April 2016 93.671 Family Violence Prevention & Services Grant Federal Authorization: Funding was initially authorized through the Family Violence Prevention and Services Act, which was enacted in Sections 301-313 of Title III of the Child Abuse Amendments of 1984 (P.L. 98-457). The Act was amended and reauthorized in 1988, 1992, 1994, 1996, 2000, 2003, and most recently in the Title III of the Child Abuse Prevention and Treatment Act, as amended by Public Law (P.L.) 111-320, enacted December 20, 2010 (42.U.S.C. 5101, et. seq.); Family Violence Prevention and Services Act (42 U.S.C. 10401, et seq., as amended by P.L. 111-320). Agency Contact Person - Program North Carolina Department of Administration NC Council for Women Agency Contact Person - Financial Name: Gale McKoy Wilkins Title Executive Director Phone Number 919-733-6594 Name: Peta-Gaye Shaw Title Financial Reporting Manager Phone Number 919-807-2474 Brief Description of Program: I. PROGRAM OBJECTIVES The program objective is to assist States and Native American Tribes and Tribal Organizations in efforts to increase public awareness about, primary and secondary prevention of family violence, domestic violence, and dating violence. To assist States and Tribes in efforts to provide immediate shelter and supportive services for victims of family violence, domestic violence, or dating violence, and their dependents. Family Violence is defined as any act or threatened act of violence, including any forceful detention of an individual, which (a) results or threatens to result in physical injury and (b) is committed by a person against another individual (including an elderly person) to whom such person is or was related by blood or marriage or otherwise legally related or with whom such person is or was lawfully residing. II. PROGRAM PROCEDURES The federal cognizant agency is the Administration for Children and Families, U.S. Department of Health and Human Services. The NC Council for Women applies for federal funding through an annual application process. Procedures for Awarding Funds to Sub-recipients The Family Violence Prevention grant is administered by the North Carolina Department of Administration, NC Council for Women. Funds are allocated to Subrecipients based on a funding formula utilizing U.S. Census data and county land acreage. Once this process is completed, a formal award notification is sent to Subrecipients. The NC Council for Women enters into a contract agreement with each E 93.671-2 1
agency to provide allowable services. The contract period runs from October 1st through September 30th of each year. A sub-grantee under this grant is subject to provisions of Omni Circular. All federal and state requirements are communicated to the Sub-recipients as part of the RFA and contracting process. III. COMPLIANCE REQUIREMENTS A. Activities Allowed or Unallowed Funds under this program are used to support the establishment, maintenance, and expansion of programs and projects: (1) to prevent incidents of family violence, domestic violence, and dating violence; (2) to provide immediate shelter, supportive services, and access to community-based programs for victims of family violence, domestic violence, or dating violence, and their dependents; and (3) to provide specialized services for children exposed to family violence, domestic violence, or dating violence, underserved populations, and victims who are members of racial and ethnic minority populations. States and their sub-grantees, and Tribes may not impose an income eligibility standard on individuals receiving services supported by funds appropriated under the Family Violence Prevention and Services Act. The receipt of supportive services shall be voluntary and no condition may be applied for the receipt of emergency shelter. Funds under this program may not be used as direct payment to any victim of family violence, domestic violence, or dating violence. Sub-recipients can utilize these funds to provide the following services to victims of family violence. 1. Shelter: The provision of temporary refuge and related assistance in compliance with applicable State law and regulations governing the provision on a regular basis, which includes shelter, safe homes, meals and related assistance to victims of family violence and their dependents. 2. Related Assistance: The provision of direct assistance to victims of family violence and their dependents for the purpose of preventing further violence, helping such victims to gain access to civil and criminal courts and other community services, facilitating the efforts of such victims to make decisions concerning their lives in the interest of safety, and assisting such victims in healing from the effects of the violence. Related assistance includes: a. Prevention services such as outreach and prevention services for victims and their children, employment training, parenting and other educational services for victims and their children, preventive health services within domestic violence programs (including nutrition, disease prevention, exercise, and prevention of substance abuse), domestic violence prevention programs for school age children, family violence public awareness campaigns and violence prevention counseling to abusers; C-4 93.671-2 2
