Costing Proposal for the Town of Espanola Presented on: September 20, 2017 Presented by: Sergeant Pamela Ford Inspector Yves Forget
J.V.N. (Vince) Hawkes Commissioner Office of the Commissioner Adjudicator Organizational Chart Corporate Communications and Strategy Management Bureau Corporate Services Traffic Safety and Operational Support Investigations and Organized Crime Field Operations Mary Silverthorn Brad Blair Rick Barnum Gary Couture Provincial Commander Deputy Commissioner Provincial Commander Deputy Commissioner Provincial Commander Deputy Commissioner Provincial Commander Business Management Bureau Highway Safety Division Investigation and Support Bureau Aboriginal Policing Bureau Career Development Bureau Fleet, Supply and Weapons Services Bureau Municipal Policing Bureau Field Support Bureau Security Bureau Communications and Technology Services Bureau Organized Crime Enforcement Bureau Professional Standards Bureau Provincial Operations Intelligence Bureau Central Region East Region North East Region North West Region Investigation and Enforcement Bureau (AGCO) West Region Chief Firearms Office Community Safety Services Project Support Centre
The OPP is one of the largest deployed police services in North America Over 5,800 uniform and 2,400 civilian employees Over 1 Million km² of land and water patrolled Over 127,000 km of provincial roadways patrolled 100,000 km² of waterways 5 Provincial Communications Centres 13 Forensic Identification Units 75 host detachments and 86 satellite offices in 5 regions 4,568 vehicles, including ATVs, snowmobiles, boats etc. 323 out of 444 Ontario municipalities on a cost recovery basis
Annual Report OPP in Numbers 5.4 + Million police service hours to OPP municipalities 1.9 Million calls in total were received by OPP Provincial Communications Centres 97.7% of calls received by OPP PCC were answered within the first 12 seconds or less 98.6% of residents felt very safe/safe in their community
OPP Service Delivery
General Headquarters General Headquarters provides administrative, and operational support services to Regions and Detachments in the following areas: Aviation/Flight Services Child Sexual Exploitation Complaint Investigation Hate Crimes/Extremism Illegal Gaming Intelligence Major Case Management Sex Offender Registry Surveillance (Electronic & Physical) Tactics & Rescue (TRU) Threat Assessment and Criminal Behavioural Analysis Violent Crime Linkage Analysis VIP Security
Operational Support Services Rotary & fixed wing air support Incident Commanders Emergency Response Teams Crisis Negotiators Tactics & Rescue Units Underwater Search & Recovery Canine Units Forensic Identification Services
Administrative Support Services The sharing of a larger number of police resources is an advantage in meeting the overall goal of having safe communities. Examples: Economies of scale, consistency in processes, boundaries are eliminated, infrastructure assistance, etc. Staffing & Recruitment Training Tendering & Purchasing Freedom of Information Policy Development & Maintenance Professional Standards, Ethics & Discipline Employee & Family Assistance Program
Regional Headquarters The Town of Espanola is located in the OPP s North East Region North East Region Headquarters is located in North Bay. Chief Superintendent Fern Labelle is the Regional Commander Regional Headquarters provides administrative, coordinating and support services to its detachments in the areas of: Criminal Investigation and Identification Media Services Community Policing Traffic & Marine Financial Management Communications (Dispatch in a neighbouring facility)
Ongoing Annual Training First Aid and CPR certification Use of Force Firearms (day and night firearms) IRD (Immediate Rapid Deployment) Conducted Energy Weapon (CEW) Judgement Training Voluntary Fitness Testing Review changes in policy and law affecting frontline policing Review Ministry Directives changes
Adequate and Effective The Police Services Act (PSA) sets out the roles and responsibilities of municipalities with respect to the provision of policing services in Ontario and outlines the adequate and effective services that every police service shall meet. The OPP provides: Crime prevention Law enforcement Assistance to victims of crime Public order maintenance Emergency response
Integrated Service Delivery
Inspector Yves Forget Detachment Commander East Algoma Detachment
Integrated Service Delivery Provide policing services to one or more municipalities Allows sharing of administration, supervisory and other resources Officers provide municipal and provincial policing duties Benefits Enhanced flexibility in meeting fluctuating demand at a lower cost Economies of scale by sharing resources (people & equipment) Larger number of officers to draw on for major occurrences and emergencies (more effective response and reduced overtime) Coordinated policing strategies for multi-jurisdictional issues
Proposed Amalgamated Structure Detachment Commander Inspector Operations Manager Staff Sergeant Analyst 1 Espanola/Manitoulin Crime Unit Detective Sergeant (Regional Position) A Platoon B Platoon C Platoon D Platoon 1 Sergeant (Espanola) 1 Sergeant (Manitoulin) 1 Sergeant (Espanola) 1 Sergeant (Manitoulin) 1 Sergeant (Espanola) 1 Sergeant (Manitoulin) 1 Sergeant (Espanola) 1 Sergeant (Manitoulin) 6 Constables (Espanola) 4 Constables (Manitoulin) 6 Constables (Espanola) 4 Constables (Manitoulin) 6 Constables (Espanola) 4 Constables (Manitoulin) 6 Constables (Espanola) 4 Constables (Manitoulin) Administrative 2 Espanola 2.83 Manitoulin Community Safety Officers 1 Espanola 1 Manitoulin Court Officers / Court Security 1 Espanola 1 Manitoulin Detective Constables 2 Espanola 2 Manitoulin
Detachment Response Structure Current Zone Structure (2 zones) 1. Espanola 2. Manitoulin Proposed Zone Structure (3 zones) 1. Town of Espanola 2. Espanola 3. Manitoulin
Proposed Zone Structure
Community Policing Community Policing is a fundamental principle under which all of our services are delivered. Ontario s Mobilization and Engagement Model of Community Policing forms part of all business planning.
