HOMEPORT RESILIENCY PROJECTS PROFESSIONAL SERVICES CONSULTANT CONTRACT FOR THE PROVISION OF ENGINEERING, DESIGN AND RELATED CONSULTANT SERVICES NYCEDC CONTRACT NO. 62520001 PROJECT CODE NO. 6252 1
AGENDA Project Overview Scope of Services Funding & Hazard Mitigation Tracking Contract Requirement M/WBE Section 3 Required Experience Selection Criteria Selection Timeline
Project Overview Hurricane Sandy (FEMA-4085-DR-NY) caused damaged to Homeport, located at 455 Front Street, Staten Island, New York 10304-3835. The Consultant will lead a Design Team to Rehabilitate: Homeport Pier - $13.4M Project Budget Homeport Substation - $3.8M Project Budget 3
Project Overview Homeport Pier Homeport Pier at 405 Front St, Staten Island, NY 10304 Proposed Solution: Repair storm damaged concrete and bulkhead sheeting Clean and patch spalled concrete curbs Repair pier surface / recoat / waterproof vaults Replace Yokohamas lost in storm Replace rubber fendering damaged in storm Install removable safety railings Install new Barge floats with gangways Electrical Repairs / Shore power system / Backup generator Light tower repairs Install new Security system tied in to citywide Martine Terminal Video System Heat Trace water lines Insulate Water Lines (resilient insulation) Water line repairs - broken / leaking Repairs to Chemical Holding Tank system- new controls Fire pump station convert to operations office and wet proof 4
Project Overview Homeport Pier
Project Overview Homeport Pier
Project Overview Homeport Substation Homeport Substation 405 Front St, Staten Island, NY 10304 Proposed Solution: Rebuilding of 15KV substations per Approved Con Ed service drawings Install new switch gear for Pier, open space, and Firehouse New transformers for Pier, open space, and Firehouse Cables from substation to transformers on pier Repair / Adjust conduit from old Substation to pier and new service 7
Project Overview Homeport Substation 8
Funding Part 1, Section 2.2.9 The RFP is subject to certain Federal rules related to the use of FEMA Funds and the use of CDBG-DR Funds, including, without limitation, all applicable requirements under the Sub-recipient Agreement to be attached to the Form of Contract. Certain of these additional rules and requirements are described in more detail in Part I, Section 2.2.9 and in Appendices I, J, and K of the Contract Draft attached to this RFP. The consultant will be responsible for Hazard Mitigation Tracking 9
Scope of Services Appendix B Task 1: Data Gathering and Analysis Task 2: Permitting Task 3: Technical Surveys Task 4: Schematic Design Task 5: Design Development Task 6: Contract Documents Task 7: Review and Analysis of Bids Task 8: Construction Administration and Construction Observation Task 9 Coordination with FEMA and NYSDEC 10
M/WBE Goals and Subcontractors Participation Plan M/WBE Program M/WBEs must be certified by New York State Department of Economic Development, Division of Minority and Women s Business Development M/WBE Participation Goal: 30% (as percentage of total contract value) Respondents must submit an M/W/DBE Subcontractors Participation Plan (Exhibit 4 of RFP) demonstrating how they will achieve their proposed level of M/WBE participation Respondents must set their own M/W/DBE Participation Goal Respondents must also submit Intent to Perform as Subcontractor forms for each of the firms on the M/W/DBE Subcontractors Participation Plan, providing confirmation that the firms have been contacted and plan to work on the project Plan will be rated and factor into selection Respondents submitting proposals with a Participation Goal lower than the lower bound of the range shall receive a score of zero (0) for this selection criteria The higher bound represents the optimum participation goal. Proposed Participation Goals that exceed this higher bound are welcome but do not receive extra points 25% of selection criteria corresponds to the quality of the M/WBE Subcontractors Participation Plan Final M/WBE Goals will be incorporated into the Consultant Contract Selected Respondents will be required to meet the stated M/WBE goals or demonstrate good faith efforts 11
Meeting M/WBE Goals Identifying M/WBE Partners Use Empire State Development Corp. (ESDC) directories to find M/WBEs in a specific field. Link:https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny& XID=4687 Check out the Interested Subcontractor and Supplier List for this RFP Network at this info session NYCEDC can assist in identifying M/WBEs Refer to good faith efforts section in draft contract for more ideas Make use of the Kick-Start Loan Program Mobilization loans for M/W/DBE firms participating as either prime or subcontractor Amounts up to $250,000 May be used to buy long lead equipment, material, and/or labor costs 12
