OFFICE OF EMERGENCY MANAGEMENT SERVICES ORGANIZATIONAL CHART DEPARTMENT DESCRIPTION The Office of Emergency Management Services is responsible for the overall coordination of 17 volunteer fire departments, 2 Emergency Medical Services departments and 1 career fire department. The coordination of services these agencies provide represents a geographical area of 501 square miles, which includes a population of approximately 60,000 people. Additionally, the office provides numerous Fire/EMS training programs required by the NYS Office of Fire Prevention and Control and the NYS Department of Health to our local emergency responders. The office serves as the liaison between local government, State and Federal agencies on a regular basis as well as during times of natural and man-made disasters. The Office of Emergency Management Services is the Point of Contact for the NYS Homeland Security Task Force in delivering various training programs along with administering equipment and WMD equipment caches. The department reviews and updates County emergency response plans regularly along with providing assistance to local governments in the development of their emergency response plans. The Office of Emergency Management Services provides the services of a specialized Emergency Support Unit to jurisdictions when local resources have been exhausted or specialized equipment may be required. 1
MISSION To assure public safety through planning, response, mitigation and recovery KEY 2016 ACCOMPLISHMENTS EMERGENCY PREPARDNESS Local Emergency Preparedness o GCOEM fosters a cooperative relationship with all emergency response agencies Local State Federal Public Preparedness o GCOEM partners with County Health Department, Emergency Preparedness Coordinator, RACES (Radio Amateur Civil Emergency Service), CART (Companion Animal Response Team), and American Red Cross o GCOEM is actively involved in the following awareness opportunities: Citizen Emergency Preparedness Outreach Programs Family Fun Night Locally sponsored Fire Prevention Programs Office of the Aging Awareness Program Readygenesee.com website Regular local radio program Ready Genesee App National Incident Management System (NIMS) o GCOEM is the County Point of Contact for implementation of the compliance process Ensures all emergency response agencies and local government officials complete required training and testing. GCOEM reviews and updates o All fire and EMS emergency response plans regularly Current plans under review Arson Control Plan Continuity of Government Plan Continuity of Operations (COOP) FEMA Staffing for Adequate Fire & Emergency Response (SAFER) Grant award Recruitment and Retention o GCOEM acts in an advisory capacity to all County Volunteer Fire and EMS departments Promote and coordinate joint efforts to attract new recruits 2
Over 200 new firefighters have been recruited GCOEM collaboratively oversees this grant along with Lake Plains Community Care Network Mutual Aid Fire Advisory Board Recruitment and Retention Task Force Grant period extended to November 31, 2015 Award amount of $288,680 Grant Purpose Train volunteers - Leadership & Management training completed Supports recruitment efforts Securing marketing company Radio and Web based ads have shown results Volunteer Recruitment coordinator has been hired to facilitate outreach programs Exhibit display materials have been purchased. Purchase of (** #) Apple ipad to replace need for printed textbook; to be used by students enrolled in fire training courses. NYS Office of Fire Prevention and Control o Regional Training Efforts The eight annual Tri-County Firefighter I program Daytime program Held in June/July 2016 Participation from 18 area firefighters Genesee County Wyoming County Orleans County 116 hours, completed in 8 week period Genesee County Fire Training Center selected as host site based on: Geographic location Classroom and training facility Support staff The Fire Advisory Board (FAB) o GCEMO works with FAB to regularly update the Communications Standard Operating Procedures o GCEMO works with FAB to regularly update the Fire/EMS Mutual Aid Plan o Training program, consisting of a power point presentation and handbook which is presented to all County and EMS personnel. Enhances emergency communications effectiveness Ensures compliance with the National Incident Management System (NIMS) policy. The NYS Department of Health o GCEMO serves as course sponsor for the Advanced Emergency Medical Technician training course o Offers emergency medical training for EMS providers o 2017 AEMT course scheduled to begin in January o Reimbursement provided by NYS Health Department for students successfully completing the program Reimbursement rate: 3
