OKASBO Spring Conference Exhibitor Invitation & Information Packet. April 15 17, 2015

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1 OKASBO Oklahoma Association of School Business Officials 2015 Spring Conference Exhibitor Invitation & Information Packet April 15 17, 2015 Reed Conference Center 5800 Will Rogers Road Midwest City, Oklahoma

2 OKASBO Officers and Directors Cindy Shiever Past President Business Office Manager Enid Schools 500 South Independence Enid, Oklahoma Stacey Butterfield President Superintendent Jenks Public Schools 6500 E. Arapahoe Road Jenks, OK Nancy Hughes President Elect Executive Director of Financial Accounting, OCAS, Audits Oklahoma State Department of Education 1700 Lincoln Boulevard Oklahoma City, OK Kevin Hime Director Superintendent Clinton Public Schools P.O. Box 729 Clinton, OK Sara Frye Director Director of Finance Bowlegs Public Schools 1020 Main Street Bowlegs, OK ext. 102 Steve Haynes Director Superintendent Briggs Public Schools S. 569 Road Tahlequah, OK Roger Adair Director Director of Finance Moore Norman Technology Center Moore, OK Martha Pate Ex-Officio Director Vice President American Fidelity Assurance Company 4000 S. Lowell Blvd. Edmond, OK Dr. Penny Haynes Program Director Street Tulsa, OK 918- Ann Wade Executive Director P.O. Box 549 Claremore, OK Website:

3 OKASBO Spring Conference April 15-17, 2015 Reed Conference Center, Midwest City, OK Attention All OKASBO Vendors The Spring OKASBO Conference will be held on April 15 17, 2015 at the Reed Conference Center, Midwest City, Oklahoma. As we continue to grow and strive to provide the best possible learning environment for Oklahoma School Business Officials, we are grateful for the support and generosity of our Associate Members and Vendors. A survey was distributed after the OKASBO Fall Conference, and WE LISTENED. You requested: Improved booth location More exhibit time to visit with conference attendees Exhibit time during the Wednesday Encumbrance/Treasurer Workshop As a result, all booths will be located in the main hallways of both the upper and lower floors at the conference center. (Areas around the corners will no longer be utilized for booth space). The Vendor Showcase exhibits will open on Wednesday, April 15, 2017 from 12:30 PM to 4:30 PM, during our Encumbrance/Treasurer Workshop. Approximately bookkeepers and clerks attend this one day session, and many do not return for the General Sessions on Thursday and Friday. This should provide an opportunity to connect with OKASBO members you previously missed! Exhibits will open on Thursday, April 16, from 8:00 AM to 5:30 PM. From 12:45 PM to 1:15 PM we will draw attendees to the exhibit area where 2 prize drawings at 1:00 PM. Vendors are also invited and encouraged to join attendees for lunch on Thursday at noon, as well as attend the Opening Night Mixer beginning at 5:30 PM, where you ll find food, fun and fellowship! We hope the extended exhibit hours will provide our AWESOME Vendors additional quality time needed to mingle and network with our OKASBO members. Door prizes will be distributed throughout the two exhibit days periodically throughout the day during breaks and at the close of the showcase. We always welcome your door prize contributions! The cost for booth space for two days (April 15 th and 16 th ) is $400. Setup time is from 9:00 AM to 12:00 PM on April 15 th and take down is 6:00 PM to 9:30 PM on April 16th. We hope you will join us for a great conference this Spring! It just wouldn t be the same without YOU!

