AGENDA UPPER PROVIDENCE BOARD OF SUPERVISORS TOWNSHIP RECREATION CENTER 499 HOPWOOD ROAD MONDAY, APRIL 16, :00 P.M.

CALL TO ORDER AGENDA UPPER PROVIDENCE BOARD OF SUPERVISORS TOWNSHIP RECREATION CENTER 499 HOPWOOD ROAD MONDAY, APRIL 16, 2018 7:00 P.M. PLEDGE OF ALLEGIANCE PATRICK HAINES PROMOTION TO DETECTIVE SERGEANT LIFESAVING AWARDS EXECUTIVE SESSION REPORT APPROVAL OF BILL LIST: 1. March 29, 2018 to April 11, 2018: $ 905,755.37 (Pages 2-8) APPROVAL OF MINUTES: 2. April 2, 2018 Meeting (Pages 9-13) 3. April 4, 2018 Special MeetinG (Pages 14-125) PUBLIC COMMENT (The Board will hear from any interested resident or taxpayer who would like to comment on an item not on this evening s agenda. Respondents are asked to keep their comments to 3 minutes). PUBLIC HEARING: None OLD BUSINESS (ACTION/DISCUSSION ITEMS): 4. Consider adoption of Resolution 2018-22 to approve a minor land development plan for the Roop Property, located along the southern side of Caroline Drive to the west of Black Rock Road. (Proposed subdivision involves subdividing one larger lot into two smaller ones. Lot 1 will contain existing single-family home). (Pages 126-128) 5. Consider adoption of Resolution 2018-30 to approve the Transportation Demand Management (TDM) Grant Application for the Route 422 business corridor, prepared by the Greater Valley Forge Transportation Management Association (GVF-TMA) on behalf of Upper Providence Township. (Page 129) NEW BUSINESS (ACTION/DISCUSSION ITEMS): 6. Consider Resolution 2018-28 adopting the Montgomery County 2017 Hazard Vulnerability Assessment and Mitigation Plan. (Page 130-131)

7. Consider approving an easement for stormwater conveyance structures and a temporary easement for construction and grading between Upper Providence Township and Ivan W. Hess, Jr. and R. Erich Hess for the Founders Reserve development on Valley View Drive. (Pages 132-147) 8. Consider adoption of Resolution 2018-31 approving Staff s Phase 1-3 milestones for current and future fire services in Upper Providence Township. (Pages 148-149) 9. Consider adoption of Resolution 2018-32 approving Staff s Phase 1-3 milestones for current and future emergency medical services in Upper Providence Township. (Pages 150-151) 10. Consider a change order to mill and overlay the pavilion parking lot at the Black Rock Municipal Campus as part of the municipal campus improvement project. (Page 152) 11. Consider awarding the 2018 road paving project for the following roads: (Pages 153-162) Woodlyn Drive Acoma Lane Cheyenne Road White Crow Circle Lisa Marie Lane Hollow Road (between Jasper Lane and Egypt Road) MANAGER AND DEPARTMENT HEAD REPORTS 12. Capacity Rights Agreement for 1814 South Collegeville Road (1EDU) (Pages 158-162) 13. Planning and Zoning Report 14. Manager Highlights CONSULTANT REPORTS: SOLICITOR S REPORT: SUPERVISORS COMMENTS ADJOURNMENT

April 16, 2018 BOS Meeting Page 3 of 162

April 16, 2018 BOS Meeting Page 4 of 162

April 16, 2018 BOS Meeting Page 5 of 162

April 16, 2018 BOS Meeting Page 6 of 162

April 16, 2018 BOS Meeting Page 7 of 162

April 16, 2018 BOS Meeting Page 8 of 162

UPPER PROVIDENCE BOARD OF SUPERVISORS MONDAY, APRIL 2, 2018 7:00 P.M. ATTENDANCE: Board of Supervisors: John Pearson, Chairman; Albert Vagnozzi, Vice Chairman; Philip Barker, Supervisor; Helene Calci, Supervisor; and Laurie Higgins, Supervisor. Staff Present: Timothy J. Tieperman, Township Manager; Bryan Bortnichak, Assistant Township Manager; Mark A. Toomey, Chief of Police; Rich Ressel, Emergency Management Coordinator; Jennifer Steffenauer, Director of Recreation and Special Events; and Geoff Grace, Director of Planning and Zoning. Consultants Present: Joseph Bresnan, Township Solicitor; Ken O Brien, Traffic Engineer; and William Dingman, Township Engineer. CALL TO ORDER Chairman Pearson started the meeting by rooting for a victory for the Villanova basketball team for the NCAA. Championship against Michigan. He then read the short story Dreaming of Gold by Liping Zhu. PLEDGE OF ALLEGIANCE Chairman Pearson asked everyone to stand for the Pledge of Allegiance. EXECUTIVE SESSION: None APPROVAL OF BILL LIST: 1. March 13, 2018 to March 28, 2018: $ 829,870.59 Mr. Vagnozzi motioned, seconded by Ms. Calci, to approve the bill list from March 13, 2018 to March 28, 2018 in the amount of $829,870.59. The motion passed unanimously 5-0. APPROVAL OF MINUTES: 2. March 19, 2018 Meeting Minutes Ms. Calci motioned, seconded by Mr. Vagnozzi, to approve the March 19, 2018 Meeting Minutes. The motion passed 5-0. PUBLIC COMMENT: None PUBLIC HEARING: None April 16, 2018 BOS Meeting Page 9 of 162

OLD BUSINESS (ACTION/DISCUSSION ITEMS): 3. Consider adoption of Resolution 2018-24 to approve a 15% commitment of funds in the amount of $86,100 for the acquisition of an agricultural conservation easement on the 44- acre DuHovis farm located at 115 Wartman Road in the Township s northern quadrant. Ms. Higgins motioned, seconded by Ms. Calci, to adopt Resolution 2018-24 to approve a 15% commitment of funds in the amount of $86,100 for the acquisition of an agricultural conservation easement on the 44-acre DuHovis farm located at 115 Wartman Road in the Township s northern quadrant. The motion passed 3-2. Mr. Barker and Mr. Vagnozzi dissented. 4. Consider nominations to fill vacancy on the Township Agricultural Security Act (ASA) Committee. Mr. Pearson announced the Agricultural Security Act Committee is looking to fill a vacancy. He said all interested applicants should notify Mr. Tieperman. NEW BUSINESS (ACTION/DISCUSSION ITEMS): 5. Consider adoption of Ordinance #571 to approve an amendment to Chapter 169 (Vehicles and Traffic) authorizing a speed limit reduction from 45 mph to 40 mph on Linfield-Trappe Road between Township Line Road and Main Street. Ms. Higgins motioned, seconded by Ms. Calci, to adopt Ordinance #571 to approve an amendment to Chapter 169 (Vehicles and Traffic) authorizing a speed limit reduction from 45 mph to 40 mph on Linfield-Trappe Road between Township Line Road and Main Street. The motion passed unanimously 5-0. 6. Consider action to reaffirm the Upper Providence Township Emergency Operations Plan. Mr. Rich Ressel (Emergency Operations Coordinator) said that every time the Board s composition changes, the Township s Emergency Operations Plan needs to be readopted. Mr. Ressel noted that the plan has been updated several times and that each change is itemized and noted in the document. Ms. Calci motioned, seconded by Ms. Higgins, to adopt the Emergency Operations Plan and authorize Chairman Pearson to sign the plan. The motion passed unanimously 5-0. 7. Discuss the potential for rezoning and development of a 10+ acre parcel at the intersection of Hopwood Road and Route 29 (Collegeville Road). Present on behalf of the applicant were Alyson Zarro, Lance Silver, and John Lister. Ms. Zarro and Mr. Silver presented a concept plan for the Board s preliminary review for Silver Rhino Development. Before the developer invests more funds into engineering and design, they wanted the Board s initial feedback regarding the concept plan. They indicated they would be seeking a zone change to R-4 with a maximum height of fifty-five (55) feet. The Board expressed concerns over the traffic along this intersection, especially along April 16, 2018 BOS Meeting Page 10 of 162

