It s not just about Members...hip 2012-2015 - ZONES 7B & 8 The future of Rotary depends on a thriving and dynamic membership. It is only through the time and talents of our volunteers that we are able to make a difference in communities worldwide. In Australia, New Zealand and South Pacific Islands, Rotarians share a genuine commitment to membership development...to build on our strengths in service, to reverse recent declines in membership, and to welcome in a new period of growth and effectiveness. This membership development plan for Australia, New Zealand and South Pacific Islands provides a road map to growth over the 2012-2015 period. Its success will depend on the continued commitment and efforts of Rotarians as we implement the plan, and steer our course to membership development and growth. Our vision & development plan for the future Our vision for Rotary in the future encapsulates a dynamic, vibrant and thriving service club organisation where members are proud to join and keen to stay. It is a service club organisation characterised by: Diversity Informed and skilled Rotarians Innovative and flexible clubs Strategic partnerships Well recognised, understood and trusted brand Membership Development Priorities This vision for the future of Rotary in Australia, New Zealand and South Pacific Islands underpins our Membership Development Plan. The characteristics we identify represent our strategic goals for the next three years. P1 / ZONE 7B & 8 Membership Development Plan 19
Table 1: Strategic priorities and goals. The plan To achieve sustained membership development and growth over the next three years, we will focus on five strategic priorities. We will: 1. Increase membership diversity 2. Develop informed and skilled Rotarians 3. Support innovative and flexible clubs 4. Create strategic partnerships, and 5. Enhance brand recognition, understanding and growth Each of these strategic priorities is supported by specific three year goals. Strategic Priorities Increase membership diversity Goals Develop clubs that are more reflective of the local community Identify and act on opportunities to increase diversity Provide additional opportunities for non-rotarians to participate in club activities and projects Investigate innovative membership types, club structures and operations Promote inter-club support within districts and/or regions Develop skilled and informed Rotarians Develop effective training at district and club level Assess and increase members knowledge of Rotary Encourage participation in events and programs that enhance Rotary awareness Enhance Rotary information sharing within clubs Encourage and support new members to learn more about Rotary Provide additional resources to clubs and districts to increase members knowledge Support innovative and flexible clubs Conduct regular club forums to review club health Adopt a three year management planning process Create strategic partnerships Provide resources and support to clubs and districts to enable development of partnerships Develop strategic partnerships at national, district and club level Enhance brand recognition, understanding and trust Identify Ambassadors to promote membership of Rotary Promote Rotary Week and Rotary achievements Rejuvenate website, social media and public image assets Establish and publicise Whole of Club projects Support non-rotarians to attend district conferences Implement a game-changing external PR campaign to engage and attract prospective members For additional information: www.rotarysouthpacific.org www.rotarydownunder.org P2 / ZONE 7B & 8 Membership Development Plan 20
G Day from Sydney... What are you doing in late May, early June, 2014? Sydney s Olympic Park and indeed the whole of the Emerald City is the place to be at that time and especially from June 1 4 for the 2014 Rotary International Convention! Don t delay - plan now Partner with country clubs, stretch out and connect with our Rotary cousins across the Tasman, contact your Rotary friends in numerous overseas countries. This Convention will be another landmark event for Rotary in Australia and success will be measured by attendance from within this great country of ours. RECREATE THAT OLYMPIC SPIRIT Everyone remembers the huge success of the Sydney Olympic Games regularly described as the best ever! The Sydney 2014 Host Organising Committee needs your help to ensure the same support and success for our Convention. Encourage your club members to extend personal invitations (as above) far and wide. Consider the call to assist with home hosting pre and post Convention. Such hospitality will encourage Rotarians from remote locations around our region to attend at reasonable cost. Rotary clubs and Rotarians across Australia and New Zealand can encourage Convention attendance by inviting international Rotarians to enjoy a Rotary holiday en route to or from Sydney. Rotary families are encouraged to be part of the volunteer army that will service Olympic Park during Convention week. See volunteer brochure for details. 21
