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Unit 1: Introduction Unit 1 - Slide 2
Course Goals To ensure Administrative Officers and Personnel Officers are able to maintain Unit Records Specifically, Administrative Officers and Personnel Officers need to know: Which Form / Report to use When to use Forms / Reports How to complete Forms / Reports What to do with Forms / Reports Why Records Management is important Unit 1 - Slide 3
Forms and Retention Personnel Forms Used by the Personnel Office for the general administration of the NSCC / NLCC units and personnel Training Forms Used by the Training Officer in the general administration of the NSCC / NLCC Training Programs but maintained by the Personnel Officer Administrative Files Maintained by the Administrative Officer Necessary to the programs but do not fit into Personnel or Training Form category Unit 1 - Slide 4
Where to Get Forms Sea Cadet Web Site http://resources.seacadets.org/ forms.html Sea Cadet Headquarters For those units that do not have access to the web-site. Unit 1 - Slide 5
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Agenda Unit 1 Introduction Unit 2 Service Jackets Lunch Unit 3 Monthly Activity Report and Quarterly MARS Report Unit 4 Annual Nominations Unit 5 Annual Inspection Questions / Wrap Up and Close Unit 1 - Slide 8
UNIT 2 Service Jackets Unit 2 - Slide 9
UNIT 2 - Advanced Organizer Objectives Explain what service jackets are used for and why they are important. Recognize a service jacket and distinguish between a cadet or officer service jacket. Select the correct service jacket to use when enrolling either a cadet or officer. Explain how documents are organized in the service jacket. Identify current Sea Cadet Forms contained in the service jacket. Identify the differences in procedures and documentation between Navy League and Sea Cadets. Identify the difference in procedures and documentation between cadets and officers. Unit 2 - Slide 10
LESSON 1 - Introduction to Service Jackets Purpose of Service Jacket An Official Record of Activity Documents: Medical History Emergency Information Advancements Training Achievements Disciplinary Action Required for: Navy League Cadets Sea Cadets Officers Instructors Unit 2 - Slide 11
LESSON 1 - Introduction to Service Jackets Service Jacket Life Cycle Application Navy League Enrollment Age 11-13 Navy League Participation Transfer or Exit Sea Cadet Enrollment Sea Cadet Participation Age 13-18 Exit or Re-Apply Application Enrollment as Midshipman or Officer Age 18+ Unit 2 - Slide 12
LESSON 1 - Introduction to Service Jackets Two Service Jackets Enlisted (Cadet) Service Jacket Navy League Cadet Sea Cadets Officer Service Jacket Midshipman Officer Instructor Same as Navy Uses Except... Stamp in Red Ink (front / back) US Naval Sea Cadets Obtain from Military Facility Host Plain Manila Folders Acceptable if Service Jackets are not available. Label Cadet or Officer Stamp in Red Ink (front / back) US Naval Sea Cadets Unit 2 - Slide 13
LESSON 1 - Introduction to Service Jackets Cadet Service Jackets Stamp service jacket in red ink on front and back with: U.S. NAVAL SEA CADET CORPS Place all forms in each section in reverse chronological order Jan 00 June 01 Oct 01 Stamp all DOD/DOT forms on bottom in red with service jacket stamp noted above. Place Annual Verification by CO or designated officer on inside left front cover within 10 days of Jan 1st. While cadet is on Advanced Training, the upper most pages should be (top to bottom) : 1. Copy of Cadet ID Card (front/back) 2. Copy of NSCADM 009 forwarded to Headquarters upon Cadet s disenrollment 3. NSCADM 001 Cadet Application 4. Medical Forms Upon completion of training, move NSCTNG 005/003 Check-off List for Two Week Training (TWT) to the appropriate position on left side. Unit 2 - Slide 14
