CONTENT. Important Dates on 2016 Convocation 11 UNIMAS Gemilang 12

Transcription

1 CONTENT DETAILS PAGE 1 Registration of Graduand 2 2 Graduand s Guide 3 3 Rehearsal 4 4 Guest 4 5 Graduand s Attire 5 6 Collection and Returning of Robes 5 7 Tracer Study and Alumni Registration 6 8 Purchasing of Robes 7 9 Convocation Fees 7 10 Collection of Degree Certificate and Academic Transcripts 8 11 Detainment of Certificate and Academic Transcripts 9 12 Convocation Photography 9 13 Accommodation 9 14 Further Inquiries 9 Important Dates on 2016 Convocation 11 UNIMAS Gemilang 12 Appendix Appendix 1 : Appendix 2 : Appendix 3 : Appendix 4 : Appendix 5 : Appendix 6, : 7 & 8 Procession into the Hall Movement of Graduands Flow Chart on Collection of Robes Collection of Robes Check List Flow Chart on Tracer Study and Alumni Verification Process Accommodation (Hotel s list)

2 Assalamualaikum w.b.t and Warm Greetings Dear Graduands Universiti Malaysia Sarawak wishes to extend our heartiest congratulations on your success in completing your studies at UNIMAS. You are cordially invited to attend UNIMAS 20 th Convocation Ceremony for the conferment of your degree which will be held from 14 th November 2016 until 17 th November 2016 at Dewan Tunku Abdul Rahman Putra (DeTAR PUTRA), UNIMAS. There will be 4 sessions which will be stated in this circular. Important Reminder Only graduands who have settled all outstanding debts to the University (fees, and/or dues) are allowed to attend the convocation ceremony. 1. Registration of Graduands Graduands are required to report to the respective secretariat at Dewan Delima, DeTAR PUTRA, UNIMAS on the following date/time; Session Date Faculty Time Postgraduate Doctor of Philosophy 1 14 Nov 2016 Masters 0700 (Morning) (Monday) Undergraduate Faculty of Cognitive Sciences and Human Development 2 (Morning) 15 Nov 2016 (Tuesday) Faculty of Economics and Business 0700 Faculty of Applied and Creative Arts 3 (Morning) 4 (Morning) 16 Nov 2016 (Wednesday) 17 Nov 2016 (Thursday) Faculty of Social Science 0700 Faculty of Medicine and Health Sciences Faculty of Resource Science and Technology Faculty of Engineering Faculty of Computer Science and Information Technology

3 2. Graduand s Guide 2.1 Graduands are required to register their attendance during the stipulated reporting time to the respective secretariat at the registration venue as stated above. Graduands who fail to comply with the requirement will not be permitted to enter the hall. 2.2 Instructions on procession line-up and seating arrangements will be given by the officer-in-charge. Please adhere to the instructions given. 2.3 Barcode slips will be distributed during registration based on procession lineup and seating arrangement. 2.4 Briefings on procession towards Arena Gemilang will be given during rehearsal. Graduands are not allowed to leave the hall or change seats at anytime during the session. 2.5 Graduands may enter the hall upon announcement by the Master of Ceremony. 2.6 Graduands must be seated at your allocated seats as shown in Appendix Graduands will be instructed to line-up on the left side of the stage before the Dean/Director invites His Excellency Tun Chancellor/The Honourable Pro- Chancellor for the presentation ceremony. Please adhere to the instructions given by the officer-in-charge (refer to Appendix 2) 2.8 Upon announcement by the Dean, graduands are required to walk forward when instructed, up the stairway onto the stage. Give the officer-in-charge your barcode slips and wait for your name to be called. 2.9 Hearing your name being called, walk towards His Excellency Tun Chancellor or The Honourable Pro-Chancellor or the Vice Chancellor, bow respectfully, receive folders with both hands and say Thank You Tun or Thank You Graduands are not required to shake hands during or after receiving the folders unless in situations where His Excellency Tun Chancellor or The Honourable Pro Chancellor extend their hands to shake Conferment of degree will be given by either His Excellency Tun Chancellor, The Honourable Pro-Chancellor or Vice Chancellor In the event where the conferment of degree is presented by the Pro- Chancellor, protocol and etiquette is according to the one set for His Excellency Tun Chancellor

