EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES Mission Statement: East Los Angeles College empowers students to achieve their educational goals, to expand their individual potential, and to successfully pursue their aspirations for a better future for themselves, their community and the world. Monday, May 9, 2016 G1-301AB Conference Room 1:30 3:00 pm PRESENT ABSENT GUESTS *Co-Chairs Edward Alvarado* Julie Benavides Kevin Booth Sherrie Davey Jeff Hernandez* Alex Immerblum Marvin Martinez Alex Almeida Ruben Arenas Filiberto Barajas Consuelo Castro Al Cone Paul De La Cerda Erlinda de Ocampo Pedro Flores Christopher Holbert Maria Carvajal Gina Chelstrom Barbara Dunsheath Armida Ornelas Aurora Paredes Laura E. Ramirez Cathleen Rozadilla Amanda Ryan-Romo Angelica Toledo Romel Lopez Kerrin McMahan Marcellino Morales Paulina Palomino Laura M. Ramirez Abel Rodriguez David Senensieb Ann Tomlinson Haydee Urita-Lopez Danelle Fallert Carol Kozeracki Souki Stuart I. CALL TO ORDER: Co-chair, Jeff Hernandez, called the meeting to order as a committee of the whole at 1:43 p.m. No quorum was achieved. II. III. APPROVAL OF AGENDA: Tabled due to lack of quorum APPROVAL OF MINUTES: Minutes of April 25, 2016, tabled due to lack of quorum.
ESGC Minutes Page 2 May 9, 2016 IV. ACTION/DISCUSSION ITEMS: A. Notice of Cabinet Decisions on Augmentations (pending Budget Committee review): (J. Hernandez) Tabled pending Budget Committee review and lack of quorum. B. Notice Classified Co-Chair Election: Tabled due to lack of quorum. It was noted that nominations should be emailed to C. Medina prior to the next meeting. C. Summer Schedule: Tabled due to lack of quorum. D. Proposal: Committee Conduct Self-Evaluations in September 2016 & ESGC October 10: J. Hernandez presented this proposal for consideration and approval at the next meeting. During the accreditation visit, the question about how the College assesses shared governance was raised. The visiting team was pointed to the committee self-evaluations. Then it was asked if the Shared Governance Council looked at the committee evaluations from the committees that reported to it. It was noted that is not the case but since ESGC s charge is to promote shared governance on campus it makes a lot of sense to do so. The proposal being presented is to have all the committees that report to ESGC conduct their self-evaluations in September and ESGC can conducts its self-evaluation in October so ESGC can evaluate the other committees. President Martinez noted that other colleges hold a retreat in the summer to evaluate that type of information and look at how to implement recommendations. He recommended setting a date to look at the evaluations. J. Hernandez noted that maybe in the future ESGC can look at doing a summer retreat. That would mean having evaluations completed in May. This proposal will be presented for approval at the next ESGC meeting on May 23, 2016. E. Request TPSC Recommendation on Computer Replacement Plan and Total Cost of Ownership Plan: J. Hernandez noted another question that arouse from one of the visiting teams recommendations had to do with the TPSC recommendation that ESGC voted on regarding a computer replacement plan and total cost of ownership. The visiting team stated that the College needs a plan for the 3-year computer replacement and it needs a plan for total cost of ownership. J. Hernandez is requesting that the TPSC present a recommendation on the computer replacement and total cost of ownership. President Martinez also suggested asking the committee to look at whether three years is too quick of a turnaround. B. Dunsheath also noted that ESGC should also look at the costs and impact to other areas when recommendations are approved. A. Ornelas noted that the College has struggled with true integrated planning for some time. It was suggested that the SPC should take on that task and create a template that would aid in comparing options and expenses. This request for the TPSC to create a plan that includes cost of ownership will be presented for approval at the next ESGC meeting on May 23, 2016. F. Accreditation Update: B. Dunsheath/C. Kozeracki distributed, reviewed, and discussed a handout titled, Response to External Evaluation Report Spring 2016. B. Dunsheath noted that the College received the draft report to review for statements of
