridge across highway 930 North to the IPFW campus. Primary funding through INDOT with matching funds provided by Ivy Tech and IPFW (the lead on this project). # Coliseum Campus, Building 2 - Create new Biology greenhouse and prep room. 43

46 Regional Plans/Northeast Near Term 1-3 yrs. Mid Term 3-5 yrs. Renovations * Coliseum Campus - Expand culinary program Hospitality Room seating. Funded by a recent donation pledged over two years. * Coliseum Campus - Create new Corporate College training space in areas vacated by relocations to the Technology Center. * Coliseum Campus - Replace 4 roof top air handlers original to building 2. * Coliseum Campus - Create new chemistry lab and prep room in building 2 in areas vacated by relocations to the Technology Center. * North Campus, Harshman Hall - Provide new central restrooms on first floor (several offices to be relocated). Existing restrooms converted to assignable space. * North Campus, Harshman Hall Create new consolidated Tutoring center on first floor. Classrooms used to provide space for this center will be recaptured from vacated tutoring rooms on the Coliseum and North campuses. * North Campus, Harshman Hall Construct an academic and student support center. * Coliseum Campus - Provide additional bakery for the expansion of Culinary Program. * Coliseum Campus - Provide additional kitchen for the expansion of Culinary Program. * North Campus, Carroll Hall - Replace 30 year old roof. * North Campus, Harshman Hall - Convert air handler steam coils to hot water coils and revise related piping. * North Campus - Harshman - Replace building roof. # Coliseum Campus - Provide additional classroom space for the expansion of Culinary Program. # North Campus, Harshman - Replace building exterior insulating wall panel system with new infill windows and walls. # North Campus, Carroll Hall - Interior renovations to provide additional instructional space. # North Campus, Carroll Hall Add elevator to access the lower level instructional areas to comply with ADA access. 44

47 Regional Plans/Northeast Near Term 1-3 yrs. Mid Term 3-5 yrs. Renovations (cont.) * North Campus - Carroll Hall - Replace high pressure steam boilers and related piping with high efficiency hot water circulating boilers. New boilers would serve only Carroll Hall. Work should occur after hot water conversions at Harshman Hall. # Coliseum Campus Modify existing mechanical systems in building 2, in 3 former shop areas to provide year round heating and cooling and do room renovations to provide general instructional space in areas vacated by relocations to the Technology Center. # Coliseum Campus - Provide new interior and exterior way finding signage. Parking Lots New/Expansion Repair/Renovate * North Campus - Provide new parking lot north of Student Life center between two existing lots (74 spaces and a connected drive). * North Campus - Complete drive and parking lot repairs. # Coliseum Campus - Reseal and stripe all lots areas. None None Leases New/Expanded None None Notes GSF = Gross Square Feet Only renovation and parking lot projects greater than $200,000 are reported * Must do projects # Want to do projects 45

48 CAMPUS DESCRIPTION AND PLANS BY REGION LAFAYETTE Buildings - Fall 2011 Inventory Total Owned Leased Campus/Centers No. GSF No. GSF No. GSF Lafayette Main Campus 9 338, , ,852 Downtown Center 1 10, ,534 Corporate Learning Ctr. 1 7, ,505 Outside Lafayette Crawfordsville 1 8, ,160 Monticello 1 12, ,000 Total , , ,051 Number of Communities 3 Regional Plans/Lafayette Near Term 1-3 yrs. Mid Term 3-5 yrs. Land None None Building Acquisition or Termination * Acquire the Tippecanoe County Library Building if the library relocates away from the Lafayette Campus Construction * In College's Capital Budget Request for new construction, $25 M Renovations * If the Tippecanoe County Library Building is acquired, renovate HVAC system (replace), upgrade lighting, restroom expansion, interior reconfiguration, and building shell renovation. Est. between $4,000,000 - $6,000,000 46

49 Regional Plans/Lafayette Near Term 1-3 yrs. Mid Term 3-5 yrs. Parking Lots New/Expansion Repair/Renovate Leases New/Expanded * Intersection Connection east road and 97 space parking lot by the Apprenticeship Bldg. $330,000 - $340,000 * Complete the South Remote Parking Lot Phase 2 C. $280,000-$300,000 * Resurface and restripe campus parking lots * Frontage Road/ Parking Lot. Over $200,000 * Automotive Technology ($48,000 /year for 22 months + 12 month renewal option) * Crawfordsville ($144,000/year x 5 years) * Frankfort ($1/year lease) * Start Phase III of South Remote Parking Lot. Over $200,000 Notes GSF = Gross Square Feet Only renovation and parking lot projects greater than $200,000 are reported * Must do projects # Want to do projects 47

50 CAMPUS DESCRIPTION AND PLANS BY REGION KOKOMO Buildings - Fall 2011 Inventory Total Owned Leased Campus/Centers No. GSF No. GSF No. GSF Kokomo Main Campus , , ,356 Other locations 1 33, ,600 Outside Kokomo Peru Center 1 28, ,914 Wabash Center 1 24, ,750 Other cities/towns 2 1, ,200 Logansport Main Campus 1 80, ,197 Outside Logansport Rochester 1 5, ,802 Total , , ,958 Number of Communities 7 Regional Plans/Kokomo Near Term 1-3 yrs. Mid Term 3-5 yrs. Land # Purchase contiguous land None west of the Kokomo main campus 48.5 acres from Viagra Inc. * Acquire land for a new Wabash site Building Acquisition or Termination * Terminate lease for Health Sciences in the KHDC building on Firman Street relocating the programs to the Current Student Services Building as part of the Capital Project Request * Demolish Tech 5 and Tech 3 as part of the Capital Project Request None 48

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