ORGANIZATIONAL CHART

Transcription

1 OFFICE OF EMERGENCY MANAGEMENT SERVICES ORGANIZATIONAL CHART DEPARTMENT DESCRIPTION The Office of Emergency Management Services is responsible for the overall coordination of 17 volunteer fire departments, 2 Emergency Medical Services departments and 1 career fire department. The coordination of services these agencies provide represents a geographical area of 501 square miles, which includes a population of approximately 60,000 people. Additionally, the office provides numerous Fire/EMS training programs required by the NYS Office of Fire Prevention and Control and the NYS Department of Health to our local emergency responders. The office serves as the liaison between local government, State and Federal agencies on a regular basis as well as during times of natural and man-made disasters. The Office of Emergency Management Services is the Point of Contact for the NYS Homeland Security Task Force in delivering various training programs along with administering equipment and WMD equipment caches. The department reviews and updates County emergency response plans on a regularly along with providing assistance to local governments in the development of their emergency response plans. The Office of Emergency Management Services provides the services of a specialized Emergency Support Unit to jurisdictions when local resources have been exhausted or specialized equipment may be required.

2 MISSION To assure public safety through planning, response, mitigation and recovery KEY 2013 ACCOMPLISHMENTS EMERGENCY PREPARDNESS Local Emergency Preparedness o GCOEM fosters a cooperative relationship with all emergency response agencies Local State Federal Public Preparedness o GCOEM partners with County Health Department and Emergency Preparedness Coordinator o GCOEM is actively involved in the following awareness opportunities: Byron-Bergen Career Program Community Government Week Emergency Preparedness Awareness Family Fun Night Genesee County Fair Locally sponsored Fire Prevention Programs Office of the Aging Awareness Program Readygenesee.com website Regular local radio program National Incident Management System (NIMS) o GCOEM is the County Point of Contact for implementation of the compliance process Ensures all emergency response agencies and local government officials complete required training and testing. o GCOEM reviews and updates all fire and EMS emergency response plans regularly Airport Response Plan Scheduled for completion Fall 2013 HazMat Plan Annual updates scheduled for - October 2013 Final review of County Emergency Preparedness Plans Complete revision of plan was completed to ensure compliance with Federal guidance FEMA Staffing for Adequate Fire & Emergency Response (SAFER) Grant award Recruitment and Retention o GCOEM acts in an advisory capacity to all County Volunteer Fire and EMS departments Promote and coordinate joint efforts to attract new recruits 96 new firefighters have been recruited GCOEM collaboratively oversees grant along with Lake Plains Community Care Network Mutual Aid Fire Advisory Board

3 Recruitment and Retention Task Force Four year grant cycle Award amount of $288,680 Grant Purpose Train volunteers - Leadership & Management training completed Supports recruitment efforts Securing marketing company Radio and Web based ads have shown results Volunteer Recruitment coordinator has been hired to facilitate outreach programs Exhibit display materials have been purchased. NYS Office of Fire Prevention and Control o Regional Training Efforts The fifth annual Tri-County Firefighter I program Daytime class schedule Held in July 2013 Participation from 19 area firefighters Genesee County Wyoming County Orleans County 90 hours, two-week long program Genesee County Fire Training Center selected as host site based on: Geographic location Classroom and training facility Support staff The Fire Advisory Board (FAB) o GCEMO works with FAB to regularly update the Communications Standard Operating Procedures o GCEMO works with FAB to regularly update the Fire/EMS Mutual Aid Plan o Training program, consisting of a power point presentation and handbook, is presented to all County and EMS personnel. Enhances emergency communications effectiveness Ensures compliance with the National Incident Management System (NIMS) policy. o GCEMO is currently working with FAB to secure funding for an efficiency study of the Fire and EMS services throughout the County. The NYS Department of Health o GCEMO serves as course sponsor o Offers emergency medical training for EMS providers o Reimbursement provided by NYS Health Department for students successfully completing the program Reimbursement rate: AEMT-I Original - $530/student + $75/skills AEMT-I Refresher - $400/student + $90/skills o Anticipate a significant increase in 2013/2014 enrollment due to this being a transition year in the program. Enrollment should level off in 2014/2015.

4 Genesee County ESU (Emergency Support Unit) o Focus of monthly training: Hazardous materials responses Technical rescue, search and rescue Chemical, Biological, Radiological Nuclear and Explosives (CBRNE) response. o In keeping with State and Federal regionalization initiative, local regionalization initiative efforts with Monroe County Orleans County Wyoming County Hazardous Materials and Technical Rescue Goals Familiarization of team leaders and members Capabilities Operational capabilities Fire Investigation Team o Benefits of team concept approach Better preservation of the scene Reduction in time of investigation Less duplication in conducting interviews o Closely works with the Sheriff s Office in the event of suspicious fires o Increase demand on time in recent years Communications o GCEMO is Point of Contact for all fire/ems agencies o GCEMO is responsible for addressing any dispatching and/or radio procedure issues o 911 Operations Board provides essential procedural and policy direction to Emergency Dispatch office. o NY-Alert, emergency alerting system has been deployed and upgraded to Version 3 Multi-mode transmission of emergency alerts Storm warnings Road closures, Hazardous materials spills Local emergency response personnel Citizens and visitors of Genesee County NIMS Type 3 Incident Management (IMAT) Team o Staffed by qualified personnel within Western District County Emergency Managers Indian Nation Representatives o Purpose Support emergency response with Western District Recently dispatched to support Suffolk County in response to Hurricane Irene o Background History of cooperation and collaboration within District o Promotes Emergency Management practices

