ITB #12-025 PB/DR Cafeteria Produce VENDORS RECOMMENDED FOR AWARD: SCHOOL BOARD OF BREVARD COUNTY OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL 32940-6601 Vendor Name Amount of Annual Award Item Nos. Todd s Quality Tomatoes Variable All TOTAL VARIABLE SOLICITATION SUMMARY - PIGGYBACK Orange County Public Schools 1007385ITB Cafeteria Produce Date Opened: September 21, 2010 Number of Items/Groups: 59 OCPS Approval: October 12, 2010 No. Firms Solicited: 5 Present to Board: May 22, 2012 No. Firms Bidding: 2 TERM: The term shall commence May 23, 2012 and continue through October 11, 2013. RECOMMENDATION: It is the recommendation of Kevin Thornton, Director of Food and Nutrition Services and Cheryl Olson, Director of Purchasing and Warehouse Services to utilize Orange County Public Schools Bid #1007385ITB, Cafeteria Produce, for the provision of cafeteria produce for the District s cafeterias until October 11, 2013 or until a new contract is Board approved, whichever occurs first. A copy of the awarded tabulation is attached. AUTHORITY FOR ACTION: Florida Administrative Code 6A-1.012 (6) ACTION BY BOARD Approved Recommendation(s) Above & Awarded Meeting Date: Other Cheryl L. Olson, C.P.M., CPPO, FCCN, Director Office of Purchasing & Warehouse Services Failure to file a protest within the time prescribed in s. 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
October 12, 2010 MEMORANDUM TO: Ronald Blocker, Superintendent FROM: SUBJECT: Michael Eugene, Chief Operations Officer BOARD MEETING Listed below are the bids, contracts, and/or miscellaneous items which are being recommended for awarding by the School Board on October 12, 2010. TITLE 1 Leapfrog Products 1006380ITB- SB NOTICES 243 (B) 13 (P) RESPONSES VENDOR 4 Barnes & Nobles Follett Library School Specialty S&S Worldwide ESTIMATED ANNUAL TOTAL $283.00 $69.95 $65,088.50 $53.14 $65,494.59 BASIS OF AWARD Lowest Bidder Meeting PERIOD One year from date of two one year renewals UNIT/FUNDING SOURCE Districtwide General, Title 1, IDEA, Private Description: To provide various types of Leapfrog Products (educational toys, games and learning systems) to be used districtwide. The products are used for schools to offer engaging, multisensory, standards-based instruction to their students. There is an estimated 35% ($24,391.46) savings. This is a new bid. 2 Occupational and Physical Therapy Services 49 (B) 13 (P) 17 Reject All Bids Submitted N/A N/A N/A N/A 1005266ITB- VH Description: Reject all bids submitted. will be revised and rebid at a later date. Board Meeting October 12, 2010 1
TITLE 3 Cafeteria Milk and Refrigerated Juices 1007382ITB- RC NOTICES 37 (B) 6 (P) RESPONSES VENDOR 4 Dean Dairy Holdings, LLC, dba T.G. Lee Dairy ESTIMATED ANNUAL TOTAL BASIS OF AWARD $5,300,000 Lowest Bidder Meeting PERIOD November 16, 2010 November 15, 2012 two one year renewals. UNIT/FUNDING SOURCE Description: To provide approximately 20,500,000 cartons of low fat chocolate, white, vanilla, strawberry, and skim milk as well as 18,000,000 cartons of 100% juice to the district. There is a 15% ($967, 680) cost savings. FNS 4 Cafeteria Major Appliance Parts 1007383ITB- RC 76 (B) 6 (P) 4 3 Wire Group, Inc $78,260 Lowest Bidder Meeting Description: To provide parts for Food and Nutrition Services to repair cafeteria equipment. Two years from date of two one year renewals. FNS 5 Appliances: Small and Household 1007419ITB-NN 68 (B) 9 (P) 4 Appliances of Orlando GE Appliances Sears $25,435 $15,875 $14,210 $55,520 Lowest Bidder Meeting One year from date of two one year renewals. Districtwide FNS, General & Capital FF&E Project Funds Description: This bid is for the purchase of various small and household type appliances (refrigerators, freezers, washers, dryers, etc.) The majority of purchases are for new and renovated school projects in accordance with owner provided equipment. FNS purchases primarily freezer chests. There is an estimated 19% ($13,167) savings over the previous contract. 