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NEW AND NOTEWORTHY SUMMER GAMES SLOGAN The spark that became today s Special Olympics movement ignited in 1968, at the first International Summer Games in Chicago. Special Olympics Indiana got its start the following year, and in the five decades since, thousands upon thousands of athletes, coaches, partners, volunteers, and families have helped us to grow and to carry out the vision of founder Eunice Kennedy Shriver. This year and next, join us in honoring our past and celebrating our future by using the Summer Games theme #50Strong on t-shirts and social media. BOCCE Bocce will be moving back across US-41 onto the old Marks Field. There will be a very limited amount of seating, so please bring your own chairs if possible. You are welcome to set up a pop-up tent for your delegation against the fence along US-41. Please be aware that this is an open, unsecure area. If you choose to bring your own tent and seating, you are responsible for setting it up and tearing it down. The Bocce Sport Management Team reserves the right to ask you to move your tent. POWERLIFTING After receiving a makeover, the weight room in the HHS Building will again serve as home to the powerlifting competition. SWIMMING Results for the swimming competition will be updated continuously online! You may find them for free at the following website: soindiana.org/swimming-results. If you are a current paid user of Meet Mobile, results will also be accessible through the app (search Special Olympics Indiana). If you do not currently use Meet Mobile, there is no need to pay for this app simply use the website above for free results. TRACK & FIELD Due to the renovation of the North Gym, the 400m Walk on Friday will now be held in the grassy area of the Gibson Track & Field Complex. This area is north of the track and the site of our throwing events. The Level 1 and Level M events will compete in the Student Rec Center, site of our Volleyball venue. Coaches, please note that the 400m Walk is in grass. Please note that the 50m distances of Level 1 will now be down & back competitors will travel 25-meters down, perform a 180-degree turn, then return to the 25-meter distance to the finish line. Please prepare your athletes properly. FITNESS CHALLENGE PRESENTED BY FINISH LINE Encourage your athletes to stop by the new challenging activity stations offered in the Finish Line tent in Olympic Town. The Fitness Challenge focuses on flexibility, endurance, balance, and strength while having fun with Finish Line volunteers hosting these various athletic activities. This tent and activities is required along with two Healthy Athlete screenings to receive your free pair of shoes. FREE SHOES FOR HEALTHY ATHLETES We are thrilled to offer this incredible opportunity to our athletes and encourage them to be proactive with their health by participating in the FREE health screenings that will be offered in the Health and Human Services (HHS) building. As a Champion Sponsor of Special Olympics Indiana, Finish Line will provide a free pair of athletic shoes to each athlete who completes at least two health screenings (HHS building) and the Fitness Challenge (Olympic Town, all three-days & Rose-Hulman, Friday only). FESTIVAL OF CHAMPIONS IN OLYMPIC TOWN The Festival of Champions will be an evening filled with exciting entertainment and activities for all ages and abilities to enjoy. This year will include plenty of music and dancing hosted by Mix FM 100, and the event will be back in Olympic Town in Lot 14. Please join us for a fun-filled evening of dancing, music and fun with your friends. RUN UNIFIED RELAY Chosen as the 50 th Anniversary celebratory event, this premiere event will combine select law enforcement, sponsor participants and Special Olympics athletes in a competitive 4 x 100 relay. Because of the event s great success in 2017, this year it will include a new community run leading into the relay. This will include the entrance of the Flame of Hope onto campus! Spectators are welcome and encouraged to be at the track at 3pm to be part of the celebration. Please join us to celebrate the 50 th Anniversary! 2
SCHEDULE THURSDAY, JUNE 7 6:00 PM - 11:00 PM Delegation Registration (Thursday Arrivals & Days Only) 10:00 PM Head of Delegation (HOD) Meeting, Burford Hall FRIDAY, JUNE 8 8:30 AM - 12:00 PM Delegation Registration (Friday Arrivals & Days Only) 8:30 AM - 12:00 PM Team Camp Drop-Off 8:30 AM - 5:00 PM Volunteer Check-In 10:00 AM - 4:00 PM Olympic Town & Souvenirs Tent 10:00 AM - 12:00 PM Healthy Athletes Screenings at HHS Building (Swimmers only) 12:30 PM - 5:30 PM Competition: Bocce, Bowling, Cycling, Horseshoes, Powerlifting, Track & Field, Volleyball 12:00 PM - 4:00 PM Healthy Athletes Screenings at HHS Building (All Athletes) 12:00 PM - 4:00 PM Fitness Challenge, presented by Finish Line (Olympic Town & Rose-Hulman) 1:30 PM - 5:30 PM Competition: Swimming 3:00 PM - 3:30 PM Run Unified Relay (Gibson Track) 6:00 PM - 7:30 PM Souvenirs at Opening Ceremonies (Eagle Street) 7:00 PM - 7:15 PM Athletes Arrival to Opening Ceremonies 7:30 PM - 10:00 PM Opening Ceremonies SATURDAY, JUNE 9 7:00 AM - 4:30 PM Volunteer Check-in 8:00 AM - 12:00 PM Competition: Bocce, Bowling, Cycling, Horseshoes, Powerlifting, Swimming, Track & Field, Volleyball 8:30 AM - 10:30 AM Souvenirs at Rose-Hulman 9:00 AM - 4:00 PM Healthy Athletes Screenings at HHS Building 12:00 PM - 6:00 PM Fitness Challenge (Olympic Town) 1:00 PM - 8:00 PM Olympic Town & Souvenirs Tent 1:00 PM - 7:00 PM Competition: Bocce, Bowling, Cycling, Horseshoes, Powerlifting, Swimming, Track & Field, Volleyball 6:00 PM - 6:30 PM Worship Service 8:00 PM - 10:00 PM Festival of Champions in Olympic Town 8:00 PM - 10:00 PM Movie Night featuring the movie Wonder SUNDAY, JUNE 10 7:30 AM - 9:30 AM Volunteer Check-in 8:00 AM - 8:30 AM Athlete Input Council in Olympic Town 8:30 AM - 12:30 PM Competition: Bocce, Bowling, Swimming, Track & Field, Volleyball 9:00 AM - 11:00 AM Fitness Challenge (Olympic Town) 9:00 AM - 11:00 AM Olympic Town & Souvenirs Tent 3