AEMT-I Original - $530/student + $75/skills AEMT-I Refresher - $400/student + $90/skills Genesee County ESU (Emergency Support Unit) o Focus of monthly training: Hazardous materials response Technical rescue, search and rescue Chemical, Biological, Radiological Nuclear and Explosives (CBRNE) response Confined Space o In keeping with State and Federal regionalization initiative, local regionalization initiative efforts with Monroe County Orleans County Wyoming County Hazardous Materials and Technical Rescue Goals Familiarization of team leaders and members Capabilities Operational capabilities Fire Investigation Team o Benefits of team concept approach Better preservation of the scene Reduction in time of investigation Less duplication in conducting interviews o Closely works with the Sheriff s Office in the event of suspicious fires o Increase demand on time in recent years Communications o GCEMO is Point of Contact for all Fire/EMS agencies o GCEMO is responsible for addressing any dispatching and/or radio procedure issues o E911 Operations Board provides essential procedural and policy direction to Emergency Dispatch office. o NY-Alert, emergency alerting system has been deployed and upgraded to Version 3 Multi-mode transmission of emergency alerts Storm warnings Road closures Hazardous materials spills Local emergency response personnel Citizens and visitors of Genesee County IPAWs application has been submitted. IPAWs will allow for NY Alert users to send messages to a more defined location without requiring recipients to register for the application. NIMS Type 3 Incident Management (IMT) Team o Staffed by qualified personnel within Western District County Emergency Managers Regional executive level first responders 4
o Purpose Support emergency response with Western District Recently dispatched to support areas effected by Hurricane Sandy o Background History of cooperation and collaboration within District o Promotes Emergency Management practices Public Safety initiatives o Examples Emergency Manager Mutual Aid Program Nine Active Western District Counties Western Region Public Safety Communication Alliance Special Needs Sheltering Plan and Mass Fatality Plan o Local Emergency Management responsible for overall coordination and management of emergencies and disasters that may necessitate the activation of shelters o American Red Cross is the lead agency for sheltering o Local Health Departments have been designated as the lead for coordination of advanced care to special populations in shelters o Critical Incident Stress Debriefing/Peer Counseling o Provided through the partnership of Genesee County and the WNY Stress Reduction Program, Inc. o Available for all emergency responders Fire Police EMS Emergency dispatchers o Utilized several times during the year o Positive feed back from the emergency responders who have attended the debriefing sessions o Facebook and Department Webpage o Opportunity to distribute information in regard to Public preparedness Recruitment & Retention Training opportunities Access to forms o Emergency Service News Quarterly Newsletter Opportunity to communicate with keep Fire & EMS community informed Features o Emergency Management Coordinator o Battalion Update: Center/East/West o Mercy EMS o UMMC o ESU Team o Training 5
o EMT o Genesee County Health Dept o Dispatch Center Distributed electronically Fire & EMS departments All County e-mails UMMC 2017 PROJECTION Goals SHORT TERM GOALS o HazMat Team Certification o Municipal Restructuring Grant application submitted to investigate the shortage of volunteer firefighters and provide solutions o Construct new training and storage facility Project near completion o Landscaping of FTC & relocation of Volunteer Firefighter Memorial o Monitor and evaluate the delivery of Emergency Medical Services o Relocation and upgrade of Firearms Training Range o Continue to enhance the Fire Investigation Team Capabilities o Achieve National Type II certification for the ESU Team Rope Team LONG TERM GOALS Emergency Management Office accreditation through new NYSEMA program Further market the Fire Training Center as a regional public safety training center Enhance the Fire Training grounds and EOC / Classrooms Publish a white paper to address the shortage of volunteer firefighters Install sprinkler system in FTC GRANTS o FY2015 Homeland Security Grant o Grant Period Sept 1, 2015- August 31, 2018 o Grant award: $86,250 o HazMat and CBRNE operational readiness of response equipment personnel $8000 o Computer Hardware & Software $4,625 o Portable Lighting $4,000 o License Plate Reader (2) $40,000 o Citizen Preparedness Supplies (Brochures/Calendars) $4,625 o ATV Trailer & accessories (Sheriff s Dept & Fire/EMS) $25,100 6
