Disadvantaged Business Enterprise Program Open House Fiscal Year 2014 Program Update July 25, 2013
FY2014 DBE Program Update Agenda Welcome and Introduction Disadvantaged Business Enterprise Program Overview Overview of Procurement Process Anticipated Procurements Fiscal Year 2014 & 2015 North Central Texas Regional Certification Agency Questions and Answers
FY2014 DBE Program Update DBE Program Purpose Ensure Non-discrimination Create a Level Playing Field/Fair Competition Narrowly Tailor Program to Meet Federal Law Ensure DBE Firms Meet Required Eligibility Standards Help Remove Barriers to DBE Participation Assist in Development of Firms to Compete Outside DBE Program
FY2014 DBE Program Update Definitions Disadvantaged Business Enterprises (DBE) At Least 51% Ownership by Socially and Economically Disadvantaged Individuals Management and Daily Operations Must be Controlled by Socially and Economically Disadvantaged Individuals (Owners) Small Business Concerns Socially and Economically Disadvantaged Must be U.S. Citizen or Lawful Permanent Resident Women African Americans Hispanic Americans Native Americans Asian Americans Asian-Indian Americans Others as determined by Small Business Administration
FY2014 DBE Program Update Federal Requirements DBE Program Required Under Federal Regulations (49 CFR Part 26) for Certain Recipients of Federal Funds DBE Program and Development of DBE Goals (Every Three Years) DBE Program and Goals Must be Submitted to Federal Reviewing Agencies (FHWA, FTA, FAA)
FY2014 DBE Program Update NCTCOG Policy and Current DBE Goal NCTCOG Policy: Award Fair Share of Contracts to Disadvantaged Business Enterprises NCTCOG Transportation Department: 25% DBE Participation Goal Demonstration of Good Faith Efforts Certification of DBE Eligibility Necessary to Update Program and Goal for Next Three Years
FY2014 DBE Program Update Transportation Department Contracting Opportunities Request for Proposal (RFP) Process Publication of DBE Goal as Part of RFP Proposers Required to Make Good Faith Effort to Meet DBE Goal Projects Reviewed for DBE Compliance Good Faith Efforts Must be Documented and Accepted if Contractor Falls Short of DBE Goal
FY2014 DBE Program Update DBE Certifications Accepted Texas Uniform Certification Program North Central Texas Regional Certification Agency U.S. DOT Agencies Certification Based on Same Definition of Ownership and Control as U.S. DOT Small Business Administration
FY2014 DBE Program Update Development of DBE Goal Determine Relative Availability of Ready, Willing and Able DBE Firms by Function (Base with Adjustments) Goal to Reflect Expected DBE Participation Absent Effects of Discrimination Cannot Rely on National Goal (10%), Previous Goal or Past Participation Without Reference to Availability
FY2011-2013 DBE Availability ($, Thousands) *Market Area is Dallas-Fort Worth Metropolitan Area
FY2014-2016 DBE Availability ($, Thousands) *Market Area is Dallas-Fort Worth Metropolitan Area
Historical DBE Performance ($, Thousands) *through April 30, 2013
Proposed FY2014 DBE Goal 2014-2015 Contracting Opportunities: $12,006,347 Proposed Overall DBE Goal: 25% Goal Development Methodology and Supporting Materials Available at: http://www.nctcog.org/trans/programs/dbeprogram.asp
FY2014 DBE Program Update Schedule May 24, 2013 June 13, 2013 June 10-12, 2013 June 10, 2013 June 13, 2013 July 25, 2013 July 25, 2013 July 26, 2013 August 1, 2013 August 8, 2013 August 22, 2013 August 23, 2013 October 1, 2013 STTC Briefing Regional Transportation Council Briefing Public Meetings (Announce Proposed Goal) Begin 45-Day Comment Period (Materials available for review at NCTCOG offices RTC Briefing Consultant/DBE Workshop End of 45-Day Comment Period STTC Action Submit Draft DBE Program and Goal to Federal Reviewing Agencies RTC Action Executive Board Action Submit Final DBE Program and Goal to Federal Reviewing Agencies Implement DBE Program Update and Goal
Request For Proposals Procurement Process Highlights Guiding Principle: Open, Fair and Competitive Process RFP Issuance/Advertisement Newspapers (Dallas Morning News, Fort-Worth Star Telegram, Dallas Examiner or Dallas Weekly, Al Dia or La Estrella) Texas Register NCTCOG Website http://www.nctcog.org/trans/admin/rfp/ 4-6 weeks timeframe Consultant Database Expertise Codes (50) Consultant Questions/NCTCOG Responses Posted to NCTCOG Website
Request For Proposals Procurement Process Highlights Pre-proposal Conference Determined on project-by-project basis Date/Time are published at the time of RFP Proposal Submittals to NCTCOG Eight (8) copies of proposal (typically) Project Understanding Scope of Services and Schedule Consultant Qualifications Compliance Requirements Affirmative Action Plan
Request For Proposals Procurement Process Highlights Contract Documents http://www.nctcog.org/trans/admin/rfp/ StandardContractForms.asp Sample Contract Scope of Services Contract Pricing Proposal (Form 60) Compliance Documentation Disadvantaged Business Enterprise Program Elements Debarment and Suspension Lobbying Certification
Request For Proposals (RFP) Procurement Process Highlights Consultant Selection Committee/Interviews NCTCOG Members & Non-NCTCOG Members Interview dates, if needed, are published at the time the RFP is issued Selection Criteria (Typical) Planning Services Project Understanding (25%) Scope of Services (25%) Project Manager/Staff Qualifications (20%) Project Cost (15%) Firm Qualifications/Consultant References (10%) Project Schedule (5%)
Request For Proposals Procurement Process Highlights Selection Criteria Continued Engineering Services (Qualifications Based Selection) Project Understanding (30%) Scope of Services (25%) Project Manager/Staff Qualifications (20%) Knowledge of Dallas-Fort Worth Area (10%) Firm Qualifications/Consultant References (10%) Project Schedule (5%) Contract Award Selection Committee Recommendation to NCTCOG Executive Board Requires Executive Board Approval Contract Execution
Anticipated FY2014-2015 NCTCOG Transportation Department Procurements FY2014 Anticipated Procurements Urban Planning/Engineering 15 Advertising / Public Relations / Marketing 4 Software Development / Computer Services 2 Equipment 1 FY2015 Anticipated Procurements Urban Planning/Engineering 8 Advertising / Public Relations / Marketing 2 Software Development / Computer Services 0 Equipment 1
Questions or Comments Ken Kirkpatrick Counsel for Transportation Phone: 817-695-9278 Email: kkirkpatrick@nctcog.org Emily Beckham Senior Grants and Contracts Coordinator Phone: 807-608-2308 Email: ebeckham@nctcog.org