Emergency Action Planning for Dam Safety

Emergency Action Planning for Dam Safety Technical Seminar on Interactive Preparedness: Emergency Action Planning for Dam Safety February 9-10, 2010 Atlanta, Georgia June 8-9, 2010 Nebraska City, Nebraska Association of State Dam Safety Officials 7

General Information When and Where: This two-day Regional Technical Seminar will be held two times in 2010. The first seminar will be on Tuesday and Wednesday, February 9-10 at the Springhill Suites by Marriott in Atlanta, GA. The second seminar will be on Tuesday and Wednesday, June 8-9 at the Lied Lodge Conference Center in Nebraska City, NE. Registration for this seminar is limited to the first 55 individuals who apply. Please send in your registration form (or register on-line) early to reserve a spot. On-site registrations will not be accepted. Course Objectives: This course is intended to provide both the novice and experienced dam safety emergency planner with valuable lessons and skills that will allow them to develop new EAPs and improve the effectiveness of existing EAPs. The course is a hands-on, interactive workshop, covering the basic elements and knowledge required to prepare, implement, update, and review effective EAPs that will mesh with the constantly changing emergency management community. The agenda is structured to answer the following key questions: 1. Why are EAPs important? 2.What are the important components of an effective EAP? 3. How do you develop, update, and test an EAP? There are no specific education or experience prerequisites for this course, although some knowledge/experience in dam safety would be beneficial. Course Manual: A course manual or workbook will be provided in a three-ring notebook, so that course participants can customize the notebook by adding their own notes and other information during or after the course. The manual/workbook will include: 1. Copies of presentation slides. 2. Exercise materials. 3. A generic EAP document for use in the exercises. 4. An EAP reviewers checklist. 5. A compilation of valuable references, including: a. A summary of EAP formats and requirements for the different states; b. EAP format examples from state and federal agencies; c. A list of other key EAP and dam safety references; d. Internet URLs for sites where additional information can be found. The course manual will include a DVD with copies of all of the materials distributed in hard copy at the course plus additional reference materials. Continuing Education: This technical seminar contains 13 hours of instruction. Forms for the documentation of PDH credits will be provided to all registered attendees. Registration Fees: $250 per attendee. A $25 late fee will be added for registrations received after January 25 (Atlanta) or after May 17 (Nebraska City). Registration fees include all course materials, daily continental breakfasts and coffee breaks. Note: Two lunches are also included for the Nebraska City seminar only. Lunch is on own at the Atlanta location. Provision of Services for Sensory Impaired Attendees: ASDSO will provide services to sensory impaired persons attending the seminar if requested at least five days prior to the date of the seminar. Please contact Susan Sorrell at ASDSO (859) 257-5140 for more information. Questions: Call Susan Sorrell, ASDSO, at (859) 257-5146. To Register: Complete the attached registration form and mail with payment to ASDSO, 450 Old Vine Street 2 nd Floor, Lexington, KY, 40507 or fax to (859) 323-1958. Or register on-line at www.damsafety.org (credit card payments only). If you are not currently an ASDSO member, please include the appropriate dues payment in order to be eligible for the members-only registration fee. Overnight Accommodations: Atlanta Seminar: Participants who wish to obtain overnight lodging should call the Marriott reservations office at 1-888-287-9400. Please request the Springhill Suites Buckhead, 3459 Buckhead Loop NE in Atlanta and the Association of State Dam Safety Officials (ASDSO) Technical Seminar in order to receive the ASDSO group room rate of $140 single or double occupancy plus tax per night. Call before the cutoff date of January 15, 2010 to assure availability. The Springhill Suites Buckhead features complimentary wireless internet and hot breakfast for overnight guests. Hotel parking is $7 per day for self-park. Transportation to and from the airport is available by taxi for approximately $35 each way or via the MARTA subway for $1.75 each way. More information, including maps and driving directions can be found at www.marriott.com. Type in Atlanta, GA and Springhill Suites under Find a Hotel. Nebraska City Seminar: Participants who wish to obtain overnight lodging should call the Lied Lodge Conference Center reservations office at 1-800/546-5433. Please mention you are attending the ASDSO-NRCS Technical Seminar to receive the group room rate of $70 per night single or $80 per night double occupancy plus tax per night. Call before the cutoff date of May 17, 2010 to assure availability. The Lied Lodge Conference Center is located about one hour south of Omaha, NE and about an hour east of Lincoln, NE. Shuttle transportation to and from Omaha s Eppley Airfield is available for $54 per person round trip. Please make your shuttle reservation at the same time as your Lied Lodge guestroom reservation at 1-800/546-5433. More information and driving directions are available at www.liedlodge.org. Attendee Profile: Please complete the brief profile questionnaire enclosed with this registration packet, and mail or fax it to ASDSO along with your registration form. Your participation in this survey will help us efficiently tailor the seminar to the needs of the attendees.