ARRIVAL, INDIANA STATE UNIVERSITY As road closings and construction restrict access to Indiana State University, delegations must be aware of limitations and know how to navigate on campus. Each delegation arriving on campus must enter from Wabash Avenue then turn on 5th Street (see map). CHESTNUT STREET IS CLOSED FROM US 41 (3rd STREET) TO 5TH STREET. UNLOADING Delegations housed in the following Residence Halls: Blumberg Hall (1) Cromwell Hall (2) Mills Hall (3) Buses Unload in Lot 10, Vans/Cars Unload in Lot 10. As soon as the bus has been unloaded, move it to the southern section of Lot 10. Delegations housed in the following Residence Halls: Burford Hall (5) Erickson Hall (6) Pickerl Hall (7) Unload in Lot 5, Lot 10, or the circle on 6 th street. As soon as the bus has been unloaded, move it to the southern section of Lot 10. NO BUSES IN LOT 5 OR VISITOR PAY LOTS! Delegations housed in the following Residence Halls: Hines Hall (10) Jones Hall (9) Lincoln Quad (11) Reeve Hall (12) Sandison Hall (8) Unload on 5 th Street (Lincoln and Reeve can also unload in Lot A). As soon as the bus has been unloaded, move it to the Lot A. NO BUSES IN Visitor Lot for parking or unloading! To exit the University, delegations may travel south on 5th Street. If heading to US 41 (3rd Street), follow 5th Street to Chestnut. Turn right onto Cherry Street. If heading to US 40, use 7th Street. Delegation Services is denoted by the Star on map. ALL BUSES MUST PARK IN LOT A OR THE SOUTHERN SECTION OF LOT 10. IF DELEGATION BUSES ARE GOING TO BE PARKED FOR THE WEEKEND, PARK BUSES IN THE GRAVEL LOT BY GIBSON TRACK. 4
DELEGATION SERVICES, Indiana State University HODs or Head Coaches are welcome to stop by Delegation Services at Burford Hall, Room 105 on ISU s Main Campus. The service is to help answer questions, make copies (in limited quantities), and resolve issues that may come about during a delegation s stay. HOURS OF OPERATION BURFORD HALL ROOM 105 DAY DATE OPEN CLOSED THURSDAY JUNE 7 6:00 PM 11:00 PM FRIDAY JUNE 8 8:00 AM 11:00 PM SATURDAY JUNE 9 8:00 AM 11:00 PM SUNDAY JUNE 10 8:00 AM 12:00 PM CHECK-IN Upon arrival to Indiana State University, each Head of Delegation (HOD) should report to Burford Hall, Room 105 (see star on ISU campus map, page 4) to check in. During the registration process, HODs will check in; provide medical forms for ALL athletes; pick up room keys, credentials, and housing information; turn in their delegation s housing assignment sheet; obtain boxed lunch claim tickets; and receive any last-minute instructions. INDIANA STATE UNIVERSITY, BURFORD HALL ROOM 105 DAY DATE OPEN CLOSED THURSDAY JUNE 7 6:00 PM 9:00 PM FRIDAY JUNE 8 8:30 AM 12:00 PM DELEGATIONS STAYING OFF-CAMPUS (I.E. NOT STAYING AT ISU OR ROSE-HULMAN) MUST REGISTER AT INDIANA STATE UNIVERSITY S BURFORD HALL DURING THE SAME HOURS LISTED. NOTE: Delegations registered as Friday Arrivals who choose to come on Thursday may check -in their delegation, but will not be issued their room keys until the morning. The residence halls are not available to drop off items prior to your designated housing arrival date. ATHLETE MEDICAL FORMS HODs or coaches are required to have medical forms in their possession for every athlete at all times during Summer Games. HODs are required to show these forms at Delegation Services upon check-in. If the HOD cannot provide these forms to registration personnel, the athletes will not compete. Medical forms must have been updated within the last 3 years (since June 8, 2015). Any medical form dated before June 8, 2015 will prevent that athlete from participating in any competition. Prior to Summer Games, please review all medical forms of competing athletes. Please be sure that an outdated medical form does not prohibit your athlete from competing. SPECIAL OLYMPICS HOUSING POLICY In compliance with Special Olympics International s Housing Policy, only official members of a delegation may be housed together, whether at ISU, Rose-Hulman, or in a hotel. See Page 27 of the Program Information Guide for more information. 5
HOUSING, Indiana State University RESIDENCE HALLS (ALL ARE AIR CONDITIONED) RESIDENCE HALL BATHROOM STYLE OPEN DOORS LOCKED BURFORD PRIVATE BLUMBERG POD THURS., 5:30 PM - 11:00 PM THURS., FRI., SAT., LINCOLN QUAD SUITE FRI., 6:00 AM - 11:00 PM 11:00 PM - 6:00 AM SAT., 6:00 AM - 11:00 PM MILLS POD SUN., 6:00 AM - 12:00 PM SUN., 12:00 PM SANDISON PRIVATE ERICKSON POD HINES PRIVATE FRI., 6:00 AM - 11:00 PM THURS., FRI., SAT., JONES PRIVATE SAT., 6:00 AM - 11:00 PM 11:00 PM - 6:00 AM PICKERL PRIVATE SUN., 6:00 AM - 12:00 PM SUN., 12:00 PM REEVE PRIVATE & POD 6 *Designated for Thursday Arrivals ROOM KEYS The Head of Delegation (HOD) in each group is responsible for all keys given to your group. If a key is lost, it should be reported to the reception desk by the HOD for replacement (to be picked up later at the same desk by the HOD). A second room key, if needed for the coaches, is available at the hall reception desk. HOD ID required. ONLY THE HOD MAY MAKE REQUESTS FOR SECOND ROOM KEYS OR TO REPLACE LOST KEYS. As you check out, all coaches and chaperones must turn in room keys to their HOD. HODs return keys in their original envelopes to the hall reception desk. RECEPTION DESK Early-arrival residence halls reception desks will be open 24-hours beginning at 5:30 PM on Thursday, and will close at 12:00 PM on Sunday. All other residence hall s reception desks will open at 8:00 AM on Friday. General university information and change is available at each front desk. In the event of a weather delay, check the announcement board at the reception desk for the schedule to resume competition. Reeve Hall does not have a front desk. For assistance, proceed to the Lincoln Quad front desk. DELIVERIES Deliveries of special equipment (oxygen generators, oxygen tanks, etc.) can only be made after the residence hall opens. Equipment must be picked up on Monday, June 11. Contact Tracy Mortensen at the Special Olympics Indiana State Office (tmortensen@soindiana.org) if other accommodations are required. CHECK OUT Please check out by 12:00 PM on Sunday, June 10. Prior to check out: 1. Close the windows. 2. Check to see that all belongings are packed. Items left behind will be discarded. 3. Turn off all lights. 4. Leave soiled linens in room. 5. Leave keys at reception desk. HOD to collect and return to reception desk. THE DELEGATION WILL BE CHARGED A FEE FOR ALL KEYS NOT RETURNED OR LOST.
