Costing Proposal for the Town of Midland Presented on: February 08, 2017 Presented by: Linda Davis Inspector Andrew Ferguson
J.V.N. (Vince) Hawkes Commissioner Office of the Commissioner Adjudicator Organizational Chart Corporate Communications and Strategy Management Bureau Corporate Services Traffic Safety and Operational Support Investigations and Organized Crime Field Operations Mary Silverthorn Brad Blair Rick Barnum Gary Couture Provincial Commander Deputy Commissioner Provincial Commander Deputy Commissioner Provincial Commander Deputy Commissioner Provincial Commander Business Management Bureau Highway Safety Division Investigation and Support Bureau Aboriginal Policing Bureau Career Development Bureau Fleet, Supply and Weapons Services Bureau Municipal Policing Bureau Field Support Bureau Security Bureau Communications and Technology Services Bureau Organized Crime Enforcement Bureau Professional Standards Bureau Provincial Operations Intelligence Bureau Central Region East Region North East Region North West Region Investigation and Enforcement Bureau (AGCO) West Region Chief Firearms Office Community Safety Services Project Support Centre
The OPP is one of the largest deployed police services in North America Over 6,000 uniform and 2,400 civilian employees Over 1 Million km² of land and water patrolled Over 126,000 km of provincial roadways patrolled 100,000 km² of waterways 5 Provincial Communications Centres 13 Forensic Identification Units 77 host detachments and 86 satellite offices in 5 regions 4,345 vehicles, including ATVs, snowmobiles, boats etc. 323 out of 444 Ontario municipalities on a cost recovery basis
Annual Report OPP in Numbers 5.6 + Million police service hours to OPP municipalities 97.7% of calls received by OPP PCC were answered within the first 12 seconds or less 221+ thousand hours of specialty services 27 homicides investigated 98% of residents felt very safe/safe in their community
OPP Service Delivery
General Headquarters General Headquarters provides administrative, and operational support services to Regions and Detachments in the following areas: Auto Theft Squad Aviation Services Behavioural Sciences Child Sexual Exploitation Hate Crimes Unit Illegal Gaming Intelligence Major Case Management Surveillance (Electronic & Physical) Tactics & Rescue (TRU) Threat Assessment Violent Crime Linkage Analysis VIP Security Complaint Investigation Sex Offender Registry
Operational Support Services Rotary & fixed wing air support Incident Commanders Emergency Response Teams Crisis Negotiators Tactics & Rescue Units Underwater Search & Recovery Canine Units Forensic Identification Services
Administrative Support Services The sharing of a larger number of police resources is an advantage in meeting the overall goal of having safe communities. Examples: Economies of scale, consistency in processes, boundaries are eliminated, infrastructure assistance, etc. Staffing & Recruitment Training Tendering & Purchasing Freedom of Information Policy Development & Maintenance Professional Standards, Ethics & Discipline Employee & Family Assistance Program
Regional Headquarters The Town of Midland is located in the OPP s Central Region Central Region Headquarters is in Orillia Chief Superintendent Rose DiMarco is the Regional Commander Regional Headquarters provides administrative, coordinating and support services to its detachments in the areas of: Criminal Investigation and Identification Media Services Community Policing Traffic & Marine Financial Management Communications (Dispatch)
Ongoing Annual Training First Aid and CPR certification Use of Force Firearms (day and night firearms) IRD (Immediate Rapid Deployment) Conducted Energy Weapon (CEW) Judgement Training Voluntary Fitness Testing Review changes in policy and law affecting frontline policing Review Ministry Directives changes
Adequate and Effective The Police Services Act (PSA) sets out the roles and responsibilities of municipalities with respect to the provision of policing services in Ontario and outlines the adequate and effective services that every police service shall meet. The OPP provides: Crime prevention Law enforcement Assistance to victims of crime Public order maintenance Emergency response
Integrated Service Delivery
Inspector Andrew Ferguson Detachment Commander Southern Georgian Bay Detachment
Integrated Service Delivery Provide policing services to one or more municipalities Allows sharing of administration, supervisory and other resources Officers provide municipal and provincial policing duties Benefits Enhanced flexibility in meeting fluctuating demand at a lower cost Economies of scale by sharing resources (people & equipment) Larger number of officers to draw on for major occurrences and emergencies (more effective response and reduced overtime) Coordinated policing strategies for multi-jurisdictional issues
Proposed Detachment Structure Detachment Commander Inspector (1) Detachment Manager Staff Sergeant (1) Detachment Manager Staff Sergeant (1) A Platoon Sergeants (2) B Platoon Sergeants (2) C Platoon Sergeants (2) D Platoon Sergeants (2) Crime (Supervisor is a Regional Position) Detachment Support Constables (13) Constables (13) Constables (13) Constables (13) D/Constables (7) Street Crime (3) CDAT (2) DV/MH (1) CNCC (3) Admin Const (1) CSO (1) SRO (1) Prop. Vault Const (1) Court Officers (2) Analyst Const (1) Court Security (3 F/T) Court Admin (2 F/T) DAC (6 F/T)
Detachment Response Structure Current Zone Structure (4 zones) 1. Georgian Bay Twp. 2. Tay Township 3. Tiny Township 4. Penetanguishene Proposed Zone Structure (5 zones) 1. Georgian Bay Twp 2. Tay Township 3. Tiny Township 4. Penetanguishene 5. Town of Midland The Town of Midland would become Zone 5
Proposed Zone Structure
Community Policing Community Policing is a fundamental principle under which all of our services are delivered. Ontario s Mobilization and Engagement Model of Community Policing forms part of all business planning.
