LandWarNet 2011 Army Request for IT (ARFIT) Information Exchange Forum (IEF) CIO/G-6 Governance, Acquisitions and Chief Knowledge Officer (GA&CKO) Governance Division
Strategic Goals Approach Objectives Reporting Gatekeeper Roles Key Personnel Way Ahead Actions Policy Memo Discussion 2
Provide visibility and accountability of IT procurement PMs, PEOs, & Program Directors Current Year Funding Contracts On the network Reduce spending Improve Network Security Increase Process Efficiency 3
USC TITLE 40/Clinger-Cohen Act, section 11314 General Responsibilities. The Chief Information Officer of an executive agency is responsible for Providing advice and other assistance to the head of the executive agency and other senior management personnel of the executive agency to ensure that information technology is acquired and information resources are managed for the executive agency in a manner that implements the policies and procedures of this subtitle Three AAA Audits (1) Acquisition activities didn t use CHESS primarily because: o There wasn t a gatekeeper to ensure it was used when available. o There wasn t an enforcement mechanism in IT or acquisition regulations to provide consequences if policies and regulations weren t followed. o Procurement personnel lacked understanding about using CHESS. SA & CSA Policy 4
CIO/G-6 & CMO Led initiative Build strategic alliances with Gatekeepers The Office of the Assistant Secretary of the Army for Acquisition, Logistics and Technology (ASA-ALT); The Office of the Assistant Secretary of the Army for Financial Management and Comptroller (ASA-FM&C); Army Materiel Command (AMC); Army Cyber Command Use BSIT ESG as ARFIT Governance body Gatekeepers develop implementation plans 5
Capture how much money is being spent on SW/HW/IT Services throughout the Army (ASA-ALT, ASA-FM&C) By PEO, PM, PD Reduce the amount of funds being placed on higher cost non-enterprise contracts for IT SW, HW, services, & maintenance agreements (AMC-ACC) Maximize cost-effectiveness by increasing the use of CHESS (ASA-ALT, AMC-ACC) Direct PMs & PEOs to use CHESS as first course of action for acquiring HW/SW Modify contractual language Discontinue acquiring HW/SW/Maintenance agreements from prime contractors and subcontractors for those items that can be obtained through CHESS and other enterprise vehicles. Improve Security of the Network (Army Cyber Command) Reduce use of non-standard HW/SW, Increase use of COE items Provide recommendations to discontinue the purchase of unsupported/insecure items 6
Other Procurement Means (ARG, ACOMS, GSA Contracts) FM&C Current Year Funds PMs, PEOs, PDs CHESS Potential Overlap ACC Contracts 7
CHESS vs NON-CHESS PURCHASES BY MONTH IT Acquisitions CHESS ($M) Non-Chess Oct-11 100 300 Nov-11 100 290 Dec-11 100 280 Jan-12 100 270 Feb-12 100 260 Mar-12 100 250 Apr-12 100 240 May-12 100 230 Jun-12 100 220 PEO, PM, PD IT PURCHASE BREAKOUT YEAR TO DATE PEOs, PMs, PDs HW ($M) SW ($M) Services ($M) PEO C3T 10 10 300 PEO CS&CSS 15 15 50 PEO EIS 10 10 300 PEO GCS 15 15 50 PEO IEW&S 10 10 300 PEO Soldier 15 15 50 TOTAL 75 75 1050 IT SPENDING BY QUARTER PEOs 1QFY12 2QFY12 3QFY12 4QFY12 Planned Spending 100 200 300 400 Actual Spending 120 240 360 450 Jul-12 100 210 Aug-12 100 200 Sep-12 100 190 ARFIT IMPACT ON NETWORK CHESS USAGE Number Contracts 1QFY12 2QFY12 3QFY12 4QFY12 Not Using CHESS 1500 1400 1300 1200 Using CHESS 3000 3100 3200 3300 Security % Network COE Compliant 80 # IT products no longer supported 20 8
ASA-ALT Mission: Serves as the Army Acquisition Executive. To effectively and efficiently develop, acquire, field, and sustain materiel by leveraging domestic, organic, commercial, and foreign technologies and capabilities to meet the US Army's current and future mission requirements. ARFIT Role: Provide visibility of IT spending and ensure most use of cost-effective means. Validate that all Program Executive Offices (PEO) / Program Managers / Program Directors are utilizing cost-effective vehicles (as per AR 25-1) for all IT procurement. Benefit: Visibility of IT spending Establishment of baseline Visibility of opportunities for cost-reduction; claim efficiencies Approach: TBD 9
ASA-FM&C Mission: To oversee the proper and effective use of appropriated resources to accomplish the Army's missions; to provide timely, accurate, and reliable financial information to enable leaders and managers to incorporate cost considerations into their decision-making; ARFIT Role : Identify all IT procurements made with current year funds. Benefit: Insight into end of year IT spending Insight into forecasting for future year IT budgets Approach: TBD 10
ACC Mission: ACC s Soldiers, civilians and contractors support warfighters worldwide by acquiring equipment, supplies and services vital to Army Soldiers mission and daily needs. ACC offers contracting expertise ready to support the warfighter while ensuring responsible stewardship of taxpayers' funds. An international business enterprise, the command awards more than 260,000 contracts each year valued at more than $92 billion, which is equal to 66 percent of the Army s contract dollars. ARFIT Role : Army Contracting Command (Army Subordinate Command of AMC), with support from the General Counsel, ensure the Army makes better use of enterprise service contracts (like CHESS) and other cost-effective vehicles. Benefit Economies of scale cost savings; claim efficiencies Visibility Approach: TBD 11
Army Cyber Command Mission: To plan, coordinate, integrate, synchronize, direct, and conduct network operations and defense of all Army networks. When directed, Army Cyber Command will conduct cyberspace operations in support of full spectrum operations to ensure U.S. and allied freedom of action in cyberspace, and to deny the same to adversaries. Army Cyber Command is to be the Army's single point of contact regarding cyberspace. The command will provide reporting, assessments, recommendations, synchronization, and integration for cyberspace incidents, events, and operations. Army Cyber Command will focus the Army's execution of cyber research and development, product and combat development, as well as working with the Army Training and Doctrine Command and others to improve all aspects of doctrine, organization, training, materiel, leadership, personnel, and facilities for cyberspace. ARFIT Role : Provide security assessments & procurement recommendations for IT HW & SW acquisition Identify items that should be excluded from the network Benefit: Increase use of COE Items Increase security by minimizing acquisition of less secure IT products Reduce use of non-standard IT Approach: TBD 12
EVENT LEAD TIMELINE Policy Memo BSIT SA & CSA Develop POA&M w/ CMO Meet with Gatekeepers (GK) GKs Dev Impl Plan GKs Brief BSIT ESG GKs test ARFIT processes IOC Begin ARFIT Collection & Reporting Jun 11 Jul 11 Aug 11 Sep 11 13
Develop POA&M with CMO Policy Memo Develop draft Gatekeeper roles Partner with Gatekeepers and improve reporting criteria Identify low hanging fruit (information currently available and easily provided) Gatekeepers develop implementation plans No later than 30 days after signature of this memorandum, each gatekeeper organization will develop reporting procedures, for BSIT review, that define how they will enforce ARFIT compliance. 14