! Mississippi State Port Authority Port of Gulfport Restoration Program Pre-Bid Meeting Ship to Shore Rail Mounted Gantry Cranes, Project No. 034 Joe Conn, P.E., Director of Port Restoration January 22, 2014!
Agenda Instructions to Bidders Section 3 Technical Review Collect Written Questions Site Tour
Participating Contractors Client: Mississippi State Port Authority and Mississippi Development Authority Program Manager: CH2M Hill Designer/Engineer of Record: Neel-Schaffer Construction Management: Yates Anderson JV
Instructions to Bidders Bid received no later than 10:00 a.m. on March 20, 2014 Two sealed envelopes: Marked: Ship to Shore Rail Mounted Gantry Cranes, Project 034 1 st Envelope: Marked outside Qualifications Minimum Qualifications Pass/Fail» Experience» Work Locations» Capacity Qualifications» Bidders Schedule Qualifications
Instructions to Bidders 2 nd Envelope: Bid Form Bid Bond Section 3 Documentation Other documents as stated in the instructions to bidders Award to lowest responsible and responsive bidder
Mississippi Contract Requirements Applies to work on West Pier, Port of Gulfport if local labor is used Does not apply to work outside Mississippi All subcontracts not included in the bid package must be pre-approved by MSPA Mississippi Jobs First Before work on the west pier, the contractor shall enter into an agreement with MSPA that requires the contractor not to hire any personnel to fill vacant positions necessary for the project for a period of 10 days after the date of agreement. During this 10 day period the Mississippi Department of Employment Security shall submit qualified individuals to the contractor to consider for the vacant positions. The contractor shall review the individuals submitted by the department before hiring individuals who are not submitted by the department. Davis Bacon Certified Payroll-Only applies during Construction of Cranes at site. Section 3
Contract Must acknowledge all addendums Use correct bid forms Questions: Last day to submit is March 7, 2014 Email: RFPQuestions@shipmspa.com
What is Section 3? HUD s Section 3 program requires that recipients of certain HUD financial assistance to the greatest extent feasible provide job training, employment and contract opportunities for low or very-low income residents in connection with projects and activities in their neighborhoods.
Section 3 Section 3 applies to the Port of Gulfport Restoration Program because of the expenditure of HUD CDBG funds on public construction. Section 3 differs from Minority Business Enterprise/Women Owned Business Enterprise Section 3 preferences focus on household income and location Section 3 preferences are race and gender neutral
PGRP Section 3 Goals 30% of all employment and training opportunities to be awarded to Section 3 residents 10% of all construction contracting opportunities to be awarded to Section 3 businesses 3% of all non-construction contracting opportunities to be awarded to Section 3 businesses
Preference for Section 3 Business Concern Section 3 Business Concern preference in this procurement: The Contract will be awarded to the lowest and best responsive, responsible Bidder, subject to review of the Minimum Qualifications and Evaluation Criteria as stated in the bid package and further, to the extent permitted under applicable law, a 5% preference for a Section 3 Business concern as provided in 24 CFR Part 135.
Who can qualify as a Section 3 Business or Section 3 Resident? Section 3 Business Concern is either: 51% or more owned by Section 3 Residents; 30% of full time employees are Section 3 Residents; or 25% of subcontracts are to Section 3 Business Concerns Section 3 Residents are low (or very low) income persons residing in the PGRP service area (i.e., the 3 MS coastal counties) Low income level is based on community and number of household members: http://www.huduser.org/portal/datasets/il/il2013/2013summary.odn
Employee completes form and submits to business" " Can qualify if low income or very low income during past three years or if a resident of public housing" " Business submits all documentation with bid to complete certification as Section 3 business concern" " Section 3 Resident Certification Process
Section 3 Business Concern Certification Process Ways to qualify as a Section 3 Business Concern: - Contractor s firm is 51 percent or more owned by Section 3 residents. - Contractor s permanent, full-time employees include persons, at least 30 percent of whom currently are Section 3 residents, or within three years of the date of their first employment with the business were Section 3 residents. - Contractor commits to subcontract in excess of 25 percent of the dollar amount of all subcontracts to be awarded by the business under the proposed contract to Section 3 businesses that meet the above two criteria. This must be detailed further in the contractor s Section 3 Subcontracting Plan.
HUD Section 3 Business Concern Certification Process Complete Section 3 Business Concern Certification form" " Submit completed Certification and all necessary supporting documentation along with bid" " Supporting documentation depends on how contractor qualifies as Section 3 business "
How to Identify Section 3 Residents PGRP Contractors are required to utilize the WIN Job Centers for open positions Utilize local media such as radio, newspapers and television to announce employment opportunities Contact local community organizations for assistance in identifying Section 3 residents Contact PHAs for assistance in identifying Section 3 residents Offer contractor events and job fairs at which Section 3 Business Concerns can participate and Section 3 residents can attend Contact organizations such as community centers, employment agencies, churches, non profits and housing developments Post signs and distribute flyers in the community
Section 3 PGRP Contractor Reporting Requirements All PGRP contractors will be required to submit monthly reports to MSPA covering their hiring and subcontracting opportunities. Contractors will also be required to maintain and submit to MSPA monthly reports covering all subcontractors hiring and subcontracting activity and accomplishments. Demonstrate providing opportunities, to the greatest extent feasible to reach PGRP Section 3 project goals: 10% of Construction Contracts subcontracted to Section 3 Business Concerns 3% of Non-construction Contracts subcontracted to Section 3 Business Concerns 30% New Hires are Section 3 Residents Document the outreach to Section 3 Business and Residents
MSPA s PRGP Section 3 Outreach Examples of previous outreach methods by MSPA include: " - PortoftheFuture.com" - MSPA Outreach Events and Workshops" - Advertisements in local media such as the Sun Herald" - South Mississippi Contract Procurement Center (SMCPC)" - WIN Job Center" - Flyers distributed through community events, organizations and public housing authorities offices "
Current Contract Phase B June 2014 April 2015 Phase B
Site and Rail Layout
Schedule Anticipated Award May 1, 2014 Anticipated Delivery to Port no earlier than July 9, 2016 Anticipate Final Completion no later than November 9, 2016
Technical Presentation - Main Scope Furnish 3 Ship-to-Shore, rail-mounted, container handling gantry cranes to include: o Rope-Towed Trolley (RTT) with main hoist fleet-through reeving. o 4 Telescoping 20, 40, 45, spreading twin 20 spreaders o 1 Heavy duty lift cargo beam o 1 Spreader over-height adapter - Designed for Designed for Post Panamax Container Ship with approximately 8,000 TEU capacity with maximum width of 17 containers stack 9 containers above deck with 10 below.
Technical Presentation - Crane Technical Parameters Capacity Under Spreader 65 LT Capacity Under Cargo Beam 100 LT Clear Under Spreader 125 ft Total Lift Height 170 ft Outreach 160 ft Backreach 50 ft Gantry Gage 100 ft
Technical Presentation - Wind Loading Operating Wind 55 mph Storm (pinned) 75 mph Hurricane (tie-downs & pins) 176 mph - Gantry Flooding Submersible Gantry Component to 10 ft - Electric Power Supply Power 22.86 kv, 3Ø, 60 Hz Supply Waterside Cable Slot
Electrical Site Plan - West Pier
Communications Site Plan - West Pier
MSPA Port of Gulfport Restoration Program - Assembly, Delivery Assembly and commissioning at contractor s site Deliver fully erected and fully tested Access channel is 20 miles long at 32 feet depth Heavy Lift Zone of wharf for roll-off Commissioning at south end of wharf (berth 6) Wharf and power available July 9, 2016
MSPA Port of Gulfport Restoration Program - Demonstration and Turn-Over Demonstration at south end of wharf Training o On Crane and o Terminal Maintenance Building - Technical Option CCTV System
MSPA Port of Gulfport Restoration Program Thank you for your time and attention Please visit www.portofthefuture.com for more information about our projects, programs and upcoming events Comply with Instructions to Bidders Must acknowledge all addendums Use correct bid forms Questions: Email: RFPQuestions@shipmspa.com