AIP CAPITAL PLANNING 101 Understanding ACIP Planning Practices Presented to: By: Jason Knipp and Doug Anderson, P.E. State Planners FAA Central Region Airports Division Date:
Objectives Understand AIP Planning Process Capital Planning Steps Project Example/Timeline ACIP Data Sheets AIP Priority and Assignment of Funding Keys to Success 2
AIP Capital Planning The Capital Improvement Plan (CIP) is prepared annually and represents the Sponsor s 5-year plan for airport development. 3
AIP Capital Planning Sponsor Responsibility Under the Airport Improvement Program (AIP), the sponsor is responsible for project management which may include planning, engineering and design, construction, financial management and project close-out. Coordination of certain elements with FAA Airports Division does not relieve the Sponsor of the responsibility to coordinate with other FAA offices such as Flight Procedures, Technical Operations, and Air Traffic. The sponsor may hire a qualified consultant to accomplish certain aspects of the project management per the guidance in FAA Advisory Circular (AC) 150/5100-14. 4
AIP Capital Planning Steps Key Points For Your Project! Identify Potential Funding Sources Determine Project AIP Eligibility Align with Federal Objectives Determine Project Priority Assign Budgets and Phase Projects Know When to Submit CIP and ACIP Data Sheets Stay in Contact with FAA State Planner 5
Example Timeline: Runway Extension (w/land Acquisition, Airports GIS survey) FY17 1 Review/Update Planning Docs if Necessary; Select Planning Consultant Is project eligible, justified, & economically feasible? Communicate with users & tenants FY18 Finalize Planning Should be on 5-Yr CIP Is BCA Needed? 2 Initiate NEPA Identify Funding Sources FY19 Finalize NEPA 3 Start Land Acquisition FY20 Finalize Land Acq. 4 Select Consult for Design/Construction Is DBE Program Current? Update/Revise Project Costs FY21 Is Project Still Valid? 5 Scope Design & AGIS Requirements Design Reimbursable Agreement? Request New IAPs FY22 Ongoing Design Update/Revise Project Costs Coordinate Reimbursable Ensure AGIS Survey is Complete Coordinate Project Timeline with Flight Procedures FY23 Finalize Plans and Specs 6 Bid Project in Spring Submit Grant Application Based on Bid or Negotiated Contract NTP Construction 6
AIP Capital Planning Steps Following Implementation Submit as-built Airports GIS survey data into Airports GIS website near project completion. Asbuilt data is compared to previously submitted design data to conclude IAP development. If data is off, may delay publication of new IAPs. Use the aviation improvement. Submit as-built ALP. Close grant within 90-days of acceptance. 7
8
When Do I Submit ACIP Data Sheets? This is the 1 st step in the request process for AIP funding assistance, not the CIP Worksheet itself. A good rule of thumb is to submit 3 years before the project (or any phase of) is planned. This is particularly important for projects requesting discretionary assistance. (e.g. Runway Reconstruction) For other projects, 1-2 years prior may be acceptable; however, coordinate with your FAA State Planner first! 9
Is the ACIP Datasheet complete? Airport Name, City and LOCID Project Description & Federal Fiscal Year Sketch Only one type of work per sheet Justification Cost Estimate breakdown by unit Additional Information Signature & Date Title of Authorized Official Phone Number 10
Airport Name, City and LocID Project Description & Federal Fiscal Year 11
Project Descriptions Must Be clear, concise and include as applicable to the project: Runway/Taxiway Designations Phase Dimensions (of taxiways, runways, aprons, buildings, etc.) Markings Type Pavement Type (if known) Load Bearing Capacity Last known PCI Type of Edge Lighting, Names of Lighting Systems, VGSIs Equipment o Make, Model, Specifications, etc. For Land: o Acquisition Type, Tract Names, and Acreage 12
Sketch CAD Drawing, Aerial Photo, ALP Project area highlighted and labeled with project description and limits. ALP Do not use entire ALP sheet, zoom in and magnify project area highlighted and labeled with project description and limits. Runways, taxiways, and aprons show existing/ultimate dimensions. Buildings show existing/ultimate location and dimensions. Note: You don t have to squeeze your drawing into the section on the Data Sheet. Provide attachments if you d like. 13
Justification The Secretary of Transportation (OST) has more oversight of the AIP program. So every project needs a clear project description AND justification. This will be briefed to the Secretary. 14
Justification Specific justification: 500 annual operations by critical aircraft. Primary runway dimensions per AC 150/5325-4B. Crosswind runway needed 95% wind coverage, Crosswind runway dimensions aircraft use. Parallel taxiways runway sight distance, instrument approach procedure, eliminate runway back taxi. Apron Area Apron Area Calculator spreadsheet Snow Removal Equipment SRE Calculator spreadsheet. AWOS See AIP Order for acceptable systems and BCA requirements 15
Attach Detailed Cost Estimate Are the costs reasonable and updated recently? Are the costs complete? Are they for the described project? Cost breakdown with unit quantities and unit costs identify sequentially by number and show FAA specification number. Federal Share is typically 90%, and airport sponsor share is 10%. 16
Detailed Cost Estimate ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST NEW FIELD AIRPORT NEW FIELD, USA RUNWAY 16-34 OVERLAY September 7, 2000 ITEM QUANTITY UNIT LOCAL COST FAA COST AMOUNT NO. DESCRIPTION & UNIT PRICE (10%) (90%) 1 Mobilization 1 L.S. $40,000 $4,000 $36,000 $40,000 2 Temporary Marking, Barricades, and Lighting 1 L.S. $4,000 $400 $3,600 $4,000 3 Clean and Seal Cracks 30,000 L.F. $3.00 $9,000 $81,000 $90,000 4 Existing Pavement Marking Removal 60,000 S.F. $0.50 $3,000 $27,000 $30,000 5 Cold Milling for Transitions (0-1-1/2") 1,500 S.Y. $5.00 $750 $6,750 $7,500 6 Bituminous Tack Coat 11,000 Gal. $1.20 $1,320 $11,880 $13,200 7 Bituminous Surface Course (3") 12,500 Tons $55.00 $68,750 $618,750 $687,500 8 Asphalt Cement 750 Tons $225.00 $16,875 $151,875 $168,750 9 Reflectorized Pavement Marking 60,000 S.F. $0.75 $4,500 $40,500 $45,000 10 Shouldering 13,000 L.F. $0.50 $650 $5,850 $6,500 11 Seeding 3.0 Acre $800 $240 $2,160 $2,400 12 Mulching 3.0 Acre $800 $240 $2,160 $2,400 CONSTRUCTION TOTAL $109,725 $987,525 $1,097,250 17
Additional Information This is not a checklist. This must be filled out. 18
Projects that DO NOT require environmental determination 1. 2. 3. 4. 5. 19
Additional Information Apron Area Apron Area Calculator 20
Additional Information Snow Removal Equipment Sizing Calculator 21
Revenue Producing Facilities Only New Capacity Enhancing Hangars or Fuel Facilities, Credit Card Readers, or Major Hangar Rehabilitation No Maintenance, Repair, Relocation, Mitigation Credit card readers for fuel eligible as a stand alone project Hangar rehabilitation must extend usable life 10 years (minimum) Non-Primary Entitlement Only Justification of Documented Need Waiting List, Letters of Commitment Documented Increase in Traffic or Type of Traffic Statement that All Runway Approaches are Clear of Obstructions (at minimum to the runway threshold siting requirements). Statement that All Airside Needs are Complete or a Financial Plan showing how the needs will be met over the next 3-years using NPE and Local Funding only. 22
Signature & Date Title of Authorized Official Phone Number 23
AIP Priority and Assignment of Funding National Priority Ranking 0 is lowest, 100 is highest AIP Funds Planned for Project General Aviation Airports 1 st - Nonprimary Entitlement assigned to highest priority project 2 nd - State Apportionment 3 rd - Discretionary Primary Airports 1 st Passenger & Cargo Entitlement assigned to highest priority project 2 nd Discretionary 24
AIP Priority and Assignment of Funding Which gets funded first? ARFF Existing Pavement Rehabilitation New Pavement Construction SRE Revenue Producing Facilities (Hangars and Fuel Farms) NOTE: New pavement and SRE do NOT compete well for discretionary funds; therefore we suggest higher priority one year and lower priority another. 25
Key to Success Make a plan and stick with it Break large projects into small projects Parallel Taxiway (after justification, environmental and land is complete) o Partial Parallel (half first, then the other) o Design o Grading o Paving, marking and lighting It will take time Work within entitlement for low NPR projects Current National FAA AIP fiscal practices include: Issuing grants based on bids or negotiated fees Timely programming of grants Ensuring no grant stays inactive for 12 months. Grants are to be initiated immediately with most closed within two years from acceptance Closing all grants within four years of appropriation Recognize that AIP funding is only appropriated one year at a time Funding levels may fluctuate We are ALWAYS reviewing and revising the next 3 years Extra funds above your entitlement are never guaranteed 26
Key to Success For an airport to be as competitive as possible for the limited discretionary funding, three strategies are recommended: 1. Identify development with system impacts including additional capacity, efficiency or safety/security. 2. Utilize apportioned funds on high-priority development. In general, the highest priority work is that associated with safety/security, pavement rehabilitation of runways and the primary taxiway system, noise reduction, planning and environmental mitigation. Generally, new pavement construction, apron, terminal and access are lower priority. 3. Manage your grant program effectively by implementing sound capital planning and grant management practices. Work closely with your FAA State Planner! For those in Nebraska, work with NDA For those in Missouri, work with MoDOT 27
Recap Ensure Planning is Solid Identify Potential Funding Sources Determine Project AIP Eligibility Align with Federal Objectives Determine Local and AIP Project Priority Assign Budgets and Phase Projects Know When to Submit CIP and ACIP Data Sheets Keys to Success Stay in Contact with FAA State Planner 28
AIP Guidance and Resources FAA Airports Website: www.faa.gov/airports Airport Improvement Program: www.faa.gov/airports/aip Central Region Website: www.faa.gov/airports/central/ Central Region AIP Sponsor Guide AIP Handbook: FAA Order 5100.38 Airports Capital Improvement Plan: FAA Order 5100.39 Airports GIS and Surface Analysis and Visualization Tool: https://airports-gis.faa.gov/airportsgis/portal.jsp Instrument Flight Procedures Gateway: www.faa.gov/air_traffic/flight_info/aeronav/procedures 29
ACE Planning and Environmental Scott Tener Environmental Specialist 816-329-2639 Mark Schenkelberg Planning Team Lead 816-329-2645 firstname.lastname@faa.gov Todd Madison MO and Capacity Planner 816-329-2640 Jeff Deitering Iowa Planner 816-329-2637 Doug Anderson Nebraska Planner 816-329-2624 Jason Knipp Kansas Planner 816-329-2646 30