RESIDENCE HALL INFORMATION - ISU 1. If a medical emergency occurs during the night, dial 911. Note: Dialing 911 from a cell phone may not contact Terre Haute area emergency personnel. For any other type of emergency, call ISU Security at (812) 237-5555. PLEASE NOTIFY DELEGATION SERVICES (317-688-1064) OF ANY EMERGENCY CALL. 2. Residence halls will be locked from 11:00 PM 6:00 AM All athletes must be in the residence halls at that time. 3. No towel service or blankets will be provided. Everyone is responsible for bringing his/her own towel and blanket. 4. Indiana State University provides sheets, pillows, and pillowcases for each room (no blankets or towels). The sheets and pillowcases will be folded on each bed. Linens are NOT replaced daily, so check at the front desk if linens become soiled. 5. Indiana State University Restroom Facilities: Blumberg, Erickson, and Mills residence halls have POD-Style bathrooms. One ADA POD bathroom and one regular bathroom for females, and one each for males. On floors with only three bathrooms, two are designated female and one male. In Reeve residence hall, on floors with community bathrooms, one is designated for males and one for females. Lincoln Quad: Rooms at Lincoln Quad are in a suite configuration. Most suites consist of a living room, four bedrooms (three singles and one double), and one restroom and shower. Most suites have a capacity of five and all share a common bathroom. The suites are numbered using a 3-digit code. The first two digits signify the stairwell and the last digit the suite number. Each suite has direct access to an outside door, so plan supervision accordingly. Lincoln Quad does not have elevators to the suites. 6. Windows: If the weather appears threatening when you leave your room, please close your windows in order to prevent rain damage to draperies. 7. Mattresses may be moved to other rooms to accommodate an odd number of males/females. Please return them to the correct room before checking out. 8. Most rooms in all residence halls have two beds. There are a few exceptions. 9. Rooms will have no telephone service. 10. It is state law that no alcoholic beverages are allowed in the residence halls. Any coaches or athletes who break this law may be suspended from Special Olympics participation, possibly for one year or more. 11. Smoking is PROHIBITED in residence halls and near entrances. Smoking is only allowed in designated outdoor areas and in personal vehicles. INDIANA STATE UNIVERSITY IS A SMOKE-FREE CAMPUS. 12. Air-conditioning: All Residence Hall rooms are now air conditioned. 13. Washers and Dryers are available for use, free of charge, in all residence halls. 14. Firearms are prohibited on campus, including ones stored in parked cars. 15. Squirt guns are NOT permitted in the residence halls. 16. Reserved Rooms: Lobbies and other common spaces in residence halls may NOT be reserved for use by a group. It is first-come, first-served. 7
ARRIVAL, Rose-Hulman Institute of Technology To enter Rose-Hulman, enter through the main entrance from US-40. Delegation Registration will be held in the lobby of Lakeside Hall (see star on map). Delegations housed in the following residence halls can park in any parking lot on campus: Apartments - West (D) Apartments - East (C) Lakeside Hall (S) Percopo Hall (Y) ALL BUSES MUST PARK IN THE EAST END OF THE PARKING LOT IN FRONT OF THE ROSE-HULMAN FOOTBALL STADIUM (MARKED AS II ) ADJACENT TO THE SWIMMING FACILITY (MARKED AS FF ). To exit Rose-Hulman, delegations must exit onto US-40 via the main entrance. 8
DELEGATION SERVICES, Rose-Hulman HODs or Head Coaches are welcome to stop by Delegation Services at the Operations Desk in the Aquatics Center at Rose-Hulman. The service is to help answer questions, make copies (in limited quantities), and resolve issues that may come about during a delegation s stay. HOURS OF OPERATION AQUATICS CENTER, OPERATIONS DESK DAY DATE OPEN CLOSED FRIDAY JUNE 8 8:00 AM 5:00 PM SATURDAY JUNE 9 7:30 AM 6:00 PM SUNDAY JUNE 10 8:00 AM 1:00 PM Questions after hours, call (317) 688-1064. CHECK IN When arriving to the Rose-Hulman Institute of Technology campus, HODs should report to the lobby area of Lakeside Hall (see star on Rose-Hulman Campus Map, page 8). During the registration process, HODs will check-in; provide medical forms for athletes; pick up room keys, credentials, and housing information; turn in their delegation s housing assignment sheet; obtain boxed lunch claim tickets; and receive any last-minute instructions. ROSE-HULMAN INSTITUTE OF TECHNOLOGY, LAKESIDE HALL DAY DATE OPEN CLOSED THURSDAY JUNE 7 6:00 PM 11:00 PM FRIDAY JUNE 8 8:00 AM 12:00 PM DELEGATIONS STAYING OFF-CAMPUS (I.E. NOT STAYING AT ISU OR ROSE-HULMAN) MUST REGISTER AT INDIANA STATE UNIVERSITY S BURFORD HALL DURING THE SAME HOURS LISTED. NOTE: Delegations registered as Friday Arrivals who choose to come on Thursday may check -in their delegation, but will not be issued their room keys until the morning. ATHLETE MEDICAL FORMS HODs or coaches are required to have medical forms in their possession for every athlete at all times during Summer Games. HODs are required to show these forms at Delegation Services upon check-in. If the HOD cannot provide these forms to registration personnel, the athletes will not compete. Medical forms must have been updated within the last 3 years (since June 8, 2015). Any medical form dated before June 8, 2015 will prevent that athlete from participating in any competition. Prior to Summer Games, please review all medical forms of competing athletes. Please be sure that an outdated medical form does not prohibit your athlete from competing. SPECIAL OLYMPICS HOUSING POLICY In compliance with Special Olympics International s Housing Policy, only official members of a delegation may be housed together, whether at ISU, Rose-Hulman, or in a hotel. See Page 27 of the Program Information Guide for more information. 9
