Winter Conference. February 4 th -6 th. Hilton Cocoa Beach Oceanfront North Atlantic Ave. Cocoa Beach, Florida (321)

Transcription

1 201 5 Winter Conference February 4 th -6 th Hilton Cocoa Beach Oceanfront 1550 North Atlantic Ave. Cocoa Beach, Florida (321)

2 SCOTT ELLIS Clerk of the Circuit Court Brevard County, Florida Welcome each of you. I know you will all have a wonderful adventure at the FCCC 2015 Winter Conference right here in Brevard County. Brevard is home to the Kennedy Space Center and Cape Canaveral Air Force Station, where the United States launched its first rockets, manned missions, and now where private industry continues the nation s rich tradition of space exploration. This is why we are called Florida s Space Coast. The county s area code became 321 in 1999 as homage to the countdown sequence used to launch space vehicles: Blast off! Merritt Island National Wildlife Refuge surrounds the Space Center and is home to 140,000 acres of coastal dunes, freshwater and saltwater habitats, scrub land, forest, and more than 1,500 species of plants and animals. In 1953, a special act of the Florida Legislature created the Canaveral Port Authority, an independent government agency that operates Port Canaveral. Businesses operating there have generated more than 13,000 jobs and $1.1 billion in revenue. Carnival, Royal Caribbean and Disney all have cruise ships based at Port Canaveral, while many fine restaurants front the deep water basin. We have our beaches, kayaking, fishing, the Enchanted Forest, tours of the Kennedy Space Center, and the Brevard Zoo. Downtown Melbourne and Cocoa Village offer a large variety of small specialty shops and dining, while Cocoa Beach retailers provide a wide range of beach offerings. Thank you for dropping in on our home. Regards, Scott Ellis Clerk of Court Brevard County, Florida

3 Florida s Clerks of Court & Comptrollers Alachua..J.K. "Buddy" Irby Baker Stacie Harvey Bay Bill Kinsaul Bradford..Ray Norman Brevard.Scott Ellis Broward..Howard Forman Calhoun....Carla A. Hand Charlotte..Barbara T. Scott Citrus Angela Vick Clay...Tara S. Green Collier.Dwight E. Brock Columbia.P. DeWitt Cason DeSoto...Mitzie McGavic Dixie.Dana Johnson Duval..Ronnie Fussell Escambia...Pam Childers Flagler Gail Wadsworth Franklin.Marcia M. Johnson Gadsden...Nicholas Thomas Gilchrist....Todd Newton Glades. Sandra H. Brown Gulf Rebecca Norris Hamilton.W. Greg Godwin Hardee Victoria Rogers Hendry.Barbara Butler Hernando.Donald C. Barbee, Jr. Highlands Bob Germaine Hillsborough.Pat Frank Holmes..Kyle Hudson Indian River...Jeffrey R. Smith Jackson.Dale Rabon Guthrie Jefferson.Kirk Reams Lafayette.Ricky Lyons Lake.Neil Kelly Lee Linda Doggett Leon..Bob Inzer Levy.Danny Shipp Liberty..Kathleen Brown Madison Tim Sanders Manatee.R.B. "Chips" Shore Marion David Ellspermann Martin.....Carolyn Timmann Miami-Dade.Harvey Ruvin Monroe..Amy Heavilin Nassau..John Crawford Okaloosa.John Dolan JD Peacock Okeechobee.Sharon Robertson Orange...Tiffany Moore Russell Orange Comptroller...Martha O. Haynie Osceola Armando Ramirez Palm Beach..Sharon R. Bock Pasco.Paula S. O'Neil Pinellas..Ken Burke Polk...Stacy M. Butterfield Putnam..Tim Smith St. Johns.Cheryl Strickland St. Lucie....Joseph E. Smith Santa Rosa Donald C. Spencer Sarasota.Karen E. Rushing Seminole..Maryanne Morse Sumter Gloria Hayward Suwannee.Barry Baker Taylor.Annie Mae Murphy Union..Kellie Connell Volusia.Diane Matousek Wakulla.Brent X. Thurmond Walton.Alex Alford Washington...Laura Bell

4 Facilities Map REGISTRATION SALT RESTAURANT General Session..Dunes/Sea Oats Refreshment Breaks.....Seagrapes Solutions Lounge....Sandcastles 1 & 2 Best Practices Track.....Horizons Technology/ Leadership Track....Sea Oats Finance Track.....Sawgrass Executive Luncheon (Clerks Only)....Starfish/Sand Dollar/Sundial FCCC Hosted Luncheon.....Salt Restaurant Executive Session..Dunes 1 & 2 President's Reception....Tiki Bar/Pool Deck