LESSON 1 - Introduction to Service Jackets Officer Service Jackets Stamp service jacket in red ink on front and back with: U.S. NAVAL SEA CADET CORPS Place all forms in each section in reverse chronological order Jan 00 June 01 Oct 01 While officer is currently serving as a Training Escort, a copy of the letter orders will be placed on the right side, on top. Upon completion, file Escort Authorization in appropriate position on left side. Stamp all DOD/DOT forms on bottom in red with service jacket stamp noted above. Place Annual Verification by CO or designated officer on inside left front cover within 10 days of Jan 1st. Unit 2 - Slide 15
LESSON 2 - Application Application Procedures Events Trigger Which Form is Used When Each Form is Completed Forms To Be Discussed NSCADM 001 Cadet Application NSCADM 020 Medical History NSCADM 021 Medical Examination NSCADM 004 Parental Agreement Unit 2 - Slide 16
LESSON 2 - Application Application: Review Exceptions to Process Standard physicians health form or school year physicals can be used in place of NSCADM 021. Copy of immunization records can be attached, if available Hints / Tips Explain all costs up front Explain all medical criteria up front NSCC and NLCC Differences None Unit 2 - Slide 24
LESSON 2 - Application Case Study #1 NLCC Parents and Cadet return with paperwork and check in hand. What happens next? Unit 2 - Slide 25
LESSON 3 - Enrollment Enrollment Procedures Events Trigger... Which Form is Used When Each Form is Completed Forms To Be Discussed NSCADM 001 Cadet Application and Agreement NSCADM 007 Cadet Enrollment ID Card Received from USNSCC Headquarters Copy of front side placed in service jacket Unit 2 - Slide 26
LESSON 3 - Enrollment Enrollment: Review Exceptions to Process Partial year enrollments are only acceptable for Sea Cadets in their senior year of high school Waiver may be requested for potential NLCC Cadets who are 10 years old. Hints/Tips Fill out NSCADM 007 completely or it may be returned by Headquarters Include any requests for waiver with the form NSCC and NLCC Differences Enrollment fees (NSCADM 007) Unit 2 - Slide 29
LESSON 3 - Enrollment Enrollment Quiz How many NSCADM 007 forms would need to be submitted if you enrolled: 1 Sea Cadet 5 Sea Cadets 6 Sea Cadets 4 Sea Cadets and 1 Navy League Cadet 3 Sea Cadets, 4 Navy League Cadets, and 1 Officer Unit 2 - Slide 30
LESSON 4 - Participation Participation Procedures Events Trigger Which Form is Used When Each Form is Completed Forms To Be Discussed NSCADM 009 Record of Advancement NSCADM 008 Administrative Remarks NSCADM 029 NLCC Certificate of Advancement NSCADM 030 NLCC PO Appointment NSCADM 024 NSCC Certificate of Advancement NSCADM 025 NSCC PO Appointment NSCADM 022 Accident Report Unit 2 - Slide 31
LESSON 4 - Participation Participation: Review Minimum Requirements Cadets must attend 75% of all drills Hints / Tips Keep parents informed Keep parents involved NSCC and NLCC Differences NLC Forms Vs NSC Forms Age impacts certain participation eligibility Unit 2 - Slide 40
LESSON 4 - Participation Case Study #2 NLCC Cadet requests to go to NLCC Recruit Training What happens next? Unit 2 - Slide 41
LESSON 5 - Transfer / Discharge Procedures Transfer / Discharge Events Trigger... Which Form is Used When Each Form is Completed Forms To Be Discussed NSCADM 031 NLCC Certificate of Discharge NSCADM 008 Administrative Remarks NSCADM 028 NSCC Certificate of Discharge Unit 2 - Slide 42
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LESSON 5 - Transfer / Discharge Procedures Disciplinary Discharges Examples: Repeated and severe disciplinary issues resulting in recommendation by unit officers for discharge Severe incident that places other cadets or officers in danger Conviction of a felony Unit Commanding Officer Disciplinary investigation conducted by the unit CO Witness statements Police reports Complaint letters Interview with cadet Interview with parents Regional Director input and recommendation Documented on NSCADM 008 Administrative Remarks Unit 2 - Slide 46
