The University of Southern Mississippi AOP General Meeting Tuesday, March 7, 2017 Noon 1 p.m. 1.0 Call to Order The meeting was called to order at 12:05 pm. The members present were: Cory Williams, Jennifer Lewis, Jewel Adams, Alfreda Horton, Lucy Cameron, Karen Shaw, Sequitta Haley, Elizabeth Killinger and Cindy Walker. 2.0 Adoption of Agenda. Jewel made the motion to adopt the agenda. Lucy Cameron seconded the motion. Motion carried. 3.0 Inspiration 4.0 Approval of Minutes 4.1 October 2016 4.2 January 2017 Jewel made the motion to adopt the minutes from October 2016 and January 2017. Jennifer Lewis seconded the motion. Motion carried. 5.0 Communications No communications were presented. 6.0 Officer and Committee Reports 6.1 President Cory Williams Board has been working on the bylaws. Primarily changes to committees. Will send out by end of next week. Planning the Membership Appreciation Luncheon for June. This will possibly be a joint event with Gulf Park via IVN. The Southeast Area Conference for NAEOP is at the end of this month in Gulfport. If you are able to attend, I recommend it as a good training opportunity, as well as to network with out of state colleagues. Elizabeth, Jennifer and I will be presenting on technology and collaboration. AOP is submitting our Winter newsletter to the NAEOP newsletter contest. Elizabeth has done a terrific job putting it together this year. NAEOP has a number of scholarship opportunities with submission deadlines of March 15 th.
Marion T. Wood student scholarship for a business education student. This is one application from the local association, and requires us to donate at least $20 to the fund. Student w/special Needs scholarship for a special needs high school student that intends to pursue a post-secondary education Marion T. Wood member scholarship for members pursuing a PSP certificate or a college degree (if they already have their CEOE) Mona Smith member dependent scholarship for a dependent of a NAEOP member For those attending the NAEOP annual conference, there is an Educational Reimbursement Incentive to assist with fees. Deadline is June 5 th. 6.2 In-service Jennifer Lewis Event Date # of Attendees Excel Tips & Tricks I 1/19/17 38 African American Military Museum 2/11/17 7 Title IX and You 2/14/17 10 Excel Tips & Tricks II 2/16/17 20 CRASE 2/27/17 25 TOTAL for all Seminars 100 Request for Forms/Survey Seminar (Machforms and Qualtrics) 6.3 Membership Jewel Adams AOP s Ice Cream Social was held on 2/24/17. There were 15 in attendance. As of date AOP has 68 members: 38 new, 18 renewed, 6 associates, 6 honorary 6.4 Secretary Alfreda Horton No Report 6.5 Budget Lucy Cameron (Attached As of date, a summary of transactions for the USM AOP Development Budget and the USM AOP Checking Account BancorpSouth) 6.6 Gulf Park Karen Shaw Planning the Snow Cone Social. More information is to come. Estimate 9-18 attendees. They will walk as a group to the venue, which is 1 mile away. The Gulf Coast has 9 members, with a working Task Force of four who will plan the remaining events for the year. April 9, 2017 Book Club Discussion