Hopwood Road and Rt. 29. Mr. Barker suggested the applicant speak with the Township s consultants before returning to the Board. Mr. Grace suggested they file a formal application first to establish the appropriate escrow accounts to fund these early reviews. MANAGER AND DEPARTMENT HEAD REPORTS: 8. Capacity Rights Agreement for 322 Rittenhouse Road (1 EDU) Ms. Calci motioned, seconded by Mr. Vagnozzi, to authorize the Capacity Rights Agreement for 322 Rittenhouse Road for 1 EDU. The motion passed unanimously 5-0. 9. Capacity Rights Agreement for 1051 S. Lewis Road (1EDU) Ms. Calci motioned, seconded by Ms. Higgins, to authorize the Capacity Rights Agreement for 1051 S. Lewis Road for 1 EDU. The motion passed unanimously 5-0. 10. Police Report Chief Toomey addressed the issue of trash along Hollow Road. He said both trucking companies, Volpe and Pitt Ohio, have acknowledged responsibility and have helped immensely in cleaning the area. He also said the Public Works has installed signs on Hollow Road to prevent tractor trailers from turning left where the bridge is located. Chief Toomey also said there have been problems with people not obeying school buses. He said this is a significant violation with a heavy penalty, including a suspended driver s license. To alert motorists to this serious infraction, warning signs have been posted strategically along Black Rock Road. 11. Recreation Report Ms. Steffenauer introduced and congratulated Sarah Sato in her new position as Recreation Coordinator. She announced some upcoming special events: Annual Golf Outing at Rivercrest (April 17 th ) Kona Ice is giving away free ice at Anderson Farm Park (April 17 th from 2-3 p.m.) Parents Night Out (April 20 th ) She announced also that the Recreation Department will be pairing with Greater Pottstown Tennis for both youth and adult lessons at the end of the month, and that the first 2018 bus trip will be to New York City to see Wicked. 12. Manager Highlights Mr. Tieperman reviewed the following selected items under Manager Highlights: Parkhouse officials have contacted him to schedule a briefing update with Board members sometime in late May. April 16, 2018 BOS Meeting Page 11 of 162

He reported all Board members are registered for the Pennsylvania State Association of Township Supervisors conference. Mr. Vagnozzi and Mr. Barker said they are unable to attend the conference. He informed the Board that the career fire staff, who are now QRS certified through the PA Department of Health, were recently dispatched to a business on Egypt Road for cardiac arrest. The QRS unit arrived in 4 minutes, 25 seconds and treated a male subject who was in cardiac arrest. The QRS crew, with assistance from our police responders, applied their AED and secured an airway to facilitate proper rescue breathing with oxygen. Trappe s EMS arrived as QRS crews continued patient care as the patient was transported to Phoenixville Hospital. Th patient is expected to have a full recovery. Mr. Tieperman stated this is a perfect example of a job well done and the benefit of having cross-trained firefighters/emts on our staff. He said staff is beginning outreach efforts with regional hospital networks to explore possible partnership programs in their community paramedicine programs. These programs in their community will allow our EMTs to follow up with patients that are discharged from emergency rooms, whereby our paramedics could perform home visits to ensure that patients are following their discharge instructions thereby preventing a readmission during the first 30-day post discharge. CONSULTANT REPORTS: 13. Sanitary Sewer Force Main Relocation on Second Avenue (Township Engineer) Mr. Dingman gave an overview for a grant to connect eight properties to a public sewer on Old State Road. The Board gave verbal approval to move forward. He gave a brief description of the Second Avenue culvert from Hafner to Old State Road. He said PennDOT will fund 75-100% of the funding. Ms. Calci motioned, seconded by Ms. Higgins, to approve Resolution 2018-29. The motion passed unanimously 5-0. Mr. Dingman said that a local company, A.C. Miller, has environmental issues in Chester County and, as a part of a mandated mitigation agreement with the state, would like to assist the Township on the Schuylkill River Trail by providing free culverts. He said the value of this contribution is around $65,000, and that they would also like to make a $10,000 contribution to the Schuylkill River Canal Association. Mr. Vagnozzi asked Mr. O Brien about the issues with the traffic light on Rt. 29 at GlaxoSmithKline. Mr. O Brien said they have a temporary fix in place and are working on a permanent solution. April 16, 2018 BOS Meeting Page 12 of 162

SOLICITOR S REPORT: Mr. Bresnan asked for authorization from the Board for both an easement and temporary construction agreement with Quest Diagnostics for the Black Rock Road trail connection. Mr. Vagnozzi motioned, seconded by Ms. Calci, to approve the temporary construction and easement agreements with Quest Diagnostics and authorize the Solicitor to execute these documents. SUPERVISORS COMMENTS: 14. Reminder of Wednesday, April 4, 2018 Special BOS Meeting to receive Staff s preliminary recommendations for fire and ambulance services in Upper Providence Township. Note that the meeting will start at 7:00 p.m. at Black Rock Fire Company s Oaks Station, located at 260 Green Tree Road. Ms. Calci and Mr. Pearson announced the Board hopes to see everyone at the Special Meeting on Wednesday on Fire and EMS issues. They said Staff has worked very hard on this and reminded everyone that it is at 7:00 p.m. at Black Rock Fire Company s Oaks Station, located at 260 Green Tree Road. ADJOURNMENT Mr. Vagnozzi motioned, seconded by Ms. Higgins, to adjourn the meeting. The motion passed unanimously 5-0. The Board adjourned at approximately 8:03 p.m. Respectfully Submitted, Timothy J. Tieperman Township Manager/Secretary April 16, 2018 BOS Meeting Page 13 of 162

SPECIAL MEETING UPPER PROVIDENCE BOARD OF SUPERVISORS WEDNESDAY, APRIL 4, 2018 7:00 P.M. ATTENDANCE: Board of Supervisors: John Pearson, Chairman; Albert Vagnozzi, Vice Chairman; Philip Barker, Supervisor; Helene Calci, Supervisor; and Laurie Higgins, Supervisor. Staff Present: Timothy J. Tieperman, Township Manager; Bryan Bortnichak, Assistant Township Manager; U. Mark Freeman, Police Lieutenant; Josh Overholt, Chief of Fire and Emergency Services; and Richard Livergood, Director of Finance. 1) CALL TO ORDER Chairman Pearson started the meeting with a call to order for the Special Meeting on Fire and Emergency Services. 2) PLEDGE OF ALLEGIANCE Chairman Pearson asked everyone to stand for the Pledge of Allegiance. 3) INTRODUCTIONS & ACKNOWLEDGEMENTS Mr. Pearson opened the meeting with a story from Lou Ann Rieley. He then read the list of introductions and acknowledgements, with whom staff consulted in preparing tonight s presentation. 4) FIRE & EMERGENCY SERVICES PRESENTATION Mr. Tieperman presented staff s formal report entitled, Fire and Emergency Services in Upper Providence Township: A Recommended Road Map to the Future (See Attachment #1). Mr. Tieperman opened the presentation by explaining that the current challenges impacting our volunteer firefighters and emergency medical providers have reached a critical point whereby staying the course or maintaining the status quo is no longer an option. He said that bold actions are needed to address these challenges head-on. He stated that about sixty (60) days ago, the Board of Supervisors commissioned the Township Staff to review past studies, consult professionals and develop an objective blueprint of recommended policy options for the Board s consideration. He then proceeded with the presentation which covered the following points: (1) Responsibility of the Board of Supervisors; (2) Defining the Fire and Emergency challenges in Upper Providence Township; (3) Establishing minimum measurable goals; April 16, 2018 BOS Meeting Page 14 of 162