b. Counseling with respect to family violence, counseling or other supportive services by peers individually or in a group, and referral to community social services; c. Transportation, technical assistance with respect to obtaining final assistance under Federal and State programs, and referrals for appropriate health-care services (including alcohol and drug abuse treatment), but does not include reimbursement for any health care services; d. Legal advocacy to provide victims with information and assistance through the civil and criminal courts and legal assistance; or e. Children s counseling and support services and child care services for children who are victims of family violence or the dependents of such victims. B. Allowable Costs/Cost Principles Sub-recipients may claim reimbursement for the costs of purchasing any of the above allowable activities from another source. In addition to the above allowable activities, Sub-recipients may claim reimbursement for the purchase of any other services, with prior written approval from the NC Council for Women. Sub-recipients may claim reimbursement for travel costs to meetings and other events. All Sub-recipients that expend State funds (including federal funds passed through the NC Department of Administration) are required to comply with the cost principles described in the NC Administrative Code at 09 NCAC 03M.0201. G. Matching, Level of Effort, Earmarking No grant may be made to any entity other than a State or an Indian Tribe unless the entity agrees that, with respect to costs to be incurred by the entity in carrying out the program or project for which the grant is awarded, the entity will make available (directly or through donations from public or private entities) non- Federal contributions in an amount that is not less than $1 for every $5 of Federal funds provided under the grant. The non-federal contributions may be in cash or in-kind. MOE requirements are not applicable to this program. Each State may not use more than 5% of the amounts allotted under Section 10406(a) for State administrative costs. Not less than 70 percent of the funds distributed by a State must be used for immediate shelter and supportive services to adult and youth victims of family violence, domestic violence, or dating violence and their dependents, and not less than 25 percent distributed by a State shall be for supportive services and prevention services. C-4 93.671-2 3
I. Procurement and Suspension and Debarment Procurement All grantees that expend federal funds (received either directly from a federal agency or passed through the NC Department of Administration) are required to conform to federal agency codifications of the grants management common rule accessible on the internet at http://www.whitehouse.gov/omb/. All grantees that expend State funds (including federal funds passed through the NC Department of Administration) are required to comply with the procurement standards described in the North Carolina General Statutes and the North Carolina Administrative Code, which are identified in the State of North Carolina Agency Purchasing manual accessible on the internet at http://www.doa.state.nc.us/pandc/agpurman.htm#p6_65. Nongovernmental Sub-recipients shall maintain written Procurement policies that are followed in procuring the goods and services required to administer the program. J. Program Income This requirement has not been passed to the Sub-recipients; therefore, additional testing is not required. L. Reporting Quarterly cash transaction reports (SF-425) are required to be filed with the HHS Division of Payment Management through the Payment Management System. Recipients are required to submit an annual performance progress report (SF- PPR) describing the activities carried out and an assessment of the effectiveness of those activities in achieving the purposes of the grant. State grantees should compile sub-grantee performance reports into a comprehensive report for submission to the program office by December 29 th of each year. A copy of the required PPR can be found at www.acf.hhs.gov/programs/fysb/resource/ppr-statefvpsa. Grantees are required to maintain records documenting the purposes for which expenditures were made. Requirements are found in 45 CFR Part 92 or 45 CFR Part 74 as applicable to grantee or sub-grantee. M. Sub-recipient Monitoring Grantees are responsible for managing the day-to-day operations of grant and subgrant supported activities. Grantees must monitor grant and sub-grant supported activities to assure compliance with applicable Federal requirements and that performance goals are being achieved. The State monitors the sub-recipient to: C-4 93.671-2 4
Provide reasonable assurance that the contractor complies with State and Federal requirements; Ensure that the purchased activity and/or service is being provided in compliance with the written agreement and Division policy; Ensure that funds are expended only for allowable activities and for eligible recipients; Requires the contractor to take prompt corrective action where areas of non-compliance are found C-4 93.671-2 5