4 2.13 Walk across the stage and proceed down the stairway and back to your allocated seats. Officers-in-charge will guide you to your seat (Flow as shown in Appendix 2) 2.14 Graduands are not allowed to leave the hall before the end of each session The latest information on procedures for the ceremony can be accessed at our Official Website at 3. Rehearsal 4. Guest 3.1 Attendance at the rehearsal is COMPULSORY to ensure a smooth run of the ceremony. Rehearsal will be held at 9.00am on Friday, 11 th November 2016 at Dewan Arena Gemilang, DeTAR PUTRA. 3.2 During the session, graduands are required to rehearse the song UNIMAS GEMILANG. Lyrics can be found on page Graduands are required to assemble at the Dewan Arena Gemilang, DeTAR PUTRA for the rehearsal. Briefings on procedures and etiquettes will be given by the officer-in-charge. 4.1 Each graduand is allowed to bring a maximum of 2 guests into the hall. Guests without invitation cards or entrance pass will not be permitted to enter the hall. Graduands are required to inform parents/guests to dress appropriately for the ceremony. Indecent dressing such as tight and short dresses/skirts, sleeveless and low cuts blouses and jeans are not allowed. 4.2 Children below 12 years old are not allowed to enter the hall. 5. Graduand s Attire Subject Male Female Attire Robe and Mortar Robe and Mortar Board/Beefeater (on rental by the University) Board/Beefeater (on rental by the University) Appearance Lounge Suit/National Attire, dark socks and shoes. Jeans are NOT allowed. Slippers and sneakers are NOT allowed. Short and neat hair styles Baju Kurung/Long dress/long Skirt/Long Sleeve and high neck blouses. Any colours are permissible. Short skirts, slippers and sandals are NOT allowed. Thin, tight and revealing clothes are NOT allowed

5 Graduands not adhering to the dress code will not be allowed to enter the hall or join the convocation ceremony. 6. Collection and Returning of Robes 6.1 Representative must present the original payment receipt, a copy of the representative identification card and a completed authorization form signed by the graduand represented by him/her. 6.2 All payment must be made at the Student s Finance Unit. 6.3 Please ensure robes collected are in good condition. Complaints received after the rental form has been signed will not be entertained. 6.4 Please ensure the inventory number on the collected robes are the same as the inventory number on the returned robes. Graduands are advised not to exchange robes, mortar boards or beefeaters with other students. 6.5 Collection and returning dates of robes are as follows; Activity Date/Time Venue 31 st October -4 th November 2016 (Monday - Friday) 8.30 am pm 2.30 pm pm Collection 7 th November -11 th November 2016 (Monday - Friday) 8.30 am pm 2.30 pm pm *Bilik Jubah, DeTAR PUTRA UNIMAS Returning 12 th November -13 th November 2016 (Saturday Sunday) 8.30 am pm Latest by 25 th November 2016, 4.30 pm A late fee penalty of RM10.00 per day will be charged effective 26 th November Counters for returning of robes will be operating during weekdays from 8.30am to 4.30 pm only. CGS Main Office, Ground Floor, University House (Starting 16th November 2016 onwards) 5 1 9

