EXECUTIVE/COUNCIL APPROVAL FORM John Lovick Stephen Clifton Tom Teigen Parks & Recreation Russ Bosanko [: J Park Planning Kevin Teague %en.~ k...lt X6609 TO: COUNCIL CHAIRPERSON: SNOHOMISH COUNTY COUNCIL EXECUTIVE RECOMMENDATION: ~pprove No Recommendation Further Processing --- Request By ----{'i Received at Council Office X BUDGET ACTION: Emergency Appropriation Supplemental Appropriation Budget Transfer CONTRACT: New X Amendment GRANT APPLICATION ORDINANCE Amendment to Ord. # PLAN OTHER Amendment 2 time extension to a contract for Professional Services with Bruce Dees and Associates, LLC. for the Master Plan of the Sky Valley Sportsman's Park. L X sec 3.04.190 NORMAL X EXPEDITE URGENT DEADLINE DATE 05-31-15 To approve Amendment 2 to the Agreement for Professional Services with Bruce Dees and Associates, LL.C. allowing for a contract time extension to December 31, 2015. Sky Valley Sportsman's Park is an undeveloped, county owned property in east Snohomish County near the City of Sultan. This park is intended to be developed into a multi-purpose shooting range, managed through a public-private partnership. The property is approximately 146 acres along the Sultan Basin Road and surrounded by Department of Natural Resources land. The County's 1986 Comprehensive Park and Recreation Plan first notes provision of a shooting facility as a long-term goal This goal is continued in the county's 2001 and 2007 Comprehensive Park and Recreation Plans. A feasibility study for a shooting range on several sites in the county was completed by a consulting firm in July of 1994. This study indicated that the Sultan Basin site was most feasible for a shooting range. Between 1997 and 2002 an extensive public outreach process was conducted which culminated in a Final Environmental Impact Statement (EIS) in April 2002. As part of the EIS, a number of studies were completed, however due to the passage of time, conditions may have changed requiring some of these studies to be revisited or re-done. Snohomish County staff began working in 2002 with State DNR staff to initiate the reconveyance of the Sultan Basin Road property. The reconveyance of this site was completed in December 2011.
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU No impact to budget CURRENTYR 2NDYR 1ST 6 YRS I TOTAL REVENUE: FUND, AGY, ORG, REV, SOURCE CURRENTYR 2NDYR 1ST 6 YRS I TOTAL Administrator Recommend Approval ORIGINAL AMENDMENT X X CONTRACT CONTRACT # # AMOUNT AMOUNT $ 287,000.00 $0.00 CONTRACT PERIOD: ORIGINAL AMENDMENT AMENDMENT 2 Start Start Start Notice to Proceed November 30,2014 May 31th 2015 End November 30, 2014 End May 31, 2015 End December 31th 2015 Sky Valley Sportsman's Park- Master Plan Bruce Dees and Associates, L.L.C. Tacoma Washington RISK MANAGEMENT Yes No COMMENTS N/A Time extension only, insurance is current. PROSECUTING ATTY -As TO FORM: Yes No N/A Time extension only ECAF Contract Extension Sky Valley Sportman 's Park Amendment 2 MOTION-BDA Contract Extension Sky Valley Sportsmans Park Master Plan Contract Amendment 2 Consultant Signed Contract Amendment 2. duplicate and original Motion 13-513 Motion 14-316 3
SNOHOMISH COUNTY COUNCIL MOTION NO. 15-167 A MOTION OF THE COUNTY COUNCIL OF SNOHOMISH COUNTY AUTHORIZING AMENDMENT 2 TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH BRUCE DEES AND ASSOCIATES, L.L.C., AT SKY VALLEY SPORTSMAN'S PARK WHEREAS, Bruce Dees and Associates, L.L.C. was selected through the Request for Qualifications process to develop the Sky Valley Sportsman's Park Master Plan to include a public shooting facility and other park amenities; and WHEREAS, on April16, 2014, the County Council of Snohomish County approved Amended Motion No. 13-513, authorizing the County Executive to sign and execute the Agreement for Professional Services with Bruce Dees and Associates, L.L.C. in the amount of $287,778 (the "Agreement"); and WHEREAS, Amended Motion No. 13-513 requires that the Department of Parks and Recreation present the design projects status and present certain document to the Operations Committee for discussion and comment starting specific tasks in the contract's scope of work; and WHEREAS, on October 1, 2014, the Snohomish County Council approved Amendment No. 1 by Motion No. 14-316 amending the Agreement, changing the expiration date from November 30, 2014, to May 31, 2015; and WHEREAS, the on-site wetlands were found to be extensive and limiting, Snohomish County Department of Parks and Recreation is investigating alternatives, including locating all, or a portion of the Sky Valley Sportsman's Park on other property in the general vicinity of the Park property; and WHEREAS, this investigation requires additional time that was not anticipated in the original project schedule; and WHEREAS, the Agreement expires on May 31, 2015, and the Department of Parks and Recreation projects that tasks will not be completed before December 31, 20 15; and NOW, THEREFORE, ON MOTION, the Snohomish County Council hereby approves Amendment 2 to the Agreement, which will extend the Agreement's expiration date from May 31,2015, to December 31,2015. PASSED this day of, 2015. SNOHOMISH COUNTY COUNCIL ATTEST: Council Chair Asst. Clerk of the Council