LESSON 5 - Transfer / Discharge Procedures Transfer / Discharge: Review Minimum Requirements Unit MUST maintain copy of NSCADM 009 Copy of NSCADM 009 sent to Headquarters Service Jacket Retention Give to parent if cadet is leaving the program in good standing See Administrative Manual for transfers to other units Unit must maintain complete service jacket for one year if disciplinary discharge NSCC and NLCC Differences NLC Forms Vs NSC Forms Navy League cadet transfers and enrolls Sea Cadet exits and reapplies Unit 2 - Slide 47
LESSON 5 - Transfer / Discharge Procedures Case Study #3 NLCC Navy League Cadet transfers to Sea Cadet unit. What happens next? Unit 2 - Slide 48
LESSON 5 - Transfer / Discharge Procedures Case Study #4 NSCC Sea Cadet decides to quit program What happens next? Unit 2 - Slide 49
LESSON 6 - Officer / Midshipman Service Jackets Officer Service Jacket Similar to Cadet Service Jacket Documentation Specific to Adult Involvement in a Youth Program Cadets Safety Background Checks Recommendations from Peers Prior Military Involvement Prior Social Involvement Professional Background Unit 2 - Slide 50
Candidate for NSCC Adult Leader Qualifications 21+ years old Waiver for those older than 65 years U.S. citizen or waiver for non-citizen Successful completion of background check Enrollment paperwork, specified in Admin Manual New Officer Promotion Guidelines Current NSCC Midshipman for at least 1 yr? No Candidate s Choice Yes Ensign Qualifications Officer 101 Officer/MIDN Study Guide 1 year as INST (waived for MIDN) 1 year NSCC Time in Service Lieutenant, Junior Grade Qualifications Officer 201 1 TWT as an ENS, INST, or WO 1 year as ENS (waived for INST, WO) 3 years min. NSCC Time in Service Lieutenant Qualifications Officer 301 1 TWT as a LTJG or 2 TWTs for INST, WO 3 years as LTJG (waived for INST, WO) 6 years min. NSCC Time in Service Lieutenant Commander Qualifications Officer 401 see Notes 1 TWT as a LT or 3 TWTs for INST, WO One career TWT must be a Recruit Training 4 years as LT (waived for INST, WO) 10 years min. NSCC Time in Service Instructor Optional Jump into Normal Promotion Path Optional Jump into Normal Promotion Path Optional Jump into Normal Promotion Path Optional Jump into Normal Promotion Path Jump Promotions work the same as for INST Warrant Officer Additional Qualifications Former Armed Forces, E-6 or above Received Honorable Discharge Officer/MIDN Study Guide Copy of DD-214 Over age 35 Notes: All NSCC Time in Service for MIDN is reset to zero upon appointment to Ensign. MIDN receive the benefit of immediate appointment to ENS, skipping the mandatory one year as an Instructor. Because of the Minimum NSCC Time in Service requirement for LTJG, former MIDN are not eligible for promotion to LTJG for 3 years after appointment to ENS. Officer TWT is now the same as Cadet TWT. Ten days, five of which must be consecutive. Existing Minimum NSCC Time in Service for INST and WO is recognized. Starting in 2001, INST and WO can apply for jump: promotions at the appropriate level, assuming that all other qualifications are met. Once in the normal promotion cycle, (NES, LTJG, LT, LCMR), you may not bank TWT sessions for subsequent promotions. For example, if an Ensign performs 2 TWT sessions, only 1 counts for promotion to LTJG. The extra TWT session does not apply towards promotion to LT. Officer 401 Course still to be developed. If not developed in time for 2001 Promotion Board, this requirement will be waived for that board and instituted for the 2002 board. Commanding Officers must have received an Unit Annual Inspection score of 2.5 of greater the year that they with to promote. Regional Staff who meet all promotion requirements may be promoted up to LCMR and there are no unit allowance limitations for regional staff promotions. Slide 51