Community Programs at Espanola / Manitoulin Detachment OPP KIDS Program (Knowledge, Issues, Decisions and Supports) Community presentations on drugs, internet safety, bullying, driving, elder abuse prevention, frauds and scams, etc. OPP Recruitment initiatives CPTED Crime Prevention Through Environmental Design
Standardized Public Reporting Tools Calls For Service Billing Summary Report Complaints and Optional Categories Report Records Management System (RMS) Reports PSB Reports Collision Reporting System (CRS) The Integrated Court Offences Network (ICON) Report PSB report was developed for Detachment Commanders in consultation with Police Services Boards to fulfill legislated responsibilities. CFS Billing Summary was developed to reflect the billable calls for services (occurrences in same groupings as municipal Annual Billing Statement) Addresses the Auditor General recommendation
OPP Contract Policing Accountable to Council through the Police Services Board and to the community Immediate access to all specialized services to fulfill our policing obligations Deliver a wide range of community programs 97% of respondents felt very safe or safe in the Espanola Detachment area. 92% of respondents were very satisfied or satisfied with the overall quality of the police service provided by the OPP. *Most recent CSS survey applied new survey release 2017)
Municipal Policing Bureau Proposal Information
Why a Transition Contract? 1. Legislation 267(14) 2. Historical data required (DAR) 3. Ontario Civilian Police Commission
Transition Contract During the initial Transition Contract, the Town of Espanola will enter into an agreement for a defined number of contractual hours of service as represented by uniform Full Time Equivalent (FTE), and civilian FTEs. After 3+ years, the municipality will transition into the OPP Billing Model. Transition Contract (3+ years) OPP Billing Model Hours based contract 1,417 hours / FTE / year Base Service Calls for Service Other Costs
Proposed Amalgamated Staffing Position Espanola Police Service Manitoulin / Espanola OPP Proposed Amalgamated Complement FTEs billed to Municipality Chief 1 0 0 0 Deputy Chief 0 0 0 0 Inspector 0 0 1 0.20 Staff Sergeant 0 1 1 0.20 Sergeant 2 6 8 2 Constables 9 40 49 9 (+1 RLD) Total Uniform: 12 47 59 12.40 Detachment Admin. Clerk 1 3.83 4.83 1 Court Security 0 Court Administration 0 Dispatcher 4 FT / 3 PT 0 Civilian Data Entry 0 Total Civilian: 6.5 3.83 4.83 1
Uniform & Civilian Salaries and Benefits Salaries and Benefits (Note 1) Uniform Members $/FTE Positions $ Inspector................................. 151,551 0.20 30,310 Staff Sergeant............................. 126,994 0.20 25,399 Sergeant................................. 114,883 2.00 229,766 Constable................................ 97,206 9.00 874,854 Uniform Position (Rank to be determined)...... (Note 2) 97,206 1.00 97,206 Total Uniform Salaries 1,257,535 Overtime................................ (Note 3) 68,033 Statutory Holiday Payout.................... (Note 1) 3,279 40,660 Shift Premiums.......................... (Note 4) 640 7,680 Uniform Benefits.......................... (Note 5) 340,262 Total Uniform Salaries & Benefits 1,714,169 Detachment Civilian Members (Note 1) Positions $ Detachment Administrative Clerk............ Full-time 63,096 1.00 63,096 Total Detachment Civilian Salaries............. 63,096 Civilian Benefits....................... (Note 5) 15,881 Total Detachment Civilian Salaries & Benefits 78,977
Support Staff Salaries & Benefits Support Staff (Salaries and Benefits) Communication Operators..................... 6,020 74,648 Prisoner Guards............................ 1,535 19,034 Operational Support.......................... 4,254 52,750 RHQ Municipal Support....................... 2,051 25,432 Telephone Support........................... 120 1,488 Office Automation Support..................... 534 6,622 Mobile and Portable Radio Support............... 178 2,207 Total Support Staff Salaries and Benefits Costs 182,181