Community Programs at Southern Georgian Bay Detachment North Simcoe Situational Table Safe and Sober Awareness Committee OPP KIDS program SafeGuard Ontario Break & Enter support program Community presentations on drugs, internet safety, bullying, driving, frauds, etc. Displays at community events, school fun fairs, home shows, etc. Crime Stoppers OPP Recruitment initiatives Lock It or Lose It Vulnerable Person Registry
Standardized Public Reporting Tools Calls For Service Billing Summary Report Complaints and Optional Categories Report Records Management System (RMS) Reports PSB Reports Collision Reporting System (CRS) The Integrated Court Offences Network (ICON) Report PSB report was developed for Detachment Commanders in consultation with Police Services Boards to fulfill legislated responsibilities. CFS Billing Summary was developed to reflect the billable calls for services (occurrences in same groupings as municipal Annual Billing Statement) Addresses the Auditor General recommendation
OPP Contract Policing Accountable to Council through the Police Services Board and to the community Immediate access to all specialized services to fulfill our policing obligations Deliver a wide range of community programs 97.7% of respondents felt very safe or safe in the Southern Georgian Bay Detachment area 93.6% of respondents were very satisfied or satisfied with the quality of police services provided by the Southern Georgian Bay Detachment of the OPP Most recent Community Satisfaction Survey (2015)
Municipal Policing Bureau Proposal Information
Why a Transition Contract? 1. Legislation 267(14) 2. Historical data required (DAR) 3. Ontario Civilian Police Commission
Transition Contract During the initial Transition Contract, the Town of Midland will enter into an agreement for a defined number of contractual hours of service as represented by uniform Full Time Equivalent (FTE), and civilian FTEs. After 3+ years, the municipality will transition into the OPP Billing Model. Transition Contract (3+ years) OPP Billing Model Hours based contract 1,417 hours / FTE / year Base Service Calls for Service Other Costs
Position Proposed Amalgamated Staffing Midland Police Service Southern Georgian Bay OPP Amalgamated Complement FTEs billed to Municipality Chief 1 0 0 0 Inspector 1 1 1 0.32 Staff Sergeant 1 1 2 1 Sergeant 4 4 8 4 Constables 17 54* 75** (+2 RLD) Total Uniform: 24 60 88 21** (+2 RLD) 26.32 (+2 RLD) Detachment Admin. Clerk 1 F/T 3 P/T 4 6 2 Court Security & Administration 4 F/T 2 P/T * 5 5 Total Civilian: 29 F/T 5P/T 64 99 35.32
Uniform & Civilian Salaries and Benefits Uniform Members $/FTE Positions $ Inspector................................. 151,551 0.32 48,496 Staff Sergeant.......................... (Note 2) 126,994 1.00 126,994 Sergeant................................. 114,883 4.00 459,532 Constable................................ 97,206 21.00 2,041,326 Uniform Position (Rank to be determined)....... (Note 2) 97,206 2.00 194,412 Total Uniform Salaries 2,870,760 Overtime................................. (Note 3) 155,308 Statutory Holiday Payout..................... (Note 1) 3,279 92,861 Shift Premiums........................... (Note 4) 640 17,280 Uniform Benefits........................... (Note 5) 777,504 Total Uniform Salaries & Benefits 3,913,714 Detachment Civilian Members (Note 1) Positions $ Court Officer (Court Security).............. Full-time 64,780 3.00 194,340 Court Officer (Administration)............... Full-time 64,780 2.00 129,560 Detachment Administrative Clerk............. Full-time 63,096 2.00 126,192 Total Detachment Civilian Salaries.............. 450,092 Civilian Benefits....................... (Note 5) 112,523 Total Civilian Salaries & Benefits 562,615
Support Staff Salaries & Benefits Support Staff (Salaries and Benefits) Communication Operators..................... $/FTE 6,020 170,486 Prisoner Guards............................ 1,535 43,471 Operational Support.......................... 4,254 120,473 RHQ Municipal Support....................... 2,051 58,084 Telephone Support........................... 120 3,398 Office Automation Support..................... 534 15,123 Mobile and Portable Radio Support............... 178 5,041 Total Support Staff Salaries and Benefits Costs 416,077 Support Staff rates are a per officer rate. These are multiplied by the number of uniform FTEs provided to Midland to determine the cost.