o FY2016 Homeland Security Grant o Grant Period Sept 1, 2016- August 31, 2019 o Grant award: $86,250 o HazMat and CBRNE operational readiness of response equipment personnel $8000 o Emergency Support Vehicle $45,250 o Personal Protective Equipment (PPE) for First Responders $15,000 o Computer Hardware & Software $13,000 o Emergency Preparedness Information (Ready Genesee App Subscription fee) $5,000 o Local Emergency Management Performance (LEMP) Grant o FFY16 award was $27,505 o Required County match : $27,505 to be met in in-kind services o Grant Period: Oct 1, 2015-September 30, 2017 o Grant focus is to continue to build and sustain emergency management capabilities, as in previous years. FY15 HazMat (Multi-County) o Genesee County is lead agency in conjunction with Livingston, Orleans, Monroe, Wyoming, and the City of Rochester o Grant award is $196,000 o Grant period: September 1, 2015 August 31, 2018 o Grant purpose: Sustain regional HazMat response capabilities o Computer hardware & software for HazMat vehicles o SCBA cylinders o Training (Registration & travel) o Maintenance & calibration of HazMat equipment FY16 HazMat (Multi-County) o Genesee County is lead agency in conjunction with Livingston, Orleans, Monroe, Wyoming, and the City of Rochester o Grant award is $196,000 o Grant period: September 1, 2016 August 31, 2019 o Grant purpose: Sustain regional HazMat response capabilities o Computer hardware & software for HazMat vehicles o SCBA cylinders o Training (Registration & travel) o Maintenance & calibration of HazMat equipment 7
BUDGET SUMMARY Appropriation By Object Actual 2015 Adopted 2016 Actual 2016 Adopted 2017 Adopted 2016 Salary/Fringe 227,614 254,605 246,172 262, 251 Equipment 159,714 208,219 215,627 272,531 Est 2016HM grant ($30,000 Eq) Contractual 105,938 198,015 154,047 193,083 Est 2016HM grant ($20,000 Con Total Appropriations 493,266 660,839 615,846 727,865 Revenues 218,585 358,455 293,404 405,074 Est 2016HM grant ($50,000) Net County Support 274,681 302,384 322,442 322,791 FTE 4.4 4.4 4.4 4.4 DEPARTMENT HIGHLIGHTS Services o Emergency Management o Consulting Services to Fire Service EMS Service Law Enforcement Private Industry Municipal Government Schools/Educational Facilities Financial Human Resource Issues Legislative Operational Issues Mandate Interpretation Policy and procedure regulations Training o Fire Coordination o Liaison Local Government 8
o o o o o State Agencies Federal Agencies Planning Response Recovery Training Programs - Development and Delivery Emergency Plans Development and Maintenance Airport Emergency Plan Comprehensive Emergency Management Plan County Animal Response Team (CART) Plan Railroad Emergency Plans CSX NS R&S Domestic Preparedness Plan Emergency Preparedness and Community-Right-To-Know Plans Hazardous Materials Response Plan Mass Casualty Plan Mass Fatality Plan Pre-Disaster Mitigation Plan Radiological Ingestion Pathway Exposure Plan Special Needs Plan Software Updates o Used in the preparation of emergency plans ALOHA Arc Catalog ArcMap CAMEO Authorized Equipment List (AEL) Electronic Pesticide Dictionary Emergency Response to Terrorism Job Aid HAZNY ICS Forms MARPLOT NIOSH Database ORIEIS (Operation Respond database) PEAC-WMD Pictometry Tier II Win Wiser Chemical Database Customer Base o Genesee County and surrounding area Fire Service EMS Law enforcement Emergency service organizations 9
Private industry Staff o Full time four (4) o Part time three (3) o Per diem five (5) Budget o Austerity budget of past few years Increasingly difficulty to meet demands placed on department and staff o Department budget partially subsidized by grant funds Local Emergency Management Program (LEMP) Grant Personnel costs (Partially offsets Coordinator & Deputy Coordinator s salary) Training/training related expenses Hazardous Materials Emergency Preparedness (HMEP) Training expenses related to HazMat/transport State Homeland Security Program (SHSP) Personnel costs Approved Training Programs Approved equipment, included weapons of mass destruction (WMD) equipment cache 10
STATE FIRE TRAINING PROGRAMS Actual 2015 Actual 2016 2017 PROGRAM 28 23 35 STUDENT 425 452 575 COUNTY FIRE TRAINING PROGRAMS Actual 2015 Actual 2016 2017 PROGRAM 11 2 5 STUDENT 311 34 75 *Decrease in number of County classes is due to transition to classification as State program. EMERGENCY MEDICAL SERVICES (AEMT) TRAINING Actual 15/16 2017 Original Enrollment 33 25 Students Tested 22 22 Students Passed 16 20 11
BUILDING USAGE - FIRE TRAINING CENTER Actual 2015 2016 2017 Days Used/Yr. 257 236 260 Number of Persons 8928 8227 9,500 Total Hours 3,253 2,337 2,500 FIRE DRILLS Actual 2015 2016 2017 Number of Drills 20 20 20 Man-Hours 33 33 33 EMERGENCY INCIDENT RESPONSE (Fire, MVA, HazMat, Specialized Rescue) Actual 2015 2016 2017 Emergency Incident Response 105 123 120 12
FIRE INVESTIGATION TEAM Actual 2015 2016 2017 Investigations 18 14 20 Man-Hours 683 501 700 Personnel RESPIRATORY "FIT" TESTING (Required by NIOSH) Actual 2015 2016 2017 County Fire Department Personnel 220 300 300 Entry Level Firefighter Classes 30 30 30 ESU Team Members 0 0 0 Law Enforcement 0 2 2 County Offices (Health/Coroner, Etc.) 12 15 15 13
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