Capturing Graduate Research: Creation of the Graduate Online Symposium at Minnesota State University, Mankato
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1 Capturing Graduate Research: Creation of the Graduate Online Symposium at Minnesota State University, Mankato Heidi Southworth Digital Initiatives Librarian Minnesota State University, Mankato March 14, 2018
2 Agenda Background Process Feedback Next Steps Questions A picture of the Mankato State University Alumni Arch and Plaza and the Ostrander Student Memorial Bell Tower, 1990s. MSU-UA University Archives, Memorial Library, Minnesota State University, Mankato.
3 Minnesota State University, Mankato 85 miles southwest of the Twin Cities Founded in 1868 (Hurray! It s our Sesquicentennial!) About 15,000 students faculty and staff 130 undergraduate programs across 6 Colleges 1980 Aerial view of Highland Campus at Mankato State University. MSU-UA University Archives, Memorial Library, Minnesota State University, Mankato.
4 College of Graduate Studies and Research About 75 graduate programs 1954 = 1 st Masters of Science degree awarded 2006 = Approved to offer Doctoral programs 1,674 graduate students (2018) On Campus, Satellite Locations, and Online (11%) Mankato State University Commencement at Blakeslee Stadium, MSU-UA University Archives, Memorial Library, Minnesota State University, Mankato.
5 University Archives and Digital Collections 2 Repositories (2014) ARCH: University Archives Digital Collections (Historical materials about the University and South Central Minnesota) Cornerstone: A Collection of Scholarly and Creative Works (University s institutional repository) Old Main Library (circa 1900), Mankato State Normal School. MSU-UA University Archives, Memorial Library, Minnesota State University, Mankato.
6 Academic Master Plan Four Extraordinary Education Task Forces Teaching Excellence and Innovation Academic Advising Academic Engagement Programs and Opportunities Research, Scholarly and Creative Activity (RSCA) Four Recommendations from RSCA Task Force Increase the engagement of faculty in RSCA. Infuse student involvement in RSCA throughout their studies. Report, market and assess RSCA. Make targeted changes to our financial, physical and organizational infrastructures supporting RSCA.
7 Faculty Association Research Committee Advisory board to the College of Graduate Studies and Research in matters regarding RSCA across campus Faculty members from all 6 colleges and 4 th Division (Library) along with administrators Move RSCA Task Force Recommendations forward and in particular = Marketing RSCA
8 Showcasing Research and Scholarship Faculty Departmental Web pages (CVs) or Physical Collections around campus Cornerstone and SelectedWorks Undergraduate Research & URC Undergraduate Research Symposium Minnesota Undergraduate Scholars Conference Posters at St. Paul National Conference on Undergraduate Research (NCUR) Several collections in Cornerstone
9 Evidence of Graduate Research Theses, Dissertations and Alternative Plan Papers (APP)/Capstone Projects Thesis or dissertation = two paper copies (Library Services and University Archives) APPs or Capstone projects = only submitted to the Department, some times to Library Services/Archives 2009: Offer electronic submissions (CONTENTdm) 2014: Cornerstone (bepress Digital Commons) (
10 Cornerstone Readership Map, from , Retrieved from:
11 But What Else? Frontiers Magazine = stopped in spring 2011* ( Graduate Research Conference = stopped after three years ( ) Graduate Research Conference Journal = stopped after three years ( ) MSW Student Research Showcase (poster presentations) = stopped in 2015 Opportunities for presentations at professional conferences (each department is different) (*Frontiers restarted in fall 2017 and will eventually have a place in Cornerstone)
12 New Opportunity Lots of Conversations + Growth of Cornerstone = Formation of the Online Grad Research Conference Committee (November 2016)
13 GOS Begins 5 member committee Dr. Barry Ries (Associate VP/Dean of Graduate Studies and Research) Dr. Teri Wallace (Education) Dr. Shawna Petersen-Brown (Psychology) Graduate Student Christine Klecker (Biology) Digital Initiatives Librarian (me!) Face to face meetings in the fall 2016 Work mostly done by No budget
