Temporary Staffing Guidelines The Hillingdon Hospital NHS Foundation Trust Telephone: 01895279432/01895279150 Thh-tr.tsb@nhs.net
Contents Page Page Introduction 1 Joining the Bank 1 Bank Recruitment 1 Bank Opening hours 2 Booking and cancelling shifts 2 Uniforms 3 Annual Leave 3 Pay Rate 3 Payslips 3 Time sheets and Payments 4 Pay Query 4 Core Learning Skills 4 Local Induction 5 Re-Joiners 5 Being paid for Training 5 Taking time away from Bank 5 Whom to contact regarding training 6 NMC Revalidation Information 6 Pension 6 Working Here Benefits 6 Car Parking 7 Health and Wellbeing 7 Fitness 8 Food and Drink 8 Temporary Staffing Team 8
INTRODUCTION Welcome to Hillingdon Hospitals Bank Staff information booklet. It is hoped that the contents will be of interest and of use to you. The Hillingdon Hospital NHS Trust manages its staffing needs through the Trusts Temporary Staff Bank (TSB). The Bank is responsible for receiving booking requests from the wards/departments, The TSB office is situated on the ground floor of The Furze (building next to maternity), first office on the right. Staff Nurses (also specialist nurses for paediatric and A&E etc.) Occupational Therapists Health Care Assistants Porters JOINING THE BANK Midwive s Admin &Clerical If you are currently employed by the trust you can complete a change of circumstance form. (Download from trust Intranet or pick one up from our office). You would need to email the completed form to thh-tr.tsbchanges@nhs.net. Once registered, you can do shifts straight away. N.B newly qualified band 5 Nurses would need to work for 6 months after qualifying before working as a Band 5 on the wards other than their own; however you are welcome to work as a HCA in the meantime. External candidates would need to go to NHS jobs www.jobs.nhs.uk and apply on our next recruitment drive. STUDENT NURSES- All student nurses can come to the temporary staffing office to obtain a link to join bank. BANK RECRUITMENT-All Bank vacancies are advertised on https://www.jobs.nhs.uk/ and you can search under location Hillingdon. We recruit Health Care Assistants, Porters, Student health care assistants, Registered Nurses (including A&E nurses), Midwifes, Mental health nurses and Admin and clerical staff. If you wish to join bank you will need to apply online, please find below a brief chart for Bank recruitment process. Page 1
Application process for Staff Nurses, Health care assistants and Mental Health Nurses.. Selecte Selected Passed Online Application via Trac. Assessment Interview Yes/NO Yes Conditional offer letter sent with forms. Pre-employment check booked with TSB. Complete NHS employment checks References and Occupation health form sent off Satisfactory references back Occupational health clear DBS cleared and back Booked for Trust Induction and obtain ideleop for undertake STAM training. N.B. The above process can take up to 4 8 weeks depending on the individual circumstances. N.B For Student Nurses and Bank Admin there is no assessment. BANK OFFICE OPENING HOURS Temporary Staffing office opening hours are Monday Friday 8:15 to 5:00 pm. 1. Urgent matters are dealt with between the hours of 08:15am to 08:30 am. 2. Non- Urgent maters, please call the Temporary staffing office after 08:30 am. 3. All Non- Urgent walk in s dealt with after 08:30 am. 4. Outside of office hours please contact Clinical Site Practioners (CSP) via hospital switchboard 01895238282 ext. 2740 for urgent booking or cancelling shifts. BOOKING AND CANCELLING BANK SHIFTS Once you start at the trust, bank shifts can be booked online. To obtain a log in please come in to the temporary staffing office for information. You can also ring the booking Page 2
line on 01895279432 or 01895279150 to book shifts. Once you are booked on a shift you are committed to working. If you are unwell, or find that you are unable to work the shift for other reasons, please telephone TSB office as soon as possible. For out of office hours please telephone CSP office on 01895279740. N.B Bank Staff are required to provide 24 to 48 hours notice before cancelling a shift. UNIFORMS You should have already completed a uniform request form while having your employment check, if not please come in to temporary staffing and complete one. Once the uniform has arrived we will contact you to pick it up. The uniforms we carry are for the following: Health Care Assistants and general nurses for bank only. ANNUAL LEAVE All bank staff is entitled to 28 days paid annual leave, pro rata to the bank hours being worked. This will be identified separately on your payslips as WTD pay and is 12.07% of your gross pay. Bank staff should ensure that they take the equivalent time off from work for their annual leave. BANK PAY RATE Please find below the rates paid to Bank Staff only. Band AfC Salary HCA Total Basic &HCA Hry Basic Hrly HCA Day Sat/N Sun/B H Rates( Inclusive of WTD A/L) Day Sat/N Sun/BH Band1 15404 3553 18957 7.88 1.82 9.69 13.63 17.57 10.87 15.28 19.69 Band 2 15671 3553 19224 8.01 1.82 9.83 13.36 16.88 11.02 14.97 18.92 Band 3 18157 3553 21710 9.29 1.82 11.10 14.54 17.97 12.44 16.29 20.14 Band 4 20551 3553 24104 10.51 1.82 12.33 15.48 18.63 13.82 17.35 20.88 Band 5 23597 3553 27150 12.07 1.82 13.88 17.51 21.13 15.56 19.62 23.68 Band 6 28746 4311. 9 33057. 9 14.70 2.21 16.91 21.32 25.73 18.95 23.89 28.83 Band 7 33895 4528 38423 17.33 2.32 19.65 24.85 30.05 22.02 27.85 33.68 Band 8a 43469 4528 47997 22.23 2.32 24.55 31.22 37.88 27.51 34.98 42.46 Band 8b 50972 4528 55500 26.07 2.32 28.38 36.20 44.02 31.81 40.57 49.34 Band 8c 60202 4528 64730 30.79 2.32 33.10 42.34 51.58 37.10 47.45 57.80 Band 8d 72051 4528 76579 36.85 2.32 39.16 50.22 61.27 43.89 56.28 68.67 Band 9 87254 4528 91782 44.62 2.32 46.94 60.33 73.71 52.60 67.61 82.61 Page 3
PAYSLIPS Your payslips can be collected from the Temporary Staffing Bank office. If you are a substantive staff, payslips will be delivered to your ward/department. Payslips are kept for a period of one month; any not collected will be destroyed. TIMESHEETS You should ask the ward manager to authorise your timesheet online by Thursday 12:00pm. Once locked down it will automatically go through to payroll for payment. It will be processed for that week s payroll and paid the following Thursday. PAYMENTS All bank staff will be paid a week in arrears, following authorisation. New staff may need to allow up to 3 weeks for their first payment to be processed. Payments are usually received on every Thursday. PAY QUERY Please contact the Temporary Staff Bank or Payroll (ext. 3800) where the staff will be more than pleased to help with general queries you may have. CORE LEARNING SKILLS All staff working at Hillingdon hospital must be compliant in all areas of statutory and mandatory training in order to continue working. Prior to starting at the trust you should have received your idevelop log in to undertake all your online courses, (if you have not received an email for idevelop please contact temporary staffing).this log in will give you access to book and undertake courses and check your compliance. It is your responsibility to be compliant in the trust. Anyone not compliant may be suspended from working. LOCAL INDUCTION On your first shift your line manager/ward manager must complete a local induction checklist which should be signed by both you and them. This checklist should then be handed to the TSB office as soon as possible to ensure you are fully compliant. Page 4
REJOINERS If you are leaving or retiring from your permanent position from the trust and wish to remain on bank you will need to pick up a rejoinder pack from temporary staffing. You would need to contact learning and development ext. 3199 email: thh-tr.learningand-development@nhs.net to transfer your learning record to your new bank assignment. BEING PAID FOR TRAINING In order to be paid for statutory and mandatory training a timesheet(collected from TSB Office) must be filled stating, Dates, times (including breaks) and stating either Induction or individual training module i.e Fire safety etc). You will paid once you have completed your local induction and your learning record has been updated and you are FULLY compliant. TAKING TIME AWAY FROM BANK If you wish to take time away from working on bank then please advise TSB team. If training is due to expire during this time period then please ensure training is completed before you return. ALL Bank staff who don t work for 6 months will be removed from bank, if you wish to stay on bank you must contact TSB to advise. WHOM TO CONTACT REGARDING TRAINING To check your compliance, any questions related to training or to book please contact the TSB team on 01895279432/01895279150 or email thh-tr.tsb@nhs.net Please remember it is your responsibility to ensure you are booked on to relevant training sessions via idevelop and ensure you are compliant. The temporary staffing team are here to help with any queries. NMC REVALIDATION INFORMATION Information on revalidation, including specific guidance can be obtained through NMC website http://www.nmc-uk.org/nurses-and-midwives/revalidation/ PENSIONS NHS Pension Scheme Eligible staff who starts working for the NHS automatically becomes a member of the NHS Pension Scheme. Members of the NHS pension scheme are entitled to: A pension linked to pay and length of membership Page 5