About the Instructors John France, PE - Mr. France is a registered professional engineer who is currently a Vice President and National Dam Technology Leader for URS Corporation. He has 34 years of consulting engineering experience, including service on hundreds of civil engineering projects. For the past 25 years his professional career has been focused on dam engineering and dam safety services. During his career, Mr. France has been the owner s engineer at the time of serious dam safety incidents at three dams, and he has both prepared EAPs and reviewed existing EAPs for a number of dams. He has served on expert consultant review boards for dam safety projects for the Bureau of Reclamation, the US Army Corps of Engineers and BC Hydro. Steve Jamieson, PE - Mr. Jamieson is a Principal with W.W. Wheeler and Associates, a water resources engineering firm based in Denver. In an engineering career that has spanned 26 years, he has experience in all phases of dam engineering including planning, permitting, design, construction, operations, and emergency planning. He has worked on dam designs or dam safety assignments in 27 different states, prepared more than 75 emergency action plans for dams nationwide, and facilitated tabletop or functional exercises for more than 25 different dam emergency action plans. He has extensive experience with DAMBRK, HEC-1, HEC-RAS, and GIS systems to develop dam failure inundation mapping for emergency planning. Mr. Jamieson has developed and conducted on-site, dam tender training courses at several locations across the country. Gregg Batchelder Adams, PE - Mr. Batchelder Adams is a registered professional engineer with over 27 years of experience in geotechnical and civil engineering. His professional expertise includes dam safety engineering, project management, design, and construction. He managed a nationwide dam safety inspection program that included 192 dams for the U.S. Fish and Wildlife Service, including the preparation and training of Emergency Action Plans and Standing Operating Procedures for over 30 high and significant hazard dams. He was the Program Manager and participant in EAP Periodic Test exercises and training sessions for dam operators on 11 USFWS high/significant hazard dams in 6 states (SC, MT, ND, IL, OK, and PA). Seminar Agenda Interactive Preparedness Emergency Action Planning for Dam Safety DAY 1-8:00 am - 5:00 pm Continental Breakfast -Inundation maps contents and tips -Dam breach parameters the most important input -Example inundation maps INTRODUCTION -What you will learn from the course. -Introduction of the instructors. -Course logistics. WHY HAVE EAPs? -Training Aids for Dam Safety (TADS) video EAP example -Historical Dam Failures -Purposes of EAPs -Case Histories and Lessons Learned WHAT IS AN EAP? - Key EAP Components -Five steps in emergency management -Review key dam safety term -Key features of a dam -Key components of an EAP -Federal EAP Formats -Regional EAP requirements and formats -What is the best EAP format? Introduction of a Sample EAP- NRCS Format in Detail HOW TO PREPARE EAPs - PART 1 -Developing Notification Flow Charts (Class Exercise 1) -Review Exercise 1 - Notification Flow Chart -Developing Inundation Maps -What is the most important information? HOW TO PREPARE EAPs - PART 2 -Developing the Decision Table (Class Exercise 2) -Review Exercise 2 - Decision Table -Developing Action Data Sheets (Class Exercise 3) -Review Exercise 3 - Action Data Sheets -Preparations for Day 2 DAY 2-8:00 am- 5:00 pm Continental Breakfast HOW TO PREPARE EAPs - PART 3 Review Exercise 3 - Action Data Sheets Preparations for Day 2 TESTING AND EXERCISING EAPs - PART 1 -Why should EAPs be tested? -Types of EAP tests: -Orientation -Drill -Table Top Exercise -Functional Exercise -Full-scale Exercise -Who Should be Involved? -Testing Frequency Continued

