Health and Safety Policy

As a member Sports Club of the Norton (Teesside) Sports Complex we are bound by their Health & Safety Policy and Procedures of 20 th July, 1999. The Rugby Football Union recommendations to clubs concerning Health and Safety are included where appropriate in bold case. HEALTH AND SAFETY POLICY STATEMENT Norton (Teesside) Sports Complex recognises its moral and legal duty to protect the health, safety and welfare at work of all its employees and any other person who may be affected by its operation. The Trust will allocate the resources necessary to ensure full implementation of this policy. The sets out the following commitments: Ensure compliance with relevant statutory legislation Define clearly the duties and responsibilities of all employees Provide safe working procedures for employees Ensure contractors on site comply with all appropriate legislation and safe working practices Provide and monitor safe conditions and safe systems at work and provide such information, training, instruction and resources as is necessary. The working parts of the document are far ranging and available to be read in full as the Hon Sec of each constituent body had a numbered copy SRFC is No 14 (Appendix 3). As Hon Sec I list below what I feel are sections pertinent to our club. I feel that if we agree this document as an appendix to Copy 14 then we have our own working document. Health and safety is an important area for clubs to address at all levels of the game. In a number of cases where clubs are run solely by volunteers there is no statutory responsibility, although all clubs and their individual members should aim to emulate the standards demanded by health and safety law. THE COMPLEX WILL SEEK PROGRESSIVE IMPROVEMENT IN OVERALL HEALTH & SAFETY STANDARDS. (Appendix 1) POLICY, ORGANISATION AND ARRANGEMENTS 1.0 PURPOSE To record the for Norton (Teesside) Sports Complex and to define the Organisation and Arrangements in place to ensure compliance with the safety policy. 4.0 DEFINITIONS The Sports Complex - Norton (Teesside) Sports Complex Sports Club - One of the Individual Sports Clubs in Membership of Norton (Teesside) Sports Complex e.g. Norton Cricket Club SHE - Safety, Health and Environment

5.0 POLICY 5.1 The Sports Complex is committed to ensuring the health, safety and welfare of its employees whilst at work and of members of the Sports Clubs, members of the public and others who visit oruse its premises. 7.0 ARRANGEMENTS 7.3 Each Sports Club has a specific responsibility to ensure the safety of visitors, including spectators on match days or other occasions when large crowds gather. It is the responsibility of all clubs to ensure that all practicable measures are taken for the health and safety of spectators at every level of the game. Members and committees of all clubs at whatever level of the game need to consider the safety of all spectators including those with disabilities and children. 11.0 CONSULTATION 11.2 The Grounds Committee will oversee matters connected with health and safety throughout the organisation. The Committee comprises a Chairman appointed by the Management Committee and nominated representatives from the Sports Clubs. 12.0 MONITORING 12.2 Audits shall be carried out on all parts of the premises at least once in every three months, with the most frequently used parts inspected once per month. The Grounds Committee Chairman will complete a checklist appropriate to that tour. During the tour he will confirm that actions from previous tours have been completed. At the end of the tour he will note any substandard conditions and arrange for these to be corrected with responsibilities and completion dates defined. LEGAL RESPONSIBILITIES The Management Committee, the President and other elected officials of the Sports Complex, including the Officers of the Sports Clubs, are responsible for ensuring that the organisation provides and maintains a framework for working safely and healthily. It is recommended that all clubs have a nominated person to oversee all matters regarding to the health and safety of the ground and the clubhouse. Clubs at all levels of the game should ensure that emergency procedures are in place. ELECTRICAL SAFETY The procedures apply to all premises under the control of the Sports Complex and, where appropriate, to employees of the Complex. 5.0 PROCEDURES 5.1 Fixed Electrical Equipment 5.1.1 All electrical systems shall be maintained so as not to be a danger 5.1.2 Records shall be kept of all improvements, inspections and maintenance work carried out 5.3 Restrictions