HOUSING, Rose-Hulman RESIDENCE HALLS (ALL ARE AIR CONDITIONED) RESIDENCE HALL BATHROOM STYLE OPEN DOORS LOCKED APARTMENTS EAST PRIVATE THURS., FRI., SAT., THURS., FRI., SAT., APARTMENTS WEST PRIVATE 6:00 AM - 11:00 PM 11:00 PM - 6:00 AM LAKESIDE PRIVATE SUN., 6:00 AM - 12:00 PM SUN., 12:00 PM PERCOPO PRIVATE ROOM KEYS The Head of Delegation (HOD) in each group is responsible for all keys given to your group. If a key is lost, it should be reported to Delegation Services at the Swimming Center operations desk by the HOD for replacement (to be picked up later at the same desk by the HOD). A second room key, if needed for the coaches, is available at the Rose-Hulman Delegation Services. HOD ID required. ONLY THE HOD MAY MAKE REQUESTS FOR SECOND ROOM KEYS OR TO REPLACE LOST KEYS. As you check out, all coaches and chaperones must turn in room keys to their HOD. HODs return keys in their original envelopes to the Delegation Services at the Swimming Center Operations Desk. DELIVERIES Deliveries of special equipment (oxygen generators, oxygen tanks, etc.) can only be made after the residence hall opens. Equipment must be picked up on Monday, June 11. Contact Tracy Mortensen at the Special Olympics Indiana State Office (tmortensen@soindiana.org) if other accommodations are required. CHECK OUT Please check out by 1:00 pm, on Sunday, June 10. Prior to check out: 1. Close the windows. 2. Check to see that all belongings are packed. Items left behind will be discarded. 3. Turn off all lights. 4. Leave soiled linens in room. 5. Leave keys at the Rose-Hulman Delegation Services. HOD to collect and return. THE DELEGATION WILL BE CHARGED A FEE FOR ALL KEYS NOT RETURNED OR LOST. 10
RESIDENCE HALL INFORMATION - ROSE-HULMAN 1. If a medical emergency occurs during the night, dial 911. Note: Dialing 911 from a cell phone may not contact Terre Haute area emergency personnel. For any other type of emergency, call the Rose- Hulman Office of Public Safety at (812) 877-8590. PLEASE NOTIFY DELEGATION SERVICES (317-688-1064) OF ANY EMERGENCY CALL. 2. Residence halls will be locked from 11:00 p.m. 6:00 a.m. All athletes must be in the residence halls at that time. 3. No towel service or blankets will be provided. Everyone is responsible for bringing his/her own towel and blanket. 4. Rose-Hulman Institute of Technology provides sheets and pillowcases for each room (no pillows, blankets, or towels). The sheets and pillowcases will be folded on each bed. Linens are NOT replaced daily, so check at the front desk if linens become soiled. 5. Windows: If the weather appears threatening when you leave your room, please close your windows in order to prevent rain damage to draperies. 6. Mattresses may be moved to other rooms to accommodate an odd number of males/females. Please return them to the correct room before checking out. 7. Most rooms in all residence halls have two beds. There are a few exceptions. 8. Rooms will have no telephone service. 9. It is state law that no alcoholic beverages are allowed in the residence halls. Any coaches or athletes who break this law may be suspended from Special Olympics participation, possibly for one year Or more. 10. Smoking is PROHIBITED in residence halls and near entrances. Smoking is only allowed in designated outdoor areas and in personal vehicles. ROSE-HULMAN IS A SMOKE-FREE CAMPUS. 11. Air-conditioning: all rooms in Residence Halls are air-conditioned. 12. Firearms are prohibited on campus, including ones stored in parked cars. 13. Squirt guns are NOT permitted in the residence halls. 14. Reserved Rooms: Lobbies and other common spaces in residence halls may NOT be reserved for use by a group. It is first-come, first-served. 11
OVERNIGHT HOUSING POLICY for Off-Campus & Other Facilities 1. Delegations must acknowledge the events emergency procedures, including: Location of emergency medical personnel as designated by Special Olympics, Emergency phone numbers (911, or other number if in a region not utilizing 911), and Lost athlete. 2. Cell phone Heads of Delegation or designees are required to provide a cell phone number which will be on throughout the Games to be used for contact in emergency situations. If delegations are split with some athletes on campus and others in hotels, each group must designate an on-site contact person and provide his/her cell phone number. 3. Off-Campus Housing arrangements are the responsibility of the delegation, including: Reservation of needed rooms, Incidentals (use of phones, pay-per-view television, room service, etc.), Facility procedures for weather or fire emergency, Supervision by qualified staff in the use of swimming pools and other recreational facilities, Keys and other hotel property. 4. Code of Conduct Athletes, Unified Partners and Chaperones must follow the Special Olympics Code of Conduct, including: Refraining from the use of un-prescribed drugs or alcohol, No gambling during any scheduled Special Olympics event, and Adherence to established facility rules and regulations (including quiet hours, maximum number of people per room, use of roll-away beds, etc.). 5. Supervision All Class A volunteers (coaches/chaperones) entered by a County Program MUST be registered volunteers and have completed the Coach/Volunteer Application, Coach/Volunteer Orientation (CVO), and Online Protective Behaviors (OPB). The athlete to chaperone ratio should not exceed 4:1. Athletes with significant needs may require more supervision. 6. Room sharing guidelines include: No males and females may share rooms, unless they are husband and wife or parent and child. Athletes should be grouped within a delegation so roommates are of similar age and ability to avoid the likelihood of one athlete taking advantage of another more vulnerable athlete. In rare cases, delegations may choose to mix their delegation with another. This is allowed as long as both delegation leaders agree and they follow all established guidelines. 7. All accessibility information should be requested through the hotel or facility. In regards to Summer Games, it will be included in the final packets. This would include such information as the location of handicap accessible restrooms and showers, facility or residence hall floor layouts, and other services provided for individuals with disabilities. Any specific safety or adaptive equipment normally used by the athlete/coach/chaperone/volunteer should be brought by the delegation. 8. At Summer Games, the exact room locations for athletes in wheelchairs or those who need extra help in case of emergencies (those with visual impairments, hearing impairments, etc.) must be reported to the State Office Staff. This information will be forwarded to the front desk staff for use during emergency situations. While staying at other facilities the Head of Delegation should track this information and make it available to emergency personnel should an emergency arise. 12