Association of State Dam Safety Officials, Inc. 450 Old Vine St. Lexington, KY 40507 859-257-5140 859-323-1958 FAX info@damsafety.org www.damsafety.org WHO SHOULD ATTEND? state and federal dam safety regulators dam owners government officials engineers emergency management officials TESTING AND EXERCISING EAPs - PART 2 Table Top Exercise (Class Exercise 4) For Exercises 4, the class will be divided into groups representing typical organizations that could be involved in an emergency at dam (local emergency management, police, fire department, dam owner, state dam safety official, and media)for a facilitated tabletop exercise. Review Exercise 4 - Table Top Exercise Incident Command System -What is the Incident Command System? -How is it used in dam emergencies? TESTING AND EXERCISING EAPs - PART 3 Homeland Security Issues -Consideration of security in EAPs -EAP document control -Security of vital information -Available resources for security guidance Functional Exercise Rules of the Game Functional Exercise (Class Exercise 5) For Exercise 5, the same groups used in Exercise 4 will lbe employed for a facilitated functional exercise. Review Exercise 4 - Table Top Exercise Updating EAPs Annual testing Document control protocols COURSE WRAP-UP -Purposes of EAPs -Five Key Steps in Emergency Management -Key EAP Elements -Nine Steps to Prepare an EAP -Typical EAP Responsibilities -Types of EAP Exercises -EAP Review Checklist -Additional Resources -Course Evaluation

NRCS/ASDSO 2010 EAP Technical Seminar Registration Form Please include payment for registration fees plus membership dues if appropriate. Don t forget to call the appropriate hotel for reservations: Springhill Suites Buckhead in Atlanta 1-888-287-9400 before January 15 OR Lied Lodge Conference Center in Nebraska City 1-800/546-5433 before May 17. Refund Policy: Cancellations received by Friday, January 29 (Atlanta) or Friday, June 4 (Nebraska City) will receive a refund. All refunds are subject to a $35 processing fee. After the cutoff date, registration fees are no longer refundable. 1. REGISTRATION INFORMATION NAME TITLE FIRST NAME FOR BADGE COMPANY/AGENCY ADDRESS CITY/STATE/ZIP PHONE FAX EMAIL 2. REGISTRATION FEES (Check Location of Choice) Fee Amount Atlanta, GA - February 9-10, 2010 $250 Nebraska City, NE - June 8-9, 2010 $250 Late Fee (Atlanta--after January 25) $25 (Nebraska City--after May 17) $25 TOTAL DUE (add dues from below if applicable) $ 3. ASDSO MEMBER DUES (Members receive registration discount. Include only if not yet paid for 2009-2010) Sustaining (open to all) $2,600 Associate (government) $47 Affiliate Individual (private) $88 Affiliate Company $343 (may add 10 additional employees for $47 eachattach name & address list) x $47 Senior $36 Student $21 4. FORM OF PAYMENT Check Enclosed Bill me P.O. (Attach) Charge Card (circle one): Visa M/C AMEX Discover Card Number Name on Card (print) Exp. Date CVV Signature

NRCS/ASDSO 2010 EAP Technical Seminar Participant Survey Name: Employer: Job Title: Email address: How long in this position? Responsibilities: Previous related professional experience: 1. Please indicate your highest level of education: High school Junior College or Technical College 4-Year College Graduate Degree College degree(s): 2. Please indicate the number of Dam Safety courses you have taken 0 1-2 2-4 more than 4 3. Please indicate your number of years of experience in dam safety 0 1-2 3-5 6-10 > 10 4. Please indicate the best description of your current position and responsibilities. State Regulator Dam Owner Consultant Federal Regulator Emergency Management Personnel Other (Describe ) 5. Please indicate specific experience you have had with respect to Emergency Action Plans (EAPs) (check all that apply): Prepared EAPs Reviewed EAPs Tested/Exercised EAPs Prepared EAP Guidelines/Formats Implemented EAPs in real-life emergencies 6. Have you taken college level course(s) on hydrology and hydraulics? Yes No 7. Have you had National Incident Management System or Incident Command System training? Yes No 8. What do you consider your primary area of expertise (e.g., geotechnical engineering, civil engineering, geology, emergency management)? 9. What do you hope to learn from this technical seminar? 10. Please list any other comments that may be helpful in development of the course, including topics that you would like to see covered that are not currently listed in the course agenda: