Partner for Breakfast in the Classroom Cycle 4 Funding Kick-off Webinar
Welcome Check your audio connection to be sure your speakers are on and the volume is up. Archive recording, presentation slides, resources, and CEU form are available at: www.schoolnutrition.org/webinars
Key Area 3: Financial Management (3300) Grant Writing
Today s Moderators Sarah Murphy Youseff Program Manager School Nutrition Foundation Liz Campbell Food Security and Nutrition Consultant Campbell Consulting
Interactive Webinar Type your questions into the Question box at any time during the webinar Questions will be addressed during the webinar and at the end as time allows
Today s Panelists Annelise Cohen The NEA Foundation Etienne Melcher FRAC Brian Polito Erie Public Schools Meredith Potter and Lauren Koff Houston County School Nutrition
Today s Panelists Pierrette Hall, Michael Diggins, & Isabel M. Pérez Franics C. Hammond Middle School, Arlington VA
Agenda Overview of Grant Stakeholder Perspective on BIC & Grant Review of Application Process Questions
Partners for Breakfast in the Classroom
Partners for Breakfast in the Classroom Since 2010, the Partners for Breakfast in the Classroom have worked with schools in: 36 school districts and 18 states to provide breakfast to over 63,000 additional low-income students. www.breakfastintheclassroom.org
Partners for Breakfast in the Classroom Grant Cycle 4 Grant requirements: 70% or more students qualify for free or reduced-price (FRP) meals, or the school operates community eligibility; Average daily participation (ADP) in breakfast is 50% or less; Able to serve breakfast in the classroom at no charge to all students after the morning bell; Strong stakeholder support from school leadership & staff; 3-year commitment to continue the program; and Willingness to promote the program Where we fund: Idaho, Louisiana, Missouri, Mississippi, North Carolina, Nebraska, Ohio, Oklahoma, Texas, and Utah Award range: Varies
Child Nutrition Perspective Start Smart Successfully Implementing Alternative Approaches to Breakfast Lauren Koff & Meredith Potter, Houston County
A bit about us.. Houston County 28,000 students 38 kitchens, 39 sites 16 CEP Sites PBIC Grant ~$850,000 16 sites Impacted nearly 9000 students
Why PBIC? Breakfast participation always lags behind lunch Know what you want to accomplish then we went out found a grant that supports that PBIC goals most closely supported our mission of expanding breakfast opportunities to all students
Getting Started VISIT OTHER SCHOOLS TO SEE WHAT IS WORKING. What to look for during your visit: Where are they serving meals? Where do students enter the building? Parent Drop Off, Bus Riders Do the students go straight to class? Are they held in the gym? cafeteria? How is trash handled? Do they have clean-up stations particularly for little ones? What items do they serve? What kind of equipment are they using? Carts, portable POS, bags, walkie talkies Who is counting meals? When, where, how are meals counted? What lessons have they learned (good or bad) that will help you?
Gaining Support Create an intentional, specific strategy to gain support Superintendent Executive Cabinet Title 1 Coordinators Managers Principals Tell stakeholders how they benefit Reduced stigma associated with eating school breakfast Fewer morning discipline issues at schools Better test scores
Resources needed to put those plans into place? Carts Merchandising racks Tally Counters Portable POS devices Extra pan racks, sheet pans, etc. Suitable menu options More labor Crowd control Signage Additional training Plastic baggies Coolers
What Do Alternative Approaches Look Like?
Participation Finally, Success! Original 10 CEP Schools Breakfast Participation 90% 85% SY 2016 YTD Participation 80% 75% 70% 65% 60% SY 2014 Participation 55% 50% SY 2013 Participation SY 2015 Participation 45% 40% SY 2013 Participation SY 2014 Participation SY 2015 Participation SY 2016 YTD Participation Total 53.39% 57.43% 55.59% 84.40%
Working with Grant Partners Don t be afraid to ask Start small Purchase the bare minimum at the beginning. You may get other ideas, or things could cost more than you thought, and you may regret spending your money too early. Know your Numbers People who give you a lot of money want to know that you will spend it wisely and want to know the results Keep the funding organization informed The larger the impact, the more likely you are to be funded. Spend it All There should never be money left over. Be prepared to add a few of your own dollars so that they don t see any of their money wasted that could have helped someone else. Strings Attached Be prepared to commit to reporting, whether periodically or at the end. Media Requirements Be responsible People giving you money want to know you will handle it wisely. Watch deadlines, proofread your documents, be reasonable with your requests
How the Grant Helped Less financial worry 7 walk in freezers, 4 walk in coolers
Questions Meredith Potter, Director Houston County Schools meredith.potter@hcbe.net Lauren Koff, Dietitian Houston County Schools lauren.koff@hcbe.net
District Administrator Perspective Brian Polito Chief Financial Officer Erie, PA
Why did Erie s Public Schools implement BIC? Eighty-five percent of the district s students are classified as economically disadvantaged and depend on school meals to sustain them. Prior to BIC, breakfast participation throughout all of the Erie s district was extremely low. Participation was low due to: Difficulty getting students to school early. The stigma associated with the need for food when participating in breakfast. BIC was the solution to reducing a level of hunger within the student body.
How was the PBIC grant helpful? Without the generous grant from the Partner s for Breakfast in the Classroom and the Walmart Foundation our BIC program would never have been possible. The grant provided the necessary equipment for the implementation of the program. Additionally, funds were available to assist in marketing.
What makes our program successful? BIC, delivery model, is now being served in 14 schools. Prior to BIC participation ranged from 16%-44%. Participation now ranges from 50% 81% 2013-2014 was the final full year of the traditional breakfast in the café. That year we served 491,060 in the selected schools. 2015-2016 we served 899,470 breakfasts in the classroom at 14 schools, in over 360 classrooms. We increased our breakfast served by 408,410. That is a success! The additional meals served, resulting in additional reimbursements received, have assisted us in reinvesting into the school breakfast and lunch programs.
Advice for other districts applying Roll out your program in phases. This will allow the food service department to learn the program and create effective daily routines. The staff from these schools can then assist in training the staff at schools scheduled for implementation at a later date. The intermittent timing also allows for the management of any challenges that may arise with the differences in building needs. Successful phase implementation creates BIC Champions that will assist in receiving buy in from others. Visit BIC schools prior to final planning and purchasing of equipment. Check out their program in action.
Francis C. Hammond Middle School Alexandria, Virginia Pierrette Hall, Principal Aurelia Ortiz, Assistant Principal Michael Diggins, Dean of Students Isabel M. Pérez, Communities In Schools of Northern Virginia
Why BIC? Challenges before Breakfast In The Classroom: Low Breakfast Participation High Referral and Discipline Issues Chronic Tardiness and Absenteeism Low Test Scores
Who we are Title 1 with 1435 students 76% free or reduced lunch rate Ethnic breakdown is: African American - 38%, Hispanic - 41%, White - 12% Asian - 7% American Indian, Native Hawaiian/Pacific Islander - 1%,
A True Success! *Last year, 300 students were eating breakfast, now 1134 students are benefitting!!! And students are HAPPY
Lessons Learned Garner input from all stakeholders Involve students and staff early! Develop clear Implementation Plan Monitor and Adjust
Contact Us! Pierrette Hall Principal pierrette.hall@acps.k12.va.us Isabel M. Pérez Site Coordinator, Communities In Schools of Northern Virginia isabel@cisofnova.org
Technical Assistance Videos and Resources
Resources
Self-Assessment
RFP and Action Plan
Access Materials www.breakfastintheclassroom.org
Contact Information Sarah Murphy School Nutrition Foundation smurphy@schoolnutrition.org Annelise Cohen The NEA Foundation acohon@nea.org Etienne Melcher Food Research & Action Center emelcher@frac.org Liz Campbell School Nutrition Foundation Schoolnutritionconsultant@gmail.com
Questions
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