Committee of the Whole Minutes Page 1 of 7 Wednesday, May 10, 2017 CALL TO ORDER Mayor Anne Eadie called to order the Committee of the Whole (C O W) meeting of the Council of The Corporation of the Municipality of Kincardine at 5:35 p.m. on Wednesday, May 10, 2017, in the Council Chambers at the Municipal Administration Centre. ROLL CALL Council Present Mayor Anne Eadie Deputy Mayor Jacqueline Faubert Councillor Gordon Campbell Councillor Maureen Couture Councillor Laura Haight Councillor Mike Leggett Councillor Randy Roppel Councillor Andrew White Council Absent Councillor Linda McKee Staff Present Murray Clarke, Chief Administrative Officer Donna MacDougall, Clerk Michele Barr, Director of Building and Planning AMENDMENTS, ADDITIONS OR DELETIONS TO/FROM THE AGENDA None. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Name Item of Business General Nature of Interest Councillor Roppel 8.2 (A) CLE 2017-07 He sits on one of the Community Investment Committees/Boards that has Grants Allocation applied for grant Recommendation Councillor Haight 8.2 (A) CLE 2017-07 Member of Paddy Walker House Application # 21 Board Community Investment Grants Allocation Recommendation Councillor Roppel and Councillor Haight left the Council table when the indicated Item of Business, on which they disclosed a pecuniary interest, was considered by Committee of the Whole. ADOPTION OF MINUTES OF C O W MEETINGS Resolution #05/10/17 C O W - 01 Moved by: Laura Haight Seconded by: Mike Leggett THAT the minutes of the C O W meeting held on May 3, 2017 be adopted as printed.
Committee of the Whole Minutes Page 2 of 7 Wednesday, May 10, 2017 ITEMS FOR DISCUSSION FROM COUNCIL MEETING None. DELEGATIONS None scheduled. REPORTS Councillor Couture assumed the Chair. 8.1 Building and Planning (A) CBO 2017-02 Subject: Wireless Telecommunications Tower Xplornet Communications Inc. Recommendation: THAT Council concur with the installation of the Xplornet Telecommunications Tower on Lot 17 Concession 9 (Parts 1 and 2 Plan 3R- 9049), known municipally as 690 Concession 8. Date to be considered by Council: May 10, 2017 Report Summary: In connection with the federal government s Connecting Canadians program, Xplornet Communications Inc. has approached the Municipality regarding installation of a Communications Tower at 690 Concession 8 being Lot 17 Concession 9 (Parts 1 and 2 Plan 3R-9049). The Tower will improve High Speed Internet coverage and servicing within the Municipality of Kincardine and area. Origin: Xplornet Communications Inc., Wireless Telecommunication Tower Installation Existing Policy: No Municipal Policy, therefore the application defaults to ISEDC s Default Public Consultation Process Background/Analysis: Through the Government of Canada s Connecting Canadians program the federal government announced in the 2016 Budget an investment of up to $500 million over the next five years to extend and enhance broadband service in rural and remote communities. It is a requirement of Industry Canada now known as Innovation, Science and Economic Development Canada (ISEDC) that applicants who wish to build towers consult with land use authorities as part of their licensing process. The proposed Communication Tower will be 45 metres in height; therefore the consultation process requires notification be sent to ISEDC, the Land Use Authority and Land Owners within a distance of 3 times the tower height from the base of the tower, as well as notification in the local paper. The Municipality has been approached by Xplornet Communications Inc. as part of the noted consultation process. The Municipality of Kincardine Comprehensive Zoning By-law permits services and utilities in all zones. The proposed tower meets the maximum height restriction of 45 metres, and is located outside the airport vicinity mapping. Although the tower is federally regulated this proposal was reviewed and discussed by municipal staff. No concerns were noted. The consultation process requires final concurrence for the proposal via a resolution from Council.