6 *subject to amendment. 6.6 Graduands must not alter any parts of the robes. 6.7 The following charges will be imposed for cases of lost/damaged robes/mortar boards/beefeaters. Certificates will not be released until payments are made. Details Charges (RM) Lost of Robes 1, Lost/Damage of Mortar Board or Beefeater Damage of Songket /Alteration of Robes Broken/Damaged Zipper Tracer Study and Alumni Registration 7.1 Tracer Study System that has been established by Ministry of Higher Education aims to solicit the views and experiences of graduands on several aspects related to programme of study you have gone through, facilities and services you have used while you were in UNIMAS. It was created as a continuous effort to increase the quality of services in our national education system development. Additionally, UNIMAS want to know how graduand enter and face the global job challenges. The valuable feedback from graduand are important to bring constructive changes to the Ministry of Higher Education and UNIMAS. 7.2 Alumni registration aims to update graduand information in UNIMAS database. This information will be used to reach UNIMAS alumni for any activities and career opportunities. 7.3 It is compulsory for all graduating students to fill in the 2016 tracer study form and alumni registration online. Graduands must print out both registration slips and submit it to their respective faculty within the designated time frame for borrowing robe. Failure to do so, graduands will not allow to borrow robe. Please refer to the schedule of the important dates in page 11 and obtain the Validation Process Flow Chart as attached. 7.4 The tracer study form can be accessed at starting October 17, 2016 while the alumni registration page can be accessed at Graduands represented by other individual to collect their robes are to ensure both registration forms be completed prior to collection of robes. 7.6 For any enquiries, please contact the following person/s; i. Tracer Study Mr Mohd Nasir Dan at ii. Alumni Registration Mdm Maizatulakman Roslee at or Ms Winnie Martha Madin at

7 8. Purchasing of Robes Graduands who wish to purchase the graduation robe may do so by submitting a request letter to the Registrar, Undergraduate Studies Division with a payment of RM1, Charges are inclusive of one robe and mortar board or beefeater. 9. Convocation Fees 9.1 Payment of convocation fees of RM can be made via the following methods; i. By Cash/Credit Card/Debit Card at the Student Finance Unit, Bursary Office. ii. iii. iv. At any Bank Islam Malaysia Bhd (BIMB) counters (Please complete the Cash Deposit Slip - payable to Universiti Malaysia Sarawak and fill in your IC Number and payment amount) Via BIMB ATM Machine (applicable for BIMB ATM Card Holders only) Internet Banking by Credit Card only (MIGS) via the e-payment link on our Official Convocation Website at Details Charges (RM) Graduation Fee Rental of Robe, Mortar Board or Beefeater Total Please present your deposit slip/payment receipt upon collection of robe. Payment can be made effective 17 th October 2016 and latest by 13 th November Student Finance Unit, Bursary Office will be operating during weekdays from 8.30am to 4.30 pm only. 9.2 Graduands attending the convocation ceremony must ensure the above payment are made. 9.3 Graduands not attending the convocation ceremony are required to pay only the Graduation Fee amounting to RM However, degree certificate and academic transcript will only be released once all outstanding debts to the University are settled

8 10. Collection of Degree Certificate and Academic Transcript 10.1 Certificates and transcripts can be collected at the end of each session subject to returning of robes/mortar board or beefeater in good condition and have settled all debts to the University. Collection of certificate and transcripts can be made at the following venue; Details Date Venue 14 th 25 th November Bilik Jubah, DeTAR 2016 PUTRA Bachelor Degrees PhD and Masters 28 th November 2016 onwards 14 th & 15 th November th November 2016 onwards Undergraduate Studies Division, Level G, Chancellory Bilik Jubah, DeTAR PUTRA Centre for Graduate Studies 10.2 Graduands must ensure that the certificate and transcript or other documents collected are in perfect condition before leaving the office. The University will not be held responsible for any loss or damage thereafter All certificates and transcripts must be collected within 30 days from the date of convocation. The University will not be responsible for any loss or damage after the stipulated time period Graduands who are unable to collect their certificates and transcripts may follow these instructions: i. Present a completed authorization form with a copy of the representative s identification card. Representatives are responsible in ensuring certificates, transcripts and other documents collected are in good condition before leaving the counter. The University will not be responsible for any loss/damage thereafter. ii. Submit an application letter to the Deputy Registrar, Undergraduate Studies Division or Deputy Registrar, Centre for Graduate Studies with payment of RM via Kiriman Wang payable to BENDAHARI UNIMAS. The University will not be responsible for any loss or damages occurred during the delivery. Delivery will be made via registered mail or courier service Graduands with outstanding debts must settle all debts to the University before their certificates and transcripts are delivered

