MINUTES FROM THE PARKING and TRAFFIC COMMITTEE MEETING

MINUTES FROM THE PARKING and TRAFFIC COMMITTEE MEETING March 16, 2012 Members Present: Ryan Fries, Belinda Carstens-Wickham, Laura Scaturro, Kirt Ormesher, Jim McDermott, Meagan Southerd, Alexa Creech, Emily McCoy, and Erik Zimmerman Ex-Officio Members Present: Carolyn Turner, Paul Fuligni, Tony Langendorf, Robert Vanzo, Robert Legate, and Lori Anderson Members Absent: Matthew Petrocelli (excused), George Pelekanos (excused), Kris Magee (excused), and Bill Dusenbery (excused) Ex-Officio Members Absent: None The monthly Parking and Traffic Committee Meeting convened on Friday, March 16, 2012, at 10:00 a.m. in the International Room of the Morris University Center. Laura Scaturro presided as Chair. Minutes from the meeting of February 10, 2012, were reviewed. Kirt Ormesher made a Motion to approve the Minutes as written. Ryan Fries seconded the Motion. No objections. Minutes approved as written. COMMITTEES A. Appeals: Laura Scaturro reported the committee reviewed four appeals and granted one service permit for Arts and Sciences B. Policy: C. Senate Reports: Student Government: Erik Zimmerman reported a person in family housing has a nanny to take care of her children. The nanny reported that she has to park in the Cougar Village visitor lot which is the lot farthest from the family housing area. Several people have this same issue. It was suggested they contact Housing for approval to park closer. Housing would notify Parking Services and their names would be approved for up close parking. Bob Legate stated he would alert Housing and take care of the issue. 1

Staff Senate: Nothing to report. Bob Vanzo reported attending a Staff Senate meeting and explaining parking issues, i.e., construction, budgeting and funding to them. The presentation seemed to be well received. Faculty Senate: No report. CORRESPONDENCE No correspondence. OLD BUSINESS A. Initiatives Assigned to Facilities Management or Telecommunications: Paul Fuligni reported on the projects. 1. Lot A Rock islands where bushes have been removed: Steve Brandenburg and Kenny Porter from Facilities Management presented drawings of the proposed landscaping in and around Lot A. Project has not been completed. 2. Parking Lot in Front of Building 517 at Cougar Village Repair Concrete Pad: This project has been completed. 3. Dunham Hall Repair access ramp from sidewalk to handicap parking area: This project has not been completed. The handicap ramp has been repaired for the winter and will be replaced in the spring. 4. Lot B Install Food Service Parking Only Sign in Lot B: This project has been completed. 5. Evergreen-Move Burning Bushes to Lot B: This project will be completed this month. 6. ESLHEC Install 15 minute and University vehicle signs in designated parking areas: Project has not been completed. B. Motorist Assistant, Citation, Towing Monthly Report, and Moving Violation Statistics: February Monthly Report 33 escorts 70 lockouts 70 jumpstarts 10 tire assists 50 scofflaws (towed) 35 scofflaws (violator returned prior to tow- ticket issued) 2

STATE CITATIONS ISSUED 1 Failure to Yield in Crosswalk 0 Crosswalk Warning Tickets 51 Speeding 142 Speeding Warnings February, 2011: Tickets Issued: 1,795 Monthly Amount Received: $38,165 February, 2012: Tickets Issued: 2,893 Monthly Amount Received: $62,600 Fiscal Year/11 to Date: Tickets Issued: 14,962 Amount Received: $300,720 Fiscal Year/12 to Date: Tickets Issued: 18,263 Amount Received: $366,055 Carolyn reported the percentage of tickets issued that were collected is 72.5 percent with 12 percent voided. The percent of unpaid tickets is 15.5. The percentage was previously higher when the Police Department was allowed to run plates for Parking Services. They are no longer permitted to run plates. Tony added this is a very good ratio as compared to many other universities in the state. So 27.5 percent of the totals that are reported are not collected. C. Science Building and Campus Construction Update: The Science Building is continuing to make progress with much of the work now being completed on the interior of the building. The completion date is August, 2012, with the building available for use beginning Spring Semester, 2013. The Vadalabene Center addition is progressing with completion scheduled for August, 2012. The Art and Design addition is also progressing with completion scheduled for August, 2012. Rendleman Hall window replacement is underway and scheduled for completion in August, 2012. The development of Builder s Square is underway with completion scheduled for May, 2012. The renovation of the existing Art & Design building will begin in May, 2012, and continue through September, 2013. While this renovation is in progress, students will not be allowed to take a short cut through the building to get to the Engineering Building. The addition to the Engineering Building will begin soon with a completion in Summer, 2013. Dunham Hall window replacement will begin in the fall of 2013. Also the existing Science Building will be renovated beginning in the fall of 2013. 3