LESSON 6 - Officer / Midshipman Service Jackets Officer Application Forms and Documentation Used NSCADM 003 Officer Application attach a full length photograph everyone comes in as an instructor for one year NSCADM 005 References requires 3 references complete 1 sheet per reference Unit 2 - Slide 52
LESSON 6 - Officer / Midshipman Service Jackets Officer Enrollment Forms and Documentation Used NSCADM 006 Officer Enrollment Can submit six on one form Verify enrollment fee types are correct Letter of Original Appointment Unit 2 - Slide 58
LESSON 6 - Officer / Midshipman Service Jackets Case Study #5 NSCC A former Cadet who is 18 years old and a high school graduate, is interested in becoming a midshipman. What happens next? Unit 2 - Slide 61
LESSON 6 - Officer / Midshipman Service Jackets Officer Participation Forms and Documentation Used NSCADM 017 Annual Evaluation Promotion Form Citations and Letters of Commendation Unit 2 - Slide 62
LESSON 6 - Officer / Midshipman Service Jackets Purpose of Officer Evaluation Annual Evaluation Officer Promotion For Unit Officer Commanding Officer completes the NSCADM 017 For promotion from Ensign to LTJG, the NSCADM 017 goes to the Regional Director for approval, sent to the Field Representative for endorsement, and is forwarded to Headquarters For Commanding Officer Regional Director completes, is endorsed by the Field Representative and then forwarded to Headquarters Unit 2 - Slide 63
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LESSON 6 - Officer / Midshipman Service Jackets Officer Transfer / Exit Forms Used NSCADM 002 Monthly Activity Report Quarterly MARS Report Unit 2 - Slide 66
UNIT 2 - Review Summary UNIT 2 Summary & Questions Objectives: Explain what service jackets are used for and why they are important. Recognize a service jacket and distinguish between a cadet or officer service jacket. Select the correct service jacket to use when enrolling either a cadet or officer. Explain how documents are organized in the service jacket. Identify current Sea Cadet Forms contained in the service jacket. Identify the differences in procedures and documentation between Navy League and Sea Cadets. Identify the difference in procedures and documentation between cadets and officers. Unit 2 - Slide 67
UNIT 3 Monthly Activity Report Unit 3 - Slide 68
UNIT 3 - Advanced Organizer Objectives Explain the purpose and significance of the Monthly Activity Report. Recognize when the Monthly Activity Report is due and the significance of submitting the report on a timely basis. Recognize the linkage between the information contained in the service jackets and information required as part of the Monthly Activity Report. Recognize the linkage between the Monthly Activity Report and the Quarterly MARS Report. Explain the purpose and significance of the Quarterly MARS Report. Manage enrollment and retention utilizing the Quarterly MARS Report as a management tool. Unit 3 - Slide 69
LESSON 1 - Introduction to MARS Purpose of Monthly Activity Report Snapshot of Unit Progress for: Unit Commanding Officer Regional Director Sponsoring Committee Chairperson Field Representative Headquarters Unit Management Tool Track cadet training and advancement Track trends in attendance Aid in preparation for Annual Inspection Annual Inspection Score Monthly Submission Timely Submission Unit 3 - Slide 70