9 11. Detainment of Certificate and Academic Transcripts 11.1 Certificates and transcripts will be detained in cases where graduands who are still in debts with the University; including traffic summons, have not returned the library books or other items borrowed from UNIMAS Once all matters are resolved, please bring the payment receipts or proof of delivery of books/items borrowed. Failure to do so will result in detainment of your certificates and transcripts. 12. Convocation Photography 12.1 Graduands are not allowed to take photos or request a representative to take photos during the ceremony All photo takings will be managed by UNIMAS appointed official photographers Further information on appointed official photographer will be made available to graduands during the collection of robes. 13. Accommodation The University will not be providing accommodation to graduands. However, a list of hotels available in Kuching are shown in Appendix 6, 7 & Further Inquiries Please visit our website at for any updates on UNIMAS 20 th Convocation Ceremony. Kindly direct any inquiries to the Secretariat as follows; Graduand Undergraduate Postgraduate Invitation Card/Entrance Pass for both Undergraduate/Postgraduate Contact Details Deputy Registrar Undergraduate Studies Division Universiti Malaysia Sarawak Tel : /1044/1061/1082/1050 Fax : Deputy Registrar Centre for Graduate Studies Universiti Malaysia Sarawak Tel : / Fax : Principal Assistant Registrar Faculty of Resource Science and Technology Universiti Malaysia Sarawak Tel : ext 3196/3047/

10 Tracer Study Alumni Registration Fax : Mr Mohd Nasir Dan Mdm Maizatulakman Roslee Ms Winnie Martha Madin /1843 Well done and congratulations once again! We look forward to your presence and participation in UNIMAS 20 th Convocation Ceremony, Hj Abu Bakar bin Ibrahim Registrar Universiti Malaysia Sarawak

11 Important Dates on UNIMAS 20 th Convocation Ceremony Date 17 th October 2016 (Monday) 31 st October 11 th November 2016 (Monday Friday) 31 st October 4 th November 2016 (Monday - Friday) Tracer Study Details Alumni Registration & Collection of Invitation Card/ Entrance Pass Collection of Robe and Mortar Board or Beefeater Time : 8.30 am 4.30 pm Venue : Bilik Jubah, DeTAR PUTRA 7 th 13 th November 2016 (Monday - Sunday) 11 th November 2016 (Friday) 14 th 17 th November 2016 (Monday - Thursday) Convocation Rehearsal Time : 9.00 am Venue : Dewan Arena Gemilang, DeTAR PUTRA, UNIMAS Graduands are required to assemble at Dewan Arena Gemilang during the stipulated time and briefings will be given by officerin-charge. Convocation Ceremony 2016 at DeTAR PUTRA, UNIMAS. Ceremony comprises of 4 sessions. Returning of robe and mortar board. Collection of certificates and transcripts for Bachelor Degree at Bilik Jubah, DeTAR PUTRA, UNIMAS 14 th 25 th November 2016 Returning of robes/beefeaters and collection of certificates/transcripts for PhD and Master will be held at Bilik Jubah, DeTAR PUTRA on 14 th and 15 th November Returning of robe/mortar board/beefeater and collection of certificates/transcripts; (Monday - Friday) Certificate/ Date Transcript Bachelor Degree 28 th November 2016 onwards PhD and Master 16 th November onwards Venue Undergraduate Studies Division, G Floor, Chancellory Centre for Graduate Studies Latest by 25 th November 2016, 4.30 pm. A late fee penalty of

12 RM10.00 per day will be charged effective 26 st November Counters will be operating on weekdays only, from 8.30am till 4.30pm. UNIMAS GEMILANG Terciptalah Suatu Sejarah Wujudmu di Persada Negara Di Bumi Kenyalang Bertuah Kebanggaan Nusa dan Bangsa Berinovasi dan Berwawasan Berilmu Berpandangan Jauh Inilah Hasrat dan Harapan Kamilah Pendukung Warisan Teguh Terunggul Namamu UNIMASku yang Gemilang Dengan Penuh Keikhlasan Kami Wargamu di Sini Berbangga. Berbudaya, Bersifat Sezaman Bersatu Hati Mencurah Bakti Jasamu, Tiada Bandingan Kau Disanjung dan Dihormati Wajahmu Takkan Kami Lupakkan Sentiasa Terpahat di Ingatan Menjadi Lipatan Sejarah Segar Mekar Dalam Kenangan Teguh Terunggul Namamu UNIMASku yang Gemilang Dengan Penuh Keikhlasan Kami Wargamu di sini Berbangga UNIMAS Gemilang

