REQUIRED DOCUMENT FROM HIRING UNIT

Terms of reference GENERAL INFORMATION Title: Finance Management Consultant for Finance System Strengthening of the Global Fund Principal Recipient Aisyiyah (National Consultant) Project Name: Health Governance Initiative (HGI) Reports to: Project Manager for HGI Duty Station: Aisyiyah s Office, Jakarta Expected Places of Travel (if applicable): Duration of Assignment: 60 working days REQUIRED DOCUMENT FROM HIRING UNIT TERMS OF REFERENCE CONFIRMATION OF CATEGORY OF LOCAL CONSULTANT, please select : (1) Junior Consultant (2) Support Consultant (3) Support Specialist (4) Senior Specialist (4) (5) Expert/ Advisor CATEGORY OF INTERNATIONAL CONSULTANT, please select : (6) Junior Specialist (7) Specialist (8) Senior Specialist X APPROVED e-requisition REQUIRED DOCUMENTATION FROM CONSULTANT X Completed P11 with at least 3 (three) referees X Copy of education certificate X Completed financial proposal X Completed technical proposal Need for presence of IC consultant in office: partial (coordination for program/activity planning, implementation and monitoring) intermittent full time/office based (needs justification from the Requesting Unit) Provision of Support Services: Office space: Yes X No Equipment (laptop etc): Yes X No Secretarial Services Yes X No If yes has been checked, indicate here who will be responsible for providing the support services:

I. BACKGROUND Indonesia is one of the nine countries in Asia and the Pacific with rising number of HIV infections at approximately 67,000 new infections per year. The WHO classifies Indonesia as a high burden country in terms of tuberculosis (TB), TB/HIV coinfection and high multi-drug resistant TB (MDR-TB). According to a 2013-2014 TB prevalence survey, Indonesia has one of the world s highest TB burdens with a prevalence of 1.6 million cases (representing 15% of the global burden, second only after India). Estimates in 2014 of prevalence rate of all forms of TB is of 660/100,000 and incidence rate of 407/100,000/year compared to the 2013 estimate of 272/100,000 and 183/100,000 respectively. Within ASEAN nations, only Cambodia has a higher burden per head of population1. UNDP Indonesia provide The Financial Management Technical Assistance which covers a broad range of financial management services to the Aisyiyah TB Program hereafter referred to as the Principal Recipient (the PR ) in implementing the activities funded by the Global Fund to Fight AIDS, Tuberculosis and Malaria ( the Global Fund ) under the Program Grant Agreements (the Grant Agreements ), from the period 1 November 2017 31 June 2018. The Technical Assistance shall diligently perform all services necessary to ensure that PR financial capacity and staff improvement in accordance with the Key Performance Indicators (KPIs) agreed in advance with the Global Fund and all financial management and procurement activities are conducted in accordance with the Grant Agreement, the Service Agreement between the Global Fund and the UNDP, the work orders issued under the Service Agreement and standards of professional conduct. Nothing in these Terms of Reference shall be construed as limiting or otherwise reducing the PR s obligations under the Grant Agreement. In the context of these Terms of Reference, the concept of ensuring and the phrase to ensure means that The Technical Assistance undertakes, in a manner consistent with standards of professional conduct, everything possible in its power and authority to assist, inform, and enable the Principal Recipient and/or Sub-Recipient(s) in meeting both (i) the requirements of the Global Fund in implementing the Grant program and (ii) all additional compliance requirements spelled out in these Terms of Reference, if any. Principal Recipient TB Aisyiyah is a Global Fund for AIDS, Tuberculosis & Malaria (GF-ATM) Project to fight Tuberculosis disease focused on community-based activities, managed by Aisyiyah Central Board. Aisyiyah is a Moslem Women organization founded in Indonesia in 1917 with concern for social and religious issues. In New Funding Model-NFM (2016-2017), Aisyiyah has been chosen as Principal Recipient (PR) of Global Fund to carry out a Community TB-HIV Care Program to represent the Indonesian Civil Society. Hence Aisyiyah is responsible to coordinate community level activities of Sub-Recipients (SRs) as the representative of Civil Society Organizations (CSO s) that currently covers 16 provinces (50% of Indonesia s provinces) and to be expanded in 25 provinces and 160 districts in Indonesia. UNDP is looking for a qualified individual consultant to provide technical assistance to support the PR capacity on finance system strengthening. 1 WHO global TB control report, 2014 annex 2 country profiles page 133