ESGC Minutes Page 3 May 9, 2016 fact; she noted that some of the recommendations changed slightly. The handout lists the recommendations, some of which were for compliance (4) and others for improvement (3), and notes have already been made on actions steps and timeline to remedy those recommendations. President Martinez noted that the College has responded to the commission and noted there were a number of errors. Overall, the College submitted a good response. B. Dunsheath will distribute via email, 1) External Evaluation Report Draft for Error of Fact and the 2) ELAC s response to ACCJC, External Evaluation Report, to ESGC. V. REPORTS: (M. Martinez) A. President s Report: (1) Update on South Gate Educational Center (SGEC): No Report. (2) Extend Hours for Student Services: No Report. (3) Cinco de Mayo Events: President Martinez thanked all those who attended and participated in the preparations for all of the Cinco de Mayo events that took place on campus. (4) Scholarship Ceremony: The Scholarship Ceremony is scheduled for Thursday, May 12, 2016, and will be held on campus at the ELAC Garden (flyer distributed). (5) End of the Year Events: President Martinez urged all to attend the many graduations or end of the year banquets as possible. (6) Voter Registration Event: There will be a campus voter registration event held in the Ingalls Auditorium on Friday, May 20, 2016. Several congress members are expected to participate. (7) ELAC Commencement Ceremony: President Martinez invited all to participate/attend ELAC s Commencement Ceremony on June 7, 2016. He announced that the College is in talks regarding Vice President Biden attending the ceremony. More information will be forthcoming. (8) May Revise: The May Revise should be released around mid-may, some changes are expected. (9) ACCJC: President Martinez will be traveling to the ACCJC in early June to present/report ELAC s progress and thoughts on two of the recommendations. (10) LA College Promise: The LA College Promise is a concept that would give any graduating seniors from LAUSD the opportunity to attend any LACCD college at no cost. It is collaboration between LACCD, LAUSD, and the Mayor s Office. While this is a great opportunity for LAUSD students it does create a challenge at ELAC because not all of its students come from LAUSD. He noted that ELAC s second biggest feeder school is Shurr High School in the Montebello Unified School District. President Martinez would like to work on ways to assists those Districts that are not part of the LA College Promise. B. Associated Student Union (ASU) Report: (A. Paredes) (1) 2016 General Assembly: The ASU attended the 2016 General Assembly where 29 resolutions were passed. The keynote speakers were Assembly member Jose Medina and California State Treasurer John Chiang.
ESGC Minutes Page 4 May 9, 2016 (2) Taste of ELAC: The ASU hosted food booths on Cinco de Mayo, fourteen clubs participated in the Taste of ELAC. (3) Fall 2016 ASU Board: A. Paredes noted that ASU President R. Lopez was not in attendance because he was currently counting ballots for the new ASU Board. (4) Code of Conduct: Vice President Benavides reminded the ASU that all clubs most follow the established Code of Conduct. She warned that amplification violations would result in disciplinary action. C. Facilities Planning Subcommittee (FPSC) Report/Facilities Report: (1) FPSC Report: No Report. (2) Facilities Report: No Report. D. Accreditation Report: No Report. E. Budget Committee/Budget Update/District Budget Committee (DBC): (1) Budget Committee: No Report. (2) Budget Update: No Report. (3) District Budget Committee (DBC): No Report. F. Strategic Planning Report: (1) Strategic Planning Committee (SPC) Report: No Report. (2) Educational Planning Subcommittee (EPSC) Report: No Report. (3) Technology Planning Subcommittee (TPSC) Report: No Report. (4) Program Review and Viability Committee (PRVC) Report: (J. Hernandez) (a) Cluster Plans: The Cluster Plans have been received. Grouped members will be assigned the plans for review. (b) AUP Forms: The PRVC is working on revisions to the AUP Forms for the remaining units. (c) E-Lumen: The PRVC received an update on e-lumen and it was noted that e- Lumen requires new programming. (d) PRVC Meeting: J. Hernandez noted that once the feedback from the Cluster Plans is received a special PRVC meeting will be held to work on an Annual Report. G. Work Environment Committee (WEC) Report: (K. Booth) (1) Maintenance: Discussion has been held at WEC on the College s ability to maintain the campus facilities old and new. The discussion centers on the lack of adequate staffing. Several years ago, there was an idea entertained of creating a custodial sub pool but it was rejected by some of the unions. There is about 50% absenteeism for a variety of reasons. If the employees are not around to clean the facilities, the campus will run into maintenance problems. It was noted that this is a District-wide issue and discussion are taking place at the District level on this matter as well.
ESGC Minutes Page 5 May 9, 2016 H. Emergency Plan Report: On Friday, May 13, 2016, ELAC s Sheriff s Station, along with other local public safety agencies, will conduct an active shooter drill/training on campus. This training will take place in and around the C2 bungalows area, near Avenida Cesar Chavez and Bleakwood Avenue. The Sheriffs, Monterey Park Police, Monterey Park Fire and others will set up a staging area/command post in the adjacent parking lot. I. Human Resource Committee (HRC) Report: No Report. VI. VII. ITEMS FROM THE FLOOR: None. ADJOURNMENT: The meeting was adjourned at 3:10 p.m. The next meeting will be held on Monday, May 23, 2016. Respectfully submitted, C. Medina, President s Office