6 Cafeteria Produce 1007385ITB- RC 34(B) 3 (P) 2 Todd s Quality Produce, Inc Board Meeting October 12, 2010 2 $2,700,000 Lowest Bidder Meeting Description: To provide fresh produce and fruits for Food and Nutrition Services. There is a 26% cost savings. November 2, 2010 November 1, 2013 with two one year renewals. FNS
TITLE 7 Teaching Aids and School Supplies (Warehouse) 1007392ITB- SB NOTICES 271 (B) 39 (P) RESPONSES VENDOR 10 Primary Ace Office Supplies AFP School Supplies Business Stationers National Art Pyramid School Products Quill School Specialty Smith Office Supplies Standard Stationery ESTIMATED ANNUAL TOTAL $11,035.01 $22,978.47 $9,882.39 $9,374.73 $81,215.96 $28,792.82 $37,476.18 $13,635.30 $48,808.98 $263,199.84 BASIS OF AWARD Lowest Bidder Per Item Meeting PERIOD One year from date of two one year renewals. UNIT/FUNDING SOURCE Enterprise Warehouse General Funds Alternate Ace Office Supplies AFP School Supplies Business Stationers National Art Pyramid School Products School Specialty Smith Office Supplies Standard Stationery Quill $30,302.85 $89,540.30 $15,460.39 $92,745.45 $4,637.40 $29,934.67 $3,575.45 $2,045.71 $ 20,658.89 $288,901.11 Description: To provide various types of teaching aids and school supplies (paper, rulers, portfolio covers, glue sticks, pencils, etc.) for the warehouse. 8 Acoustical Sound Panels Replacement at West Orange 9 th Grade Center 1008485ITB-NS 173 (B) 15 (P) 1 Acousti Engineering Co. of Florida $87,698 Lowest Bidder Meeting One year from date of one year renewal. District Wide Capital Description: To remove and replace acoustical sound panels in the music building West Orange 9 th Grade Center to reduce noise levels. Board Meeting October 12, 2010 3
TITLE 9 Documentum Maintenance, Support and Services 1002077EXC- MM NOTICES RESPONSES VENDOR ESTIMATED ANNUAL TOTAL N/A N/A Image One Original Contract Amount $80,000 Increase $50,000 BASIS OF AWARD Information Technology Resources Waiver per Rule 6A- 1.012(14), F.A.C. PERIOD One year from date of two one year renewals UNIT/FUNDING SOURCE ICTS Operating Budget New Amount $130,000 Description: To provide yearly hardware and maintenance and support, professional services, and software supplements for existing Documentum record management software to be used by the Records Department to address legal requirements. 10 Language Learning Software 1004168EXG- MM N/A N/A Rosetta Stone, Ltd. Original Awarded Amount: $150,000 Additional Amount: $150,000 New Awarded Amount: $300,000 Educational Services & Materials (Rule 6A-1.012(7), F.A.C.) Org. Period: 4/27/10 to 7/26/11 Revised Period: additional twelve months through 7/26/12 Title III Grant Funds Description: To provide a continuation of services for the existing web-based licenses for twelve (12) additional months, for levels 1 through 5 (English, French, Spanish and Vietnamese). Originally approved on 4/27/10 for fifteen (15) months. Additional funds were approved on August 4, 2010 under the Title III, Part A Supplementary Instructional Support for English Language (TAPS 11A014). Notes: * MBE/WBE/LDB Firms (Not Certified) ** MBE/WBE/LDB Firms (Certified) *** Award Pending Vendor Application + Balance of Line Discounts, as bid. (B)Broadcast to Suppliers (P) Number downloaded by suppliers (planholders) Copies of the awards/tabulations are available for review in Procurement Services. Board Meeting October 12, 2010 4