(4) Proposed policy recommendations; (5) Budged projections and analysis; (6) Proposed roadmaps and milestones 5) PUBLIC COMMENT (The Board will hear from any interested resident or taxpayer who would like to comment on an item not on this evening s agenda. Respondents are asked to keep their comments to 3 minutes). Lisa Mossie (311 Montgomery Avenue) questioned the medic responder s payroll and healthcare. She also questioned if liability insurance was included. Chris Fostek (1513 Green Valley Drive) suggested that a centrally located facility be placed in the Township and staffed with both paid and volunteers. Mr. Bortnichak responded that the Township hopes to staff the new unit with both volunteers and paid staff. Jim Rusk (409 Shenandoah Drive) questioned the difference between a medic responder and a transporter and if that affects treatment time. Chief Overholt said EMS has changed. He said the medic responder allows for better care because treatment starts as the responding ambulance arrives. Frank Colelli (5 Cree Square) questioned staffing and the donations made to the other companies. Chief Overholt said staff is not recommending reducing any donation. Mr. Tieperman said that the Township s awkward shape necessitates contract with outside Fire and EMS agencies. Mike Fil (311 Joshua Tree Drive) said it was a great presentation and that the Township has their support. He questioned the nearest hospitals and the recycle time to get an ambulance back into services after a transport. Chief Overholt said the closest hospitals are Phoenixville, Pottstown and Einstein. He said the closest trauma centers are Paoli and Reading. Mr. Fil also questioned the population growth during the day. He questioned if rentals pay the same safety levy as homeowners. Mr. Tieperman said the landlord pays the same real-estate tax as a Township homeowner. Kristen Troutman (1320 Black Rock Road) questioned the location of the proposed Emergency Services building on Black Rock Road and how much the building would cost. Mr. Bortnichak said the proposal is to site the new facility across the street from the new Municipal Center and adjacent to the former Meeting Hall. He said preliminary estimates are around $3.2 4 million. John Malek (187 Spares Lane) was concerned about the opioid problem. Chief Overholt said the problem is dealt with in Upper Providence. He said that the fire department, police department, and ambulances are all stocked with naloxone. Moreover, he said that due to the current State of Emergency declared by Governor Wolf, the medicine is provided at no cost to the Township. Mr. Vagnozzi added that the overdoses are tracked regularly and the Township is prepared to deal with it. April 16, 2018 BOS Meeting Page 15 of 162

April 4, 2018 BOS Special Meeting Minutes Page 3 Joe Peters (9 Dana Drive) questioned the pharmaceutical companies contributions and if they will contribute every year. Mr. Vagnozzi said that DOW has contributed $50,000 and that he believes other companies will contribute later. Mr. Vagnozzi concurred that the ambulance unit has the possibility of leaving the Township, but that he believes an ambulance would better serve the community. Mr. Pearson responded that a medic responder stationed in the Township is less likely to go outside of the Township. Mr. Vagnozzi disagreed. Chief Overholt said that they have implemented contracts with each of the EMS agencies that serve the Township. He said that they must have an ALS paramedic on all responding units in the Township. He said an ALS ambulance stands a greater chance of being sent outside of the community. He stated that only on rare occasions would a medic responder be called outside the Township, especially in light of the existing EMS contracts, which mandate ALS staffing on all calls within the Township. Mr. Overholt explained further that a responder provides a certain level of protection because all contracted companies must have ALS capability. He said if the medic responder does travel outside the Township, it would start care immediately and then transfer care when the ALS ambulance arrives. He stated further that the uptime of a medic responder is better than an ambulance because there is no transport. Drew Brennan (184 Country Ridge Drive) said EMTs will go where called. He said he was curious how many calls were served by other municipalities. Mr. Overholt responded that from the 1,602 calls in 2017, every call was responded to by an outside agency. Dr. Joseph B. Icenhower (488 Fruit Farm Road) suggested the Board ask the public which option they prefer: the medic responder or ambulance. He said everyone can agree the Township needs one of the two options and should pick the option that is best suited for the Township. Cost should not be the only priority. Kevin Holohan (318 Constitution Drive) questioned if the Board would maintain this current funding level without having to raise taxes in the future as the population grows in the Township. Mr. Tieperman said that the Township has instituted a targeted hiring freeze. Mr. Holohan asked if it would be cost effective to have the ambulance funded by corporations. Ms. Higgins said that in her opinion the most critical issue is reducing response time. She said the medic responder unit arrives first to stabilize and then the ambulance transports them to the hospital if needed. Ms. Calci said the Board is looking to solve the current issues and will reevaluate when the Emergency Services Building is built in 2 years. Mr. Tieperman said he believes that in three to five years the Township will need an ambulance and it is best to start that discussion now in a regional dialog with the elected leaders from the adjacent Boroughs. Frank Colelli (5 Cree Square) said he believes it is more cost efficient for residents to get an ambulance instead of medic responder. Mr. Pearson disagreed, stating that residents will have better service from a medic responder. He said the medic responder is less likely to get pulled April 16, 2018 BOS Meeting Page 16 of 162

outside of the Township. Chief Overholt said the new contracts require the EMS agencies to have an ALS unit. Alexandra Vickers Fil (311 Joshua Tree Drive) questioned the billing process with a responder. Chief Overholt said there would only be one bill. He said the transporting ambulance would bill like normal. He said the medic responder begins treatment and would not bill. She said she believes that the medic responder would be wasting time. Chief Overholt disagreed, stating that the responder would be adding a service, and he said that they both would be responding at the same and that the medic responder can focus exclusively on the patient s treatment. Ms. Higgins said the Township is in an area that depends on other agencies to fill in the gaps. Kristen Troutman (1320 Black Rock Road) stated that there would be a bill in addition to the EMS tax. Chief Overholt said the EMS agencies will bill; not the Township. Ms. Troutman was in favor of asking the residents if they wanted a medic responder or ambulance. Mr. Pearson said the Board of Supervisors, as duly elected officials, has the responsibility to select the best option for the Township. Ms. Higgins added that mailing surveys have a limited response that may not fairly and accurately represent the population. Steve Smith (204 Fern Lane) said surrounding municipalities have both fire and ambulance in their townships. Chief Overholt said a centrally located facility offers the best coverage collectively. Mr. Smith questioned whether the staffing for the ambulance would be Township employees. Mr. Pearson responded there will be a contracted service regardless of the option chosen. 6) ADJOURNMENT There being no further business, Mr. Pearson thanked everyone for coming to the meeting. He stated the Board will be making a final decision on both Fire and EMS services at its next regular meeting (April 16, 2018). He also stated that the Board members would avail themselves after the meeting for informal discussions. Ms. Higgins motioned, seconded by Ms. Calci, to adjourn the meeting. The motion passed unanimously 5-0. The Board adjourned at approximately 8:51 p.m. Respectfully Submitted, Timothy J. Tieperman Township Manager/Secretary April 16, 2018 BOS Meeting Page 17 of 162

ATTACHMENT #1 Fire and Emergency Services in Upper Providence Township: A Recommended Road Map to the Future Presented by Upper Providence Township Administration April 4, 2018 April 16, 2018 BOS Meeting Page 18 of 162

April 16, 2018 BOS Meeting Page 19 of 162

FIRE AND EMERGENCY SERVICES IN UPPER PROVIDENCE TOWNSHIP: A Recommended Roadmap For The Future Presented by Upper Providence Township Administration Wednesday, April 4, 2018 April 16, 2018 BOS Meeting Page 20 of 162

April 16, 2018 BOS Meeting Page 21 of 162

PRESENTATION OUTLINE Responsibility of the Board of Supervisors Defining the Fire and Emergency Challenges In Upper Providence Township Establishing Minimum Measurable Goals Proposed Policy Recommendations Budget Projections and Analysis Proposed Roadmap and Milestones April 16, 2018 BOS Meeting Page 22 of 162

BOARD OF SUPERVISORS RESPONSIBILITY April 16, 2018 BOS Meeting Page 23 of 162

THE BUCK STOPS HERE The Commonwealth of Pennsylvania vests all public safety authority with a municipality s elected governing body. In Upper Providence Township, the governing body is the 5-member Board of Supervisors. The elected Supervisors obtain their authority from the Second Class Township Code, which clearly states... April 16, 2018 BOS Meeting Page 24 of 162

THE BUCK STOPS HERE.the Board of Supervisors shall be charged with the general governance of the township and the execution of legislative, executive and administrative powers in order to ensure sound fiscal management and April 16, 2018 BOS Meeting Page 25 of 162

DEFINING THE CHALLENGES Fire Services April 16, 2018 BOS Meeting Page 27 of 162

April 16, 2018 BOS Meeting Page 29 of 162

Trappe Fire Company April 16, 2018 BOS Meeting Page 30 of 162

Trappe Fire Company Collegeville Fire Company April 16, 2018 BOS Meeting Page 31 of 162

Trappe Fire Company Collegeville Fire Company Royersford Fire Company April 16, 2018 BOS Meeting Page 32 of 162

Trappe Fire Company Collegeville Fire Company Royersford Fire Company Black Rock Fire Company Mont Clare Station Black Rock Fire Company Oaks Station April 16, 2018 BOS Meeting Page 33 of 162

