1 MAGNET RECOGNITION PROGRAM MOCKSITE VISIT AGENDA April 29- May 2, 2013 Magnet Program Director: Barbara Hannon The purpose of the site visit is to verify, clarify, and amplify the information submitted in the application documentation. The appraiser will come with specific questions for each of the requested sessions. Unless requested on the agenda, prepared presentations or supplemental documentation for review will not be necessary. Day 1 Date: Monday, April 29, 2013 Time Topic Appraiser 0730-0745 Shuttle Sheraton Hotel to hospital 0745-0830 W421 GH 0830-0930 CLASEN 0930-1030 W417 GH 1030-1045 Break Meeting with Associate VP/CNO and MPD Review Site Visit Agenda and other matters related to the visit. At real visit, will verify placement of Magnet Application documents and required public postings announcing site visit as well as list of staff chosen to attend meals. Meeting with Hospital and System Executive Council Chair of Board of Regents/designate (if possible), Sally Mason (optional), VPMA Jean Robillard, CEO Ken Kates, co-chief Operating Officers Sabi Singh and Scott Turner, CNO Ann Williamson, CMO Theresa Brennan, ACNO Kenneth Rempher, rest of VPMA cabinet and Senior Leadership Team, Chief of Medical Staff /Chairpersons of Clinical Depts Meeting with Nursing Leadership NMs and Directors only Magnet meet at Main Entrance to NCEC Private- No escort at this Session Leader
2 1045-1130 W417 GH Meeting with Union Representatives NOT FOR MOCK VISIT 1130-1230 Lunch with Staff Nurses (15 randomly picked) 1230-1330 NLC Nursing Leadership Council Discuss the structure and process of the committee including work surrounding the Strategic Plan and Professional Practice Model, review shared governance model, Current Projects, Achievements, Impact on Patient Quality / Safety, Projects Pending - Focus for 2013. Jaime Brown 1330-1430 W417 GH Nursing Research and EBP Committee Discuss Research Infrastructure, IRB, Approvals for research, Protection of Patient Rights, Status of Nursing Research studies; Application of Research into nursing practice. Structures / processes to develop, and advance research; Dissemination of knowledge using Nursing Research EBP Model Staff Nurse use / application, Library accessibility Sharon Tucker Highlight Sacred Cows initiatives, EBP internship project dissemination, research and publications list Please be sure to include in invite: College of Nursing Office of Nursing Research member, Jen DeBerg/librarian staff nurses need to be in attendance 1430-1445 Break 1445-1545 Quality Improvement and Safety Committee Compare and contrast data from 2011-12 to 2013, Focus for 2013, Impact on Quality / Safety, Issues, Lessons Learned, New Techniques, and/or products used. R Gould 1545-1645 Professional Nursing Practice Committee Discuss work of group, nurse consultant panel, interdisciplinary team work, translation of New Knowledge in Nursing Practice and role of staff nurses in the committee and translation processes M Wagner G Matthews
3 1645-1745 CLASEN Please include PNP interdisciplinary members in the invite staff nurses need to be in attendance Meeting with Medical Executive Committee Medical Director, Chiefs of Clinical Departments and Physician Staff from all Clinical Departments 1745-1800 Meeting with Associate VP/CNO and MPD ANNs Office Review of day and any issues of the day 1800 Return to Sheraton Hotel by Shuttle excused Private- No escort at this Ann Williamson
4 Day 2 Date: Tuesday, April 30, 2013 Time Topic Appraiser 0715 Shuttle from Sheraton Hotel 0730-0830 W421-GH 0830-0900 BREAKFAST INTERVIEW Night Staff Nurses (For the mock visit, select 15 STNs randomly selected from different units) Meeting with Nursing Human Resources/Recruitment Staff hiring processes and recruitment, Peer Review, Performance Evaluations Nurse Recruiters Terri Ballard/ Carissa Chesnut/ Randy Bozarth, John Wagner, Toni Mueller, Ellen Twinam; HR Committee Magnet will meet at Main Entrance Session Leader John Wagner Toni Mueller Terri Ballard Carissa Chestnut 0900-1130 Unit visits 25 minutes/5 min travel time. Sister units reps should meet together at the unit in BOLD 09-0930: PICU and Neo/Peds Transport 0930-10: NICU 1, NICU 2-5 10-1030: L and D; MBCU, 3JPE 1030-11: SNICU Bay 1-4, 8JC, 6JC 11-1130: 4JPE, 4JPW, 3JPW Magnet Champs from each unit to meet at specified time in unit that is bolded. 1130-1200 Collegiate Partnerships / Faculty and Adjunct Faculty appointments Ann Williamson, Rita Frantz, DEU Cis with T Sebolt, J Carpe, J Bunch, J Jensen, staff nurses serving as adjuncts, Mary Tarbox (MMU), Nicholson (Coe), Mary Strong/Jimmy Reyes (KCC), Susan Enrue/Lori Vick (Iowa Wesleyan), possibly reps from Allen College, Clarke University, NICC, Jill Cawiezell, Ellen Cram, Jackie Thompson Oster from CoN Conference call format