Only persons who are competent, or directly supervised by a competent person shall undertake any electrical work. MEDICAL FACILITIES AND FIRST AID 1.0 PURPOSE To define the arrangements made to provide medical facilities for the treatment of injured or ill employees and visitors, including spectators at events within the Complex. It also defines the arrangements for training and appointing first aiders in compliance with the First Aid Regulations. This procedure applies to the provision of first aid facilities for employees and for visitors to the Sports Complex. 5.0 FIRST AID ARRANGEMENTS 5.3 Arrangements for Spectators 5.3.1 Medical Facilities Accommodation has been designated for the provision of first aid to spectators. The facilities should be inspected prior to each event attracting spectators to ensure that the equipment provided is in place. The inspection should use a checklist, which should be completed and signed by the inspector, who may be a member of St Johns Ambulance Service. Provisions should also be made for serious injuries to both spectators and players. 5.3.2 Major Events On occasions which draw large numbers of people to the Complex there shall be adequate first aid cover. This shall include the following: a) at least one steward for each section of the ground who is an appointed person and knows the emergency procedure and how to put it into action b) where appropriate, uniformed St Johns or Red Cross personnel. These will normally be appointed where there are a significant number of participants and spectators, e.g. a junior tournament. They will in place two hours before the kick-off time for the first match of the tournament, or other event. It is recommended that all Community Rugby clubs have at least standard 1st aid equipment (see below) and a trained person on match days and at training nights. Larger clubs competing above level 8 should also have easy access to a special medical facility. Zurich Premiership and National Division 1 grounds should be equipped with first-aid points in line with local authority guidelines. Guidelines for Standard First Aid Equipment Box: Guidance Card Individually wrapped sterile adhesive dressings (assorted sizes) x 20 Sterile eye packs with attachment x 2 Individually wrapped triangular bandages x 6 Safety pins Medium sized individually wrapped sterile wound dressings x 6 Large individually wrapped sterile wound dressings x 6

Extra large individually wrapped sterile wound dressings x 6 Boxes should be clearly labelled and accessible and emergency first aid should only be given by a qualified first aider. A list of all first aiders should be clearly communicated to the whole club i.e. in club handbook or on the notice board. Under no circumstances should analgesics be administered by first aiders or kept in the first aid box.appendix 1 contains a list of requirements for each First Aid Box. OCCUPATIONAL HEALTH 5.0 CONTROL OF LEGIONELLA 5.1 The hazard 5.1.1 Legionella pneumophilia is everywhere but grows best in warm water. If water containing higher concentrations of the bacterium is emitted in the form of a spray and is breathed in, it can cause disease of the lung, which can be fatal for the old and infirm. 5.2 Assessment An assessment of the health risk shall be carried out on all water systems likely to operate between 20 C and 45 C. FIRE PRECAUTIONS 5.0 PROCEDURE 5.1 Introduction The Fire Precautions Act, as amended by the Fire Safety and Safety of Places of Sport Act, applies to all premises and is enforced by the fire authorities. Fire safety legislation is principally concerned with the provision of: * means of escape in the event of fire * the means for fighting fire. Appendix 1 contains a checklist to be used when inspecting premises for fire hazards. ACCIDENT REPORTING AND INVESTIGATION The accident procedure applies to all premises owned by the Sports Complex and to all employees, Members and visitors to those premises. It also applies to all employees of the Sports Complex wherever the accident occurs, provided that it happens during the normal working time of the person concerned or is directly associated with such work. 4.0 DEFINITIONS Accident - an unplanned event arising out of or in connection with work, which causes or might have caused injury to people or damage to equipment material or the environment. 5.0 PROCEDURE 5.1 Introduction All accidents must be recorded in the Accident Book which is located in the Administration Office. 5.2 Accident/Incident Reporting

All accidents/incidents should be reported to the Operations Administrator who should then carry out an immediate investigation. 5.3 Investigation The accident investigation shall be written in the form of a report, consisting of the following * a brief description of the accident * a description of the events leading up to the accident * a record of the causes of the accident * recommendations to prevent the accident from recurring. One copy must be sent to the President, one copy kept with the Operations Administrator to be kept on a long term file. Club Action Plan for Health and Safety Clubs should aim to undertake an assessment of the general health and safety risks within your ground and clubhouse. A simple 5-point plan can be used to identify, evaluate and monitor the risks in order for you to provide your members, players, spectators and guest with a safe as an environment possible. 1. Identify all areas of the facility that offer a potential risk to its users 2. Measure the severity, frequency and probability of the risk 3. Procedure set out plan to manage health and safety 4. Communicate to members, players, spectators etc. 5. Action through a nominated officer and/or collective responsibility Further information Guide to Safety at Sports Grounds (DCMS, 1997) Information sheet - Stadia planning, design and safety (Sport England, 2000) Health and Safety: Guidance Notes (Sport England, 1998) Active Club Pack (Sport England, 2000) National Facilities Strategy for Rugby Union in England (RFU, RFUW, and Sport England, 2001 Keith Webster, RFU National Safety and Security Officer Tel: 020 8831 6528 Rugby Union Safety Officers Association Tel: 020 8831 6528 Ken Taylor, RFU Health and Safety Advisor Tel: 020 8831 6692