5 Meeting Schedule Tuesday, February 3 8:30 a.m. 10:00 a.m. CCIS Committee Meeting Dunes 1 & 2 10:00 a.m. 12:00 p.m. FL Courts E-Filing Authority Board Meeting Sawgrass 11:00 a.m. 1:00 p.m. District V Caucus Meeting Sand Dollar/Sundial 12:00 p.m. 1:00 p.m. CLERICUS Committee Meeting Dunes 1 & 2 1:00 p.m. 3:00 p.m. CCOC Executive Council Meeting Sawgrass 3:00 p.m. 5:00 p.m. Officers & Board of Directors Meeting Dunes 1 & 2 3:00 p.m. 5:00 p.m. Early Registration Wednesday, February 4 7:00 a.m. 5:00 p.m. Registration 7:30 a.m. 8:30 a.m. Continental Breakfast Seagrapes 8:20 a.m. 10:00 a.m. General Session Dunes/Sea Oats 8:30 a.m. 5:00 p.m. Solutions Lounge Sandcastle 1 & 2 10:00 a.m. 10:20 a.m. Break Seagrapes 10:20 a.m. 11:00 a.m. Bylaws Committee Meeting Dunes 1 & 2 10:20 a.m. 12:00 p.m. Best Practices Track Horizons 10:20 a.m. 5:00 p.m. Technology Track Sea Oats 10:20 a.m. 5:00 p.m. Finance Track Sawgrass 12:00 p.m. 1:00 p.m. FCCC Hosted Lunch Salt Restaurant 12:00 p.m. 1:00 p.m. Executive Lunch (Clerks Only) Starfish/Sand Dollar/Sundial 1:20 p.m. 5:00 p.m. EXECUTIVE SESSION Dunes 1 & 2 3:00 p.m. 3:20 p.m. Break Seagrapes 5:30 p.m. 6:30 p.m. President s Reception Tiki Bar/Pool Deck Thursday, February 5 7:00 a.m. 5:00 p.m. Registration 7:30 a.m. 8:30 a.m. Continental Breakfast Seagrapes 8:00 a.m. 5:00 p.m. Leadership Track Sea Oats 8:20 a.m. 5:00 p.m. Finance Track Sawgrass 8:30 a.m. 5:00 p.m. Solutions Lounge Sandcastle 1 & 2 10:00 a.m. 10:20 a.m. Break Seagrapes 12:00 p.m. 1:00 p.m. Lunch (On Your Own) 12:00 p.m. 1:00 p.m. Justice Partners Committee Meeting Seahorse 12:00 p.m. 3:00 p.m. Odyssey Counties of Florida Meeting Dunes 1 & 2 3:00 p.m. 3:20 p.m. Break Seagrapes Friday, February 6 7:30 a.m. 10:00 a.m. Registration 7:30 a.m. 8:30 a.m. Breakfast Buffet Seagrapes 8:20 a.m. 10:00 a.m. Finance Track Sea Oats

6 WEDNESDAY, FEBRUARY 4 Education Sessions 7:00 a.m. 5:00 p.m. Registration 7:30 a.m. 8:30 a.m. Continental Breakfast (Seagrapes) GENERAL SESSION (Dunes/Sea Oats) 8:20 a.m. 9:00 a.m. Welcome 9:00 a.m. 10:00 a.m. Ding Happens! How to Improvise, Adapt, and Innovate in an Ever-Changing World! Anyone can perform well when everything goes right. The real test of you and your organization is how you react when things go wrong - and they will! These make-or-break moments are the "Dings!" of life. Handle them well and you come out looking like a rock star. Handle them poorly and you can end up adding unnecessary stress, difficulty, and complication to your life. If things go 100% as planned for you every time, then you can skip this session; otherwise, attend and learn how to reflexively respond to the unexpected in a way that reduces stress, improves productivity, and gives you the skills to manage change. Presenter: Avish Parashar, Motivational and Keynote Speaker 8:30 a.m. 5:00 p.m. Solutions Lounge (Sandcastles 1 & 2) 10:00 a.m. 10:20 a.m. Mid-Morning Break (Seagrapes) 12:00 p.m. 1:00 p.m. Executive Luncheon (CLERKS ONLY) (Starfish/Sand Dollar/Sundial) 12:00 p.m. 1:00 p.m. FCCC Hosted Luncheon (Salt Restaurant) 1:20 p.m. 5:00 p.m. EXECUTIVE SESSION (Clerks Only) (Dunes 1 & 2) 3:00 p.m. 3:20 p.m. Mid-Afternoon Break (Seagrapes) 5:30 p.m. 6:30 p.m. President s Reception (Tiki Bar/Pool Deck)