CONSULTANT: CONTACT PERSON: Bruce Dees & Associates, L.L.C. Bruce Dees ADDRESS: 222 E 26th St, Suite 202 Tacoma, WA 98421 FEDERAL TAX ID NUMBER/U.B.I. NUMBER: 91-2147699/602088886 TELEPHONE/FAX NUMBER: (253) 627-7947 I (253) 627-6661 COUNTY DEPT: DEPT. CONTACT PERSON: Parks and Recreation Kevin Teague TELEPHONE/FAX NUMBER: (425) 388-6609 I (425) 388-6645 PROJECT: AMOUNT: CONTRACT AMOUNT AMENDMENT: $0 Sky Valley Sportsman's Park- Master Plan Time Extension TOTAL CONTRACT AMOUNT: Not to exceed $287,778.00 FUND SOURCE: 309-51094709326501 CONTRACT DURATION: Contract execution through Dec. 31, 2015 AMENDMENT NO.2 TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT (the "Amendment") is made to the Agreement for Professional Services (the Agreement) executed April 22, 2014 by and between SNOHOMISH COUNTY, a political subdivision of the State of Washington (the "County") and BRUCE DEES AND ASSOCIATES, L.L.C., a Washington limited liability company (the ''Contractor''). In consideration of the mutual benefits and covenants contained herein, the parties agree as follows: The text of Section 2, Term of Agreement, Time of Perfom1ance, is deleted in its entirety and replaced as follows 2. Term of Agreement; Time ofperfonnance. This Agreement shall be effective upon contract execution ("the Effective Date"') and shall terminate upon completion of the project but not later than December 31,2015, PROVIDED, HOWEVER, that the County's obligations after December 31, 2013, are contingent upon local legislative appropriation of necessary funds for this specific purpose in accordance with the County Charter and applicable law. EXCEPT AS PROVIDED IN THIS AMENDMENT NO. 2, ALL TERMS AND CONDITIONS OF THE CONTRACT FOR CONSULTANT SERVICES DATED APRIL 22, 2014 AND SUBSEQUENTLY AMENDED, SHALL REMAIN IN FULL FORCE AND EFFECT. Amendment Page I of2
SNOHOMISH COUNTY: CONTRACTOR: County Executive Date Approved as to insurance And indemnification provisions: Approved as to form only: Risk Management Date Legal Counsel to the Contractor Date Approved as to form only: Deputy Prosecuting Attorney Date Amendment Page 2 of2
SNOHOMISH COUNTY COUNCIL AMENDED MOTION NO. 13-513 AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH BRUCE DEES AND ASSOCIATES. L.L.C., TO DEVELOP THE SKY VALLEY SPORTSMAN'S PARK- MASTER PLAN. INCLUDING A RECREATIONAL SHOOTING RANGE. AND REQUIRING SUBMITTAL OF A PROPOSED MASTER PLAN TO COUNCIL FOR CONSIDERATION CONSISTENT WITH SCC 2.16 WHEREAS, the 2006 Snohomish County General Policy Plan Objective CF?.A states "Acquire parklands and develop recreational facilities to meet existing and projected growth needs in accordance with the guidelines and priorities specified in the Comprehensive Park and Recreation Plan;" and WHEREAS, the 2007 Snohomish County Comprehensive Park and Recreation Plan Goal 4.0- Special and Dedicated Uses, Objective/Policy 4.h states "investigate the feasibility of special use recreational facilities such as: BMX, off road vehicles (ORV), mountain biking, equestrian, shooting ranges, disc golf and other uses;" and WHEREAS, the Snohomish County Council (County Council) affirmed its identification of this site, in the Sultan Basin, for a public park and requested the Washington State Department of Natural Resources reconvey the property to Snohomish County for public park use and recreation, including the development and operation of a public shooting range, by Motion No. 10-509 approved by the County Council on October 11, 201 0; and WHEREAS, the State of Washington acting by and through the Department of Natural Resources (DNR), reconveyed the property to Snohomish County and Snohomish County accepted the reconveyance by Motion No. 11-103, approved by the County Council on March 30, 2011; and WHEREAS, the 2013 Budget included Budget Note 8, which required additional information to support developing a recreational shooting range including a business plan, and WHEREAS, completing a master plan will facilitate creating a business plan and identifying potential