1st Workshop on Maritime Safety April 28-30, 2013 Washington, DC NEWSLETTER Background: In broader terms, this proposed pilot workshop follows the theme of President Obama s April, 2009, speech at the Summit of the Americas, and the subsequent Caribbean Basin Security Initiative (CBSI) Partnership launched in May, 2010. More than a series of programs, CBSI has been an ongoing collaboration that draws upon and helps develop the ability of the Caribbean to address common and related challenges. Safety and security capacitybuilding is an example, particularly in preparation for the Panama Canal expansion. The key objectives of the CBSI Partnership include three specific goals: 1) Substantially reduce illicit trafficking, 2) Increase public safety and security, and 3) Promote social justice. The U.S. Department of Transportation s Maritime Administration (MARAD) has taken the lead in addressing maritime safety responsibilities. In this context this 1st Workshop on Maritime Safety is organized in response to requests from the Inter-American Committee on ports (CIP) and Caribbean Basin Security Initiative (CBSI) member countries. Representatives from all OAS Member States are welcome to participate. Objectives: To strengthen institutional capabilities in Maritime Safety of OAS member Countries with special emphasis on the CBSI through the provision of high quality training and exposure to successful practices to selected applicants. Name of the Activity: 1st Workshop on Maritime Safety Technical Advisory Group (TAG): Port Protection and Security, MARAD, US. Organizers: The Secretariat of the Inter-American Committee on Ports (CIP) of the Organization of American States (OAS), in collaboration with the U.S. Department of Transportation s Maritime Administration (MARAD) and with the financial support of the U.S. State Department through the Permanent Mission of the U.S. to the OAS. Dates, City and Venue: The workshop will take place from April 28-30, 2013 in the OAS Headquarters (Padilha Vidal Room, TL Area) located in 1889 F Street N.W., Postal Code 20006, Washington DC, United States (US). Agenda and Schedule: Agenda and Schedule are being drafted by the CIP Secretariat, in coordination with the Delegation of the United States and the Permanent Mission of the United States to the OAS. Agenda as of today is enclosed. 1
Language: English and Spanish simultaneous interpretation will be provided. Participants: Participants include senior managers of port companies and/or high-ranking officers with policy and or decision capabilities, government officials responsible for the areas of Maritime Safety and Security, and/or senior staff of companies and organizations of port communities. Admission and Registration: Interested applicants must complete the attached registration form and send it by e-mail or fax to the CIP/OAS Secretariat. Registration is required due to limited space. Hotel: HOTEL ADDRESS/TELEPHONE SPECIAL RATE State Plaza Hotel Address: 2117 E Street NW Washington, DC 20037 Telephone: (1) + 202 833 6967; (1) 800-4242859 (1) + 202-8336967 Fax: 202-587-1354 Contact person: Sra. Heather Murphy E-mail: hmurphy@stateplaza.com Website: www.stateplaza.com USD $208 Single Room Breakfast included Please make reservations directly with the hotel by completing the attached hotel reservation form and sending it to the indicated recipient with a copy to cip@oas.org, bgomez@oas.org Visa Requirements: All international visitors or foreign citizens, with the exception of those countries that participate in the Waiver Program (traveling only with a valid passport), need a valid visa in their passport to enter the U.S. It is recommended to request and check the requirements to obtain the respective visa with the country s US Embassy or Consulate. Passport must be valid for at least six months. For more information please check the web site: http://www.travel.state.gov/ Currency and Exchange: Currency unit is the US Dollar (USD). Exchange currency is available at the airport or at banks in the city. Travel Expenses: All costs related to travel, insurance, accommodation, and personal expenses must be borne by either the traveler or their sponsoring institutions. United States Airport: It is recommended to arrive at the Ronald Reagan Washington National Airport (DCA). Customs: Customs procedure is personal and should be done at the first touchdown point in the US. 2