CURRENT FIRE DEPARTMENT COVERAGE April 16, 2018 BOS Meeting Page 34 of 162

DEFINING THE CHALLENGES Fire Services Challenge #1 Geography: The Township is awkwardly shaped and its total land area comprises ~ 18 square miles. The shape of the Township combined with natural and physical barriers such as Route 422, the Perkiomen Creek and the Schuylkill River complicate the timely delivery of fire suppression services to all Township neighborhoods. Challenge #2 Demographics: Over the past 20 years, the Township s population has grown exponentially throughout these 18 square miles, transforming Upper Providence from a primarily blue collar, agrarian economy to the white collar, commuter workforce of today. During this same period, the number of active, volunteer firefighters has declined not only within the Township but also in the Commonwealth. April 16, 2018 BOS Meeting Page 35 of 162

TOWNSHIP POPULATON TRENDS 2020 Estimated Population: 25,502 30,000 25,000 23,460 25,502 20,000 21,219 15,000 15,398 10,000 9,551 9,682 5,000 3,628 3,895 4,486 5,607 6,202 0 1930 1940 1950 1960 1970 1980 1990 2000 2010 2015 2020 April 16, 2018 BOS Meeting Page 36 of 162

THEN April 16, 2018 BOS Meeting Page 37 of 162

THEN NOW April 16, 2018 BOS Meeting Page 38 of 162

DEFINING THE CHALLENGES Fire Services Challenge #1 Geography: The Township is awkwardly shaped and its total land equals ~ 18 square miles. This prevents the timely delivery of fire suppression services to all Township neighborhoods. Challenge #2 Demographics: Over the past 20 years, the Township s population has grown exponentially throughout these 18 square miles, transforming Upper Providence from a primarily blue collar, agrarian economy to the white collar, commuter workforce of today. During this same period, the number of active, volunteer firefighters has declined precipitously. Challenge #3 Response Times: These population and demographic trends have resulted in extended response times from the existing fire stations both inside and outside the Township, as well as an increase in understaffed calls over the past 10 years. April 16, 2018 BOS Meeting Page 39 of 162

2017 FIRE RESPONSE TIMES Dispatch to On Scene FIRE COMPANY RESPONSE TIME (mm:ss) Collegeville Fire Company 12:59 Trappe Fire Company 11:24 Royersford Fire Company 12:21 Black Rock Volunteer Fire Company 11:35 Daytime Career Responders 6:12 April 16, 2018 BOS Meeting Page 40 of 162

ESTABLISHING MINIMUM MEASURABLE GOALS Fire Services April 16, 2018 BOS Meeting Page 42 of 162

EVALUATING FIRE RESPONSES Establishing A Measurable Goal The Commonwealth has adopted no statewide benchmark for evaluating fire company response times. Utilizing guidance from the National Fire Protection Association (NFPA), staff is recommending a goal to have 10 qualified firefighters respond in 10 minutes or less 80% of the time for emergency calls. April 16, 2018 BOS Meeting Page 43 of 162

AVERAGE NUMBER OF RESPONDERS PER FIRE CALL: 2008-2017 Average # Responders Per Call 16 Total Responders 14 12 10 Minimum Baseline = 10 Responders 8 6 4 2 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 April 16, 2018 BOS Meeting Page 44 of 162

AVERAGE NUMBER OF RESPONDERS PER FIRE CALL: 2008-2017 Average # Responders Per Call 16 Total Responders 14 14 14 13 13 13 12 12 12 12 12 11 10 Minimum Baseline = 10 Responders 8 6 4 2 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 April 16, 2018 BOS Meeting Page 45 of 162

DEFINING THE CHALLENGES Emergency Medical Services April 16, 2018 BOS Meeting Page 46 of 162

DEFINING THE CHALLENGES Emergency Medical Services Challenge #1 Geography: The Township is awkwardly shaped and its total land area exceeds 18 square miles. This prevents the timely delivery of emergency medical services to all Township neighborhoods. Challenge #2 Response Times: These population and demographic trends have contributed to longer response times, which are expected to grow in the future unless addressed. Challenge #3 Pooling Resources: There s been too little dialogue among our immediate neighbors of Trappe and Royersford Boroughs to develop a coordinated effort to spend regional tax dollars more efficiently, especially on emergency medical services where the traditional economic model is deteriorating. April 16, 2018 BOS Meeting Page 47 of 162

April 16, 2018 BOS Meeting Page 48 of 162

Trappe Ambulance April 16, 2018 BOS Meeting Page 49 of 162

Trappe Ambulance (Phoenixville Station) April 16, 2018 BOS Meeting Page 50 of 162

Friendship Ambulance April 16, 2018 BOS Meeting Page 51 of 162

Lower Providence EMS (Audubon Station) April 16, 2018 BOS Meeting Page 52 of 162

CURRENT EMS COVERAGE 6am to 6pm 6pm to 6am Lower Providence Out-of-Service 6pm to 6am April 16, 2018 BOS Meeting Page 53 of 162

Trappe Ambulance Friendship Ambulance Trappe Ambulance (Phoenixville Station) Lower Providence EMS (Audubon Station) April 16, 2018 BOS Meeting Page 54 of 162

2017 EMS RESPONSE TIMES Dispatch to On Scene AMBULANCE COMPANY RESPONSE TIME (mm:ss) Lower Providence 9:24 Trappe Fire EMS 8:36 Friendship EMS 7:09 Trappe (Phoenixville) 8:36 April 16, 2018 BOS Meeting Page 56 of 162

EVALUATING EMS RESPONSES Establishing A Measurable Goal The Commonwealth has adopted a minimum statewide response rate of 10 minutes from dispatch to on scene. Utilizing National Fire Protection Association (NFPA) guidance staff is recommending a minimum response goal of 8 minutes from dispatch to on scene for an ALS (advanced life support) response vehicle. April 16, 2018 BOS Meeting Page 57 of 162

2017 EMS RESPONSE TIMES Dispatch to On Scene AMBULANCE COMPANY RESPONSE TIME (mm:ss) Lower Providence 9:24 Trappe Fire EMS 8:36 Friendship EMS 7:09 Trappe (Phoenixville) 8:36 Currently Meets Minimum State Requirement of 10 Minutes April 16, 2018 BOS Meeting Page 58 of 162

DUAL GOALS Staff Recommendations Fire Goal There should be a minimum 10 qualified firefighters to respond to a fire emergency in 10 minutes or less 80% of the time. EMS Goal There should be a medical response to the scene in 8 minutes or less. April 16, 2018 BOS Meeting Page 61 of 162

POLICY RECOMMENDATIONS April 16, 2018 BOS Meeting Page 62 of 162

POLICY RECOMMENDATIONS 1. Work with Black Rock Volunteer Fire Company officials to evaluate the viability of the Mont Clare Station and potential upgrades to the Oaks Station. April 16, 2018 BOS Meeting Page 63 of 162

POLICY RECOMMENDATIONS 2. Expand the current 10 hour/5-day shift for career fire fighter/emt personnel to a new 12 hour/7-day shift. April 16, 2018 BOS Meeting Page 64 of 162

CURRENT STAFFING 50 Hours or 30% Per Week 7:30 am 5:30 pm PROPOSED STAFFING 84 Hours or 50% Per Week 6:00 am 6:00 pm April 16, 2018 BOS Meeting Page 65 of 162

BUDGET IMPACT ANALYSIS Projected Cost of New 12 Hour Shifts DESCRIPTION AMOUNT 2018 Budgeted Fire Protection Expenses 1,566,352 Increase In Salary/Benefits For 12-Hour Shift 206,841 Estimated 2019 Expenses 1,773,193 ~ 13% Increase To Fund New 12-Hour Shifts April 16, 2018 BOS Meeting Page 66 of 162

POLICY RECOMMENDATIONS 3. Establish a centralized emergency services facility to house both fire and EMS personnel. April 16, 2018 BOS Meeting Page 67 of 162

POLICY RECOMMENDATIONS 4. Provide a dedicated advanced life support (ALS) ambulance or medic responder unit to reduce response times for ALS care to less than 8 minutes. April 16, 2018 BOS Meeting Page 68 of 162

ALTERNATIVE #1: Advanced Life Support Ambulance April 16, 2018 BOS Meeting Page 69 of 162

ALTERNATIVE #1 OVERVIEW PROPOSAL: To procure and equip a new ALS ambulance and contract with a local EMS agency to staff ambulance. ESTIMATED CAPITAL COST: Cost of Ambulance: $190,000 Less $50,000 Dow Grant Net Projected Cost: $140,000 April 16, 2018 BOS Meeting Page 70 of 162

ALTERNATIVE #1 OVERVIEW PROS: Contracted agency would provide a 24/7 ALS response that will meet or exceed minimum Township goals. Under this alternative, the contracted agency will have the ability to transport the patient to the nearest medical facility. April 16, 2018 BOS Meeting Page 71 of 162

ALTERNATIVE #1 OVERVIEW CONS: Contracting with a single agency could adversely impact the economic viability of other EMS agencies that service UPT s outer neighborhoods. Township ambulance would not necessarily be anchored to the Black Rock campus. It could be dispatched outside the Township. April 16, 2018 BOS Meeting Page 72 of 162

ALTERNATIVE #2: Medic Responder April 16, 2018 BOS Meeting Page 73 of 162

ALTERNATIVE #2 OVERVIEW PROPOSAL: To procure and equip a new vehicle to serve as a medic responder. ESTIMATED CAPITAL COST: Full Cost of Medic Responder: $50,000 Less $50,000 Dow Grant Net Projected Capital Cost: $0 Current EMS response and billing mechanism will remain unchanged. Partnership with local EMS provider to staff one paramedic 24/7. April 16, 2018 BOS Meeting Page 74 of 162

ALTERNATIVE #2 OVERVIEW PROS: 24/7 medic responder will ensure prompt ALS care that will meet or exceed minimum 8 minute response goal. Medic responder may assist with fire emergencies 24/7 if available. No need for full ambulance capital outlay at this time until UPT call volume reaches a critical threshold. April 16, 2018 BOS Meeting Page 75 of 162

ALTERNATIVE #2 OVERVIEW PROS: Medic responder will remain anchored to the new centralized station and will less likely be called outside the Township. Greater uptime, back in service quickly because the medic responder will focus only on treatment and stabilization. Transport and billing will be handled by the designated EMS agency within the existing service area. April 16, 2018 BOS Meeting Page 76 of 162

ALTERNATIVE #2 OVERVIEW CONS: The estimated operational costs to provide a medic responder 24/7 will be higher than contracting with a single ambulance company. The responder could be called outside the Township on rare occasions. April 16, 2018 BOS Meeting Page 77 of 162

SCORING OF EMS OPTIONS 1 NEGATIVE IMPACT TO UPT 3 POSITIVE IMPACT TO UPT CRITERIA ALS AMBULANCE ALS MEDIC RESPONDER TOTAL COST IMPACT TO UPT 2 1 RESPONSE TIME 2 3 QUALITY OF SERVICE TO UPT 3 3 IMPACT ON REGIONAL PROVIDERS 1 3 EXCLUSIVELY SERVES UPT 1 3 CREW UPTIME AVAILABILITY 2 3 11 16 April 16, 2018 BOS Meeting Page 78 of 162

BUDGET ANALYSIS Ambulance vs. Medic Responder YEAR ONE START-UP COSTS April 16, 2018 BOS Meeting Page 85 of 162

Capital Expense CATEGORY ALS AMBULANCE ALS MEDIC RESPONDER New Vehicle 190,000 50,000 Heart Monitor 30,000 30,000 (Less DOW Grant) (50,000) (50,000) Net Capital Outlay 170,000 30,000 Operating Expense Payroll (By Contract) 346,000 241,000 Workers Compensation (By Contract) 24,000 17,000 Office Supplies (By Contract) 1,200 1,200 EMS Supplies (By Contract) 16,000 5,000 (Less Contracted Billings) (By Contract) (272,000) (10,000) (Less Paramedicine Grants) 0 (20,000) Net Operating Outlay 115,200 234,200 April 16, 2018 BOS Meeting Page 86 of 162 YEAR 1 STARTUP COSTS 285,200 264,200

BUDGET ANALYSIS Ambulance vs. Medic Responder ANNUAL OPERATING COSTS FOR YEARS 2+ Operating Expense CATEGORY ALS AMBULANCE ALS MEDIC RESPONDER Annual Vehicle Depreciation (5-Year Life) 40,000 (7-Year Life) 8,000 Payroll (By Contract) 346,000 241,000 Workers Compensation (By Contract) 24,000 17,000 Office Supplies (By Contract) 1,200 1,200 EMS Supplies (By Contract) 16,000 5,000 (Less Contracted Billings) (By Contract) (272,000) (10,000) (Less Paramedicine Grants) 0 (20,000) YEARS 2+ ANNUAL COSTS 155,200 242,200 April 16, 2018 BOS Meeting Page 89 of 162

BUDGET ANALYSIS Ambulance vs. Responder ANNUAL OPERATING COSTS FOR YEARS 2+ Operating Expense CATEGORY ALS AMBULANCE ALS MEDIC RESPONDER Annual Vehicle Depreciation (5-Year Life) 40,000 (7-Year Life) 8,000 Payroll (By Contract) 346,000 241,000 Workers Compensation (By Contract) 24,000 17,000 Office Supplies (By Contract) 1,200 1,200 EMS Supplies (By Contract) 16,000 5,000 (Less Contracted Billings) (By Contract) (272,000) (10,000) (Less Paramedicine Grants) 0 (20,000) YEAR 1 STARTUP COSTS 155,200 242,200 April 16, 2018 BOS Meeting Page 90 of 162

BUDGET ANALYSIS Ambulance vs. Medic Responder ANNUAL OPERATING COSTS FOR YEARS 2+ Operating Expense CATEGORY ALS AMBULANCE ALS MEDIC RESPONDER Annual Vehicle Depreciation (5-Year Life) 40,000 (7-Year Life) 8,000 Payroll (By Contract) 346,000 241,000 Workers Compensation (By Contract) 24,000 17,000 Office Supplies (By Contract) 1,200 1,200 EMS Supplies (By Contract) 16,000 5,000 (Less Contracted Billings) (By Contract) (272,000) (10,000) (Less Paramedicine Grants) 0 (20,000) YEAR 1 STARTUP COSTS 155,200 242,200 April 16, 2018 BOS Meeting Page 91 of 162

BUDGET PROJECTIONS AND ANALYSIS April 16, 2018 BOS Meeting Page 92 of 162

CONSOLIDATED BUDGET ANALYSIS Current vs New Program DESCRIPTION FIRE EMS TOTAL 2018 APPROVED SPENDING PLAN 1,566,352 50,000 1,616,352 INTRODUCTION OF 12-HOUR SHIFTS 206,841 1,823,193 NEW ALS AMBULANCE OR RESPONDER 242,200 2,065,393 (LESS FIRE COST RECOVERIES) (10,000) 2,055,393 (LESS FIRE PROTECTION PERMITS) (50,000) 2,005,393 (LESS FIRE INSPECTIONS) (40,000) 1,965,393 (LESS HOSPITAL PARAMEDIC GRANTS) (25,000) 1,940,393 (LESS BILLING CREDITS FOR ALS CALLS) (20,000) 1,920,393 TOTAL NET COSTS FOR NEW PROGRAM 1,673,193 247,200 1,920,393 April 16, 2018 BOS Meeting Page 93 of 162

TOWNSHIP WORKFORCE IMPACT On Full-Time Employment: 2015-2020 68 67 66 Full-Time Employees 65 64 63 62 61 60 59 6% Workforce Reduction 58 2015 2016 2017 2018 2019 2020 April 16, 2018 BOS Meeting Page 98 of 162

IMPACT ON PUBLIC SAFETY LEVY Police- General $643,168 25% Proposed Public Safety Levy To Remain Unchanged April 16, 2018 BOS Meeting Page 99 of 162

PUBLIC SAFETY LEVY Current Breakdown and Projections DESCRIPTION LEVY BREAKDOWN 2018 BUDGET 2018 PROJECTED FIRE.675 1,350,000 1,428,030 AMBULANCE.025 50,000 52,890 POLICE - GENERAL.500 1,000,000 1,057,800 1.200 2,400,000 2,538,720 April 16, 2018 BOS Meeting Page 100 of 162