Opportunity M/WBE: Contacts New York City Economic Development Corporation 110 William Street New York, NY 10038 Bomi Kim Director, Opportunity M/W/DBE 212.312.3695 Claudia Flores Asst. Vice President, Opportunity M/W/DBE 212.312.3712 John Rooney Asst. Vice President, Opportunity M/W/DBE 212.312.4256 opportunitymwdbe@nycedc.com www.nycedc.com 13
Section 3 Goals Overview: This project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701), which requires to the greatest extent feasible: Opportunities for training and employment be given to low- and very low-income individuals of the metropolitan area (Section 3 residents); and Contracts for work in connection with the project be awarded to Section 3 businesses. Section 3 goals: 30% of new hires will be Section 3 individuals 10% of the dollar value of construction contracts will be awarded to Section 3 businesses 3% of the dollar amount of non-construction contracts will be awarded to Section 3 businesses
Section 3 Qualifications Section 3 Residents: Are public housing residents; or Reside in the five boroughs, and Have an individual or household income that does not exceed the local income criteria of low- or very low-income (<80% of the average median income). Section 3 Business Concerns: Are 51% or more owned by low- and very low-income residents; or Employ full-time persons, at least 30% of whom are low- and very low-income residents, or, within three years of the date of first employment with the firm become Section 3 residents; or Provide evidence of commitment to sub-contract in excess of 25% of the dollar award of all sub-contracts to Section 3 business concerns.
Section 3 Contractor Requirements Contractor Requirements: Contractors for Section 3 covered projects must make every effort to meet Section 3 requirements. Recommendations include: Targeted recruiting of Section 3 residents through local media, signage and outreach to community organizations Participation in a program which promotes contracting with Section 3 businesses and/or training or employment of Section 3 residents Reporting: Contractors are required to report on their Section 3 efforts. Criteria include: Within 60 days of the contract start date, submit a workforce needs plan and discuss strategy with NYC Department of Small Business Services Report on all new hires, and document new hires and trainees that are Section 3 residents Report on total contracts awarded and total awarded to Section 3 businesses Document actions taken to comply with Section 3
Section 3 Contacts Contacts: Liza Kent, Senior Vice President, Grants Management Barbra Wengerd, Senior Project Manager, Grants Management Contact email: Section3@edc.nyc
Required Experience Part 1, Section 2.2.2.3 The Consultant shall be experienced in the following: Waterfront engineering, design and permitting Experience working on FEMA and CDBG-DR funded projects Consultant shall have served as a lead architect/engineer overseeing consultants of various disciplines on at least five project similar to the Project within the five years immediately preceding this RFP
Selection Criteria Part 1, Section 2.2.8 25% The respondent s and, as applicable, the proposed Consultant Team s experience in providing services similar to the Scope of Services, magnitude, and complexity as described herein; 25% The quality of the proposal and the degree to which it demonstrates the respondent s full understanding of and the ability to perform the Services to be rendered. 25% Project Services Delivery Efficiency/Schedule Includes the firm s ability to deliver high volume and high quality services to expedite the services described in Appendix B of the Contract Draft. 25% The Respondent s proposed plans for encouraging participation by minority and women-owned business enterprises in connection with the Services including the respondent s M/W/DBE Subcontractors Participation Plan. 19
Selection Process / Timeline Part I Introduction Thursday February 11 th @ 5pm RFP Questions Due Thursday February 18 th RFP Answers Available Monday February 29 th @ 4:00 PM Proposals Due March thru April Evaluations June 2016 Expected Contract Execution 20
Questions? Please feel free to ask questions now and send them to the following address: homeportdesignrfp@edc.nyc All answers will be posted to: www.nycedc.com 21