Committee of the Whole Minutes Page 3 of 7 Wednesday, May 10, 2017 Considerations: Create an environment that supports existing business and industry while promoting economic growth. Financial Implications: None. Attachments: Site Plan Map Resolution #05/10/17 C O W - 02 Moved by: Anne Eadie Seconded by: Gordon Campbell THAT Committee of the Whole recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole. (B) PL 2017-07 Subject: Rotary Music Park Site Plan 699 Huron Terrace Recommendation: THAT Council grant approval for the Site Plan; THAT Council enter into a Trust Agreement with the Rotary Club for the donation of outdoor music equipment for the Rotary Park. Date to be considered by Council: May 10, 2017 Report Summary: The proposed Rotary Music Park project, which consists of a concrete pad with musical instruments and two concrete pathways, requires Site Plan approval. The proposal was reviewed and comments have been included in the report. The Rotary Club is purchasing the instruments from lottery proceeds, accordingly, a Trust Agreement is required between the Club and the Municipality. The Accessibility Advisory Committee is reviewing the application as submitted and comments will be available at the meeting. Origin: Rotary Club Request Existing Policy: Site Plan Control Process Background/ Analysis: On March 1 st the Rotary Club presented the Club s initiative to build and maintain a Music Park. They requested approval of redevelopment of a portion of Rotary Park, the Municipality s assistance in promotion, and Council acknowledgement of the Municipality s support for the project. The matter was referred to the Director of Parks and Recreation. The above noted property is zoned Open Space (OS), a public park is a permitted use in the OS zone. The project consists a 25 foot concrete pad complete with six musical instruments. There will be two six foot wide concrete pathways. One path entering from the North and the second from the South to adjoin with the existing walking path. The application was circulated April 11, 2017 to Senior Managers and Accessibility Advisory Committee for comments. The Director of Parks and Recreation noted that lawn maintenance would require additional time to use a push mower around the area. Additionally, there will not be snow removal of the sidewalk during the winter.
Committee of the Whole Minutes Page 4 of 7 Wednesday, May 10, 2017 The current gravel parking area will remain the same. However the Rotary Club has indicated that an Accessible Parking Space be signed near the North entrance of the park (see attached site plan). After review of the location it was noted that due to the width of the gravel access and use of the road for trucks and boat trailers that in fact the location is not ideal. Currently, there are signed accessible parking spaces at the south end of the park that could be utilized. The Accessibility Advisory Committee is reviewing the application and comments will be available at the meeting. The Rotary Club has contacted the neighbours to inform them of the project and reported all neighbors were supportive of the initiative. The Club is purchasing the structural instruments from their lottery proceeds, and accordingly, a Trust Agreement is required between the Club and Municipality. The agreement sets out that the Municipality agrees when the instruments are disposed of, either at the end of their useful life or prior, any proceeds from the sale will be returned to the Club. This is a standard trust agreement which is to be used for the donation of capital assets purchased from lottery proceeds. Considerations: Provide enriching recreational activities and maintain facilities. Financial Implications: None. Attachments: Site Plan Drawing Resolution #05/10/17 C O W - 03 Moved by: Gordon Campbell Seconded by: Andrew White THAT Committee of the Whole recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole. (C) PL 2017-08 Subject: 954 McDonald Avenue Sale Update Recommendation: WHEREAS there is a dwelling located on the McDonald Avenue road allowance in front of Lot 33 and Lot 32, Plan 335; WHEREAS the properties known as Lot 33 and Lot 32, Plan 335 have been sold; THEREFORE IT BE RESOLVED THAT Resolution #04/12/17-09 be repealed; AND THAT Council require the dwelling located entirely on McDonald Avenue, be removed by the purchasers with a six month deadline from the date of possession, May 12, 2017; AND THAT one additional extension to this deadline may be permitted if circumstances warrant, at the sole discretion of Council. Date to be considered by Council: May 10, 2017 Report Summary: An offer to purchase the property known as 954 McDonald Avenue, being Lot 33 and Lot 32 Plan 335, was accepted April 12, 2017, with a closing date of May 12, 2017. The purchasers have requested to
