Introduction to using IDEALS. Savvy Researcher

Transcription

1 Introduction to using IDEALS Savvy Researcher

2 What is IDEALS? IDEALS is the digital repository for research and scholarship produced at the University of Illinois.

3 Why IDEALS? Open access: Make your work available to everyone. Satisfy funder requirements. Persistence: You receive a URL which will link to your item indefinitely. Reliability: The University has made a commitment to ongoing preservation of items in IDEALS.

4 Why IDEALS? Your rights: You retain control over how the item is used. Download statistics: For each item, you can access information about how many people have downloaded it.

5 Why IDEALS? Googlability: The full text is often crawled by search engines. They can access all metadata (anything you put in to describe the item, like a title, subject keywords, or the abstract).

6 What can go into IDEALS?

7 Research and Scholarship produced at U of I Produced by Illinois faculty, researchers, staff, or students Scholarly, research-oriented, educational, creative, or somehow part of the intellectual output of the University Digital Complete and ready for dissemination Whole work, not only citation

8 Rights in IDEALS To submit to IDEALS, you must grant a non-exclusive license. You do not give up any rights, but you must own the copyright or have permission from the copyright owner to deposit into IDEALS. If the work is already published, your contract may indicate whether you are able to deposit in a repository like IDEALS. The SHERPA/RoMEO database can help you research publishers policies.

9 File formats in IDEALS IDEALS will accept research regardless of file format. However, some formats are more conducive to long-term preservation. Good characteristics include: Public documentation Widespread adoption A variety of software able to open the file Lossless data compression No embedded files or dynamic content

10 Preservation IDEALS takes active steps to keep your work accessible and may update formats to keep it usable.

11 IDEALS contains Websites Videos Soil surveys Books PowerPoint presentations Interviews Code Spreadsheets Blog posts Fiction Annual reports Podcasts Maps

12 Structure of IDEALS

13 Communities IDEALS communities generally correspond to scholarly or research units.

14 Collections Collections go into (sub-)communities, and items go into collections.

15 Communities, Sub-communities, Collections There are over 1000 communities, sub-communities, and collections in IDEALS. Every item goes in a collection, and every collection is in a community. When you are depositing work into IDEALS, the first step is to choose a collection. You can: Find the community for your academic unit and see what collections exist Contact the appropriate person in your department, or your liaison librarian, to find or set up a collection Deposit to Illinois Research and Scholarship (Open Community) Community Collections Sub-community Collections

16 How do you deposit in IDEALS?

17 test.ideals.illinois.edu

18 The Submissions Workflow Log in with your NetID and you will find the Submit a New Item button in the left sidebar.

19 Collections Items in IDEALS are sorted into collections, which are part of communities. Many collections correspond to research projects, grants, group of people, or types of work.

20 The Submissions Workflow Choose a collection Many departments, labs, and other research units have collections for their work. To choose a collection, you can: Look at what collections are available to you in the drop-down menu Browse communities to find a relevant collection and request access if necessary Ask someone in your lab or department whether there is a dedicated collection Deposit to Illinois Research and Scholarship (Open Collection).

21 The Submissions Workflow Grant the license Excerpts from the license: IDEALS requires a non-exclusive distribution and preservation license. You must own the copyright on the item or have permission to deposit it. If you are the copyright owner, by accepting this license, you still retain copyright to your work and do not give up the right to submit the work to publishers or other repositories. If you are not the copyright owner, you represent that the copyright owner has given you permission to deposit the work. By accepting (clicking through) this license, you grant to the University the non-exclusive right to reproduce, translate (as described below), and distribute the submission, including the descriptive information (metadata) and abstract, in any format or medium worldwide and royalty-free, including, but not limited to, publication over the Internet, except as provided for by an addendum to this agreement.... You agree that the University may translate the submission to any medium or format for the purposes of security, back-up, and preservation. You agree that the University may make multiple copies of the submission for the purposes of security, back-up, and preservation.

22 The Submissions Workflow Choose access level IDEALS recommends open access. Sometimes a temporary restriction may be necessary. For example, if a publisher requires a six-month embargo, you can deposit an item with restricted access until the end of that time.

23 The Submissions Workflow: Metadata Describe the item IDEALS requires some information about the item. The more metadata you add, the more ways someone searching will be able to find your work. Some of these fields, like Author or Creator, use a specific format. Entering it in the specified way will facilitate searching. The only required categories are title, publication date, item type, and at least one subject keyword. More fields, such as genre and funding information, are available.

24 The Submissions Workflow Upload the item One item in IDEALS can contain multiple files; some (particularly websites) have hundreds. After you upload, you will be directed to review and submit. In some collections, your submissions will be added automatically; in others, a person must review them first.

25 Check on your submission If you stopped midway through submitting, you can click on My Submissions to return to what you were working on (or delete it). Items that have been added to IDEALS and items awaiting approval will show up there too. If you want to view your item after submitting, the title will link to it.

26 It s in IDEALS. What now?

27 Find it again Log into IDEALS and click My Submissions to see a list of the items you have added to IDEALS. Click the title of an item to view it. Alternatively, you can always find the item using the persistent handle link.

28 Track statistics Statistics Report at the bottom of the item page

29 Use persistent handle link You can direct people to your work with your short, dedicated URL.

30 Questions