Belinda questioned where the funding was coming from for all this construction. The Capital Development Board has committed $80 million for the Science Building. Student Fees paid for the Peck Hall window replacement and will pay for the Rendleman Hall window replacement. The Vadalabene Center addition monies were a gift. At the Alton School of Dental Medicine, a Multi-disciplinary Lab will be added with construction to begin in May, 2012. There may be some parking issues related to this construction. North University Drive to Poag Road will be re-paved this summer and therefore will be closed to traffic. In addition, shoulders will be added along East University Drive, then onto North University Drive to the point where the fan lots begin. There will be a detour in this area during the summer months. D. Lot B Issues: There are two proposals involved with Lot B. They are: 1) Keep codes as they are with the Student Government and CAB able to use them; 2) Discontinue the codes. Several handouts were distributed to the members. The handouts indicate more events are being scheduled in the Morris University Center, creating a greater demand for Lot B. In response to this demand, Parking Services is eliminating the number of permits sold to students in Lot B beginning Fall, 2012. Another problem seems to be that students who have the codes to attend an afternoon or evening meeting, park in Lot B for the entire day. As an excerpt from the September 2003 Parking and Traffic Minutes show, an approval with a limited budget was granted to Kimmel Leadership to be used for students attending events at the Morris University Center. That appeared to be working fairly well. However, when the new machines were installed in Lot B and the Parking Attendant was removed, this was no longer possible. Student Government and CAB are presently using codes given out by Parking Services for their members. With a continued increase in events at the Morris University Center, there is a problem with students parking in Lot B all day. It was mentioned that in order to attract students to participate in Student Government and CAB, up close parking is a small perk. There are approximately 30 CAB members and 20 Student Government members. There are several volunteer groups on campus who do not receive special parking privileges or perks. Thursday appears to be one of the busiest days in Lot B. CAB meets on Thursdays. It was suggested Steve Sperotto inquire whether CAB members would be willing to meet on Friday afternoons to avoid some of the overcrowding in Lot B. Student Government meets twice a month while CAB meets four times a month. Matter will be continued and reset on April s Agenda. E. North Circle/University Drive Intersection: Ryan Fries advised this project is continuing and should be completed by the first of May, 2012. A report will be given to the committee at our May meeting. F. Red Permits in Residence Hall Lots: This issue will be presented to the Residence Housing Association committee for review and approval. It will be brought back to the committee at the April meeting. 4

G. Summer 2012 Maintenance Schedule Langendorf: Most parking lots will be sealed and striped this summer. Lot C will be sealed and striped this fall after the Rendleman Hall window replacement project has been completed. H. Lot A Landscape Plan: Steven Brandenburg and Kenny Porter presented drawings of the proposed landscape for the perimeter of Lot A. They explained the different plants that would be added, taking into account the need for visibility in this area. The best time for installation of the plantings would be right after graduation in May. The price quoted does not include concrete. The committee agreed that the main items that need to be taken into consideration are drainage, wind, maintenance, visibility, and esthetics. Steve and Kenny were asked to replace certain planned varieties with dwarf versions to maximize visibility and minimize maintenance. This item will be placed on the April Agenda for consideration of a revised proposal. NEW BUSINESS A. Parking Services Software/Semester Permits: It will now be possible for students to purchase semester parking permits online by July 1, 2012. A transfer will be made to switch to new software in the fall of 2012. This will include having the vendor host our system and should keep our system current and help to maximize functionality. B. No Ticketing Fee Consistency: Theatre and Dance approached Parking and Traffic years ago and wanted discounted parking for their events. They were given that discount at that time. This will be on the April Agenda for further discussion. Carolyn Turner will provide additional requested information at that time about the rationale supporting their request. C. Staff Senate/RHA Meetings: Discussed under Student Government report. D. Appointment of Committee Members: Most membership terms will be up in May, 2012. A letter was sent to the Staff Senate. A reply confirmed that all staff members wished to stay on the committee. A letter was sent to the Faculty Senate. As of this date, no reply has been received. Meagan Southerd will need to be replaced as she is graduating in May, 2012. There has also been an amendment to the Opens Meeting Act passed as of January 1, 2012, that requires anyone appointed to a committee after January 1, 2012,][to go through electronic training. ANNOUNCEMENTS Robert Vanzo presented Bob Washburn with a Certificate of Appreciation on Bob s outstanding dedication, commitment, and advisory service to the Parking and 5

Traffic Committee for the past 19 years. Bob will be retiring the end of March, 2012. The members thanked him for his service and wished him well for a long, relaxing retirement. A notice about Parking Services Facebook page has been appearing on all TV monitors throughout campus. It was suggested that an announcement about Parking Services Facebook page be made at Springboard. ADJOURNMENT Bob Washburn made a Motion to Adjourn the meeting at 11:55 a.m. The next meeting will be held at 10:00 a.m. on Friday, April 13, 2012, at the School of Dental Medicine, Alton campus. 6