LESSON 1 - Introduction to MARS NAVAL SEA CADETS CORPS MONTHLY CHECK-OFF LIST REPORTS DUE AT NHQ MONTH DUE BY ITEM CHECK- OFF JANUARY 1 ANNUAL INSPECTION REPORT 15 MONTHLY ACTIVITY REPORT DEC FEBRUARY 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT JAN MARCH 15 MONTHLY ACTIVITY REPORT FEB 31 OFFICER EVALUATIONS (NSCADM 017) 31 ANNUAL INSPECTION PERIOD ENDS* (NSCADM 018) BUDGET/AUDIT REPORT) APRIL 15 MONTHLY ACTIVITY REPORT MAR 30 DEADLINE FOR INSPECTION REPORTS MAY 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT APR 15 DEADLINE FOR SCHOLARSHIP NOMINATIONS JUNE 15 MONTHLY ACTIVITY REPORT MAY JULY 15 MONTHLY ACTIVITY REPORT JUN ORDER MATERIALS FOR FALL RECRUITING AUGUST 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT JUL SEPTEMBER 15 MONTHLY ACTIVITY REPORT AUG OCTOBER 15 MONTHLY ACTIVITY REPORT SEP NOVEMBER 1 OFFICER / CADET OF THE YEAR** 15 OFFICER PROMOTION RECOMMENDATIONS 15 MONTHLY ACTIVITY REPORT OCT CONDUCT PRE-INSPECTION*** DECEMBER 15 MONTHLY ACTIVITY REPORT NOV NSCTNG003 & NSCTNG004 (SEND AS COMPLETED DURING YEAR *ANNUAL INSPECTION PERIOD (1 JAN-31 MAR) WHEN UNIT INSPECTION IS COMPLETED FORWARD A SEPARATE INSPECTION REPORT COPY OF EACH TO NHQ, AREA FIELD REP, AND REGIONAL DIRECTOR (INCLUDE BUDGET/AUDIT REPORT WITH EACH) **UNIT RECOMMENDATIONS SENT TO REGIONAL DIRECTOR ***UNIT ACTIVITY NOTHING SENT TO NHQ Unit 3 - Slide 71
LESSON 1 - Introduction to MARS Linkage to Service Jackets Service Jacket Service Jacket Service Jacket Service Jacket Service Jacket Monthly Activity Report New Enrollments Dates of Dis-Enrollments Courses Completed Training Attended Advancements Unit 3 - Slide 72
LESSON 2 - Completing Monthly Activity Report Key Points to Remember Turn reports in on time Calculate attendance percentage correctly Submit to: Headquarters Field Representative Regional Director USCC Committee Chairperson Unit 3 - Slide 73
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LESSON 3 Quarterly MARS Report Purpose of Quarterly MARS Report Listing of Active / Inactive Members Dues Expired Dues to be Renewed Dues not Paid Audit and Correct Incorrect Addresses / Phones Dis-Enrolled Cadets Dis-Enrolled Officers Return to Headquarters by: 30 Days after receipt Unit 3 - Slide 77
LESSON 3 Quarterly MARS Report MARS Report 3-Apr-00 MARS Report Unit: 063REG Type: Name/Address Membership status = SSN Birth Date Enroll/ Home # Study Prof Eval2 ACTIVE Rank Date Expire Work # Guide Dev A LT MILDRED A STEELE NSCC 007-40-0227 12/30/1944 Aug 1984 (803)389-7766 H P 123 96 1978 W OLD #4 HWY 07/01/1087 Aug 2000 W SCRANTON SC 29591-5675 D MIDN-T JOHN P BRICE NSCC 591-20-6800 06/12/1980 Jun 1999 (910)892-8949 H P 1207 HINSON RD 06/03/1999 Jun 2001 W DUNN NC 28334-9572 Totals ACTIVE Membership for Unit 063REG Officers Active Duty Midshipmen Instructors Sea Cadets (M) Sea Cadets (F) League (M) League (F) Other Total 11 0 1 0 0 0 0 0 0 12 INACTIVE MEMBERSHIP A LT JOHN EDWARD STEELE NSCC 247-86-9174 05/04/1949 Mar 1989 (803)389-7766 H P 96 1978 W OLD #4 HWY 04/10/1997 Mar 2000 (803)669-3911 W SCRANTON SC 29591-5675 Totals INACTIVE Membership for Unit 063REG Officers Active Duty Midshipmen Instructors Sea Cadets (M) Sea Cadets (F) League (M) League (F) Other Total 1 0 0 0 0 0 0 0 0 1 Membership Totals (Active & Inactive) for Unit 063REG Officers Active Duty Midshipmen Instructors Sea Cadets (M) Sea Cadets (F) League (M) League (F) Other Total 12 0 1 0 0 0 0 0 0 13 Unit 3 - Slide 78
UNIT 3 Monthly Activity Report Objectives: Explain the purpose and significance of the Monthly Activity Report. Recognize when the Monthly Activity Report is due and the significance of submitting the report on a timely basis. Recognize the linkage between the information contained in the service jackets and information required as part of the Monthly Activity Report. Recognize the linkage between the Monthly Activity Report and the Quarterly MARS Report. Explain the purpose and significance of the Quarterly MARS Report. Manage enrollment and retention utilizing the Quarterly MARS Report as a management tool. UNIT 3 - Review Summary Unit 3 - Slide 79