Other Direct Operating Expenditures (ODOE) Other Direct Operating Expenses Communication Centre......................... 223 6,315 Operational Support........................... 758 21,467 RHQ Municipal Support........................ 239 6,768 Telephone.................................. 1,228 34,777 Mobile Radio Equipment Repairs & Maintenance...... 667 18,889 Mobile Radio Equipment Repairs & Maintenance - Court Officer 667 3,335 Office Automation - Uniform..................... 1,454 41,177 Office Automation - Civilian................... (Note 6) 1,485 5,940 Vehicle Usage............................... 4,938 139,844 Detachment Supplies & Equipment................ 503 14,245 Accommodation & Cleaning Contract............ (Note 7) 1,135 - Uniform & Equipment....................... (Note 8) 1,735 49,135 Uniform & Equipment - Court Officer............ (Note 9) 741 3,705 Total Other Direct Operating Expenses 345,598 Uniform & Equipment Year-One Adjustment (Note 8/9) (52,285)
OPP Contract Proposal Initial Costs Uniform, Equipment and Vehicle Quantity Unit price Total price Uniform and equipment - non-commissioned 28 $ 3,598 $ 100,755 Uniform and equipment - court officer 5 $ 2,981 $ 14,905 Firearms (including use of force equipment) - uniform 28 $ 1,113 $ 31,156 Non-firearms use of force equipment costs - court officer - 1 baton 26 & 1 set handcuffs 5 $ 115 $ 573 C8A2 close quarter battle carbine per vehicle 9 $ 2,140 $ 19,260 Taser 14 $ 1,550 $ 21,706 Taser air cartridge operational - four per taser 56 $ 52 $ 2,928 Handcuffs oversized 2 $ 53 $ 105 Handcuffs (hinged) 2 $ 44 $ 88 Chain waist belt 1 $ 52 $ 52 Patrol vehicle 9 $ 32,500 $ 292,500 Mobile radio package opp-2 with repeater includes initial installation 9 $ 13,101 $ 117,909 Portable radio 28 $ 863 $ 24,164 Portable radio - court officer civilian 5 $ 863 $ 4,315 Decatur genesis ii select dual antenna radar moving radar 1 $ 2,967 $ 2,967 Kustom falcon hr stationary handheld radar 1 $ 1,285 $ 1,285 Dräger 7410 glc - alcohol screening device 9 $ 525 $ 4,725 Intoxilyzer 8000c instrument 1 $ 8,000 $ 8,000 Simulator require 2 2 $ 1,200 $ 2,400 Total Uniform, Equipment and Vehicle Costs $ 649,792 Communication Equipment Quantity Unit price Total price Beat Radio System Installation 1 $ 30,000 $ 30,000 Total Communication Equipment Cost $ 30,000
Proposed OPP Policing Expenses 2017 Total Salaries & Benefits $4,476,329 Support Staff Salaries & Benefits $416,077 Other Direct Operating Expenses $345,598 Estimated Policing Costs $5,238,005 Uniform & Equipment (Year-One Adjustment) ($52,285) One-Time Start Up and Capital Costs $679,792 Total Estimated Cost (Including Initial costs) $5,865,512 (Proposal valid for 6 months from presentation date)
Provision of Facilities May 9 th, 2016 a site visit was conducted of the Midland PS site at 250 Second Street, Midland, ON. Suitability was determined using the current OPP Detachment Facility Guidelines requirements. Some renovations are required and would be at the Town s expense Modifications to be discussed at a future meeting.
Records Information Management (RIM) RIM Unit attended Midland PS on May 9 th, 2016 and conducted a preliminary assessment to determine workload/resource requirements Over 300 cubic feet of records were assessed RIM identified six steps of action to be taken in partnership with the municipality; the steps are included as an appendix in the proposal document Goal is to identify ownership of each record (OPP or Municipality), then have liability and risk assigned with respect to the retention/storage and destruction of each record
Other Financial Considerations Cost of maintaining the Police Services Board Any applicable costs associated to the storage of electronic and physical records Disposal of Assets Severances for municipal employees according to your collective agreements Costs to modify the facility Pension divestment
Next Steps Review proposal and documentation Question & Answers Public Consultation If contract proposal accepted: By-law accepting proposal OCPC brief and hearing re: disbandment Information Session for amalgamating members Training Transition
Next Steps (Cont d) If contract proposal rejected: Notify OPP via a letter or email Process is terminated We continue to have a great working relationship with each other
Contact Information OPP Municipal Policing Bureau (705) 329-6200 Linda Davis (Contract Analyst) (705) 329-6289 Sergeant Gilbert Cadieux (Contract Analyst) (705) 329-6224