13 PROCESSION INTO THE HALL Appendix 1 STAGE VIP VIP ACADEMIC STAFFS ACADEMIC STAFFS GRADUANDS GRADUANDS PARENTS PARENTS MAIN ENTRANCE

14 Appendix 2 MOVEMENT OF GRADUANDS STAGE VIP VIP ACADEMIC STAFFS ACADEMIC STAFFS GRADUANDS GRADUANDS PARENTS PARENTS MAIN ENTRANCE To the stage From the stage

15 Appendix 3 FLOW CHART ON COLLECTION OF ROBES START & Complete and print out the online Tracer Study & Alumni Registration Form/Slip Faculty Things to do: i. Submission of Tracer Study Registration Slip ii. Submission of Alumni Registration Slip iii. Complete BPPs-28 Form (Collection of Robes Check List) iv. Collect the Invitation Card/ Entrance Pass QUEUE NUMBER (Bilik Jubah, DeTAR PUTRA) Collect queue number COLLECTION OF ROBES (Bilik Jubah, DeTAR PUTRA) Things to do: i. Submit the BPPs-28 Form & Payment Receipt/Slip; ii. A completed authorization form BPPs-20 & a copy of the representative identification card (for graduand represented by other individual to collect their robes) iii. Collect robes/mortar board or beefeater END

16 Appendix 4 BPPs-28 Effective 1 October 2012 (Amendment 01/2014) CHECK LIST FOR COLLECTION OF ROBES Instructions to Graduand: 1. Please ensure all matters are resolved and get confirmation from the respective counters. 2. Submit this form at the Invitation Card Committee counter. Graduand Details : 1. Name : 2. Matric No : 3. Faculty : 4. Programme : No Counters/Activity Signature/Stamp 1 Faculty i. Submission of Tracer Study Registration Slip ii. Submission of Alumni Registration Slip iii. Collect Invitation Card/ Entrance Pass 2 Undergraduate Studies Division/Centre for Graduate Studies Collection of robes

17 Appendix 5 Tracer Study and Alumni Verification Process START Complete and print out the online MOHE Graduates Tracer Study and Alumni Registration Slip ( and Submit both registration slips for review and approval by the Faculty The slips will be checked and categorized into two status employed or unemployed Employed*? No Employed Definitions* 1. "Employed" currently is employed, regardless if the job related to your field/degree or not (eg. Temporary School Teachers /Kindergarten, Salesperson and others) 2. "Further Study" Registered as Postgraduate student, either by Research or Coursework 3. "Training" / "Upskilling" Attending of training programs such as 3P, Infosys program, Talent Program, Industrial Training or any other training programs 4. "Waiting for Job Placement" - In certain cases, successfully being offered a job but waiting for a job placement. Yes Graduand must attend a Special Session by the Secretariat Yes Registration Slips & BPPs-28 Form verified / signed by the faculty Satisfied? No Proceed to Bilik Jubah, DeTAR PUTRA for Collection of Robes FINISH