7 WEDNESDAY, FEBRUARY 4 - CONT D BEST PRACTICES TRACK (Horizons) 8:30 a.m. 5:00 p.m. Solutions Lounge (Sandcastles 1 & 2) 10:20 a.m. 12:00 p.m. Guardianship Audits Best Practices This newly revised Best Practice will discuss the changes in Florida Statutes, which became effective July 1, 2014, giving Clerks broader audit authority. This session will include the establishment of an enhanced guardianship auditing process along with how to structure individual audits; how to handle issues that are encountered in audits, including trusts, sale of assets, and various types of expenses. Guardianship investigations will be discussed as well how to tailor the audit process to your county. Bring your guardianship auditing questions to our panel of experts! Moderator: The Honorable Sharon Bock, Esq., Clerk & Comptroller, Palm Beach County Panelists: Bob Melton, CPA, CIA, CFE, Inspector General, Lake County Clerk s Office Jean Sperbeck, General Counsel, Alachua County Clerk s Office Lita McHugh, Inspector General, Polk County Clerk s Office Anthony Palmieri, JD, CIA, Senior Internal Auditor, Palm Beach County Clerk s Office 12:00 p.m. 1:00 p.m. Executive Luncheon (CLERKS ONLY) (Starfish/Sand Dollar/Sundial) 12:00 p.m. 1:00 p.m. FCCC Hosted Luncheon (Salt Restaurant) 3:00 p.m. 3:20 p.m. Mid-Afternoon Break (Seagrapes) 5:30 p.m. 6:30 p.m. President s Reception (Tiki Bar/Pool Deck) TECHNOLOGY TRACK (Sea Oats) 10:20 a.m. 12:00 p.m. Tech Talk: Digital Professionals The Digital Age is not a fad. Professionally and personally, we re charged with finding ways to work harder, faster, and more efficiently while using yesterday s tools and technology. The tools we use in the office and at home play a significant role in how we communicate and work with co-workers, customers, friends, and family, yet often fall short of our needs and expectations. Adopting emerging technology can often be confusing, slow, and problematic. This session will not only highlight several technology solutions that will put you on the path to working smarter and faster, but show you how to use them to be more productive and get organized! Presenter: Adrienne Bryant, CAE, Member Information and Database Manager, Association of Florida Colleges

8 WEDNESDAY, FEBRUARY 4 - CONT D TECHNOLOGY TRACK (Sea Oats) 12:00 p.m. 1:00 p.m. FCCC Hosted Luncheon (Salt Restaurant) 1:20 p.m. 3:00 p.m. Technology Security Roundtable This session will be an open discussion of technology security-related topics. Presenters: Toni Bleiweiss, Technology Services Manager, Lee County Clerk s Office Brent Holladay, Chief Deputy, Information Resources, Lake County Clerk s Office Doris Maitland, Chief Digital Officer, Lee County Clerk s Office 3:00 p.m. 3:20 p.m. Mid-Afternoon Break (Seagrapes) 5:30 p.m. 6:30 p.m. President s Reception (Tiki Bar/Pool Deck) FINANCE TRACK (Sawgrass) 8:30 a.m. 5:00 p.m. Solutions Lounge (Sandcastles 1 & 2) 10:20 a.m. 12:00 p.m. The Critical Importance of Internal Controls This course encompasses the critical importance of, and best practices for, Internal Controls, including the Clerk s Internal Audit function. The discussion on this topic includes the public relations consequences of a Clerk not according the proper attention to Internal Controls, including their pre-audit function. Presenter: The Honorable Tara Green, Clerk of Court, Clay County The Honorable Martha Haynie, CPA, Comptroller, Orange County Bob Melton, CPA, CIA, CFE, Inspector General, Lake County Clerk s Office 12:00 p.m. 1:00 p.m. FCCC Hosted Luncheon (Salt Restaurant) 1:20 p.m. 3:00 p.m. 457 Plans A 457 Plan is a type of non-qualified, tax advantage deferred-compensation retirement plan that is available for governmental employees. This session will be a discussion of fiduciary responsibility and the best-practices approach for monitoring plan costs and expenditures as well as evaluating the cost-benefit of one county-wide plan vs. multiple plans and discussion of an office s transitioning to a new plan administrator. Presenters: Jamie A. Hayes, QPFC, AIF, Partner, Fiduciary First Diane Bernardo, CPA, Finance Director, Indian River Clerk s Office Steve Burdett, CPA, Finance Director, Brevard County Clerk s Office 3:00 p.m. 3:20 p.m. Mid-Afternoon Break (Seagrapes)