UNIT 4 Annual Nominations Unit 4 - Slide 80
UNIT 4 - Advanced Organizer UNIT 4 Annual Nominations Objective: Recognize the significance and linkage of the information maintained in the service jacket with the quality of award nominations. Recognize the scholarship cut-off date and its relationship to college acceptance and admission. Unit 4 - Slide 81
LESSON 1 - Nominations NAVAL SEA CADETS CORPS MONTHLY CHECK-OFF LIST REPORTS DUE AT NHQ MONTH DUE BY ITEM CHECK- OFF JANUARY 1 ANNUAL INSPECTION REPORT 15 MONTHLY ACTIVITY REPORT DEC FEBRUARY 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT JAN MARCH 15 MONTHLY ACTIVITY REPORT FEB 31 OFFICER EVALUATIONS (NSCADM 017) 31 ANNUAL INSPECTION PERIOD ENDS* (NSCADM 018) BUDGET/AUDIT REPORT) APRIL 15 MONTHLY ACTIVITY REPORT MAR 30 DEADLINE FOR INSPECTION REPORTS MAY 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT APR 15 DEADLINE FOR SCHOLARSHIP NOMINATIONS JUNE 15 MONTHLY ACTIVITY REPORT MAY JULY 15 MONTHLY ACTIVITY REPORT JUN ORDER MATERIALS FOR FALL RECRUITING AUGUST 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT JUL SEPTEMBER 15 MONTHLY ACTIVITY REPORT AUG OCTOBER 15 MONTHLY ACTIVITY REPORT SEP NOVEMBER 1 OFFICER / CADET OF THE YEAR** 15 OFFICER PROMOTION RECOMMENDATIONS 15 MONTHLY ACTIVITY REPORT OCT CONDUCT PRE-INSPECTION*** DECEMBER 15 MONTHLY ACTIVITY REPORT NOV NSCTNG003 & NSCTNG004 (SEND AS COMPLETED DURING YEAR *ANNUAL INSPECTION PERIOD (1 JAN-31 MAR) WHEN UNIT INSPECTION IS COMPLETED FORWARD A SEPARATE INSPECTION REPORT COPY OF EACH TO NHQ, AREA FIELD REP, AND REGIONAL DIRECTOR (INCLUDE BUDGET/AUDIT REPORT WITH EACH) **UNIT RECOMMENDATIONS SENT TO REGIONAL DIRECTOR ***UNIT ACTIVITY NOTHING SENT TO NHQ Unit 4 - Slide 82
LESSON 1 - Nominations Awards Requiring Nomination Region / National Unit Awards Region Awards example: Reg 9-1 Walter Clark Award National Unit Competition must have at least 25 cadets to qualify Annual Nominations Officer of the Year Sea Cadet of the Year Navy Leaguer of the Year Instructor of the Year Unit 4 - Slide 83
LESSON 1 - Nominations The Nomination Process National Selection Field Representative Field Representative Region Selection Board Region Selection Board Unit Nomination Unit Nomination Unit Nomination Unit Nomination Unit Nomination Unit 4 - Slide 84
LESSON 1 - Nominations Quality Nominations Service Jacket documentation impacts the quality of the nomination Good documentation and a quality nomination increases the chance for receiving awards Unit 4 - Slide 85
LESSON 2 - Scholarships Scholarships Annual USNSCC Scholarship Complete NSCADM 014 Ship Scholarships Various sponsoring organizations offer scholarships to descendants of those who served on board a specific ship during a specific period of time Typically requires copy of discharge papers of the relative who served on board Applications must be obtained from each sponsoring organization Community Scholarships Kiwanis, Rotary, Lions, VFW, etc. Unit 4 - Slide 86
LESSON 2 - Scholarships NAVAL SEA CADETS CORPS MONTHLY CHECK-OFF LIST REPORTS DUE AT NHQ MONTH DUE BY ITEM CHECK- OFF JANUARY 1 ANNUAL INSPECTION REPORT 15 MONTHLY ACTIVITY REPORT DEC FEBRUARY 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT JAN MARCH 15 MONTHLY ACTIVITY REPORT FEB 31 OFFICER EVALUATIONS (NSCADM 017) 31 ANNUAL INSPECTION PERIOD ENDS* (NSCADM 018) BUDGET/AUDIT REPORT) APRIL 15 MONTHLY ACTIVITY REPORT MAR 30 DEADLINE FOR INSPECTION REPORTS MAY 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT APR 15 DEADLINE FOR SCHOLARSHIP NOMINATIONS JUNE 15 MONTHLY ACTIVITY REPORT MAY JULY 15 MONTHLY ACTIVITY REPORT JUN ORDER MATERIALS FOR FALL RECRUITING AUGUST 15 VERIFIED MARS REPORT 15 MONTHLY ACTIVITY REPORT JUL SEPTEMBER 15 MONTHLY ACTIVITY REPORT AUG OCTOBER 15 MONTHLY ACTIVITY REPORT SEP NOVEMBER 1 OFFICER / CADET OF THE YEAR** 15 OFFICER PROMOTION RECOMMENDATIONS 15 MONTHLY ACTIVITY REPORT OCT CONDUCT PRE-INSPECTION*** DECEMBER 15 MONTHLY ACTIVITY REPORT NOV NSCTNG003 & NSCTNG004 (SEND AS COMPLETED DURING YEAR *ANNUAL INSPECTION PERIOD (1 JAN-31 MAR) WHEN UNIT INSPECTION IS COMPLETED FORWARD A SEPARATE INSPECTION REPORT COPY OF EACH TO NHQ, AREA FIELD REP, AND REGIONAL DIRECTOR (INCLUDE BUDGET/AUDIT REPORT WITH EACH) **UNIT RECOMMENDATIONS SENT TO REGIONAL DIRECTOR ***UNIT ACTIVITY NOTHING SENT TO NHQ Unit 4 - Slide 87