Other Direct Operating Expenditures (ODOE) Other Direct Operating Expenses Communication Centre......................... 223 2,765 Operational Support........................... 758 9,399 RHQ Municipal Support........................ 239 2,964 Telephone.................................. 1,228 15,227 Mobile Radio Equipment Repairs & Maintenance...... 667 8,271 Office Automation - Uniform..................... 1,454 18,030 Office Automation - Civilian...................... 1,485 1,485 Vehicle Usage............................... 4,938 61,231 Detachment Supplies & Equipment................ 503 6,237 Accommodation & Cleaning Contract........... (Note 6) 1,135 - Uniform & Equipment...................... (Note 7) 1,735 21,514 Total Other Direct Operating Expenses 147,123 Sub-total Estimated Gross Policing Costs 2,122,450 Uniform & Equipment Year-One Adjustment (Note 7) (21,167)
OPP Contract Proposal Initial Costs Uniform, equipment and vehicle Quantity Unit price Total price Uniform and equipment - non-commissioned 12 $ 3,598 $ 43,181 Firearms including use of force equipment - uniform 12 $ 1,113 $ 13,352 C8a2 close quarter battle carbine per vehicle 4 $ 2,140 $ 8,560 Taser 6 $ 1,550 $ 9,302 Taser air cartridge operational - four per taser 24 $ 52 $ 1,255 Patrol vehicle 4 $ 32,500 $ 130,000 Mobile radio package opp-2 with repeater incl. initial installation 4 $ 13,101 $ 52,404 Portable radio 12 $ 863 $ 10,356 Dragon eye technologies speed lidar handheld laser 2 $ 2,900 $ 5,800 Decatur genesis II select dual antenna radar moving radar 2 $ 2,967 $ 5,934 Dräger 6810 glc alcohol screening device 4 $ 575 $ 2,300 Intoxilyzer 8000c instrument 1 $ 9,881 $ 9,881 Simulator 2 $ 1,560 $ 3,120 Total Uniform, Equipment and Vehicle Costs $ 295,446
Proposed OPP Policing Expenses 2017 Total Salaries & Benefits $1,793,146 Support Staff Salaries & Benefits $182,181 Other Direct Operating Expenses $147,123 Estimated Policing Costs $2,122,450 Uniform & Equipment (Year-One Adjustment) ($21,167) One-Time Start Up and Capital Costs $295,446 Total Estimated Cost (Including Initial costs) $2,396,729 (Proposal valid for 6 months from presentation date)
Provision of Facilities July 12, 2016 site visit conducted of the Espanola PS site at 100 Tudhope Street, Espanola, ON. Suitability determined using the current OPP Detachment Facility Guidelines requirements. Some renovations are required at both the Espanola PS site and the Espanola OPP Detachment. These would be at Espanola s expense. Modifications to be discussed at a future meeting.
Records Information Management (RIM) RIM Unit attended Espanola PS on July 16, 2016 and conducted a preliminary assessment to determine workload/resource requirements Over 60 cubic feet of records were assessed RIM identified several steps of action to be taken in partnership with the municipality; the steps are included as an appendix in the proposal document Goal is to identify ownership of each record (OPP or Municipality), then have liability and risk assigned with respect to the retention/storage and destruction of each record
Other Financial Considerations Cost of maintaining the Police Services Board Any applicable costs associated to the storage of electronic and physical records Disposal of Assets Severances for municipal employees according to your collective agreements Costs to modify facility to OPP Guidelines Pension divestment
Next Steps Review proposal and documentation Public Consultation Question & Answers If contract proposal accepted: By-law accepting proposal OCPC brief and hearing re: disbandment Information Session for amalgamating members Training Transition
Next Steps (Cont d) If contract proposal rejected: Notify OPP via a letter or email Process is terminated We continue to have a great working relationship with each other
Contact Information OPP Municipal Policing Bureau (705) 329-6200 Sergeant Pamela Ford (Contract Analyst) (705) 329-6192