Optional lump sum retiring allowance Life assurance, partner/ survivor and children s benefits Voluntary early retirement Ill health retirement Purchase of additional pension For further information on the NHS pension scheme please visit: http://www.nhsbsa.nhs.uk/pensions WORKING HERE BENEFITS Free Shuttle Bus The Hospital Shuttle bus is free to all members of staff and patients and provides a very effective link between Hillingdon and Mount Vernon Hospitals. CAR PARKING SCHEME Bank staff and student nurses can apply for reduced parking. The daily charge for these staff will be 6.10 ensuring they don t have to pay for more than 4 hours parking. You will need to pick up an application form from the Temporary staffing office. Page 6
HEALTH AND WELLBEING Occupational Health The Occupational Health service promotes and protects the physical and psychological wellbeing of all employees at the Trust. For more information and benefits accessible through Occupational Health visit the link:http://intranet.hilldomain.thh.nhs.uk/joomla/index.php/occupational-health Smoking Cessation Clinic Smoking cessation clinic available for staff once a week in the hospital. For more information visit the link: http://intranet.hilldomain.thh.nhs.uk/joomla/index.php/occupational-health/stopsmoking Health & Wellbeing Assessment Clinics Health & Well-being assessments clinics are available for staff regularly through Occupational Health. The assessment aims to empower individuals to have some control over their lifestyle and review their physical status. Keep an eye on the intranet page and the Trust s weekly bulletin for regular campaigns. Physiotherapy Referrals Fast track' referrals to physiotherapy are made for staff with work related musculoskeletal problems as part of the management referral system into the Occupational Health Department. For more information visit the link http://intranet.hilldomain.thh.nhs.uk/joomla/index.php/occupational-health Massage Treatment Through Occupational Health Massage Treatments are available at a discounted rate. For more information on Treatments available, rates and appointments contact Mark Isaacs on the email thh@elixan.co.uk or call 07815 700 001. Yoga classes Through Occupational Health Massage Treatments are available at a discounted rate. For more information on Treatments available, rates and appointments contact Mark Isaacs on the email thh@elixan.co.uk or call 07815 700 001. FITNESS Many local gyms and fitness centres offer staff discounts on memberships or to use their facilities. Please contact the gyms directly to get updated prices. Hillingdon Sports & Leisure Complex Offering NHS employees corporate membership for 10.50/week. Membership includes access to gyms, swimming pools, exercise classes etc. Visit the website for further details: http://www.fusion-lifestyle.com/centres/hillingdon_sport_and_leisure_complex/home Page 7
FOOD AND DRINK Discounted meals at Choices Restaurants The Trust runs two restaurants across the sites. Staff enjoy hot meals they buy are subject to a 20% discount. Staff must show their ID badge to receive the discount. Costa Coffee Save 1.00 when you buy a 20 Costa Coffee reloadable gift card to spend in restaurants. Your discount saves you 5%. This offer can be accessed via www.healthservicediscounts.com. The Costa gift card can also be used alongside Costa s loyalty card which rewards every purchase at the point of sale. For redemption terms and conditions, and to find your nearest restaurant visit http://www.costa.co.uk TEMPORARY STAFFING Brenda Webb ( Temporary Staffing Manager) Lucy McLaughlin (Temporary staffing Co-ordinator) Manpreet kaur (Temporary Staffing Co-ordinator) Francis Rogers (Temporary staffing Co-ordinator) Saba Mian(Temporary Staffing Co-ordinator) Daniella Da Silva(Temporary Staffing Administrator) Telephone: 01895279432/01895279150 or email thh-tr.tsb@nhs.net Page 8