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UNIT 4 - Review Summary UNIT 4 Annual Nominations Objective: Recognize the significance and linkage of the information maintained in the service jacket with the quality of award nominations. Recognize the scholarship cut-off date and its relationship to college acceptance and admission. Unit 4 - Slide 89
Unit 5: Annual Inspection Unit 5 - Slide 90
UNIT 5 - Advanced Organizer Objectives Explain the purpose and significance of the Annual Inspection Report. Identify the percentage breakdown of the Annual Inspection Score and recognize the significance of training documentation and administration on the unit s total score. Recognize the linkage between information contained in the Service Jackets and information required as part of the Annual Inspection. Utilize the Cadet / Officer Worksheets as a management tool to summarize information throughout the year. Unit 5 - Slide 91
Purpose of Annual Inspection Report LESSON 1 - Introduction to Annual Inspection Adherence to Headquarters Guidelines Measures Units Progress and Effectiveness Measures Officer Commitment National Unit Competition Unit Management Tool Summary of Unit Information What If Analysis Progress and Improvement Areas Unit 5 - Slide 92
LESSON 1 - Introduction to Annual Inspection Inspection Scores Personnel 10% Training 35% Administration 20% Enroll / Retain 25% Career Motivation Regional Director 8% HQ Evaluation 2% 5% 10% 15% 20% 25% 30% 35% Unit 5 - Slide 93
LESSON 2 - Cadet / Officer Worksheets Cadet Worksheet & Service Jackets Use the Cadet and Officer Worksheets throughout the year and log the information as you update Service Jackets. Cadet Worksheet Service Jacket Service Jacket Service Jacket Service Jacket Service Jacket Inspection of 25 Service Jackets Unit 5 - Slide 94
LESSON 2 - Cadet / Officer Worksheets Unit 5 - Slide 95
LESSON 2 - Cadet / Officer Worksheets Slide 96
LESSON 2 - Cadet / Officer Worksheets Unit 5 - Slide 97
LESSON 2 - Cadet / Officer Worksheets Slide 98
LESSON 3 - Unit Advance Preparation Administration Service Jacket Annual Inspection Enrollment Retention Attendance Training Regional Director Submitting Monthly Activity Report Unit 5 - Slide 99
UNIT 5 - Review Summary Unit 5 Annual Inspection Objectives Explain the purpose and significance of the Annual Inspection Report Identify the percentage breakdown of the Annual Inspection Score and recognize the significance of training documentation and administration on the unit s total score. Recognize the linkage between information contained in the Service Jackets and information required as part of the Annual Inspection. Utilize the Cadet / Officer Worksheets as a management tool to summarize information throughout the year. Unit 5 - Slide 100
Unit 6: Wrap Up and Close Unit 6 - Slide 101
UNIT 6 Wrap Up and Close Questions Evaluation Unit 6 - Slide 102
UNIT 6 Wrap Up and Close Course Goals To ensure Administrative Officers and Personnel Officers are able to maintain Unit records Specifically, Administrative Officers and Personnel Officers need to know: Which Form / Report to Use When to Use Forms / Reports How to Complete Forms / Reports What to Do With Forms / Reports Why Records Management is Important Unit 6 - Slide 103