PUBLIC SAFETY LEVY Proposed Breakdown and Projections DESCRIPTION LEVY BREAKDOWN NEW % BREAKDOWN 2019 BUDGET FIRE 0.769 64 % 1,626,352 AMBULANCE 0.127 11 % 269,200 POLICE - GENERAL 0.304 25 % 643,168 1.200 100 % 2,538,720 April 16, 2018 BOS Meeting Page 102 of 162

IMPACT ON PUBLIC SAFETY LEVY Proposed Change In The Levy Allocation Current $2,400,000 Projected $2,538,720 Police- General 42% Fire 56% Police- General 25% Fire 64% Ambulance 2% Ambulance 11% April 16, 2018 BOS Meeting Page 104 of 162

ROADMAP AND MILESTONES April 16, 2018 BOS Meeting Page 105 of 162

THE ROAD THUS FAR Noteworthy Accomplishments 2016-2018 April 16, 2018 BOS Meeting Page 106 of 162

April-October 2016 Township updated EMS beat lists (aka 2 nd due units) for each of the nine (9) Emergency Service Zones in Upper Providence April 16, 2018 BOS Meeting Page 107 of 162

July 2016 Township Station #93 began responding to EMS emergencies in Upper Providence when the primary EMS unit was unavailable April 16, 2018 BOS Meeting Page 108 of 162

November 2017 Township Station #93 becomes an officially licensed QRS through the State Department of Health. April 16, 2018 BOS Meeting Page 109 of 162

December 2017 Supervisors amended Township Code to give UPT Emergency Services increased oversight over Fire and EMS services. April 16, 2018 BOS Meeting Page 110 of 162

January 2018 New EMS contracts finalized with all area ambulance providers, requiring GPS in all ambulances and honoring all EMS subscription agreements. April 16, 2018 BOS Meeting Page 111 of 162

January 2018 New policy established outlining penalties for violation Township policies such as cancelling EMS units during 2 nd due emergencies. April 16, 2018 BOS Meeting Page 112 of 162

NEXT MILESTONES Phases 1 to 3 April 16, 2018 BOS Meeting Page 113 of 162

PHASE 1 MILESTONES 0 to 6 Months Form joint Township-BRVFC Committee: To address the integration of career and volunteer staff. To identify space at the Oaks Station for interim daytime career staff to supplement the volunteer response. To address adding stipend volunteers to assist during evening hours. Investigate budgeting to integrate volunteers, stipend volunteers and career staff. April 16, 2018 BOS Meeting Page 114 of 162

PHASE 1 MILESTONES 0 to 12 Months Implement new 12-hour shifts for career fire fighter/emts. Begin process of onboarding 2 additional career staff to provide 12-hour shifts from 6:00 a.m. and 6:00 p.m. Target Date: January 2019 April 16, 2018 BOS Meeting Page 115 of 162

PHASE 1 MILESTONES 0 to 12 Months Procure either an ALS Ambulance or ALS medic responder for interim deployment at the Black Rock campus. Target date: August 2018 Complete either a contract or partnership agreement with a local agency to obtain paramedic responders to staff new ALS unit. Target Date: June 2018 April 16, 2018 BOS Meeting Page 116 of 162

PHASE 2 MILESTONES 24 Months to 36 Months New Centralized Facility To Go Into Service Targeted Date Range: Late 2019 Early 2020 Features To Include: Comfortable bunk areas to house overnight FF/EMTs and contracted EMS responders. Day Room to encourage positive integration among paid, volunteer and contracted crews. Small clinic area to provide wellness checkups for UPT senior population such as blood pressure and insulin readings. April 16, 2018 BOS Meeting Page 117 of 162

PHASE 2 MILESTONES 24 Months to 36 Months Since BRVFC owns their stations the Township is offering to: Support BRVFC in finalizing plans for the future disposition of the Mont Clare Station Targeted Date Range: Mid 2020 Support BRVFC in finalizing any potential upgrades to the Oaks Station Targeted Date Range: Mid 2020 April 16, 2018 BOS Meeting Page 118 of 162

PHASE 3 MILESTONES Explore Long-Term Regional Solution Phases 1-2 provide a reasonable roadmap to bring the Township s fire and EMS services up to defined minimal standards. Looking out 3-5 years, there needs to be better coordination among elected officials to: Address the inefficient appropriation of capital dollars for fire apparatus. Develop a long-term, regional solution for providing emergency medical services to UPT and its neighboring boroughs. April 16, 2018 BOS Meeting Page 119 of 162

PHASE 3 MILESTONES Possible Long Term Strategies 1. Form a committee of elected and appointed officials from Upper Providence Township, Trappe, Collegeville and Royersford Boroughs to explore ways to improve cost efficiencies. April 16, 2018 BOS Meeting Page 120 of 162

PHASE 3 MILESTONES Possible Long Term Strategies 2. Seek regional grant support and professional consulting assistance from Harrisburg to help for forge a realistic, regional blueprint by 2025. April 16, 2018 BOS Meeting Page 121 of 162

PHASE 3 MILESTONES Possible Long Term Strategies 3. Consider the formation of a Council of Governments to maintain a regular dialogue among area elected officials on important regional matters such as Fire and EMS. April 16, 2018 BOS Meeting Page 122 of 162

UPT TAX RANKING In Montgomery County Of the 67 municipalities that make-up Montgomery County: Upper Providence has the 7 th lowest real estate tax rate in the County, which includes municipalities that have no full-time police or career fire or EMT staff. April 16, 2018 BOS Meeting Page 123 of 162

UPT TAX RANKING In Montgomery County Of the 67 municipalities that make-up Montgomery County: Upper Providence has the lowest real-estate tax rate in Montgomery for all municipalities that have both a full-time police and career fire/emts. April 16, 2018 BOS Meeting Page 124 of 162

QUESTIONS? April 16, 2018 BOS Meeting Page 125 of 162

BEFORE THE UPPER PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS RESOLUTION 2018-22 Applicant: Francis J. Roop III Township Plan #1-045 031-1131 (P)(SD) FINAL LAND DEVELOPMENT APPROVAL The Board of Supervisors grants Applicant, Francis J. Roop III, final approval for the minor subdivision of a single tract into two tracts of, respectively, 37,506 and 19,66 square feet, as indicated on a plan of minor subdivision prepared by Metz engineers (such plan not dated as of the date of this resolution but being Metz project number M7807). This Board s approval is subject to Applicant satisfying the following conditions prior to the Final Plan s recording: 1. Signing the Township s required Land Development documentation, prepared to the satisfaction of the Township Solicitor, including a Land Development Agreement; Storm Water Management and Easement Agreement; Sanitary Sewer Maintenance and Easement Agreement, as applicable to the project. 2. Posting financial security for all public improvements shown on the Final Plan (if any) to the satisfaction of the Township Engineer and Solicitor. For the purposes of this approval, the term public improvements includes, but is not limited to: streets, drive aisles, curbs, water mains, sanitary sewer systems, rain gardens (best management practice) and appurtenances, grading, erosion and sediment control, lighting, required trees, shrubs and landscape buffering, monuments, pins and sidewalks. April 16, 2018 BOS Meeting Page 126 of 162

Security shall be posted in accordance with the Municipalities Planning Code: 110% for twelve months subject to annual revision, 15% during maintenance period measured from Township acceptance of dedicated improvements. 3. Satisfying all applicable Township Code, Sewer Authority, and water provider requirements. A copy of the Authorities agreements and/or permits must be provided to the Township. 4. Identifying all storm water inlets and outfall structures on the final plan in accordance with the PADEP Municipal Separate Storm Sewer Systems requirements. 5. Obtaining all other applicable permits having jurisdiction over this project including, but not limited to, approvals by PA Department of Environmental Protection and Montgomery County Conservation District. 6. Paying all project-related costs and fees, including any Consultant and Solicitor fees owing. 7. Any signage identified on the Final Plan is not approved unless it conforms to the Township s Zoning Ordinance or has been previously granted zoning relief from the Township s Zoning Hearing Board. 8. It is noted that requested waivers were granted in the resolution granting preliminary approval, and such grant of waivers remains in full force and effect. *** This Resolution shall become effective on the date upon which all of the above stated conditions are accepted by the Applicant in writing below. If, for any reason, Applicant fails to acknowledge the acceptance of the conditions contained in this Resolution within 10 days from the date of this Resolution, then the Final Plan approval granted herein shall become null and void, the waivers requested shall be deemed denied, and the plan shall be denied for failure to comply with Sections of the Township Zoning Ordinance and/or Township Subdivision and Land Development Ordinance for the reasons cited herein or as set forth in the letters referenced herein. { THIS SPACE LEFT BLANK INTENTIONALLY } April 16, 2018 BOS Meeting Page 127 of 162