18 Appendix 6 Hotel Merdeka Palace Hotel & Suites Jln Tun Abang Hj Openg Kuching Sarawak Tel : Hotel Kingwood Inn Kuching Lot 618, Section 62, KTLD Jln Padungan, P O Box Kuching Sarawak Tel : Pullman Hotel Kuching 1A, Jalan Mathies Kuching Sarawak Tel : Kuching Park Hotel Lot 606, Jln Padungan Kuching Tel : Hotel Riverside Majestic Jln Tunku Abdul Rahman P O Box Kuching Sarawak Tel : / Penrissen Inn Lot , Lorong C, Section 10 KTLD Jalan Nanas, P O Box Kuching Sarawak Tel : Grand Margherita Kuching Jalan Tunku Abd Rahman, P.O. Box 2362, 93100, Kuching, Sarawak Tel : Chonglin Plaza Hotel & Suites Level 1, No.107, Green Road Kuching Tel : / Hilton Kuching Jalan Tunku Abd Rahman, 93100, Kuching, Sarawak Tel : Hotel Telang Usan Jalan Ban Hock, P O Box Kuching Sarawak Tel : Four Points By Sheraton Kuching Lot 1386/1387, Blok 16 KCLD Jalan LapanganTerbang Baru, Kuching Tel : Hotel Harbour View Lorong Temple, Kuching Tel :

19 Appendix 7 Hotel Gateway Apartment No.9, Jln Bukit Mata Kuching Sarawak Tel : Hotel Regalis Court Lot 45-66, Jalan Tun Ahmad Zaidi, Seksyen 10 KTLD, 93400, Kuching, Sarawak Tel : Laila Inn No.151, Ground Floor, Jln Datuk Ajibah Abol, 93400, Kuching, Sarawak Tel : Arif Hotel Jln Haji Taha, Bangunan Ariff, 93400, Kuching, Sarawak Tel : Tune Hotel Lot 281, Section 48, KTLD Jln Tunku Abdul Rahman Tmn Sri Sarawak Kuching Sarawak Tel : Hotel Dormani Lot 68, Jalan Datuk Ajibah Abol Kuching Sarawak Tel : Borneo Hotel 30e, Ground Floor, Jln Tabuan, 93100, Kuching, Sarawak Tel : Grand Apartment Services Sublot 30, Lot 9683, Blok 11,Tabuan Stutong Phase 11, Jalan Setia Raja Kuching, Sarawak Tel : Hotel Grand Continental Lot 42, Section 46, Jln Ban Hock Kuching Sarawak Tel : Penview Inn Lot 3411, Block Y Jalan Tun Razak Kuching Sarawak Tel : (Apartment for Rent in Kota Samarahan) Denver Enterprise Sublot 72 & 73, Lot 2280 & 3170 Block 1, Samarahan Land District Jalan Dato Mohd Musa Kota Samarahan Tel : / Rajah Court Hotel Lot 6115, Jalan Tun Razak Pending, Section 64 Kuching, Sarawak Tel :

20 Appendix 8 Hotel 360 Xpress City Center Wisma Phoenix Jalan Song Thian Cheok Tel : Abell Hotel 22, Jalan Tunku Abdul Rahman, Kuching Sarawak Tel : The Lime Tree Hotel, Kuching Lot 317, Abell Road Kuching Sarawak Tel : Batik Boutique Hotel 38, Jalan Padungan Kuching Sarawak Tel : Abell Residence Lot 47-50, Section 49, Jalan Abell Kuching Sarawak Tel : Basaga Holiday Residences Lot Jalan Tabuan Kuching Tel : Apartment Vista Ilmu Vista Ilmu Phase 1 Off Jalan Datuk Muhammad Musa Kota Samarahan Tel : Emel : hafizul_hakim@publicgoldsarawak.com Hotel 360 Urban Resort Hotel Tower A & 360 Urban Resort Hotel Tower B Hock Lee Centre, Hotel Tower Jalan Datuk Abang Abdul Rahim, Kuching Tel : Drop In Guest House 209, Jalan Padungan, Kuching Tel : The Secret Sanctuary Boutique Cottage 133 Lorong 12A, Jalan Setia Raja Taman Stutong Indah, Kuching Tel : Samudra Court Hotel Lot , Lorong 6, Section 10, KTLD Jalan Nanas, Kuching Kuching, Sarawak Tel : Wesberly Apartments Lot 2812, Block 195, Rubber Road West Kuching Tel : Pinnacles Kuching Level 1, Block G, Tmn Sri Sarawak Mall, Jln Borneo, Kuching, Sarawak Tel :