Committee of the Whole Minutes Page 5 of 7 Wednesday, May 10, 2017 assume responsibility of removing the dwelling located entirely on the McDonald Avenue road allowance. The purchasers intention is to relocate or demolish the existing dwelling from the road allowance within six months from the date of possession, May 12, 2017. Origin: Sale of Property Existing Policy: N/A Background/ Analysis: On April 12, 2017, Council passed the Resolution #04/12/17-09 which reads as follows: WHEREAS there is a dwelling located on the McDonald Avenue road allowance in front of Lot 33 and Lot 32, Plan 335; NOW THEREFORE BE IT RESOLVED THAT Council direct the owner of the dwelling, located entirely on McDonald Avenue, be removed prior to the sale of Lot 33 and/or Lot 32 Plan 335 or by June 1, 2018 whichever is the earliest. Since April 12, 2017 the Municipality has been contacted by the purchasers of Lot 33 and Lot 32 Plan 335. An offer to purchase was accepted on April 15, 2017 with a closing date of May 12, 2017. The purchasers have requested they assume the responsibility and cost to have the subject dwelling relocated from its current location, entirely on McDonald Avenue on or before June 1, 2018. It is the purchasers intention to move the structure off the road allowance within six months of May 12, 2017, pending any planning applications. Until the dwelling is removed from the road allowance the Municipality will require the new owners to provide a valid Certificate of Insurance on the dwelling with The Corporation of the Municipality of Kincardine identified as an additional insured. This alternative would address the Municipality s concern with having the dwelling removed from the road allowance in a timely manner. Considerations: Direct future growth and development to be consistent with the principles of sustainable neighbourhood design (e.g., affordable, accessible, protective of the environment and culturally sensitive). Financial Implications: None. Attachments: N/A Resolution #05/10/17 C O W - 04 Moved by: Randy Roppel Seconded by: Andrew White THAT Committee of the Whole recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole. Mayor Eadie assumed the Chair. 8.2 Corporate Services (A) CLE 2017-07
Committee of the Whole Minutes Page 6 of 7 Wednesday, May 10, 2017 Subject: Community Investment Grants Allocation Recommendation Recommendation: THAT Council approve the Community Investment Grants allocation as recommended by the Community Investment Grants Evaluation Team. Date to be considered by Council: May 17, 2017 Report Summary: In accordance with Policy GG.3.5 Community Investment Grants, the Community Investment Grants Evaluation Team has met to develop recommendations on the allocation of budgeted funds. The Team s recommendations are attached. Origin: 2017 Municipal Budget Existing Policy: Policy GG.3.5 Community Investment Grants Background/Analysis: In accordance with Policy GG.3.5, the Community Investment Grants Evaluation Team met to review applications and recommend funding allocation for 2017. As per direction at the special meeting February 6, 2017, funds of $3,000 for each of the Kincardine Scottish Festival, the Lighthouse Blues Festival and the Kincardine Summer Music Festival were included in the 2017 Budget separate from the Community Investment Grant stream. Therefore, these applications were withdrawn from consideration for a Community Investment Grant. The total budget for Community Investment Grants for 2017 is $50,000. The Evaluation Team allocated $25,000 to youth sports programing as has been the practice in the past. The remaining funds were allocated as per the attached spreadsheet with $1,622 retained for new projects/applications during 2017. Applications were assessed in terms of the need for the project, alignment with the Municipality s Integrated Community Sustainability Plan, cost effectiveness, financial viability, contribution to the quality of life and sustainability in the community, community involvement/response, cooperative cost-sharing projects, past demonstrated fiscal responsibility of the applicant, and the level of in-kind support from the Municipality (municipal staff support, loan of equipment, etc.). It is the recommendation of the Community Investment Grants Evaluation Team that Council approve the allocation as set out in the attached document. Considerations: ICSP: Continue to appreciate the role of the arts in economic development, tourism and community; Preserve and promote the Municipality of Kincardine s cultural heritage; Promote active and healthy lifestyles for all ages Financial Implications: $50,000 was included in the 2017 Municipal Budget for Community Investment Grants. Attachments: Recommended Allocation spreadsheet Discussion took place concerning: allocating funds through the municipal cemeteries budget for the Lovat Cemetery fencing; the benefit to the Municipality of private cemeteries yet their financial requirements and requests to the Municipality could be larger in future years; the establishment of a fund for this purpose in the future, the grant amounts recommended for Lovat Cemetery, Paddy Walker House, Bruce Historical Society and Victoria Park Gallery.
Committee of the Whole Minutes Page 7 of 7 Wednesday, May 10, 2017 Resolution #05/10/17 C O W - 05 Moved by: Maureen Couture Seconded by: Andrew White THAT Committee of the Whole recommend consideration of an amendment to the allocation of Community Investment Grants, an increase in the 2017 Cemeteries Budget to provide funds for Lovat Cemetery fencing, and the establishment of a fund for future needs of private cemeteries. ADJOURNMENT Resolution #05/10/17 C O W - 06 Moved by: Gordon Campbell Seconded by: Mike Leggett THAT this C O W adjourn at 5:57 p.m. Original Signed By Mayor Anne Eadie Original Signed by Clerk Donna MacDougall