Off Campus Information Sheet For Delegations with Off Campus Athletes or Unified Partners, this completed form must be returned at Summer Games Registration. Delegation: Our Days Only Athletes, Unified Partners and Coaches are traveling to and from home and are not staying in local hotels during the 2018 Summer Games. Our Days Only Athletes, Unified Partners and Coaches are staying in local hotels. HOTEL INFORMATION: Name of Hotel: Hotel Address: Delegation Contact Person (at the hotel): Contact s Cell Phone: ASSURANCE: I, as Head of Delegation, have read and understand the Overnight Housing Policy for Off-Campus and Other Facilities. In addition, our County Program agrees to follow this policy and pay close and special attention to the Code of Conduct section, the Supervision section, and the Room Sharing guidelines. Head of Delegation Signature: Date: HOD Printed Name: Copy form as needed. Additional copies will be available at Delegation check-in. 13
INFORMATION AND VOLUNTEER SERVICES WEST CAMPUS West Campus at Indiana State University will have an Information and Volunteer Services tent at Gibson Track facility. It will be located just inside the main gate entrance to Gibson Track south of the bleachers. If you have questions or need to obtain a replacement bib or credentials, to pick-up additional Games Handbooks, or to find directions, this is the place for you. Event volunteers will be utilizing this tent to check-in for their shifts at Track & Field. The t-shirts located there are not for sale and are only for the event volunteers. MAIN CAMPUS Main Campus at Indiana State University will have an Information and Volunteer Services tent at the Health and Human (HHS) Services complex, Olympic Town, and the Student Rec Center. If you have questions, need help with directions, or to pick-up additional Games Handbooks, this is the place for you. HHS COMPLEX: will be located along the circle drive to the HHS building (4th Street). Event volunteers will be utilizing this tent to check-in for their shifts for Bocce, Powerlifting, and Healthy Athletes. The t-shirts located there are not for sale and are only for the event volunteers. OLYMPIC TOWN: will be located on the Northeast corner of Olympic Town (along 4th street). Event volunteers will be utilizing this tent to check-in for their shifts for Olympic Town activities. The t-shirts located there are not for sale and only for the event volunteers. REC CENTER: will be located just inside the Rec Center Facility in front of the volleyball courts. Event volunteers will be utilizing this tent to check-in for their shifts for Volleyball and Track & Field (Level M and Level 1 events). The t-shirts located there are not for sale and only for the event volunteers. LOST AND FOUND: Lost and found will be at the Information and Volunteer Service tents. Gathered each night and taken to Operations Center. SEATING Indiana State University and Rose-Hulman have limited spectator seating available at their sports venues. WE HIGHLY RECOMMEND THAT COACHES AND SPECTATORS BRING PORTABLE CHAIRS! Please do not place chairs in competition areas or in areas that block emergency access. SHADE AND SUNSCREEN Gibson Track has very limited shade. With the amount of sun exposure, sunscreen is a must to keep athletes protected from the sun. Delegations are asked to bring sunscreen and pop-up tents for their team camp area to help fight the sun exposure. Additional sunscreen will be available at water stations. BUG SPRAY With the amount of rain this spring, bugs can be a problem at the outdoor venues. Consider bringing a can of bug spray. TEAM CAMP AREA There are two areas in which delegations may set up a Team Camp. We highly encourage this, as the Gibson Track facility has few areas of shade. Each Team Camp area will be 16 feet by 16 feet. We project space available for 45 Team Camps. Team Camps will be assigned on a first come, first served basis via an online registration process. Registration will be BEFORE the Games, not when you arrive. TEAM CAMP REQUESTS will be done ONLINE. An email will be sent to the County Coordinator and HOD on Monday, May 21. 14
TRANSPORTATION ROUTES There are three (3) Bus routes during the Games: BLUE ROUTE: ISU Main Campus to Rose-Hulman (Swimming) Shuttle Serves to transport athletes, unified partners competing in swimming and their coach/chaperones to Rose-Hulman for competition Pickup on 5 th St, just north of Chestnut St Route time: Approx. 25-30 minutes PURPLE ROUTE: ISU Main Campus to Vigo Bowl Shuttle Pickup on 5 th St, just north of the Student Union Building 2 trips to the bowling center per session and 2 trips back at the end of each session This route will only have one bus There will be no bus to Terre Haute Bowl Route time: Approx. 15-20 minutes RED ROUTE: Main Campus to West Campus Shuttle Serves to transport individuals between Main Campus & West Campus Pick up on Main Campus on at corner of 4 th Street and Chestnut Street Route Time: Approx. 15 minutes TRANSPORTATION SCHEDULE FRIDAY, JUNE 8 11:00 AM - 5:00 PM Blue Route: Main Campus - Rose-Hulman/Swimming 11:00 AM - 5:00 PM Red Route: Main Campus West Campus 11:00 AM - 5:00 PM Purple Route: Main Campus Vigo Bowl SATURDAY, JUNE 9 7:00 AM - 5:00 PM Blue Route: Main Campus - Rose-Hulman/Swimming 7:00 AM - 7:00 PM Red Route: Main Campus West Campus 8:00 AM - 5:00 PM Purple Route: Main Campus Vigo Bowl SUNDAY, JUNE 12 7:00 AM - 1:00 PM Blue Route: Main Campus - Rose-Hulman/Swimming 7:00 AM - 12:00 PM Red Route: Main Campus West Campus 8:00 AM - 12:00 PM Purple Route: Main Campus Vigo Bowl Transportation is NOT provided to: Collett Park (Horseshoes) Terre Haute Bowl (Bowling) Rec East (Cycling) Opening Ceremonies for ISU Delegations No bicycles allowed on buses. All times are subject to change if competition times are extended or shortened. 15