9 WEDNESDAY, FEBRUARY 4 - CONT D FINANCE TRACK (Sawgrass) 3:20 p.m. 5:00 p.m. Finance Roundtable This roundtable will feature a diverse panel that represents Clerks offices of small, medium, and large size. The discussion will include many important topics relating to the Clerks finance function including: The Super Circular, new revenue ideas, 457 Plans: lessons learned, SEC enforcement awareness, collections of Tourist Development Tax, and if time permits, stopping fraud. Presenters: Shai Francis, CPA, CGFO, CGMA, Chief Operating Officer of Financial Services, St. Lucie County Clerk s Office 5:30 p.m. 6:30 p.m. President s Reception (Tiki Bar/Pool Deck) David G. Jahosky, Managing Director, KPMG Tammy Knight, Clerk Finance Manager, Bay County Clerk s Office Margaret A. McGarrity, Esq., CPA, Chief Deputy Comptroller, Orange County Comptroller s Office THURSDAY, FEBRUARY 5 LEADERSHIP TRACK (Sea Oats) 7:00 a.m. 5:00 p.m. Registration 7:30 a.m. 8:30 a.m. Continental Breakfast (Seagrapes) 8:00 a.m. 12:00 p.m. Ethics This session will be a repeat presentation of previous ethics trainings and will cover topics such as: common ethics dilemmas, strategies for making personal decisions, gift laws, reporting requirements, and more. Presenter: Richard Herring, Attorney 8:30 a.m. 5:00 p.m. Solutions Lounge (Sandcastles 1 & 2) 10:00 a.m. 10:20 a.m. Mid-Morning Break (Seagrapes) 12:00 p.m. 1:00 p.m. LUNCH (On Your Own) 1:20 p.m. 3:00 p.m. Business Etiquette This presentation will cover business etiquette skills to enhance your professionalism, image, and the impression you make. Participants will learn globally accepted and historically accurate skills that can be implemented immediately. Colleagues, customers, and members of your staff will equate your command of business etiquette with your professionalism, ability, and influence. Presenter: Elizabeth Redfearn, Owner, Redfearn Etiquette, LLC

10 THURSDAY, FEBRUARY 5 - CONT D LEADERSHIP TRACK (Sea Oats) 3:00 p.m. 3:20 p.m. Mid-Afternoon Break (Seagrapes) 3:20 p.m. 5:00 p.m. Strategic Thinking and Execution This interactive session allows participants to: Develop greater strategic acumen about the industry and organization, beyond functional expertise Take well-reasoned stands on important issues and responsibility to resolve issues; convey urgency and drive results that have a clear, direct impact on business performance, linking project and process management to organizational strategic execution Utilize performance management systems that align strategy with execution, plans that clearly support larger organization objectives, and execution tools such as action planning templates, communication plans and team responsibility matrices Presenter: Edith Gandy, Founder & President, TriSource Associates, LLC FINANCE TRACK (Sawgrass) 7:30 a.m. 5:00 p.m. Registration 7:30 a.m. 8:30 a.m. Continental Breakfast (Seagrapes) 8:20 a.m. 10:00 a.m. Best Practices for the Clerk s Internal Budget In this session, the presenter will discuss the best practices for preparing and managing the Clerk s internal budget. Presenter: The Honorable Stacy Butterfield, CPA, Clerk of Court, Polk County 10:20 a.m. 12:00 p.m. Best Practices for Preparing or Assisting with the Annual BOCC Budget This session will be a panel and audience discussion of the basics of budget preparation and maintenance for the Board of County Commissioners (BOCC), including the current practices. Presenters: The Honorable Kellie Connell, CPA, Clerk of Court, Union County 8:30 a.m. 5:00 p.m. Solutions Lounge (Sandcastles 1 & 2) 10:00 a.m. 10:20 a.m. Mid-Morning Break (Seagrapes) The Honorable Becky Norris, Clerk of Court, Gulf County The Honorable Brent X. Thurmond, CPA, Clerk of Court, Wakulla County Sherry Herring, Finance Director, Gulf County Clerk s Office

