2017-2018 Every Student Succeeds Act (ESSA) Consolidated Federal Grant Application 1 ESSA Schedule Changes GS2230: Applicant Designation and Certification (ADC) Removed Title II, D and Title V, A Must select one designation for each funding source with allocations Title III, Part A ELA Can select Apply On Own if allocation amount is greater than $10,000 If less than $10,000, option to be a member of an SSA and select the fiscal agent from drop list NEW! Title IV, Part A to Student Support and Academic Enrichment Program (SSAEP) 2
NCLB Application 3 ESSA Application NEW 4
ESSA Schedule Changes GS2100: Applicant Information No changes GS2300: Negotiation Comments and Confirmation Increased the maximum number of negotiation lines Increased the number of characters in the Grantee Comments field 5 NEW ESSA Schedule PS3001 Part 1-4: TEA Strategic Priorities, and Part 5: Local Needs Looking for three measurable outcomes Perhaps one to two measurable outcomes if it is a small LEA If the LEA lists more than five measurable outcomes, your negotiator will contact you for more information Cross- checking that total amount per fund source does not go over the total entitlement for each applicable fund source 6
ESSA Application 7 NEW ESSA Schedule PS3099 PS3099 will be open to all LEAs in their independent project application, even for SSA members. The LEA will complete and submit the required schedule for all fund sources in which they apply independently or join an SSA. 8
NEW ESSA Schedule PS3099 Old rule: Private school students must also get equitable share of districtwide instruction, parental involvement, and professional development set-asides. NEW: Must be calculated before any allowable expenditures and transfers by the LEA: Districtwide instruction, parent involvement, professional development are included in this calculation. 9 NEW ESSA Schedule PS3099 Cross-checking that Part 2, line 8 matches PS3101 Part 1, line b- Title I, Part A services to eligible private school students 10
ESSA Application 11 ESSA Schedule Changes PS3101: Title I, Part A & Title I, Part D, Subpart 1 Removed PNP section, Parental Involvement Consultation and Evaluation, Highly Qualified, Liaison for Homeless Students, District Composite of Planned Activities, District Composite of Planned Service Delivery methods HOWEVER- Please refer to the Program Specific Provisions and Assurances-requirements are there NEW! Letter i, Foster Care Transportation Parts 3-5: Completed ONLY by Windham School District and Texas Juvenile Justice Department 12
ESSA Schedule Changes PS3101: Title I, Part A & Title I, Part D, Subpart 1 LEAs must still ensure that the activities and service delivery methods are aligned with the Title I, Part A statute and guidance documents 13 NCLB Application 14
ESSA Application 15 NCLB Application 16
ESSA Schedule Changes PS3102: Title I, Part D, Subpart 2 No changes If the LEA is applying for Title I, Part D, Subpart 2, the written agreement with the facility should have a recent date (within 2 years). Part 2: Program Evaluation and Assessment of Needs section is divided into three sections: Student Academic Performance, Staff Training, and Other. One activity must be indicated in each of the three sections. Part 3: Planned Activities section: Questions 1-3, and 5 must be completed; For Questions 4a-4f, check all that apply. 17 ESSA Schedule Changes PS3103: Title I, Part C Migrant Education NEW! Removed all of PNP section, some required program activities and all but one priority for service action plan HOWEVER- Please refer to the Program Specific Provisions and Assurances-requirements are there NEW! Combined middle school with secondary school NOTE: All activities listed under Other (Specify) must address a documented, unmet migrant-specific need and be aligned to one of the Seven Areas of Concern as outlined by the Office of Migrant Education (OME). 18
NCLB Application 19 ESSA Application 20
NCLB Application 21 ESSA Application 22
ESSA Schedule Changes PS3104: Title II, Part A Removed Consultation and PNP section/pnp checkbox Activities have been reworded and renumbered NEW! Added line 4 Developing feedback mechanisms to improve school working conditions and education support If you have PNP participation, the only activity they can have is Providing high quality training and personalized professional development for teachers, instructional leadership teams, and principals. 23 NCLB Application 24
ESSA Application 25 ESSA Schedule Changes PS3106: Title III, Part A English Language Acquisition (LEP and Immigrant) Removed Consultation, PNP section for LEP and Immigrant, Administrative Costs section and Program Purpose HOWEVER- Please refer to the Program Specific Provisions and Assurances-requirements are there NEW! Streamlined and renumbered NEW! Reduced from three to two Measurable Objectives 26
NCLB Application 27 ESSA Application 28
NCLB Application 29 ESSA Application 30
NEW ESSA Schedule PS3107 If grant is less than $30,000 LEA only required to meet one of the set-asides (well-rounded educational opportunity, safe and healthy students, or support effective use of technology) 31 NEW ESSA Schedule PS3107 If grant is greater than $30,000 Comprehensive needs assessment required 20% focus on one or more "well-rounded educational opportunities activity 20% focus on one or more "safe and healthy students" activity Support effective use of technology; limited to 15% on purchasing technology infrastructure 32
NEW ESSA Schedule PS3107 Part 1: Planned Uses of Funds Allocation will auto populate Part 2: Program Requirement Assurances #3 - #9- is required for all Part 3: Program Description Mark all that apply Only one check is required per section depending on what is entered into Part 1 33 ESSA Application 34