DULY PRESENTED AND ADOPTED by the Upper Providence Township Board of Supervisors at a public meeting held this 16th day of April, 2018. UPPER PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS BY: John F. Pearson, Chairman APPLICANT S ACCEPTANCE OF APPROVAL CONDITIONS Applicant agrees to the above conditions this day of, 2018. Francis J. Roop, III April 16, 2018 BOS Meeting Page 128 of 162

RESOLUTION NO. 2018-30 UPPER PROVIDENCE TOWNSHIP MONTGOMERY COUNTY, PENNSYLVANIA RESOLUTION IN SUPPORT OF TRANSPORTATION AND COMMUNITY DEVELOPMENT INITIATIVE GRANT PARTICIPATION WHEREAS, Upper Providence Township, Montgomery County supports the request for planning grant dollars from the Delaware Valley Regional Planning Commission; and WHEREAS, Upper Providence Township understands the grant amount requested must provide a 20% local match of the total project cost while at least 5% must cover administration of the grant through in-kind services; and WHEREAS, Upper Providence Township fully understands the application requirements including mandatory meetings and attachments; and WHEREAS, Upper Providence Township fully understands the federal contracting process and rules as outlined in Uniform Guidance, 2 CFR 200 if awarded the planning grant dollars; and NOW, THEREFORE, BE IT RESOLVED, by the Upper Providence Board of Supervisors that it hereby authorizes, if selected for the TCDI Grant, to engage in contracting procedures including the competitive Request for Proposals and budget allocation; sign grant agreement documents; agree to submit reimbursement invoices and progress reports along with necessary supporting documentation; take all necessary actions to complete the project associated with the grant agreement within the 24 month timeframe, and submit the final deliverable to DVRPC; and, provide proof of adoption or acceptance by the governing body through a resolution that must be submitted no later than August 31, 2020 to DVRPC. DVRPC will reserve payment of the last 10% of the grant award until such resolution and the final deliverable is received. RESOLVED and ADOPTED this SIXTEENTH day of APRIL, A.D., 2018. Attest: UPPER PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS By: Timothy J. Tieperman John F. Pearson, Chairman Township Manager/Secretary April 16, 2018 BOS Meeting Page 129 of 162

RESOLUTION 2018-28 UPPER PROVIDENCE TOWNSHIP MONTGOMERY COUNTY, PENNSYLVANIA A RESOLUTION ADOPTING THE MONTGOMERY COUNTY 2017 HAZARD VULNERABILITY ASSESSMENT AND MITIGATION PLAN WHEREAS, the Upper Providence Township, Montgomery County, Pennsylvania is most vulnerable to natural hazards which may result in loss of life and property, economic hardship, and threats to public health and safety, and WHEREAS, Section 322 of the Disaster Mitigation Act of 2000 (DMA 2000) requires State and local governments to develop and submit for approval to the President a mitigation plan that outlines processes for identifying their respective natural hazards, risks, and vulnerabilities, and WHEREAS, the Upper Providence Township acknowledges the requirements of Section 322 of DMA 2000 to have an approved Hazard Mitigation Plan as a prerequisite to receiving post-disaster Hazard Mitigation Grant Program funds, and WHEREAS, the Montgomery County 2017 Hazard Vulnerability Assessment and Mitigation Plan has been developed by the Montgomery County Department of Emergency Management in cooperation with other county departments, and officials and citizens of Upper Providence Township, and WHEREAS, a public involvement process consistent with the requirements of DMA 2000 was conducted to develop the Montgomery County 2017 Hazard Mitigation Plan, and WHEREAS, the Montgomery County 2017 Hazard Vulnerability Assessment and Mitigation Plan recommends mitigation activities that will reduce losses to life and property affected by natural hazards that face the County and its municipal governments; NOW, THEREFORE, BE IT RESOLVED, by the Upper Providence Board of Supervisors the following: The Montgomery County 2017 Hazard Vulnerability Assessment and Mitigation Plan is hereby adopted as the official Hazard Mitigation Plan of Upper Providence Township, and The respective officials and agencies identified in the implementation strategy of the Montgomery County 2017 Hazard Vulnerability Assessment and Mitigation Plan are hereby directed to implement the recommended activities assigned to them. April 16, 2018 BOS Meeting Page 130 of 162

RESOLVED and ADOPTED this SIXTEENTH day of APRIL, A.D., 2018. Attest: UPPER PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS By: Timothy J. Tieperman John F. Pearson, Chairman Township Manager/Secretary April 16, 2018 BOS Meeting Page 131 of 162

April 16, 2018 BOS Meeting Page 132 of 162

April 16, 2018 BOS Meeting Page 133 of 162

April 16, 2018 BOS Meeting Page 134 of 162

April 16, 2018 BOS Meeting Page 135 of 162

April 16, 2018 BOS Meeting Page 136 of 162

April 16, 2018 BOS Meeting Page 137 of 162

April 16, 2018 BOS Meeting Page 138 of 162

April 16, 2018 BOS Meeting Page 139 of 162

April 16, 2018 BOS Meeting Page 140 of 162

April 16, 2018 BOS Meeting Page 141 of 162

April 16, 2018 BOS Meeting Page 142 of 162

April 16, 2018 BOS Meeting Page 143 of 162

April 16, 2018 BOS Meeting Page 144 of 162

April 16, 2018 BOS Meeting Page 145 of 162

April 16, 2018 BOS Meeting Page 146 of 162

April 16, 2018 BOS Meeting Page 147 of 162

RESOLUTION 2018-31 UPPER PROVIDENCE TOWNSHIP MONTGOMERY COUNTY, PENNSYLVANIA A RESOLUTION APPROVING PHASE 1-3 MILESTONES FOR THE PROVISION OF CURRENT AND FUTURE FIRE SERVICES IN UPPER PROVIDENCE TOWNSHIP WHEREAS, on February 5, 2018 the Board of Supervisors charged Township Staff with evaluating the current challenges impacting fire services in Upper Providence Township; and WHEREAS, during a 60-day period Staff reviewed past studies, consulted professionals and prepared numerous milestones for the Supervisors consideration; NOW, THEREFORE, BE IT RESOLVED, by the Upper Providence Board of Supervisors that it hereby approves the following Phase 1-3 Milestones and Target Dates as outlined in Staff s April 4, 2018 presentation. Furthermore, Staff is directed to implement the following Phase 1-3 Milestones: A. Phase 1 Milestones: (0-6 months) 1. Form a joint Township Black Rock Volunteer Fire Company steering committee to address the integration of career and volunteer firefighters who shall operate as one combination fire department. 2. Identify space at the Oaks Station and relocate daytime career staff to the Oaks station. 3. Consider supporting a volunteer stipend program or volunteer live-in program to bolster the volunteer response. B. Phase 2 Milestones: (6-36 months) 1. On or before October 1, 2018 finalize the design, bid specifications and cost scope for a new emergency services facility. 2. Transition career firefighter/emts to twelve-hour shifts (6:00am to 6:00pm) seven days per week beginning January 1, 2019 3. Fund the hiring of two full-time career firefighter/emts and the transition of existing career firefighters to 12-hour shifts as part of the 2019 budget. 4. On or before January 1, 2019 advertise and award bids for a new emergency services facility. April 16, 2018 BOS Meeting Page 148 of 162