5 Public Safety initiatives o Examples Emergency Manager Mutual Aid Program Nine Active Western District Counties Western Region Public Safety Communication Alliance Special Needs Sheltering Plan and Mass Fatality Plan o Local Emergency Management responsible for overall coordination and management of emergencies and disasters that may necessitate the activation of shelters o American Red Cross is the lead agency for sheltering o Local Health Departments have been designated as the lead for coordination of advanced care to special populations in shelters o Critical Incident Stress Debriefing/Peer Counseling o Provided through the partnership of Genesee County and the WNY Stress Reduction Program, Inc. o Available for all emergency responders Fire Police EMS Emergency dispatchers o Utilized several times during the year o Positive feed back from the emergency responders who have attended the debriefing sessions o Facebook and Department Webpage o Opportunity to distribute information in regard to Public preparedness Recruitment & Retention Training opportunities Access to forms 2014 PROJECTION Goals SHORT TERM GOALS o Deploy a Fire/EMS records management system. o Facilities needs assessment o Landscaping of FTC & relocation of Volunteer Firefighter Memorial o Monitor and evaluate the services of Mercy EMS o Relocation and upgrade of Firearms Training Range o Deployment of a fully operational high band emergency alerting paging system and Digital 800Mz communications system

6 LONG TERM GOALS Further market the Fire Training Center as a regional public safety training center Replace storage facilities / training props GRANTS FY2010 Companion Animal Sheltering Equipment Grant o Grant closed on 7/31/2013 o Award amount of $29,195 o Awarded to the Genesee, Orleans and Wyoming County partnership o Funding provides the means to establish temporary regional emergency sheltering for pets and companion animals in the event of an emergency or disaster. o GOW has been meeting regularly to develop teams. In cooperation with NYS Agriculture & Markets and the Genesee County Sheriff s Department. FY2011 Homeland Security Grant o Award Amount of $ 101, o HazMat and CBRNE operational readiness of response equipment $ o Fire/Ems Records Management System $ 43, o Upgrade EMS Radio Equipment $50, FY2012 Homeland Security Grant Award amount of $67, Personal Protective Equipment $13, HazMat and CBRNE operational readiness of response equipment $ Upgrade EMS Radio Equipment $15, Emergency Operations Center A/V Upgrade $ 5, Fire/Ems Records Management System $ 18, Hazardous Materials Emergency Preparedness (HMEP) Grant o Award for year 19 was $4,730 o Grant purpose: to improve and implement emergency plans o A portion of grant funds have also been calculated into the 2013 operating budget to help offset the cost of the wireless and internet expense. Local Emergency Management Performance (LEMP) Grant o Submitting the FFY11 application o FFY10 annual allocation was $25, Anticipate similar allocation for 2011 o Grant focus is to support local emergency management offices and their programs o Reimbursement of personnel and administrative expenses Due to efforts to support readiness, response and recovery activities for disaster and emergencies that threaten the community

7 OFFICE OF EMERGENCY MANAGEMENT SERVICES FY12 HazMat (Multi-County) o Genesee County is lead agency in conjunction with Livingston, Orleans, Monroe, Wyoming, o Grant award is $98,000 o Grant purpose: sustain regional HazMat response capabilities BUDGET SUMMARY Appropriation By Object Actual 2012 Estimated 2013 Adopted 2013 Requested 2014 Adopted 2014 Salary/Fringe 203, , , , , Equipment , , , , Contractual , , , , Total 464, , , , , Appropriations Revenues 205, , , , Net County Support 258, , , , , FTE DEPARTMENT HIGHLIGHTS Services o Emergency Management o Consulting Services to Fire Service EMS Service Law Enforcement Private Industry Municipal Government Schools/Educational Facilities Financial Human Resource Issues Legislative Operational Issues Mandate Interpretation Policy and procedure regulations Training o Fire Coordination o Liaison Local Government State Agencies Federal Agencies

8 o o o o o OFFICE OF EMERGENCY MANAGEMENT SERVICES Planning Response Recovery Training Programs - Development and Delivery Emergency Plans Development and Maintenance Airport Emergency Plan Comprehensive Emergency Management Plan County Animal Response Team (CART) Plan Railroad Emergency Plans CSX NS R&S Domestic Preparedness Plan Emergency Preparedness and Community-Right-To-Know Plans Hazardous Materials Response Plan Mass Casualty Plan Mass Fatality Plan Pre-Disaster Mitigation Plan Radiological Ingestion Pathway Exposure Plan Special Needs Plan