II. SCOPE OF WORK, ACTIVITIES, AND DELIVERABLES Objectives of the Services of the Consultant The role of the consultant is to build the capacity of the PR finance staff, strengthen finance system including software accounting system, and provide supervisory support to high risk SRs in meeting all Global Fund financial requirements and to ensure the appropriate use of grant funds. The consultant does not substitute for, or perform the work of, the staff of the PR, including its finance staff. The PR remains ultimately responsible for complying with all terms of the grant agreement with the Global Fund, including all financial management requirements. The installation of the technical assistance aims to: a. facilitate to the extent possible the accounting software implementation, including testing the software is completed and well running, staff is trained, all the user manuals are provided by the vendor, and maintenance process is provided by the vendor. The consultant will keep the PR and the Global Fund up to date about the issues and progress. b. Support the PR to ensure that effective controls through finance system strengthening in high risk SRs level are in place on the use of Global Fund grant funds. and that all payments made by the PRs or Subrecipients are eligible, justified c. Together with Finance Management Consultant, The consultant shall provide finance management technical assistance for high risk SRs for review all disbursements and advance payments made by the PRs to the Sub-recipients on a quarterly basis and ensure that the payments made by the Sub-recipients is subject to detailed verification and reviews by the finance staff on a quarterly basis. d. Upon request of the PR, the consultant shall evaluate the financial capacity of high risk Sub-recipients and make recommendations to the Global Fund on whether the above arrangements are appropriate for the risks attendant to those Sub-recipients or whether the arrangements should be modified. The Consultant does not bear responsibility for technical/public health decisions and associated activities, which are the ultimate responsibility of the PRs. The Consultant shall provide technical support for finance management and supervise the finance staff of the PR to perform their duties. The finance staff of the PR shall have the primary responsibility to perform finance function and prepare reports as required by the Global Fund on the direction of the FMS; The FMS s role is different from that of the Local Fund Agent (the LFA ), which remains fully independent from the PRs and FMS. However, the FMS and the LFA shall meet during preparation of the Verification of Information and other review processes to discuss and share information with respect to areas of risks and progress of work and share the minutes of those meetings with the Global Fund. Expected deliverables/outputs: Deliverables/ Outputs 1. Facilitation Report to the extent possible the accounting software implementation 2. Report on effectiveness controls through finance system strengthening in high risk SRs level Estimated number of working days Completion deadline Review and Approvals Required 20 working days 30 July 2018 HGI Project Manager and 10 working days 30 August 2018 HGI Project Manager and

3. Report on finance management technical assistance for high risk SRs 4. Evaluation Report on the financial capacity of high risk Sub-recipients and make recommendations to the PR 15 working days 30 September 2018 HGI Project Manager and 15 working days 31 October 2018 HGI Project Manager and III. WORKING ARRANGEMENTS Institutional Arrangement a) The consultant will work closely with the GF PR TB Aisyiyah and be supervised by the MTC-ATM Project Manager. b) The consultant will facilitate and provide the technical assistance for finance management for PR GF TB Aisyiyah. c) The consultant will provide report(s) at the completion of each deliverables to the Project Manager of MTC ATM and Project Manager of the GF PR Aisyiyah. Duration of the Work 60 working days (July to October 2018) Duty Station Aisyiyah s Office, Jakarta Travel Plan Below is an indicative travel plan for the duration of the assignment. The Consultant will be required to travel to the below indicated destinations and include the relevant costs into the proposal. There may be also unforeseen travel that will come up during the execution of the contract which will be agreed on ad-hoc basis. No Destination Frequency Duration/days 1 N/A N/A N/A IV. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS I. Academic Qualifications: Minimum of a Bachelor Degree in Accounting, Finance or related field. A professional accounting qualification such as CA/ACCA/CPA/CIMA is desirable. II. Years of experience: A minimum of 8 years of professional experience in accounting or finance, 5 years of which should be at a managerial or supervisory level preferably worked with Government, GFATM or international donor agency Experience in developing finance management systems, capacity building and experience in developing or outstanding skills for web-based software use, particularly accountancy software Sound knowledge of government financial reporting procedure including for grant report

III. Competencies and special skills requirement: Good communication and analytical thinking and leadership skills; Able to work with a team, adaptable and output-oriented; Excellent skills in oral and written English; Excellent in Microsoft Word and Excel use; High level of attention to detail and accuracy; Able to plan and organize multiple simultaneous tasks efficiently; Ability to rapidly understand and learning programmatic context within every financial transaction; Ability to analyses policy documents and make constructive policy suggestions; Strong interpersonal, communication and diplomatic skills, ability to work in a team; Good writing and reporting skills; Good presentation and communication skills; Ease in communicating with colleagues and third parties via email, conference call, and other electronic communication platform; Ability to work under pressure and stressful situations, and to meet tight deadlines. Native of Fluency in Bahasa Indonesia is required; Excellent command in English is desirable. Knowledge of the Government of Indonesia and UN systems and processes is an advantage; V. EVALUATION METHOD AND CRITERIA Individual consultants will be evaluated based on the following methodologies: Cumulative analysis When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight; 70% * Financial Criteria weight; 30% Only candidates obtaining a minimum of 70 point would be considered for the Financial Evaluation

Criteria Weight Maximum Point Technical 100 Criteria A: qualification requirements as per TOR: 70 70 1. Minimum of a Bachelor Degree in Accounting, Finance or related field. 2. A professional accounting qualification such as CA/ACCA/CPA/CIMA is desirable 3. A minimum of 8 years of professional experience in accounting or finance, 5 years of which should be at a managerial or supervisory level preferably worked with Government, GFATM or international donor agency 4. Experience in developing finance management analysis tools and developing or outstanding skills for web-based software use, particularly accountancy software 5. Sound knowledge of government financial reporting procedure including for grant report 15 5 20 15 15 Criteria B: Brief Description of Approach to Assignment 30 30 1. Understand the task and applies a methodology appropriate for the task as well as strategy in a coherent manner 2. Important aspects of the task addressed clearly and in sufficient detail 3. Logical, realistic planning for efficient project implementation 10 10 10