Rotary Regional Foundation Coordinator, Monica Saville RRFC Monica Saville Rotary Club of Epping Second Plenary The Rotary Foundation Future Vision Plan Monica is the Regional Rotary Foundation Coordinator for Zone 7B and part of Zone 8 which comprises 17 districts and 12 countries - South Eastern Australia, New Zealand, American Samoa, Cook Islands, Fiji, French Polynesia, New Caledonia, Norfolk Island, Samoa, Tonga, Vanuatu and Republic of Kiribati. Monica was District Governor of District 9680 in Sydney in 2007-08 and has been an Assistant Regional Rotary Foundation Coordinator for the 3 Sydney Districts and Tasmania. Monica is currently the Services Director on the 2014 RI Convention Host Organising Committee responsible for volunteers, visas, special needs and the HOC Office. She is also District 9680 representative on the 2013 Council on Legislation. Monica is a Gold Companion of Australian Rotary Health and has multiple PHF recognitions. She and her husband, Geoff, are Major Donors to The Rotary Foundation. Monica and Geoff broadcast a Rotary program on FM radio for 4 years. They have travelled extensively throughout the world with Rotary groups participating in humanitarian and educational Rotary activities and attending Rotary International Conventions. Monica is a former School Principal and Senior Executive Officer of the State Department of Education. She has an Honours degree in Science and a Master of Arts degree in Education. 22
THE ROTARY FOUNDATION OVERVIEW of FUTURE VISION S NEW GRANTS MODEL - Commencing I July 2013 Prepared by PDG Monica Saville - Regional Rotary Foundation Coordinator Zone 7B & part of 8 Goals of Future Vision Simplify and streamline the Foundation s grant activities and their rules and processes Create bigger projects that have lasting, sustainable impacts, help more people, and provide greater support for Rotary s public image Empower Rotarians by giving them greater flexibility in their grant activities Align and focus Rotarian service efforts within six areas of focus Areas of Focus Peace and conflict prevention/resolution Disease prevention and treatment Water and sanitation Maternal and child health Basic education and literacy Economic and community development Types of Grants District grants fund short term projects either locally or abroad Global grants - support larger projects that have sustainable, measurable, high-impact outcomes in one or more areas of focus Packaged grants - support projects that are designed with a strategic partner and are funded entirely by the Foundation and the partner organisation These are in addition to PolioPlus and Rotary Peace Centers programs, which are still top priorities for the Rotary Foundation and will continue as currently structured. Emphases Sustainability Stewardship Financial Support of the Foundation Club donations Personal donations (tax deductible through The Australian Rotary Foundation Trust (TARFT) at the Regional Rotary International office at Parramatta - online or post) ; Centurion A$100 pa Paul Harris Society US$1,000 pa Major Donor US$10,000 + Arch C.Klumph Society US$250,000 + Bequests US$1,000 Bequest Society US$10,000 + Corporate donations 23
PP David Bamford OAM PP David Bamford OAM Rotary Club of Blacktown City Third Plenary Administration and your Club Member, Rotary Club of Blacktown City since 18th February 1975 Held the positions of: President 1992 1993, Treasurer, Secretary, Vocational Service Director and Special Events Co-ordinator Served as District 9690 Administration Officer/District Secretary between 2005 2013 and also as D9690 Committee of the Association (formerly Admin & Finance Committee), D9690 Governance sub-committee (formerly Resolutions Committee) and D9690 Strategic Planning sub-committee between 2004 and 2009 and Member of the D9690 Incorporation Committee 2005 2009 District Membership Chairman 2006 2007, District Club Service Chairman 2003 2004, District Treasurer 2001 2002 District Vocational Service Chairman 2000 2001 and District Community Service Chairman 1995-1996 Awarded Order of Australia Medal (OAM) 2009 Queen s Birthday Honours for service to the community of Blacktown and to Rotary International. Recognised by the Rotary Club of Blacktown City (July 1988) with the presentation of a Paul Harris Fellowship (PHF) then received a Sapphire PHF in 2008 and 2011. Through Rotary, involved with community programs such as the Police Officer of the Year, Blacktown and Nirimba TAFE Awards and the Traffic Offenders Program (TOP) Inc. Instrumental in establishment of the TOP Advisory Board 1998, has held position of Honorary Chairman since. Director, Board of Ability Options Ltd since February 2006. Secretary, Quakers Hill Community Bank Steering Committee 2005-2006. Community representative on Blacktown Local Area Command s Community Safety Precinct Committee (formerly Police Accountability Community Team, PACT) since January 2004. Life Education New South Wales Board from November 1993 to February 2002 Honorary Treasurer NSW Board 1995 1996 State Chairman, New South Wales 1997 2002 Honorary Vice Chairman, Life Education Greater Sydney Region 2001 2003 Honorary Vice Chairman, Western Sydney Board of Management 1992-2003 Honorary Chairman, Blacktown Committee 1992-2003 Charter Community Representative, Toongabbie West Public School Council 1992 1995 Secretary TWPS P&C Association 1984-1989. Served on Blacktown City Council s Community Safety Committee since 1995 and Blacktown Emerging Communities Action Plan Committee (BECAP) since 2004 Blacktown Citizen of the Year 1995 24