5 1200 1300 1300 1530 Lunch with APNs listed in document serving on committees (end by 1255 for short break) Unit Tours- 25 minutes/5 min travel time. Sister units reps should meet together at the unit in BOLD 1300-1330: ASC 1330-1400: Main OR all teams/pacu/dosa 1400-1430: 2JCP/3JCP/PSC 1430-1500: ED/AIRCARE 1500-1530: 1JPE, 1JPW, 2JPE,2JPW, 3BT, 5BT Magnet Champs from each to go to the bolded unit 1530 1545 Break 1545-1630 Ethical Issues Subcommittee Goals / Objectives, Ethics Consults, Types of Ethical Issues, Barriers to treatment, ANA Code of Ethics, Patient Privacy Issues, Advance Directives, and EOL Issues. Cultural and Religious Considerations? Chair and Members of Ethical Issues Subcommittee plus Lou Ann Montgomery; Gloria Dorr to address advanced directives and goals of care within Epic. excused Lou Ann Montgomery Rebecca Porter 1630-1730 W421-GH Document Review HOLD ON THIS until we see what Ann Marie wants LA Montgomery 1730-1745 W421-GH Meeting with Associate VP/CNO and MPD Review of day and any issues of the day 1745 Return to Sheraton Hotel Private- No escort at this
6 Day 3 Wednesday, May 1, 2013 Time Topic Appraiser 0715-0730 Shuttle appraiser from Sheraton Hotel 0730-0800 Meeting with Associate VP/CNO and MPD W421-GH Review of day and any issues of the day 0800-0900 W421 GH Retention Committee Discuss purpose and work of the committee, initiatives in past 2 years and plans for 2013. Discuss nurse satisfaction surveys since 2010 and action plans. (normal time of Retention Committee) 0900-12 Unit visits- 25 minutes/5 min travel time. Sister units reps should meet together at the unit in BOLD 0900-0930: 2RCP/ 3RCP, 2BT 0930-1000: 4RCP/UI Heart and Vascular/ Cath Lab 1000-1100 W417GH Pain Committee (normal time of Pain Committee Meeting) 1100-1130: MICU/RSCU/CVICU 1130-1200: 6RCP/7RCS Magnet Private- No escort at this Session Leader Magnet Champions as Unit staff nurse reps 1215-1315 W417GH 12-1300 Grand Rounds Lunch with Department non-supervisory reps and Volunteers, 2011-2012 Award winners 13-1315 Break 1315-1415 Staff Nurse Council
7 1415-1515 Staff Ed Committee Topics for Discussion Professional Development, Continuing Education, Competencies, Transitioning Programs for New Graduate Nurses, National Certifications, Precepting, Mentoring L Montgomery J Hosking Catherine Smith Emily Gage Dept Staff Education Committee large and core group. Include Staff Education Committee, Karen Marek, Janet Hosking, Jill Valde, Jill Cawiezell, Ellen Cram 1515-1615 W417 GH 1615-1715 W417GH Staff nurses need to be in attendance Patient Education and Patient Experience Discuss patient education and satisfaction scores, improvement plans, initiatives for improvement, plan for 2013 Staff nurses need to be in attendance Unit Councils 4JPW, 2JCP, CVICU, Ambulatory Surgery NMs and Med directors 1730-1745 Meeting with Associate VP/CNO and MPD Review of day and any issues of the day 1745 Return to Sheraton Hotel Private- No escort at this Alison Pauley Kendra O Neal Rhonda Tack Kelly Petrulavich Heather Eastman, Tiffany Phillips Lindsay Miller Sheri Swenning/Julie Williams \
8 Day 4 Thursday, May 2, 2013 Time Topic Team Leader Magnet Session Leader 0725-0745 Pick up appraiser from Sheraton Hotel?? 0745-0845 Visit at IRL Bonnie Wagner Marla Grosevenor 0845-0900 Return to UIHC 0900-1100 1100-1115 Break Interdisciplinary Projects- (15 minutes of presentation ) with 15 minutes of discussion 1. Reduction in Heparin errors 2. Blood Management program 3. NICU Golden Hour bundle 4. Safe Patient Handling ergonomics 1. Renee Gould plus others 2. Aldijana Avdec and Anne Smith plus otehrs 3.Stephanie Stewart plus others 4. Karen Stenger, Martha Blondin plus others 1115-1200 1100-1145 Ambulatory Care Services and Procedural Areas/meet with area reps as large group or includes reps from Neurosurgery Clinic, APEC,
9 1200-1300 SOC, Transplant, Dental/Oral Surgery, Pain Clinic, Adult Psych, Child Psych, Med Specialty, Dermatology, Women s Health, Urology, Interventional Radiology, Oto, Eye, Ortho, Family Practice, HCCC/infusion, Radiation Oncology Lunch with Nurse Residents Attendee list available from Janet Hosking 1300-1315 Proceed to CMAB 1315-1345 Closure to the visit with VPMA CEO, Associate VP/CNO and MPD 308 CMAB 1345 Depart for airport- Flight at 1515 Pick up outside MERF Private- No escort at this Janet Hosking Rempher (Williamson is in flight) Notes: 1. COMMUNITY STAKEHOLDERS Community Organization Leaders, Educational Leaders, Physicians, and other Community Volunteer Agencies (We need to start identifying the people we want to invite to this. Suggest a list of 20-25; would also include some grateful patients suggestions: Mary Ferentz, reps from United Way, Sally Mathis Hartwig, philanthropic charities we support in the community as suggested by community benefits office (American Heart Association Heart Walk, Leukemia and Lymphoma Society Light the Night Walk, American Cancer Society walk, NAMI, UI Dance Marathon, Children s Miracle Network, Iowa Donor Network), our local state and federal state congressional reps; rep from the Iowa City and Coralville, mayors/council offices, reps from Friends of UIHC, etc.)