MEDICAL / EMERGENCIES LOCATIONS FOR MEDICAL SERVICES Athletic trainers will be stationed at each venue, unless called to a medical situation elsewhere at that venue. If it is not a medical emergency, wait for their return. VENUE AQUATICS CENTER (SWIMMING, ROSE-HULMAN) COLLETT PARK (HORSESHOES) GIBSON TRACK (TRACK & FIELD) HHS BUILDING (HEALTHY ATHLETES) MARKS FIELD (BOCCE) NORTH GYM (TRACK & FIELD) OLYMPIC TOWN REC CENTER (TRACK & FIELD) REC CENTER (VOLLEYBALL) REC EAST (CYCLING) TERRE HAUTE BOWLING CENTER (BOWLING) VIGO BOWLING CENTER (BOWLING) WEIGHT ROOM, HHS BUILDING (POWERLIFTING) MEDICAL SERVICES LOCATION POOL DECK HORSESHOES OPERATIONS BUILDING NEAR FINISH LINE; TRACK AWARDS TENT HEALTHY ATHLETES CHECK-IN TABLE BOCCE OPERATIONS TENT STAGING AREA INFORMATION & VOLUNTEER SERVICES TENT VOLLEYBALL OPERATIONS DESK VOLLEYBALL OPERATIONS DESK START/FINISH LINE TENT BOWLING OPERATIONS TABLE BOWLING OPERATIONS TABLE RESULTS TABLE ATHLETIC TRAINING ROOM The training room is located in the HHS building (on the west-side of the building) and can be accessed inside the HHS building or from the west-side entrance. Look for the First Aid Center sign displayed near the entrance. ATHLETIC ANNEX BUILDING, WEST CAMPUS MEDICATIONS Each delegation member must have a sufficient supply of all prescription medications to last each athlete s entire stay. In addition to the necessary medications, each coach should have the following with him/her for every athlete on medication: DAY DATE OPEN CLOSED FRIDAY JUNE 8 12:00 PM 6:00 PM SATURDAY JUNE 9 7:30 AM 6:00 PM SUNDAY JUNE 10 7:45 AM 12:00 PM An accurate list of medications being taken by every person. A schedule of these medications indicating the dosage and times of administration. A notation of why each person is taking such medications. Athletes who take responsibility for self-administration of medications while at home may continue to do so during their stay. Athletes who are assisted by a parent, guardian or other responsible person when taking medications should be assisted by a designated volunteer throughout Summer Games. PRESCRIPTION PURCHASES Should the need arise for the purchase of prescription medications or non-prescription medical supplies, the CVS Pharmacy, located at 9th and Poplar Street, provides 24-hour service. Neither the Games Organizing Committee nor the medical services providers will assist in the purchasing of any prescriptions or supplies. The responsibility belongs to the HOD. 16
COMPLIANCY We need all members of our delegations to be official members. For athletes, that means an Athlete Application for Participation application form must be on file with the State Office. Athlete Medical Forms MUST be onsite at all-times. We will check for their medical forms at the Games during delegation check-in. For delegation volunteers whether coaches, chaperones or Unified Partners they must be in VMS, (Volunteer Management System) and have completed the 5 steps to be a Class A Volunteer. Unified Partners also must be Class A volunteers. For more specific information, check Page 28 of the Program Information Guide. In order to be housed with the delegation, whether at ISU, Rose-Hulman, or in a hotel, the person must be an official member of the delegation. This is for us to remain compliant with the Special Olympics International housing policy, found on Page 27 of the Program Information Guide. MINORS: Whether a coach, volunteer, or Unified Partner, all youth must be registered through VMS as a Class A certified volunteer. YOUTH AGES14-17 Youth applicants who have not reached their age of majority (age 18) may be accepted as volunteers in non-supervisory positions only. A background screening will not be completed. While some information pertaining to the background screening may be asked, that information will not be stored or utilized. A youth applicant must complete all five steps. YOUTH AGES 8-13 Youth applicants under age 14 must be chaperoned by an adult. A background screening will not be completed. While some information pertaining to the background screening may be asked, that information will not be stored or utilized. Parents and/or guardians of the youth applicant must complete the five steps for their dependent. This will allow the parent/guardian to understand the protocols taken by Special Olympics Indiana to ensure the safety of all participants, including their dependent. Youth ages 8-13 may find information in the Coach-Volunteer Orientation interesting and educational. Parents and/or guardians should review the information within the Protective Behaviors training and Concussion Awareness training before sharing with their dependent. This information may be sensitive in nature. 17
OLYMPIC TOWN Presented by Duke Energy Olympic Town was created to give athletes, coaches and family members a place to relax and have some fun in between their sporting events. All booths are made available free of charge (except the souvenir tent) thanks to the generosity of our many corporate, civic, and service groups that donate their time, efforts, and money. Here you will find entertainment, safety, and other educational exhibits, food, drinks, and a variety of different crafts, games, and activities for everyone to enjoy. OLYMPIC TOWN HOURS FRIDAY, JUNE 8 SATURDAY, JUNE 9 SUNDAY, JUNE 10 CARNIVAL As the presenting sponsor of Olympic Town, come visit your friends with Duke Energy who will be hosting a variety on carnival style games from bean bag toss to plinko. Each carnival station will come with the opportunity to score fun prizes! FITNESS CHALLENGE PRESENTED BY FINISH LINE Encourage your athletes to stop by the new challenging activity stations offered in the Finish Line tent in Olympic Town. The Fitness Challenge focuses on flexibility, endurance, balance, and strength while having fun with Finish Line volunteers hosting these various athletic activities. This tent and activities is required along with two Healthy Athlete screenings to receive your free pair of shoes. SPECIAL EVENTS WORSHIP SERVICE The Worship Service will be held Saturday evening at 6:00 p.m. to kick off the Festival of Champions. Join us for an inspirational service that promises to be an uplifting experience for us all! SILLY SAFARI A LIVE Animal show that is the perfect blend of fact and fun for all ages! Our shows use a variety of reptiles, mammals, birds and bugs for an experience everyone will remember. Our funologists keep the entire audience involved and special guests from the audience join each animal for a game that teaches about the natural world. POLICE K-9 DEMONSTRATION Don t miss the skills and talents of the K-9 officers of the Terre Haute Police Department and Indiana State Police shared by the officers who train and work with them daily. Festival of Champions in Olympic Town HOURS SATURDAY, JUNE 9 10:00 AM - 4:00 PM 1:00 PM - 8:00 PM 9:00 AM - 11:00 AM 8:00 PM - 10:00 PM DANCE HOSTED BY 99.9 FM - WTHI At 8:00 PM hit the dance floor with local celebrity DJs from WTHI FM as they bring today s best party music to celebrate the achievements and hard work of the athletes throughout the weekend. It s time to let loose and show your best moves! 18