partners to support developing, operating, and managing Sky Valley Sportsman's Park, including recreational shooting range; and WHEREAS, Bruce Dees and Associates, L.L.C., was selected through the Request for Qualifications process to develop the Sky Valley Sportsman's Park - Master Plan to include a public shooting facility and other park amenities; and WHEREAS, the total amount of this contract with Bruce Dees and Associates is $287,778; and WHEREAS, the Sky Valley Sportsman's Park - Master Plan will establish a long-term vision for and guide the phased investment, development, operation, maintenance. and management of a significant Snohomish County park and recreation facility; and WHEREAS, Snohomish County Code (SCC) 2.16.020 provides that the duties of the parks division include to "plan and develop master plan for county parks" and sec 2.16.1 00
provides that the Parks Advisory Board "shalf advise, consult, and assist the director of parks and recreation and the parks division in recommending to the executive and council actions" including on "master plan for county parks:" NOW. THEREFORE. ON MOTION, the County Council of Snohomish County hereby: 1l Approves of and authorizes the Executive to sign and execute the Agreement for Professional Services with Bruce Dees and Associates. L.L.C., for Sky Valley Sportsman's Park- Master Plan in an amount not to exceed $287.778.00; and ~ Requires that between Task 4 (B), Ad-Hoc Committee Meeting #3, and Task 4 (C). Staff Work Session #3, the Department of Parks and Recreation (department) shall present the status and copies of master site plans alternatives to the County Council's Operations Committee (Committee) for discussion and comment; and ~ Requires that between Task 5 (B), Ad-Hoc Committee Meeting #5, and Task 5 (C), Staff Work Session #4, the department shall present the preliminary master plan and cost estimate to the Parks Advisory Board (Board) and the Committee for discussion and comment; and 11. Requires that between Task 6 (B), Cost Estimate and Phasing Plan Document, and Task 6 (C), Snohomish County Pre-Development Conference, the department shall present a proposed master plan to the Board to consider making a recommendation regarding the proposed Sky Valley Sportsman's Park- Master Plan; and l Requires that the department shall submit a motion, the proposed Sky Valley Sportsman's Park - Master Plan, the Board's recommendation, and the Master Plan Report to the Snohomish County Council for consideration of approval; and.l Requires that before Task 6 (C), Snohomish County Pre-Development Conference, the department shall present a planning level business plan to develop, operate, and manage the proposed Sky Valley Sportsman's Park, including recreational shooting range, to the Committee for discussion and comment; and Z2. Requires that the department shall not begin Task 6 (C), Snohomish County Pre Development Conference, until the County Council has approved the Sky Valley Sportsman's Park- Master Plan. PASSED this 16m day of April 2014. SNOHOMISH COUNTY COUNCIL Council Chair D-11
SNOHOMISH COUNTY COUNCIL MOTION NO 14-316 AUTHORIZING AMENDMENT 1 TO MODIFY THE EXPIRATION DATE OF A PROFESSIONAL SERVICES AGREEMENT WITH BRUCE DEES AND ASSOCIATES. L.L.C., TO DEVELOP THE SKY VALLEY SPORTSMAN'S PARK- MASTER PLAN, INCLUDING A RECREATIONAL SHOOTING RANGE WHEREAS, Bruce Dees and Associates, L.L.C., was selected through the Request for Qualifications process to develop the Sky Valley Sportsman's Park Master Plan to include a public shooting facility and other park amenities; and WHEREAS, the Snohomish County Council approved Amended Motion No. 13-513, authorizing the County Executive to sign and execute the Agreement for Professional Services -.vith Bruce Dees and Associates, L.L.C. in the amount of $287,778; and WHEREAS, Amended Motion No. 13-513 requires that the Department of Parks and Recreation present the design project's status and present certain documents to the Operations Committee for discussion and comment starting specific tasks in the contract's scope of work; and WHEREAS, the Agreement expires on November 30, 2014 and the Department of Parks and Recreation projects that tasks will not be completed before May 31, 2015; NOW, THEREFORE, ON MOTION, the Snohomish County Council hereby approves Amendment 1 to the Agreement for Professional Services, which Council approved by Amended Motion 13-513, to change the Agreement's expiration date from November 30, 2014 to May 31, 2015. $ PASSED this, day of -"""L'--'Jc"'-. --'-J..;:._o ;b=- -=--e_v_r, 20 14. SNOHOMISH COUNTY COUNCIL Council Chair