11 THURSDAY, FEBRUARY 5 - CONT D FINANCE TRACK (Sawgrass) 12:00 p.m. 1:00 p.m. LUNCH (On Your Own) 1:20 p.m. 3:00 p.m. Communications This course will include a discussion on orientation of new BOCC members to the Clerk s role in County Government, developing a positive relationship with the BOCC, maintaining a clear channel of communications with the BOCC, and the art of effective financial presentations to the BOCC and the public. Facilitator: The Honorable Martha Haynie, CPA, Comptroller, Orange County Panelists: 3:00 p.m. 3:20 p.m. Mid-Afternoon Break (Seagrapes) The Honorable Barry Baker, Clerk of Court, Suwannee County The Honorable Pam Childers, CPA, Clerk of Court, Escambia County The Honorable Paula S. O Neil, Ph.D., Clerk & Comptroller, Pasco County 3:20 p.m. 5:00 p.m. Challenges for and Opportunities of Charter Review Commission This session will discuss the challenges and opportunities of Charter Review Commission, as well as the importance of the Clerk maintaining their role as an independent finance function role and associated best practices. Presenters: The Honorable Bob Inzer, Clerk of Court, Leon County The Honorable J.K. Buddy Irby, Clerk of Court, Alachua County Susan H. Churuti, Board-Certified in City, County, and Local Government Law, Bryant Miller Olive FRIDAY, FEBRUARY 6 FINANCE TRACK (Sea Oats) 7:30 a.m. 10:00 a.m. Registration 7:30 a.m. 8:30 a.m. Breakfast Buffet (Seagrapes) 8:20 a.m. 10:00 a.m. Reporting for Your County s Underfunded Florida Retirement System (FRS) This course will encompass a discussion on GASB 68 - Accounting and Financial Reporting for Pensions, which is a new accounting standard that requires local governments, including Florida Counties, to record their pro-rata share of the FRS unfunded pension liability in their Economic Resource-based Financial Statements. This new rule will impact many Clerks directly and the remaining Clerks indirectly. Presenters: Mark A. White, CPA, Purvis Gray & Company LLP Garry Green, Chief, Bureau of Research and Member Communications, Division of Retirement, Florida Department of Management Services

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15 Restaurants & Entertainment in Cocoa Beach Atlantis Restaurant & Tiki Bar- On Property *Serves Breakfast, Lunch & Dinner daily. Lunch & Dinner served on the Tiki Deck. Cocoa Beach Pier 401 Meade Ave., Cocoa Beach (321) *The pier includes restaurants, Atlantic Ocean Grill, Marlin s Goodtime, The Boardwalk, Oh Shucks Seafood Bar and Mai Tiki Bar. Enjoy karaoke, live music, oceanfront dining and special events. Check their events calendar on the web site for upcoming events and music. Florida Seafood (Excellent seafood) 480 W. Cocoa Beach Cswy, Cocoa Beach (321) * Enjoy great seafood and walk directly next door to Sunset Cafe and enjoy cocktails on the river. Sunset Café (Casual dining) 500 W. Cocoa Beach Cswy, Cocoa Beach (321) * Come for a casual dinner on the riverfront deck or enjoy inside dining. You can also relax at the bar and enjoy live music. Italian Courtyard (Authentic Italian Cuisine) 350 W. Cocoa Beach Cswy, Cocoa Beach (321) * If you like Italian you will also enjoy the Italian Courtyard. Family owned business with excellent food and a great atmosphere. There is also outside seating available in a quiet courtyard. Gregory s Steak & Seafood 900 N. Atlantic Ave., Cocoa Beach (321) *Some of the finest steak on the beach. On Thursday evening head upstairs to Groucho s Comedy Club for great comedy. Doors open at 7:30 and the comedy show starts at 9:00 pm. Azteca II Mexican Restaurant (Mexican) 1600 N. Atlantic Ave., Cocoa Beach (located directly next door) (321) The Fat Snook (Upscale) 2464 S Atlantic Ave, Cocoa Beach, FL (321) Yen Yen s (Upscale Chinese Cuisine) 2 N. Atlantic Ave., Cocoa Beach (321) *Chinese food at its finest. A very well known restaurant located in downtown Cocoa Beach.

16 SAVE THE DATE: Summer Conference SAWGRASS MARRIOTT RESORT & SPA PONTE VEDRA BEACH, FLORIDA JUNE 1-3, 2015