ESSA Schedule Changes PS3109: REAP and Funding Transferability Part 1: REAP Removed Title II, D and Title V, Part A Part 2: Funding Transferability Removed Title II, D and Title V, Part A NEW! Added Title I, Part C; Title I, Part D; and Title V, Part B 35 ESSA Schedule Changes For both REAP and Funding Transferability LEA must conduct consultation with PNPs in accordance with section 8501 36
NCLB Application 37 ESSA Application 38
ESSA Schedule Changes PS3400: Equitable Access and Participation Text changes to specific strategies WV 4001: Title I, Part A No changes WV4004: Ed-Flex Title I, A Schoolwide Eligibility Waiver No changes 39 ESSA Schedule Changes 40 SC5000: Title I, Part A Campus Selection NEW! Total Enrollment and Total Title I Students Served added to report Need to enter Per Pupil Amounts(PPA)for each served campus Follow the same rules Rank and Serve Campuses greater than 75% Grade Span Grouping Skip Campuses Single Attendance Areas Less than 1,000 enrollment or No grade span overlapping All campuses Title I Eligible Rank and Serve rule does not apply
ESSA Application 41 42
ESSA Schedule Changes SC5000: Title I, Part A Campus Selection NEW! ESSA changes Using enrolled or residing option for Basis of Eligibility Low Poverty percentage to hundredth decimal Calculates the campus allocation to a more accurate total Serve high school campuses at 50% with the campuses most in need May cause an error Need to enter justification Per Pupil Amount Validation Total Campus Allocation Vs. Entitlement Excludes PNP and Reservation amounts on PS3101 Campus Allocation plus reservations should total (or be very close to) the entitlement the LEA receives 43 PS3101 - $ 120,000 in District Reservations including PNP 44
ESSA Schedule Changes SC5000 Title I, Part A Campus Selection What if the PPA validation fails? First time: An error message will appear that lists line number(s) that need to be corrected. Second and Third time: Error message again lists line number(s) that need to be corrected but offers option to submit a justification. 45 ESSA Schedule Changes SC5000 Title I, Part A Campus Selection Refer to the SC5000 from the 2016-2017 NCLB Consolidated Grant Campus Number, Campus Name, and Grade Spans are automatically populated from AskTED TEA will download updates to AskTED in mid-may 46
ESSA Schedule Changes BS6001: Program Budget Summary and Support Removed Title II, Part D and Title V, Part A Moved Indirect cost out of Admin for Title III, Part A ELA 2 percent administrative cost calculated against direct admin only NEW! Added Title IV, Part A 47 ESSA Application 48
ESSA Schedule Changes BS6101: Payroll Costs Removed Title II, Part D and Title V, Part A NEW! Added Title IV, Part A Part 1 All Personnel identified Split funding between federal funds (example: Federal Program Director split between Title I, Part A; Title II, Part A; and Title III, Part A -ELA District staff Staff from Targeted Assistance campuses Part 2 Schoolwide Personnel Checkbox Title I Schoolwide campuses Applies to Title I, Part A only unless REAP/ Funding Transferability is used or consolidating federal funds 49 ESSA Schedule Changes BS6101 Payroll Costs Number of positions and not funding amount regardless of full time, part time, etc. 15 Full Time Employees 100% TIA = 15 positions 2 Part Time Employees 100% T3A = 2 positions 3 Full Time (50% T2A & 50% local) = 3 positions Reference the 2016-2017 BS6101 for all payroll positions 50
ESSA Application 1 1 1 51 ESSA Schedule Changes BS6234: Budget Support NEW! No longer limited to Title III, A only NEW! Added Part 4 Is the LEA planning any field trips, out-of-state travel, or hosting a conference NEW! This schedule must be completed by all LEAs who Apply On Own or as a Fiscal Agent for any fund source NEW! LEAs who use their ESSA funds for field trips, out-of-state travel, or hosting a conference (provided it is allowed in the Program Guidelines) must complete the TEA Justification Forms and keep the form(s) at the local level NEW! Random validation will be conducted by the Federal Fiscal Compliance & Reporting (FFCR) division 52
ESSA Application 53 ESSA Schedule Changes BS6501: Debt Service Removed Title II, Part D and Title V, Part A BS6601: Capital Outlay Removed Title II, Part D and Title V, Part A CS7000: Provisions, Assurances, and Certifications Removed Child Internet Protection Act (CIPA); Internet Safety section now included in Part 2 of PS3107 Hyperlink for Disclosure of Lobbying Activities works but new administration has not updated the page 54
ESSA Negotiation Team Grant Negotiators Regional Assignments Phone Number Carlos Garza 1, 2, 4 (512) 475-3615 Michael Anna Kuntz 8, 10, 13 (512) 936-6366 Kerry Manning 16, 17, 20 (512) 463-4407 Nelli Nino 5, 6, 7 (512) 463-4168 Carmen Patrick 3, 9, 12, 18 (512) 463-9307 Djuna Scott 11, 14, 15, 19 (512) 463-9427 Yvonne Flores Team Lead (512)463-1587 55 Copyright Notice. The materials are copyrighted and trademarked as the property of the Texas Education Agency (TEA) and may not be reproduced without the express written permission of TEA, except under the following conditions: 1. Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from TEA. 2. Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of TEA. 3. Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered and unchanged in any way. 4. No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged. Private entities or persons located in Texas that are not Texas public school districts, Texas Education Service Centers, or Texas charter schools or any entity, whether public or private, educational or non-educational, located outside the state of Texas MUST obtain written approval from TEA and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty. For information contact: Texas Education Agency, 1701 N. Congress Ave., Austin, TX 78701-1494; email: copyrights@tea.state.tx.us. 56