Club Administration Presentation David R Bamford OAM District 9690 Secretary/Administration Officer Email: drb03@optusnet.com.au CLUB Club Constitution & By-Laws Last updated at 2010 RI Council on Legislation: Update your Club s - take into account (in your By-Laws) the changes by NSW Fair Trading effective 1 st July 2010 Special Resolution required to change: Needs support of at least 3/4 of those present and entitled to vote not 2/3 as per page 39 of President s Manual Check your Constitution is RI approved Refer Rotary International South Pacific and Philippines Office (RISPPO) - Club & District Support Club Budgets By-Laws Article 12 Section 1 Administration/Club account Project/Charity account and Any other account you may have As we raise funds from the community, i.e. Councils, ClubGRANTS (previously Community Development Support Expenditure) Scheme and various organisations we MUST have accounts audited annually (OLGR - Office Liquor Gaming and Racing requirement) Charitable Fundraising Authority Ensure Fundraising Authority is current check with Office of Liquor Gaming and Racing (OLGR) Become familiar with OLGR s fundraising requirements Best Practice Guidelines for Charitable Organisations obtain from website NSW Fair Trading Annual accounts NSW Form A12 + $$$ Have accounts audited annually Changed Constitution & By-Laws NSW Form A6 + $$$ Public Officer -check who it is, update if required NSW Form A9 DISTRICT District Policies Become familiar with what your District has: Insurance New project check with your District Insurance Officer (DIO) re current coverage DON T assume because we have District insurance you are covered e.g. chainsaw race Child Protection Privacy Risk Management Sexual Harassment Reports to RI/District/RDU Semi-annual Dues (SAR) RI Semi-annual Dues District Semi-annual Dues RDU Monthly Club Attendance Reports to District Governor Planning Guide for Effective Rotary Clubs RSVP date advised by District Governor RI Presidential Citation to your current District Governor by 31 st March 2013 Others as and when required District Governor s Official visit Important - please respect the office DON T have a guest speaker on this occasion Encourage member attendance to meet your District Governor and to hear important messages 25
Risk Management Prepare Risk Management assessments for each Club project, event, function Be aware of Risk Management issues: e.g. President up ladder (Police Officer of the Year hanging banner) Issue a Risk Management Help Reckoner to every Club member to increase awareness Calendar of Events Critical to plan well in advance to gain member support Nothing worse than a President or Director announcing on a regular basis we need help this weekend or next Rotarians are busy people with commitments outside Rotary Timeline of Tasks We developed a Timeline of Tasks for District 9690 to avoid tasks being missed and/or deadlines not being met Develop one for your Club to assist your Board and Directors I m currently developing a Timeline for my Club Policies of Club Document your Club s Policies e.g. Free meals for prospective members how many? Honorarium for President amount? Cover costs of Directors attending Presidents Meetings/seminars amount? Changeover and Presentation Evenings who are guests of Club, who pays? Meetings have an Agenda for: Club sub-committees Board and Club Assembly AGM or a Procedure document and have your Constitution and By-Laws at AGM MULTI-DISTRICT PETS (D9675 and D9685) Communication District to Club & vice versa Ensure responses to District are answered by RSVP date e.g. Resolutions, Club Electors, attendance at Presidents Meetings Utilise email for speedy communication Prompt responses: avoids follow-up by District personnel ensures deadlines are met Resources RI, RDU & District RI & website, 2010 Manual of Procedure RDU and website RDU Merchandise and Promotions PETS and District Assembly District website District Governor Assistant Governors District Service Chairs and Officers Past Governors Resources Club Roadside signs Promotional brochure/s Banners Pull-up banners Website President s Manual Directors Manuals Past Presidents Thank you and remember: As Club President, your role is to lead an effective Rotary Club. Plan, set goals, communicate 26
VOLUNTEERS WANTED FOR SYDNEY CONVENTION 2014 Here is a great opportunity to show your volunteer skills to your fellow Rotarians when they attend the Rotary Convention in Sydney in June 2014. Assistance will be needed from approximately 26th May to 5th June to welcome all Rotarians from near and far. VENUES Airports, Hotels, other transport hubs such as central station and circular Quay, Olympic Park and the Convention Venue. IT IS YOUR CHOICE You can select your dates, times and venues that are most convenient to you. YOU WILL RECEIVE Identification by means of vests, name badges and caps. Free public transport to your selected venues. Assistance from fellow volunteers who will be venue coordinators. Online or local orientation training for your role and venue. HOW TO APPLY Applications will open on our website www.rotary2014.com.au in January 2013. Just go to the volunteer tab for more information and an application form. If you wish to register a preliminary expression of interest now, you can do so by emailing Barry Philps at philpsb@aol.com or Marilyn Mercer at mmm@myisp.net.au. You will be notified when you can apply online. 27