SOUVENIRS Visit the Souvenir Tent to select from items in a wide range of prices, to fit any budget, from $1 up. Check out the newest items and display your Special Olympics pride throughout the year! Phone Popsocket Fun Cube Ceramic Ornament DAY DATE LOCATION HOURS FRIDAY JUNE 8 OLYMPIC TOWN TENT 10:00 AM - 4:00 PM FRIDAY JUNE 8 OPENING CEREMONIES 6:00 PM - 7:30 PM SATURDAY JUNE 9 ROSE-HULMAN 8:30 AM - 10:30 AM SATURDAY JUNE 9 OLYMPIC TOWN TENT 1:00 PM - 8:00 PM SUNDAY JUNE 10 OLYMPIC TOWN TENT 9:00 AM - 11:00 AM SOUVENIR ITEMS Athlete Oath Tee Glasses Tote - T-Shirts - Bags - Jewelry - Fidget Cubes - Sunglasses - Drinkware - 2018 Lapel pins - Cooling headbands - Ornaments - Phone Popsockets - Youth items - And More! All souvenirs available while supplies last! Tumbler Shopper Tote Custom Special Olympics Sunglasses Plush Koala Hot/cold pack w/ elastic band 19 Cooling Headband
HEALTHY ATHLETES Once again Indiana athletes can choose to participate in free health screenings through the Special Olympics Healthy Athletes program. These events are held in a fun, welcoming environment that removes the anxiety and fear individuals with ID often experience when faced with a visit to the doctor or dentist. Our goal is to improve each athlete s health and fitness, leading to enhanced sports experience and improved well-being. Thanks to our many health partners, we will work with any athlete who is assessed with a health issue in Healthy Athletes to obtain needed follow-up care. DISCIPLINES FIT FEET (Podiatry) A free podiatric screening for participating Special Olympics athletes, evaluating ankles, feet, lower extremity biomechanics, and proper shoe and sock gear. Fit Feet also provides referrals for those participating in Special Olympics who may require follow-up services. HEALTHY HEARING (Audiology) Designed to ensure proper audiological care for participating Special Olympics athletes. Led by volunteer professionals, Healthy Hearing also provides tests for cerumen (ear wax) and otoacoustic emissions tests. SPECIAL SMILES (Dentistry) Helps Special Olympics athletes optimize their oral health by offering dental screenings and instructions on correct brushing and flossing techniques. Also aims to increase access to dental care for athletes and all people with intellectual disabilities. OPENING EYES (Vision) Funded by Lions Clubs International, this program aims to improve the quality of life for millions of individuals with intellectual disabilities by optimizing their vision, eye health, and visual skills through quality eye care. HEALTH PROMOTION (Better Health & Well-Being) Focused on improving quality of life and life expectancy among Special Olympics Athletes by providing them with knowledge and tools to make better decisions about their health, this discipline encompasses a variety of core health areas including nutrition, hydration, sun safety, physical activity, and more. FUN Fitness (Physical Therapy) Designed to identify needs and to help athletes improve flexibility, strength, balance, and aerobic condition, FUN Fitness also aims to educate athletes, coaches, and their families on the importance of these aspects of overall health. FREE SHOES FOR HEALTHY ATHLETES We are thrilled to offer this incredible opportunity to our athletes and encourage them to be proactive with their health by participating in the FREE health screenings that will be offered in the HHS building. As a Champion Sponsor of Special Olympics Indiana, Finish Line will provide a free pair of athletic shoes to each athlete who completes at least two health screenings (HHS building) and the Fitness Challenge (Olympic Town, all three-days and Rose-Hulman, Friday only). 20
HEALTHY ATHLETES LOCATION Health and Human Services (HHS) Building at Indiana State University SCHEDULE FRIDAY, JUNE 8 9:30 AM - 3:00 PM Healthy Athletes Check-In by Arc of Indiana HHS Building Lobby 10:00 AM - 12:00 PM Healthy Athletes screenings (Swimming Only) HHS Building 11:30 AM - 4:00 PM Healthy Athletes Check-Out by Anthem Olympic Town 12:00 PM - 4:00 PM Healthy Athletes screenings All Athletes HHS Building 12:00 PM - 4:00 PM Fitness Challenge by Finish Line Olympic Town and Rose-Hulman 12:00 PM - 4:00 PM Finish Line Shoe Store Open For athletes who complete 2 disciplines and Fitness Challenge SATURDAY, JUNE 9 Olympic Town 8:30 AM - 3:00 PM Healthy Athletes Check-In by Arc of Indiana HHS Building Lobby 9:00 AM - 4:00 PM Healthy Athletes screenings All Athletes HHS Building 12:30 PM - 6:00 PM Healthy Athletes Check-Out by Anthem Olympic Town 1:00 PM - 6:00 PM Fitness Challenge Olympic Town 1:00 PM - 6:00 PM Finish Line Shoe Store Open For athletes who complete 2 disciplines and Fitness Challenge SUNDAY, JUNE 10 Olympic Town 8:30 AM - 11:00 AM Healthy Athletes Check-Out by Anthem Olympic Town 9:00 AM - 11:00 AM Fitness Challenge Olympic Town 9:00 AM - 11:00 AM Finish Line Shoe Store Open For athletes who complete 2 disciplines and Fitness Challenge Olympic Town NOTE: The new Healthy Athletes Management Team will be on-hand to help manage wait times for individuals going through Healthy Athletes. The average health screening takes 20 minutes and the Fitness Challenge 10 minutes (not counting time in line). 21