9 Software Updates o Used in the preparation of emergency plans ALOHA Arc Catalog ArcMap CAMEO Certified Equipment List Electronic Pesticide Dictionary Emergency Response to Terrorism Job Aid HAZNY ICS Forms MARPLOT NIOSH Database ORIEIS (Operation Respond database) PEAC-WMD Pictometry Tier II Win Wiser Chemical Database Customer Base o Genesee County and surrounding area Fire Service EMS Law enforcement Emergency service organizations Private industry Staff o Full time four (4) o Part time two (2) o Per diem six (6) Budget o Austerity budget of past few years Increasingly difficulty to meet demands placed on department and staff o Department budget partially subsidized by grant funds Local Emergency Management Program (LEMP) Grant Personnel costs Operating costs Utilities Office supplies Job related travel expense Hazardous Materials Emergency Preparedness (HMEP) Wireless expense Internet expense State Homeland Security Program (SHSP) Approved Training Programs Approved equipment, included weapons of mass destruction (WMD) equipment cache

10 STATE FIRE TRAINING Programs Students Programs Students 0 COUNTY FIRE TRAINING Programs Students Programs Students 50 0

11 BUILDING USAGE Days Used/Year Number of Persons Total Hours Days Used/Year Number of Persons Total Hours 0

12 350 RESPIRATORY "FIT TESTING" (Required by NIOSH) County Fire Departments Personnel Entry Level Firefighter I Classes Personnel Scene Support Operation Personnel ESU Team Members Sheriff Deputies 60* (Range Training) City of Batavia Police Department 30* (Range Training) Sheriff, City of Batavia, LeRoy Police (Monroe County Lab Required Autopsy Respiratory Protection)

13 DRILLS No. Conducted Staff Response Hrs. Planning Hours No. Conducted Staff Response Hrs Planning Hours EMERGENCY INCIDENT RESPONSE Emergency Incident Response Emergency Incident Response Emergency Incident Response

14 800 FIRE INVESTIGATION TEAM Investigations Man-hours Personnel Investigations Man-hours Personnel 0 SPECIALIZED TEAMS EMERGENC SUPPORT UNIT (ESU) ESU Team Personnel Training Man-hours Sheriff Department Support (Clandestine Drug Lab & Lost Person Search) Community Awareness

15 45 40 EMERGENCY MEDICAL SERVICES Classes Students Classes Students 0

16 EMERGENCY MANAGEMENT COORDINATOR GM-1 GENESEE COUNTY EMERGENCY MANAGEMENT SERVICES Fire and Emergency Management Coordinator Point of Contact for Homeland Security Issues Chairman of the Local Emergency Planning Committee Director of the Emergency Operations Center Liaison between county fire depts and county legislature EMS COORDINATOR GM-7 Liaison between county EMS providers and the Emergency Management Office Development and administration of EMS training programs CISD Liaison Support to medical and EMS providers DEPUTY EMERGENCY MANAAGEMENT COORDINATOR GM-2 Deputy Fire and Emergency Management Coordinator SARA Title III and EPCRA planning and administration Liaison between private industry and Emergency Management Office Provides GIS and Pictometry mapping support CODE ENFORCEMENT OFFICER GM-8 Handles all code enforcement functions for Genesee County properties SECRETARY GM-6 Administrative support Grant administration Financial records and support (A/P, Payroll) Records management TRAINING TECHNICIAN GM-9 Administer training and education programs for the fire service Liaison between OFPC and the Emergency Management Office Design, develop and deliver fire/ems/law enforcement/ WMD programs and Haz-Mat response. ESU support Technical consultant - fire investigation Emergency Services DEPUTY FIRE COORDINATOR GM-3 Center Battalion Initial field point of contact for center battalion Assist Fire Coordinator and deputy in their job duties Liaison between county fire and EMS departments and the Fire Coordinator s office ESU Team support Division supervisor in countywide emergency/eoc operations COUNTY FIRE INTRUCTORS Deliver county fire training programs Assist state fire instructors Provide on scene supervision for the Live Burn Training Facility DEPUTY FIRE COORDINATOR GM-4 West Battalion Initial field point of contact for west battalion Assist Fire Coordinator and deputy in their job duties Liaison between county fire and EMS departments and the Fire Coordinator s office ESU Team support Division supervisor in countywide emergency/eoc operations EMERGENCY SUPPORT UNIT Emergency support/response for haz-mat, technical rescue and WMD/CBRNE incidents Regional command and communications support for fire/ems and law enforcement agencies Fire investigation support Backup field operations DEPUTY FIRE COORDINATOR GM-5 East Battalion Initial field point of contact for east battalion Assist Fire Coordinator and deputy in their job duties Liaison between county fire and EMS departments and the Fire Coordinator s office ESU Team support Division supervisor in countywide emergency/eoc operations TECHNICAL SUPPORT UNIT GM-19 Technical support provides maintenance, repair, testing, calibration and inventory for technical equipment used by Emergency Management personnel and the Emergency Support Unit. This unit also performs minor maintenance and servicing on major equipment, vehicles and facilities. This unit provides on-scene support when ESU apparatus is mobilized for field operations.