5. Relocate career firefighters to the new emergency services facility upon completion of the facility which shall act as the main hub of fire service delivery to Upper Providence Township. 6. Develop a plan for the disposition of the Mont Clare Fire Station and support Black Rock Volunteer Fire Company in evaluating and making needed upgrades to the Oaks Fire Station. C. Phase 3 Milestones: (3 5 years) 1. Consider forming a committee of elected and appointed officials from Upper Providence Township, Trappe, Collegeville and Royersford Boroughs to explore ways to improve cost efficiencies and to develop a regional solution for providing fire services. 2. Seek regional grant support and professional consulting assistance from Harrisburg to help forge a realistic, regional fire services blueprint by 2025. 3. Explore the formation of a Council of Governments to maintain a regular dialogue among area elected officials, not only on fire-related issues but all areas of municipal service. RESOLVED and ADOPTED this SIXTEENTH day of APRIL, A.D., 2018. Attest: UPPER PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS By: Timothy J. Tieperman John F. Pearson, Chairman Township Manager/Secretary April 16, 2018 BOS Meeting Page 149 of 162

RESOLUTION 2018-32 UPPER PROVIDENCE TOWNSHIP MONTGOMERY COUNTY, PENNSYLVANIA A RESOLUTION APPROVING PHASE 1-3 MILESTONES FOR THE PROVISION OF CURRENT AND FUTURE EMERGENCY MEDICAL SERVICES IN UPPER PROVIDENCE TOWNSHIP, INCLUDING THE PURCHASE AND DEPLOYMENT OF AN ADVANCED LIFE SUPPORT MEDIC RESPONDER WHEREAS, on February 5, 2018 the Board of Supervisors charged Township Staff with evaluating the current challenges impacting emergency medical services in Upper Providence Township; and WHEREAS, during a 60-day period Staff reviewed past studies, consulted professionals and prepared two (2) policy alternatives for the Supervisors consideration, the first being Alternative #1: Deploying an ALS ambulance; and Alternative #2: Deploying an ALS medic responder; WHEREAS, Staff evaluated and scored both alternatives based on the following six (6) criteria: 1. Total Cost Impact to Township 2. Response Time 3. Quality of Service 4. Economic Impact on Regional Providers 5. Exclusively Serves Upper Providence Township 6. Crew Uptime Availability; and WHEREAS, based on these criteria Staff ranked the ALS medic responder as having the most positive impact on the Township s residential and business community, referenced herewith as Exhibit A. NOW, THEREFORE, BE IT RESOLVED, by the Upper Providence Board of Supervisors that it hereby approves the following Phase 1-3 Milestones and Target Dates as outlined in Staff s April 4, 2018 presentation. Furthermore, Staff is directed to implement the following Phase 1-3 Milestones: A. Phase 1 Milestones: 1. On or before June 1, 2018 prepare and circulate a competitive request for proposal (RFP) for staffing an ALS medic responder twenty-four (24) hours per day, seven (7) days per week. 2. On or before August 1, 2018, present for the Board of Supervisors consideration a written agreement with the contracted agency. 3. On or before August 15, 2018, and in compliance with Commonwealth bidding laws, procure and upfit a vehicle to provide an ALS medic responder capability for use by the contracted agency utilizing proceeds from the DOW grant. April 16, 2018 BOS Meeting Page 150 of 162

4. On or before September 15, 2018 formally deploy the ALS medic responder at an interim, centralized location within the Township. B. Phase 2 Milestones: 1. On or before October 1, 2018 finalize the design, bid specifications and cost scope for a new emergency services facility, which will include a dual design for a future full-service ALS ambulance. 2. In preparing the 2019 operating and capital budget, increase the EMS portion of the public safety levy to fund the ALS medic responder. 3. On or before January 1, 2019 advertise and award bids for a new emergency services facility. 4. Maintain current QRS capability through January 1, 2019 and expand QRS capability after January 1, 2019 to coincide with expanded firefighter/emt shifts. 5. Relocate the ALS medic responder to the new emergency services facility upon its completion. 6. Annually evaluate EMS call volume and response statistics beginning in February of 2019 for the prior year to determine when it may be appropriate to deploy an ALS ambulance. C. Phase 3 Milestones: Over the next 3-5 years and before deploying an ALS ambulance: 1. Consider forming a committee of elected and appointed officials from Upper Providence Township, Trappe, Collegeville and Royersford Boroughs to explore ways to improve cost efficiencies and to develop a regional solution for providing emergency medical services. 2. Seek regional grant support and professional consulting assistance from Harrisburg to help forge a realistic, regional EMS blueprint by 2025. 3. Explore the formation of a Council of Governments to maintain a regular dialogue among area elected officials, not only on EMS-related issues but all areas of municipal service. RESOLVED and ADOPTED this SIXTEENTH day of APRIL, A.D., 2018. Attest: UPPER PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS By: Timothy J. Tieperman John F. Pearson, Chairman Township Manager/Secretary April 16, 2018 BOS Meeting Page 151 of 162

--- EXHIBIT A --- SCORING OF EMS OPTIONS 1 NEGATIVE IMPACT TO UPT 3 POSITIVE IMPACT TO UPT CRITERIA ALS AMBULANCE ALS MEDIC RESPONDER TOTAL COST IMPACT TO UPT 2 1 RESPONSE TIME 2 3 QUALITY OF SERVICE TO UPT 3 3 IMPACT ON REGIONAL PROVIDERS 1 3 EXCLUSIVELY SERVES UPT 1 3 CREW UPTIME AVAILABILITY 2 3 11 16

Change Order HORST EXCAVATING P O BOX 3310 LANCASTER, PA 17604-3310 Distribution Municipal Complex Improvements Site W Gilmore & Associates Inc. Office Field Other Project: Municipal Complex Improvements Site Wor Contract Number: 171195. Municipal Complex Improvements Site W, Proposed Change Order #: OCO 511 Add'l Parking Area Mill & Overlay w/line To (Owner): UPPER PROVIDENCE TOWNSHIP PO BOX 406 OAKS, PA 19456 Change Order Date : 03/06/18 Scope of Work: 2,375 sy of Additional Parking. C.O. Change Item Contract Item in Days UM Units Description Unit Price Amount 1 OCO 511 EA 1.5" Mill & Overlay 28,975.00 2 OCO 511 EA Line Stripe 1,004.66 3 OCO 511 EA Topsoil Touch up at Pave Edge 1,472.65 4 OCO 511 EA Seed Pave Edge 133.32 Total For Change Order: 31,585.63 Not valid until signed by the Owner. Signature of the Contractor indicates the Contractor's agreement herewith, including any adjustment in the Contract Sum or Contract Time. By: The original Contract Sum was........................................................... The net change by previously authorized Change Orders was................................. The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order............................................................................... HORST EXCAVATING By: 1,422,354.31 31,585.63 The new Contract Sum will be........................................................... 1,470,276.26 Authorized By Owner: UPPER PROVIDENCE TOWNSHIP PO BOX 406 P O BOX 3310 OAKS, PA 19456 Accepted By Contractor: LANCASTER, PA 17604-3310 16,336.32 1,438,690.63 Date: Date: April 16, 2018 BOS Meeting Page 1 03/06/18 01:42:34 PM Page 152 of 162 CustomPMPendChangeOrderNoArch.rpt

AGENDA ITEM #11 2018 ROAD PAVING PROJECT (EXCLUDING KLINE ROAD) Background Summary On April 12, 2018 the Township received nine (9) bids for the 2018 Road Paving Project, which will involve a mill and overlay of the following roads: Woodlyn Drive Acoma Lane Cheyenne Road White Crow Road Lisa Marie Lane Hollow Road (between Jasper Lane and Egypt Road) Name of Bidder Location Total Bid Innovative Construction Services Folcroft, PA $ 340,966.00 Allan Myers Worcester, PA $ 350,000.00 Glasgow, Inc. Glenside, PA $ 365,045.00 Dan Malloy Paving, Inc. Downingtown, PA $ 374,493.00 Reading Site Contractors Skippack, PA $ 386,490.00 N. Abbonzio Contractors, Inc. Conshohocken, PA $ 419,870.00 GoreCon, Inc. Chalfont, PA $ 427,783.70 Schlouch Incorporated Blandon, PA $ 480,068.80 Highway Material, Inc. Blue Bell, PA $ 560,440.00 The Township Engineer has reviewed all the required bonding and related documents and found Innovative Construction Services to be the lowest qualified bidder for this project. Proposed Motion To award the 2018 Road Paving Project to Folcroft-based Innovative Construction Services in the amount of $340,966, being the lowest responsible bidder within budgetary limitations. Enclosure April 16, 2018 BOS Meeting Page 153 of 162

April 16, 2018 BOS Meeting Page 154 of 162

April 16, 2018 BOS Meeting Page 155 of 162