4 OKASBO SPRING CONFERENCE & VENDOR SHOWCASE EXHIBITOR INFORMATION Date: April 15-16, 2015 Date: Location: Reed Conference Center Reserve your room at the Sheraton Midwest City Hotel: 5800 Will Rogers Road Tel: FAX: Midwest City, Oklahoma Attn: Martha Pruett Set-up date & time: Wednesday, April 15 th, 9:00 A.M. 12:00 P.M. Booth Cost: $400 Booth Information: Booth dimensions are approximately 8' wide x 8' deep. Each booth will have: booth identification sign (One line only), 1-6' folding table with tablecloth, 2- folding chairs and 1- wastebasket. Exhibitor Conference Services: For exhibitors requiring additional convention services such as electrical, tables, chairs and freight handling services, you must communicate with the Reed Conference Center, Attn: Martha Pruett Exhibit Show Opening: Wednesday, April 15 th 12:30 PM to 4:30 PM Exhibit Show Prize Drawings: Wednesday, April 15 th 1:00 PM and 4:00 PM Exhibit Show Opening: Thursday, April 16 th 8:00 AM to 12:00 PM OKASBO/Exhibitor Luncheon Thursday, April 16 th 12:00 PM to 12:45 PM Exhibit Show Thursday, April 16 th 12:45 PM to 6:00 PM Exhibit Show Prize Drawings Thursday, April 16 th 1:00 PM, 2:00 PM, 3:00 PM 4:00 PM, 5:00 PM Exhibit Hall Breakdown Thursday, April 16 th 6:00 PM to 9:30 PM Giveaways: Exhibit Exposures: Exhibitor Lodging: Sponsorships Available: Each exhibitor is encouraged to donate a prize worth at least $ The presentation of your prize will be organized by OKASBO, and will provide added exposure of your company to our members during the conference. OKASBO makes every effort to give exhibitors ample visitation time by attendees. Registration, Coffee breaks, the continental breakfast, and drawings are held in the vendor showcase. Participants are allowed ample time and encouraged to meet the exhibitors. You can reserve your room at the Sheraton Midwest Hotel by calling the hotel directly at Exhibitors and Sponsors will receive a special rate of $94 plus state and local tax rate of % (Standard Room) per night (other rooms/rates available). Room blocks and special rates under OKASBO will be held until March 27 th. You must refer to the OKASBO Spring Conference when making your reservations. Conference Sponsorship O p p o r t u n i t i e s in clu de : Conference Breaks, C o n t i n e n t a l Breakfasts, Luncheon, Board Meeting Lunch, Badges, etc. (details on next page).

5 CONFERENCE SPONSORSHIP OPPORTUNITIES OKASBO is offering you a Golden opportunity to promote your company further by sponsoring one or more of the items below. If you are interested in sponsoring please complete and return this form as soon as possible; sponsorship will be decided on a first come first served basis. Sponsors of speakers have the opportunity to introduce their speaker at their presentation (if so desired). ITEM NAME AMOUNT 1. Wednesday Morning Continental Buffet Co-Sponsor $ 850 (Maximum of 3) 2. Wednesday Morning Continental Buffet Sole Sponsor $2,550 Wednesday Luncheon Co-Sponsor (maximum of 3) $1, Wednesday Luncheon Sole Sponsor $5, Wednesday afternoon break $ 750 Soft drinks, tea, water and cookies 5. Thursday Morning Continental Buffet Co-Sponsor $1,200 (Maximum of 3) 7. Thursday Morning Continental Buffet Sole Sponsor $3, Thursday morning break $1,000 Sponsored Coffee, tea, soft drinks 9. Thursday Luncheon Co-Sponsor (maximum of 3) $2, Thursday Luncheon Sole Sponsorship (Sponsored) $7,500 Sponsored 11. Thursday afternoon break $1,300 Coffee, tea, soft drinks and cookies 12. Friday Morning Continental Buffet $2, Friday Afternoon Board Meeting $ 400 Sponsored Includes light lunch 14. Conference Attendees Badges $1,000 All sponsors will be invited to join us for lunch on Thursday and be recognized. Corporate banners of sponsors will be displayed (if you desire) in the Exhibit Hall (luncheon area). In addition you have your Company name or logo acknowledged by publication in the conference program in the appropriate area. Please indicate your sponsorship level when registering on line at:

6 Attention OKASBO Associate Members: And.LAST BUT NOT LEAST In addition to the VENDOR SHOWCASE during the day on Thursday, we will also have an opportunity for vendors to sponsor Thursday evening s Opening Mixer entertainment and dinner. Sponsors for the event will be listed in the program and recognized throughout the conference. THURSDAY EVENING OPENING MIXER AGENDA: 6:00 to 7:15 PM A plated dinner will begin. Menu will be a 6 oz. tenderloin, baked potato, salad, and desert. The event is an excellent networking opportunity and a dinner the Chef promises you will enjoy. 7:15 to 7:30 PM Break 7:30 to 9:30 PM 176 Keys presents the best traveling dueling pianos show in the country:

7 DEADLINE TO REGISTER FOR VENDOR SHOWCASE and OPENING NIGHT MIXER SPONSORSHIP IS March 27 th. OKASBO P.O. Box 549 Claremore, OK PLEASE SEND REMITTANCE BY March 27 th TO: Vendor/Sponsor Name: Address: Phone: Wednesday/Thursday Vendor Showcase Booth $400 X $ ($400 per 6 table) Thursday Evening Event $500 N/A $ (Opening Mixer) Total $ I understand: Setup for Vendor Showcase is Wednesday, April 15 th from 9:00 AM to 12:00 PM Takedown is Thursday, April 16 th from 6:00 PM to 9:30 PM Reed Conference Center 5800 Will Rodgers Road Midwest City, OK No product brochures or printed materials are allowed at the Thursday evening event.

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