6.7 Affiliations Sequitta Haley Submitted a sample announcement for Educational Office Professional of the Year and Educational Administrator of the Year. Emphasized Guideline 4 stating that the nominee must be a member of MAEOP and NAEOP. 6.8 Community Service & Publicity Elizabeth Killinger Collected/Delivered office supplies to William Carey staff. There is an upcoming supply drive for the domestic abuse shelter. Supplies needed are sheets twin and full sizes, pillow cases, pillows, and blankets. Leftover supplies from the William Carey drive will be given to the domestic abuse shelter. Submissions for the April newsletter are due by March 31, 2017. After the April newsletter, the newsletter will be distributed monthly starting in June. A feedback link has been added to the web page. 6.9 Ways & Means Katie Kitchens No Report. 6.10 Professional Standards Program Pam Posey A PSP Seminar is scheduled in May by IVN. 7.0 Old Business 7.1 Fundraiser Update 8.0 New Business 8.1. Nominations and Election Committee Appointments Jewel Adams has agreed to Chair this committee. The names of appointed committee members will be announced later. 8.2 Purchase of speaker gifts Marble paperweights for $6.50 each. Cory and Jennifer went on 3.6.17 to view products. Proof should be sent to Jennifer in the next few days. Plaque will say Thank you for your service to the Association of Office Professionals and have the dome underneath that wording. Quote is for 10. 8.3 Reimbursement/Scholarship for AOP members attending Affiliate Functions/Events In progress waiting on Pam to find information from the last time we did it. Elizabeth has draft machform made for reimbursement application. 9.0 Announcements 9.1 Board Meeting March 21 st 9.2 Book Club Meetup March 9 th at Noon, Powerhouse 2 nd level
9.3 Records Management Webinar March 16 th at Noon 9.4 Career Building Skills Workshop March 20 th at Noon, Scianna 2008 & Hardy Hall 316 9.5 Dixie Darlings Throughout the Ages March 29 th at Noon, Scianna 1008 & Hardy Hall 316 9.6 General Meeting April 4 th at Noon, Scianna 3042 & GP Library 203 Disability Awareness presentation by Scott Dossett. The date to submit questions to Scott Dossett is Friday, March 31st. Send questions for Jennifer. 9.7 Southeast Area Professional Development Seminar March 24-26 in Gulfport 9.8 MAEOP Annual Conference June 1-3 in Flowood 9.9 NAEOP Annual Conference July 12-15 in Greenville, SC 10.0 Adjournment Attachments USM-AOP Development Budget (2016-2017) USM-AOP Checking Account BancorpSouth (2016-2017)
USM-AOP Development Budget 2016-2017 Date Transaction Deposit Withdrawal Balance 8/31/2016 Beginning Balance $3,091.77 10/12/2016 Webinar fees for Julia Gates $100.00 $3,191.77 10/12/2016 Webinar fees for Kelly Weaver $100.00 $3,291.77 10/12/2016 Webinar fees for Jewel Adams $100.00 $3,391.77 10/12/2016 Webinar fees for Cindy Warren $100.00 $3,491.77 10/12/2016 Webinar fees for Ruth Brooks $100.00 $3,591.77 10/20/2016 Webinar fees for Cyndi Wyles $100.00 $3,691.77 10/20/16 Webinar fees for Kari Moore, Tonia Shaw, $400.00 $4,091.77 Lisa Henderson, Julie Hall $4,091.77 10/20/2016 Webinar fees for Tony Fowler, Anna II $700.00 $4,791.77 Champion, Pam Smith, Kenny Jones, John $4,791.77 Silkman, Michael Richardson, Allie Clemons $4,791.77 10/20/2016 Webinar fees for Heather Miller II $100.00 $4,891.77 $4,891.77 12/2/2016 Webinar fees for Melissa Coker 11 $100.00 $4,991.77 12/2/2016 Webinar fees for Pam Posey II $100.00 $5,091.77 12/2/2016 Webinar fees for Carleana Hathorn II $100.00 $5,191.77 2/17/2017 Thank You Cards - Printing Center $38.39 $5,153.38 2/21/2017 Staff Development Associates - Webinars $900.00 $4,253.38 2/24/2017 Southern Miss Catering - Ice Cream Social $189.50 $4,063.88
