DC & Verification January 2015
You understand and acknowledge that: The training you are about to take does not cover the entire scope of the program; and that You are responsible for knowing and understanding all handbooks, manuals, alerts, notices and guidance, as well as any other forms of communication that provide further guidance, clarification or instruction on operating the program.
Objectives Direct Certification & Matching Recap Verification 742 Report of DC Match Snap Local Level Snap Match State Level Snap Match
Direct Certification Defined Simplified method of determining student s eligibility for free meals. Students who are participants of SNAP, TANF, or FDPIR. Increases access to school meals. Decreases burden on families and district staff by limiting paperwork.
Why Direct Certification & Matching In 2004, legislative changes required TDA assume responsibility for matching.
How does DC affect my program? Standard Application Provision 2 Community Eligibility Provision Special Provisions Match Due November 15 Annual Reporting Requirements in TXUNPS From March 1 - March 20 for CEP Report
How does DC affect my program? Standard Application 1. Students automatic eligible to receive free meal benefits. 2. Direct Certification not subject to verification process.
How does DC affect my program? Provision 2 1. Provision 2 renewal 2. DC data is one of the pre-approved data sources for assessing the social economic status of the district.
How does DC affect my program? Community Eligibility Provision 1. Direct Certification directly tied to Identified Student Percentage (ISP) 2. Determines Free & Paid Reimbursement percentage.
Direct Certification & Matching Texas conducts direct certification by: Matching school enrollment data from: Supplemental Nutrition Assistance Program SNAP Temporary Assistance for Needy Families TANF
01 Direct Certification Matching Process
DC Data distribution TEA matches enrollment data with HHSC data monthly SNAP and TANF data are updated monthly Enrollment data is updated Annually each spring and presents a snapshot of enrollment from the previous October. TDA splits the state list into district-specific list State Matched & Unmatched
Direct Certification List
Direct Certification Data Two Reports State Level List CE Level List
Reports State Level List & CE Level List
How do we obtain CE Level List? Beginning in SY 2013-2014 TDAmade unmatched lists available. The Purpose: identify additional matches. TX-UNPS DC Module. CE Level Matches.
01 CE Level Matches
Importance to School District District uses Direct Certification lists for: Economically disadvantage coding TEA Memo: Reporting Requirements for Economic Disadvantage Code 01 For the 2014 2015 school year Economic Disadvantaged Code 01 should be interpreted to mean Student is eligible for free lunch based on an approved NSLP application or direct certification under the NSLP. 02 Disadvantaged Code 02 Eligible For Reduced price Meals with an approved application 99 Code 99 Other Economic Disadvantage Income Survey
Tips for Completing the Verification Report The Verification Report opens in TX-UNPS on November 7, 2014. It is due February 1, 2015. All School FoodAuthorities (SFA) must submit the report. This includes those participating in Provision 2 and CEP, and RCCIs. 12/17/2014 LeeAnn Dumas 1
Opening the Verification Report Log in to TX-UNPS Select Applications in School Nutrition Programs Select Verification Report 12/17/2014 20
Opening the Verification Report Select Modify 12/17/2014 21
General Information This will be auto-filled with information. Please update with the contact information of the person actually completing the report in case we need to contact you. 12/17/2014 2
Section 1 Number of students as of Oct 31st 12/17/2014 23
Section 2 Section 2 is for any SFA operating alter nate provisions, such as Provision 2 and CEP. Watch that you put the right data in the right place. Number of schools in Column A Number of students in Column B Section 2 There are 3 parts to #2-2 (non-base year). Don t skip if you answered 2-2 12/17/2014 2
Section 3 Note all SFAs must respond on Section 3 All sites must be either Provision 2 or CEP. If RCCI, all students must be residential only. Section 3 This is the number of students identified through Direct Certification. Add the number of students certified on the State Match List and the number of students matched and certified on the CEP Upload. This is not an auto-fill from the Direct Certification in TX-UNPS. 12/17/2014 25
Section 4 Most common mistake switching number of applications and students. The number in A should be less than or equal the number in B, unless students that submitted applications were directly certified in October. Please keep documentation to support this if it happens. These numbers are automatically calculated from Sections 2, 3 and 4. Use your calculator to sum the number of applications. You may need that info in Section 5 12/17/2014 26
Section 5 Not sureif you shouldcheck this? Call your ESC. Error-prone applicationsare householdapplicationsapproved as of October 1 st indicating monthlyincome within $100 of the monthly limit of annual income within $1,200 of the annual limit of the applicableincome eligibilityguidelines. Seenext page for instructionson how to calculate sample size 12/17/2014 10
Calculating 5-5 1. Add the number of applications from 4-1A, 4-2A, and 4-3A. =315 2. Multiply by the percentage in 5-3. (In this case = 3%) 315 x.03 = 9.45 Round up to 10. (Always round up) Any number besides 10 would be an error! 12/17/2014 28
Section 5 The number of applicationsare reported in the fields ending in a. The number of students are reported in the fields ending in b. 5-7A. 5-7B The number of applicationsin 5-7 and 5-8 shouldequal the number of applicationsin 5-5. Section 5 5-8A.1a. 5-8A.1b 5-8B.1a 5-8B.1b. 5-8C-1a. 5-8C-1b 5-8A.2a. 5-8A.2b 5-8B.2a 5-8B.2b. 5-8C-2a. 5-8C-2b 5-8A.3a. 5-8A.3b 5-8B.3a 5-8B.3b. 5-8C-3a. 5-8C-3b IMPORTANT: If you verified any applications for cause, the POS software may have included those applications in count for 5-8. Please check with your vendor to see if you need to back those numbers out of 5-8 so that you don t have an error when you submit the report. 5-8A.4a. 5-8A.4b 5-8B.4a 5-8B.4b. 5-8C-4a. 5-8C-4b VC-1 12/17/2014 29
Verification Report FNS 742 Resources
IMPORTANT ACTION Required by 2-1-15: Report DC SNAP at Special Provision Sites In October, Special Provision Schools were to Upload in the Direct Certification system in TX-UNPS. This upload was required to match SNAP records and the current student enrollment records for schools operating Provision 2 or Community Eligibility Program (CEP). TDA must report the results of the Special Provision Upload but does not have access to the data for the number of students certified from the State Match List and the numbers of students directly certified SNAP at the site level. TDA developed a simple form so that these numbers for your District can be reported. For Directly Certified SNAP students at P2 and/or CEP sites. This form must be submitted by February 1, 2015. You will need to complete the two processes of the Special Provision Match (State Match List and CE Upload) if you have not done so already.
Special Provision Match:
Preventing duplicative Data:
Reporting Snap Participation
Direct Certification Resources
The End! Now lets begin Lab work The Texas Department of Agriculture s Food and Nutrition Division is funded by the U.S. Department of Agriculture, Food and Nutrition Service. The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual s income is derived from any public assistance program, or protected geneti information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 IndependenceAvenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.