HEALTHY ATHLETES HEALTHY ATHLETES FOR ATHLETES COMPETING IN SWIMMING In an effort to ensure athletes who are competing in swimming have access to Healthy Athletes and the rewards, health screenings will start at 10:00 AM Friday (June 8) for Swimming athletes only. This will be tracked by athletes competing in swimming (only) having blue credentials. Athletes in other off-campus sports all have significant downtime in their schedules to access Healthy Athletes during regular hours if they choose. The Fitness Challenge, which constitutes a required activity to qualify for free shoes, will also be conducted at Rose Hulman on Friday afternoon. And finally, shoe redemption hours have been extended to 6:00 PM on Saturday and between 9:00 AM - 11:00 AM on Sunday for individuals who have completed required criteria. See schedule for details. HEALTHY ATHLETES CHECK-IN by Arc of Indiana Every athlete participating in Healthy Athletes must first register at the Check-in table located just inside the main entrance of the new Health and Human Services Building. HEALTHY ATHLETES INCENTIVES by Finish Line 1. The #1 reason for Healthy Athletes is to encourage athletes and their caregivers to take charge of their health by becoming better educated about a healthy lifestyle and more aware of his/her health status. If an athlete has a particular health problem area/concern, be sure to attend the screening that addresses that concern. 2. Athletes will receive promotional gifts (e.g. toothbrush, shoe laces) at most screenings while supplies last. 3. As an additional incentive, our partners at Finish Line will provide a free pair of athletic shoes to each athlete who completes at least two health screenings and the Fitness Challenge. a. Once a screening is complete, the Clinical Director will place an appropriate sticker on the athlete s credential. b. A similar sticker will be attached to the credential once an athlete completes the Fitness Challenge in Olympic Town or Rose Hulman (Friday only). c. When an athlete has collected at least two Healthy Athletes stickers and the Fitness Challenge sticker, report to the Healthy Athletes Check-Out station in Olympic Town. d. Following Check-Out Finish Line will provide new athletic shoes for athletes completing 2 health screenings and Fitness Challenge during the following hours: FRIDAY: 12:00 PM - 4:00 PM SATURDAY 1:00 PM - 6:00 PM SUNDAY 9:00 AM - 11:00 AM HEALTHY ATHLETES CHECK-OUT AND FOLLOW-UP CARE by Anthem-Medicaid and Covering Kids and Families During Check-Out an athlete participating in Healthy Athletes who receives a referral for additional healthcare will be provided with information on how to obtain suggested care or insurance. Caregivers are encouraged to participate in this service as provided by Anthem-Medicaid and Covering Kids and Families. 22
Summer Games MEALS, Indiana State University SERVING HOURS SERVING HOURS BREAKFAST LUNCH DINNER FRIDAY, JUNE 8 7:00 AM - 8:00 AM Thursday Arrivals Only 11:00 AM - 12:30 PM Thursday Arrivals Only 4:30 PM - 7:15 PM SATURDAY, JUNE 9 6:45 AM - 10:00 AM 10:45 AM - 1:15 PM 4:30 PM - 7:15 PM SUNDAY, JUNE 10 6:45 AM - 9:30 AM 9:30 AM - 12:30 PM Boxed Lunch Pick-Up MEAL INFORMATION All meals at ISU will be served in the Sycamore Dining Room, which is located near the entrance to Mills Residence Hall. Only programs that have registered and paid for early arrival will be served breakfast and lunch on Friday, June 8. Upon Thursday check-in, early arrival programs will receive coupons for Friday breakfast and lunch. Arrive early for breakfast to avoid the last-minute rush before events. For delegations staying at Rose- Hulman, all meals will be served at the Student Union Dining Hall. Boxed lunches will be provided by Rose-Hulman on Sunday for Swimming participants. SUNDAY S BOX LUNCHES MUST BE ORDERED ONLINE. The Sycamore Dining Room is accessed through Blumberg or Mills Halls. Both are wheelchair accessible. Below is the assigned entrance per residence hall. RESIDENCE HALL DINING ROOM ENTRANCE Blumberg Hall Blumberg Hall Burford Hall Blumberg Hall Erickson Hall Blumberg Hall Hines Hall Mills Hall Jones Hall Mills Hall Lincoln Quad Mills Hall Mills Hall Mills Hall Pickerl Hall Blumberg Hall Reeve Hall Mills Hall Sandison Hall Mills Hall SPECIAL DIETS - ATHLETES & COACHES Coaches of athletes with special dietary needs must call Susan Cottrell at Indiana State University at (812) 237-4318 to arrange for special meals. The individual will then be directed to the serving line where their meal will be available. The special meals will be available at one location so coaches or athletes with special requests may be required to utilize the serving line in a different residence hall. PLEASE CALL BY FRIDAY, MAY 25 TO ORDER SPECIAL-DIET MEALS. 23
Summer Games MENU, Indiana State University Friday Breakfast (Thursday Arrivals Only) Fluffy Scrambled Eggs Crispy Bacon Pancakes with Syrup Lyonnaise Potatoes Mandarin Oranges Apple or Orange Juice 2% Milk Saturday Breakfast Friday Lunch (Thursday Arrivals Only) 1/4lb Hamburger or Black Bean Burger House-made Chips w/ French Onion Dip Carrot and Celery Stick Crudite w/ Ranch Dip Butter Corn Chocolate Chip Cookies Assorted Beverages Saturday Lunch Friday Dinner Pasta Con Broccoli w/ Grilled Chicken Breast or Pasta Con Broccoli Mixed Vegetables Breadstick Tossed Salad w/ Italian Dressing Brownies Assorted Beverages Saturday Dinner Fluffy Scrambled Eggs Country Fried Steak Biscuit with Cream Gravy American Fries Assorted Yogurt Cups Apple or Orange Juice 2% Milk Sunday Breakfast Fluffy Scrambled Eggs Sausage Link French Toast Sticks Hash Brown Potatoes Blueberry Muffin Apple or Orange Juice 2% Milk Smoked BBQ Pull Pork Sandwich Or Veggie BBQ Sandwich Cole Slaw Creamy Macaroni & Cheese Baked Beans Vanilla Cupcakes Assorted Beverages Breaded Chicken Strips w/ Ranch or Honey Mustard Dip or Grilled Veggie Quesadilla Roasted Red Bliss Potatoes Seasoned Green Beans Dinner Rolls w/ Butter Tossed Salad w/ French Dressing Ooey Gooey Butter Bars Assorted Beverages Sunday Box Lunch (to be picked up in Sycamore Dining Hall 9:30 AM - 12:30 PM) Ham, Turkey, or Peanut Butter & Jelly Sandwich Carrot & Celery Sticks with dipping sauce Apple Sauce Cookie Drink NOTE: PEANUT BUTTER AND JELLY SANDWICHES ARE AVAILABLE AT ALL MEALS AS AN ALTERNATIVE ENTRÉE. 24