USM-AOP Checking Account - BancorpSouth 2016-2017 Check# Date Transaction Deposit Withdrawal Balance Balance forward $1,475.99 8/31/2016 Interest Paid $0.04 $1,476.03 3416 9/27/2016 NAEOP - affiliation dues $36.40 $1,439.63 3417 9/27/2016 MAEOP - affiliation dues $26.40 $1,413.23 9/30/2016 Interest Paid $0.04 $1,413.27 10/20/2016 Cash - Webinars - Sequitta Haley $100.00 $1,513.27 10/20/2016 Checks - Webinars - Lisa Huff, $600.00 $2,113.27 Xavier Agee, Kim Rutland, Cory $2,113.27 Williams, Karen Lott, Kara Kimbrough $2,113.27 10/20/2016 Checks-Membership dues - Jo Ann $15.00 $2,128.27 Johnson, Elisabeth Fromkin, Erin $2,128.27 Sessions $2,128.27 10/20/2016 Cash-Membership dues- Bob Wilson $5.00 $2,133.27 10/31/2016 Interest Paid $0.04 $2,133.31 3418 11/3/2016 Elizabeth Killinger - supplies for $9.90 $2,123.41 3419 Halloween carnival 11/3/2016 Jennifer Lewis - supplies for $40.98 $2,123.41 $2,082.43 Halloween carnival $2,082.43 3420 11/11/2016 Magnolia Graphics - T-shirt order $123.24 $1,959.19 11/28/2016 Check-Webinars-Glynda Powell, $125.00 $2,084.19 11/28/2016 Cash-Webinars-Lisa Carter $100.00 $2,184.19 11/28/2016 Checks-T-shirts-Erin Sessions, Kim $95.00 $2,279.19 Brown, Meghan Mee, Lisa Huff, Pam $2,279.19 Posey, Cathy Connell, Tonisa Kennedy, $2,279.19 Katie Kitchens, Lucy Cameron $2,279.19 11/28/2016 Cash - T-shirts (fr Cory) $5.00 $2,284.19 11/28/2016 Cash-Membership Dues - April Broome, $15.00 $2,299.19 B.J. Davis, Dorothy Thompson $2,299.19 11/30/2016 Interest Paid $0.05 $2,299.24 12/2/2016 Check - Webinars - Michelle Coleman $100.00 $2,399.24 3421 11/23/2016 Elizabeth Killinger - Christmas party $33.75 $2,365.49 invitations $2,365.49 3422 12/5/2016 Ameri Printing - Welcome cards $117.70 $2,247.79 12/5/2016 Deposit - Cash - Detergent fundraiser $1,055.00 $3,302.79 12/6/2016 Deposit - Checks - Laundry fundraiser $2,330.00 $5,632.79 3423 12/6/2016 Profitable Solutions Fundraiser $2,891.00 $2,741.79 3424 VOID $2,741.79 3425 12/6/2016 Jennifer Lewis - Self Defense Flyer $11.75 $2,730.04 3426 12/6/2016 Jennifer Lewis - Christmas party at $100.00 $2,630.04 Java Werks (reimburse) $2,630.04
3427 12/7/2016 Elizabeth Killinger - reimburse for $9.00 $2,621.04 check overnight mail fee $2,621.04 12/30/2016 Interest Paid $0.07 $2,621.11 3428 1/20/2017 Jennifer Lewis - gift card for Terry $15.00 $2,606.11 Whittington, tour Asbury Hall $2,606.11 3429 1/25/2017 Baptist Student Union $50.00 $2,556.11 Meet and Greet with new HR director $2,556.11 1/31/2017 Interest Paid $0.07 $2,556.18 2/8/2017 Deposit - Checks - Laundry fundraiser $35.00 $2,591.18 Sarah Foote $2,591.18 2/8/2017 Deposit - Cash - Detergent fundraiser $80.00 $2,671.18 fr Jennifer for Twila $2,671.18 2/8/2017 Deposit - Cash - Memberships $10.00 $2,681.18 Terry Whittington & Cynthia Crosby $2,681.18 2/8/2017 Deposit - Check - Membership $5.00 $2,686.18 Marion J. Jones $2,686.18 2/8/2017 Deposit - Check fr Aramark for working $210.54 $2,896.72 concession stand at football game $2,896.72 2/8/2017 Deposit - Cash - Membership dues $5.00 $2,901.72 Pattie Teague $2,901.72 3430 2/8/2017 Jennifer Lewis - Thank You cards 4.02 $2,897.70 3431 2/8/2017 Elizabeth Killinger - Sympathy Card for 24.57 $2,873.13 Karen Shaw (father); Book marks for $2,873.13 reading club; stamps $2,873.13 2/28/2017 Interest Paid $0.06 $2,873.19 3432 3/7/2017 NAEOP - Past President's Pin $35.00 $2,838.19 3/7/2017 Deposit - Check Webinars Christina Foreman $100.00 $2,938.19 3/7/2017 Deposit - Check - Membership Dues $5.00 $2,943.19 Caterina Ventura $2,943.19 3/7/2017 Deposit - Cash - Membership Dues $5.00 $2,948.19 Tasha May $2,948.19