Weather Conditions: Average weather during April is between 13 and 19 C (59 and 66 F). Dress Code: For work sessions and protocol receptions please use business formal. Electricity Voltage: US electricity voltage is 110 V. Local/standard Time: Eastern Time Zone, UTC /GMT - 5h. International Dialing Code: +001. For calls from the US to most countries dial 011 followed by the country code and phone number. Telephone area code for Washington is (202). Airport Reception and Transportation: We recommend use either taxi or shuttle services from the Ronald Reagan National Airport (DCA) or from the Washington Dulles International Airport (IAD). Ronald Reagan National Airport is 5 miles / 8 kilometers and Washington Dulles International Airport is 26.2 miles from Downtown / 42.16 kilometers. Taxi rate within Washington, DC is $4.25 (first mile) and $1.50 for each additional mile (http://www.mwaa.com/reagan/1193.htm). For further information please visit the following links: http://www.aeropuertosdelmundo.com.ar/americadelnorte/usa/aeropuertos/washingtondulles.php#transporte and http://www.metwashairports.com/reagan/1179.htm Points of Interest in Washington DC: Please visit the website http://washington.org/ Authorities of the Seminar: Andrew Baskin International Trade Specialist U.S. Department of Transportation, Maritime Administration 1200 New Jersey Ave. SE, Washington D.C. 20590, USA Tel: +202 366 0245 Fax: +202 366 7403 E-mail: Andrew.baskin@dot.gov Website: http://www.marad.dot.gov Jorge Durán Chief of the Secretariat Inter-American Committee on Ports (CIP) Organization of American States (OAS) 1889 F Street, N. W., Washington, D. C., 20006, United States Tel: (202) 370-5465, Fax: (202) 458-3561 E-mail: jduran@oas.org, Website: www.oas.org/cip 3
Coordinators: For additional information about the seminar please do not hesitate to contact: Ernesto Fernández Consultant Secretariat of the Inter-American Committee on Ports (CIP) Organization of American States (OAS) 1889 F Street, N. W., Washington, D. C., 20006, United States Tel: (202) 370 5068, Fax: (202) 458-3517 E-mail: efernandez@oas.org, Website: www.oas.org/cip Berenice Gomez Consultant Secretariat of the Inter-American Committee on Ports (CIP) Organization of American States (OAS) 1889 F Street, N. W., Washington, D. C., 20006, United States Tel: (202) 370-9706, Fax: (202) 458-3517 E-mail: bgomez@oas.org, Website: www.oas.org/cip 4
REGISTRATION FORM 1st Workshop on Maritime Safety Washington, DC (To be completed by all participants) Country: First and Last Name: Title: Institution: Address: Telephone: Fax: E-mail: Companion (s): Emergency contact (Name, Tel and e- mail): Please, send this form to the CIP/OAS Secretariat via fax: (1-202) 458-3517 and/or e-mail to efernandez@oas.org, bgomez@oas.org 5
HOTEL RESERVATION AND FLIGHT INFORMATION 1st Workshop on Maritime Safety Washington, DC PERSONAL AND HOTEL INFORMATION Name: Address: City: Telephone: E-mail: Credit Card: No.: Name of the Credit Card Holder: Country: Fax: Expiration Date: HOTEL Hotel Type of Room (single/double) Arrival Date Departure Date FLIGHTS Arrival Date Airline Flight Number Departing From Destination Departure Date Airline Flight Number Departing From Destination Please, complete and send this form to the Hotel via e-mail: or fax:. In addition, send a copy to, efernandez@oas.org and bgomez@oas.org 6
1st Workshop on Maritime Safety April 28-30, 2013 Washington, DC NEWSLETTER Background: In broader terms, this proposed pilot workshop follows the theme of President Obama s April, 2009, speech at the Summit of the Americas, and the subsequent Caribbean Basin Security Initiative (CBSI) Partnership launched in May, 2010. More than a series of programs, CBSI has been an ongoing collaboration that draws upon and helps develop the ability of the Caribbean to address common and related challenges. Safety and security capacitybuilding is an example, particularly in preparation for the Panama Canal expansion. The key objectives of the CBSI Partnership include three specific goals: 1) Substantially reduce illicit trafficking, 2) Increase public safety and security, and 3) Promote social justice. The U.S. Department of Transportation s Maritime Administration (MARAD) has taken the lead in addressing maritime safety responsibilities. In this context this 1st Workshop on Maritime Safety is organized in response to requests from the Inter-American Committee on ports (CIP) and Caribbean Basin Security Initiative (CBSI) member countries. Representatives from all OAS Member States are welcome to participate. Objectives: To strengthen institutional capabilities in Maritime Safety of OAS member Countries with special emphasis on the CBSI through the provision of high quality training and exposure to successful practices to selected applicants. Name of the Activity: 1st Workshop on Maritime Safety Technical Advisory Group (TAG): Port Protection and Security, MARAD, US. Organizers: The Secretariat of the Inter-American Committee on Ports (CIP) of the Organization of American States (OAS), in collaboration with the U.S. Department of Transportation s Maritime Administration (MARAD) and with the financial support of the U.S. State Department through the Permanent Mission of the U.S. to the OAS. Dates, City and Venue: The workshop will take place from April 28-30, 2013 in the OAS Headquarters (Padilha Vidal Room, TL Area) located in 1889 F Street N.W., Postal Code 20006, Washington DC, United States (US). Agenda and Schedule: Agenda and Schedule are being drafted by the CIP Secretariat, in coordination with the Delegation of the United States and the Permanent Mission of the United States to the OAS. Agenda as of today is enclosed. 1