14 The Concept Utilize Cornerstone to host an online conference called the Graduate Online Symposium (GOS) Any graduate student anywhere could participate Not a Live conference = Recorded video or audio created using free* and easy-to-use tools Embedded/Streaming (No Download) videos Faculty mentor/advisor approval Hidden until all revealed on a specific day (*Free to our campus and our students)
15 Tools Considered Screencast-o-matic = Camtasia = Jing = Snagit = PowerPoint options Keynote (Mac) options Prezi = Audacity = Adobe Connect Smartphone apps
16 Tools Utilized Screencast-O-Matic ( Free, easy to use, works on both Mac and PC Restricted to 15 minutes of recording Captured your audio, your screen and video of yourself (student choice) Allow saving a MP4 (MPEG-4 file format) PowerPoint (campus access) Students had equipment (webcam for video, microphone, and a computer) but so did the library (could loan)
17 Timeline January 9, 2017 Save the Date to all Graduate Faculty February 9, 2017 Initial call for submissions to All Graduate Students to All Graduate Faculty March 20, 2017 = Deadline for submissions April 20, 2017 = Go LIVE date
18 Directions for Students Talk to Faculty Mentor/Advisor Complete GOS Permission Form and send to me Record 15 minute presentation and Save as MP4 Send video and any supplemental materials through MOVEit Securely Could contact me with questions/concerns
19 Metadata Information taken from the Permission Form Name Department/Program of Study Co-Authors if applicable and their Department/Program Faculty Mentor/Advisor, Department, Title of Presentation Keywords to Describe your Research (limit of 4) Abstract (limit to 250 words) Added at Ingest College and Degree Disciplines Recommended Citation (APA) Creative Commons License (CC BY-NC-ND)
20 T Minus 31 Days and Counting 11 submissions by March 20, 2017 Representation from 5 of the 6 colleges To do list: Checklist created to track submissions Follow up to the student (re: missing video, missing form, etc.) student s mentor/advisor Answer questions/troubleshoot Prepare videos for streaming
21 Streaming Video Where to put them? MavTube? mnsulibrary Tube? Other options? Kaltura ( Local space (Media Manager) = not retained after 1 year System space (MediaSpace) = retained until contact expires (November 2022) Made sure link was Unlisted (visible to anyone with link) in Kaltura Add Kaltura link to Cornerstone = had to adapt base Kaltura URL in order for streaming to work
22 Yeah! It Finally worked!
23 LIVE from Minnesota State University, Mankato, it s April 20, 2017 went LIVE Associate VP/Graduate Dean sent out a formal campus announcement Interviewed by Student Paper and
24 Feedback Simple and straightforward process Software = Easy to use Online format = Great for a busy grad student Pleased with the end product Would participate again Awesome first run! Need guidance on how to make a video presentation Tough deadline Staying under the time limit Make it easier to contact the author
25 Round Two! New Committee Dr. Stephen Stoynoff (Associate VP/Grad Dean) Dr. Beth Beschorner (Education) Dr. Shawna Petersen-Brown (Psychology) Dr. Joseph Visker (Health Science) Digital Initiatives Librarian (me!) Meetings/ s in February and March 2018 March 12, 2018 = Call for submissions May 1, 2018 = Deadline for submissions May 15, 2018 = GOS 2018 goes LIVE!
26 Things to Consider Careful wording in cover letter Add a photograph Space for a short professional biography (75 words) Add a permanent contact Select Creative Commons License Longer presentation time Submission deadline Permission form issues Requiring CC and/or Transcript!!! Image in the Public Domain, Retrieved from
27 Unanswered Questions Promotion = 382 visits in the past year Better way to track visits/views? How to increase this? Can we place it in a more visible spot? What can we do to have that last college participate? New streaming service Permanent storage space
28 Questions? Contact me! Heidi Southworth Digital Initiatives Librarian Minnesota State University, Mankato Phone: University Archives staff by 150 th birthday cake, 2017
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