LSJR PDT Meeting RECORDED MINUTES FEBRUARY 17, 2011 9:00 AM-10:30 AM USACE, SACRAMENTO ROOM 950 MEETING CALLED BY TYPE OF MEETING FACILITATOR NOTE TAKER ATTENDEES Corps / SJAFCA / DWR / SJCFCWCD Minutes: PDT Meeting M. Williams M. Williams Roger Churchwell, Juan Neira, Marlo Duncan, Robert Scarborough, MaryAnn, John Maguire, Sameer Sharideh, Steve, David Peterson, Stacy Samuelson, Art Ceballos, Casey, Wayne, Gary Bedker, John Jordan, Mike, Doug Edwards, Bryan Guevin IMPORTANT UPCOMING DATES / SCHEDULE February 17 Management Meeting (Cost Share, PM WIK) March 17 Project Delivery Team Meeting HYDROLOGY HOLSTROM / PETERSON 1) Delay in A-E Ford schedule New Hogan now mid-april 2) Per 26 January management meeting must use NOAA Atlas 14 for F3 report, delay to schedule currently insignificant expecting report NLT end of February SJAFCA / PBI Update: Establish memorandum of procedures for meshing of hydrology Add R&U component to scope and schedule for hydrology HYDRAULICS LIN / PETERSON 1) Working to establish downstream boundary conditions for tributaries and mainstem. Sub work includes incorporating levee breach parameters into HEC-RAS. Research logic for establishing levee breach parameters, found engineering concept based on minimal energy / critical depth, will likely use this approach for LSJRFS. Historical data is available will post on FTP site. May need to add activity to the schedule to update tide stage frequency curve for LSJR mainstem to establish downstream boundary conditions SJAFCA / PBI Update: 1) Drafting WIK scope for calibrating trib models Post historical data for levee breach parameters on FTP Site Evaluate seperability of area #2 from French camp & LSJR Corps work should include revision to hydraulic models for LSJR mainstem (trib French Camp to mainstem) need confirm that this work is in the schedule Add develop levee breach assumptions to project schedule for completion in February
Need interpretation from Lea on interim levee design criteria Need to define wind / wave run up Request legal release in advance for hydraulic models w/ Yugo Adams / / Williams Report Out LSJR Collaborative Meetings / Peterson GEOTECHNICAL SMITH 1) DWR / Klienfelder Non-urban study moving forward 2) Need to determine usable information from NULE and ULE, State vs. Corps fragility curves future meetings scheduled 3) SJAFCA is seeking WIK for the upcoming work on Bear Creek and Upper Calaveras, will submit scope for review Revise geotechnical budget to reflect NULE & ULE products and coordination costs Determine, products, schedule and acceptability of NULE & ULE products, coordination and release requirements Submit SOW for consideration as WIK for upcoming work on Bear Creek and Upper Calaveras Update Schedule for NULE & ULE coordination Revise Draft SOW for F3 Geotech contract ECONOMICS Neira JORDAN/ BEDKER 1) Discussion future without project conditions will include approved development SJAFCA will provide economic analysis for Canal project Neira COMPLETE Jordan ENVIRONMENTAL EDWARDS 1) Central Valley Flood Protection Plan released regional management measures 2) Delta Stewardship Council pre-released Delta Plan on 14 Feb, final plan released by end of year Assist in developing project fact sheets Edwards PLANNING SAMUELSON 1) Introduced Art Ceballos as Stacy Samuelson s replacement for lead planner. Stacy will be supporting during transition. 2) Need GIS support to develop fact sheets, need update project description and maps Schedule planning meeting to develop project materials Ceballos COMPLETE Need to talk to Michelle Kuhl about Dave Peterson attending the next Stockton Metro meeting. Provide input on planning schedule to Michelle
Develop project fact sheets / materials Request Draft F3 documents TRSS on Division/District Radar Samuelson HOLD GIS YOUNG Distribute Geospatial Data Management Plan Update map of proposed index points, as defined by team once preliminary geotechnical data is received. Develop project fact sheets / materials PROJECT MANAGEMENT 1) Preliminary analysis terminated per 26 January LSJRFS management meeting, with exception of preliminary geotechnical report and economic valuation of areas 1& 2 2) Budget revision delayed for 1 yr or until cost estimates are more firm, per 26 January management meeting 3) Revised schedule indicating 2017 end date for feasibility and 2014 F3 reviewed with no contest at 26 January management meeting, 4) Discussion held on recurring vs. as needed PDT meetings, team decided to continue recurring monthly meetings 5) Discussed SJAFCA application for Section 211 for the Canal project, PDT will need to develop scope and schedule for review work 6) Discussed SJAFCA levee system evaluation recertification, SJAFCA is developing scope for recertification of diverting canal Upper Calaveras, Bear Creek Patty and Wheaton area; PDT will need to determine what review work is required Finalize budget revisions ALL HOLD Finalize schedule revisions ALL Develop tracking mechanism for budget and task completion Williams Investigate proposed FCSA amendment #2 to add clause for acceleration of spending by Non-Fed and establish 4 party agreement Revise PMP Update PDT Contact List SJAFCA Williams ALL ALL Williams COMPLETE CHURCHWELL / GIOTTINI 1) Introduced new PM Juan Neira as primary POC for SJAFCA and Marlo Duncan as supporting PM for budget related issues 2) SJAFCA using Kim Floyd for outreach and public involvement efforts associated with ongoing projects. There may be useful information available to LSJRFS Provide copies of previously submitted WIK for the PAL work on Calaveras Respond to memo of recommendations for shared responsibilities among Corps and Non-Fed Project Managers Neira Churchwell SJCFCWCD SHARIDEH / CONNELLY
1) Introduced new John Maguire as Mark Connelly s replacement DWR Respond to memo of recommendations for shared responsibilities among Corps and Non-Fed Project Managers Schedule LSJRFS for Quarterly Status Report to the CVFPB C. Williams C. Williams (NON-AGENDA ITEMS) CULTURAL RESOURCES SULLO 1) No current activities REAL ESTATE HOLLIS 1) No current activities CIVIL DESIGN CATARELLA No current activities Upon approval, provide SOW for proposed Design WIK to Tom Catarella for review Peterson HOLD
COST ENGINEERING VRCHOTICKY 1) No current Activities