Language: English and Spanish simultaneous interpretation will be provided. Participants: Participants include senior managers of port companies and/or high-ranking officers with policy and or decision capabilities, government officials responsible for the areas of Maritime Safety and Security, and/or senior staff of companies and organizations of port communities. Admission and Registration: Interested applicants must complete the attached registration form and send it by e-mail or fax to the CIP/OAS Secretariat. Registration is required due to limited space. Hotel: HOTEL ADDRESS/TELEPHONE SPECIAL RATE State Plaza Hotel Address: 2117 E Street NW Washington, DC 20037 Telephone: (1) + 202 833 6967; (1) 800-4242859 (1) + 202-8336967 Fax: 202-587-1354 Contact person: Sra. Heather Murphy E-mail: hmurphy@stateplaza.com Website: www.stateplaza.com USD $208 Single Room Breakfast included Please make reservations directly with the hotel by completing the attached hotel reservation form and sending it to the indicated recipient with a copy to cip@oas.org, bgomez@oas.org Visa Requirements: All international visitors or foreign citizens, with the exception of those countries that participate in the Waiver Program (traveling only with a valid passport), need a valid visa in their passport to enter the U.S. It is recommended to request and check the requirements to obtain the respective visa with the country s US Embassy or Consulate. Passport must be valid for at least six months. For more information please check the web site: http://www.travel.state.gov/ Currency and Exchange: Currency unit is the US Dollar (USD). Exchange currency is available at the airport or at banks in the city. Travel Expenses: All costs related to travel, insurance, accommodation, and personal expenses must be borne by either the traveler or their sponsoring institutions. United States Airport: It is recommended to arrive at the Ronald Reagan Washington National Airport (DCA). Customs: Customs procedure is personal and should be done at the first touchdown point in the US. 2
Weather Conditions: Average weather during April is between 13 and 19 C (59 and 66 F). Dress Code: For work sessions and protocol receptions please use business formal. Electricity Voltage: US electricity voltage is 110 V. Local/standard Time: Eastern Time Zone, UTC /GMT - 5h. International Dialing Code: +001. For calls from the US to most countries dial 011 followed by the country code and phone number. Telephone area code for Washington is (202). Airport Reception and Transportation: We recommend use either taxi or shuttle services from the Ronald Reagan National Airport (DCA) or from the Washington Dulles International Airport (IAD). Ronald Reagan National Airport is 5 miles / 8 kilometers and Washington Dulles International Airport is 26.2 miles from Downtown / 42.16 kilometers. Taxi rate within Washington, DC is $4.25 (first mile) and $1.50 for each additional mile (http://www.mwaa.com/reagan/1193.htm). For further information please visit the following links: http://www.aeropuertosdelmundo.com.ar/americadelnorte/usa/aeropuertos/washingtondulles.php#transporte and http://www.metwashairports.com/reagan/1179.htm Points of Interest in Washington DC: Please visit the website http://washington.org/ Authorities of the Seminar: Andrew Baskin International Trade Specialist U.S. Department of Transportation, Maritime Administration 1200 New Jersey Ave. SE, Washington D.C. 20590, USA Tel: +202 366 0245 Fax: +202 366 7403 E-mail: Andrew.baskin@dot.gov Website: http://www.marad.dot.gov Jorge Durán Chief of the Secretariat Inter-American Committee on Ports (CIP) Organization of American States (OAS) 1889 F Street, N. W., Washington, D. C., 20006, United States Tel: (202) 370-5465, Fax: (202) 458-3561 E-mail: jduran@oas.org, Website: www.oas.org/cip 3
Coordinators: For additional information about the seminar please do not hesitate to contact: Ernesto Fernández Consultant Secretariat of the Inter-American Committee on Ports (CIP) Organization of American States (OAS) 1889 F Street, N. W., Washington, D. C., 20006, United States Tel: (202) 370 5068, Fax: (202) 458-3517 E-mail: efernandez@oas.org, Website: www.oas.org/cip Berenice Gomez Consultant Secretariat of the Inter-American Committee on Ports (CIP) Organization of American States (OAS) 1889 F Street, N. W., Washington, D. C., 20006, United States Tel: (202) 370-9706, Fax: (202) 458-3517 E-mail: bgomez@oas.org, Website: www.oas.org/cip 4
REGISTRATION FORM 1st Workshop on Maritime Safety Washington, DC (To be completed by all participants) Country: First and Last Name: Title: Institution: Address: Telephone: Fax: E-mail: Companion (s): Emergency contact (Name, Tel and e- mail): Please, send this form to the CIP/OAS Secretariat via fax: (1-202) 458-3517 and/or e-mail to efernandez@oas.org, bgomez@oas.org 5
HOTEL RESERVATION AND FLIGHT INFORMATION 1st Workshop on Maritime Safety Washington, DC PERSONAL AND HOTEL INFORMATION Name: Address: City: Telephone: E-mail: Credit Card: No.: Name of the Credit Card Holder: Country: Fax: Expiration Date: HOTEL Hotel Type of Room (single/double) Arrival Date Departure Date FLIGHTS Arrival Date Airline Flight Number Departing From Destination Departure Date Airline Flight Number Departing From Destination Please, complete and send this form to the Hotel via e-mail: or fax:. In addition, send a copy to, efernandez@oas.org and bgomez@oas.org 6