REQUEST FOR PROPOSALS FOR PROFESSIONAL DESIGN SERVICES ASSOCIATED WITH THE TOWN OF BLOOMSBURG, COLUMBIA COUNTY, PENNSYLVANIA COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIES AND CDBG-DISASTER RECOVERY ACTIVITIES DURING CALENDAR YEARS 2014, 2015, and 2016 Proposals Solicited by: Town of Bloomsburg 301 East Second Street Bloomsburg, PA 17815
REQUEST FOR PROPOSALS Town of Bloomsburg is requesting proposals for the purchase of Professional Design Services necessary during calendar years 2014, 2015, and 2016, for its Community Development Block Grant (CDBG) Program. These services include all necessary engineering design and specifications for the bidding of and contracting for various CDBG-funded and CDBG-Disaster Recovery projects in the Town. The Town may also require inspection services for these projects. Complete proposal details, including the required proposal format, are available at www.seda-cog.org News, Notices, and Publications, under Public Notices. Information may also be obtained by contacting William Seigel, SEDA-Council of Governments, 201 Furnace Road, Lewisburg, PA 17837, and (570) 524-4491. Proposals will be accepted until 3:30 PM, prevailing time, July 24, 2013, at which time they will be publicly opened at SEDA-Council of Governments. Proposals shall be on the forms required, sealed and clearly marked on the outside, "Town of Bloomsburg Design Services Proposal," and submitted to William Seigel, Chief, Community Development Program, SEDA-Council of Governments, 201 Furnace Road, Lewisburg, PA 17837.
REQUEST FOR PROPOSALS FOR PROFESSIONAL DESIGN SERVICES, ASSOCIATED WITH TOWN OF BLOOMSBURG, COLUMBIA COUNTY, PENNSYLVANIA COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIES DURING CALENDAR YEARS 2014, 2015, and 2016 Town of Bloomsburg anticipates using Community Development Block Grant (CDBG) and CDBG-Disaster Recovery (CDBG-DR) funds to undertake a variety of public projects during calendar years 2014, 2015, and 2016. Although the projects are yet to be identified, they may include recreation activities, public facilities, street improvements, and/or removal of architectural barriers. Additionally, the Town anticipates utilizing CDBG-DR funds for flood recover type projects. The estimated cost of the Entitlement CDBG funded public improvements is $450,000. CDBG-DR may provide another two to three million dollars in federal funding. Town of Bloomsburg is hereby requesting proposals for Professional Design Services for the design, bidding, and supervision of these projects. The following narrative outlines the major responsibilities of the proposers. These responsibilities include the provision of design assistance for each project from preliminary design to final inspection. It should be recognized by all proposers that the Scope of Services included herewith may exclude some minor, incidental design responsibilities not currently identifiable. Proposals shall include the attached "Design Service Rate Sheet". Proposals will be accepted until 3:30 PM, prevailing time, July 24, 2013, at which time they will be publicly opened at SEDA-Council of Governments. Proposals shall be on the forms required, sealed and clearly marked on the outside, "Town of Bloomsburg Design Services Proposal," and submitted to William Seigel, Chief, Community Development Program, SEDA-Council of Governments, 201 Furnace Road, Lewisburg, PA 17837. Questions regarding this proposal should be directed to William Seigel, Chief, Community Development Program, SEDA-Council of Governments, 201 Furnace Road, Lewisburg, PA 17837, and telephone (570) 524-4491. SCOPE OF SERVICES Preparation of Contract Plans and Specifications The Design Consultant shall prepare all necessary design plans and specifications to be used for the construction of the improvements, and should therefore be complete in detail and contain all necessary information. Such design services shall include all concept plans, specifications, contract documents, plans and reports as required. Specifications shall include the contract documents for the approval of the Town's Solicitor, as well as Bid Bond forms; the form of Construction Contract; detailed Construction Specifications; and forms for Performance and Payment Bonds. The Design Consultant shall be responsible for coordinating the bidding process, including printing and distributing the bid documents, publishing the required advertisements, management of any required deposits. Cost of bid document printing shall be passed on to bidders; cost of advertising shall be paid by the Town of Bloomsburg. Insofar as federal Community Development Block Grant (CDBG) monies are being used in the
projects, forms meeting the requirements of the Pennsylvania Department of Community and Economic Development are to be used. Drawings shall conform with standard professional practice and consist of all architectural and design drawings, including profiles and sections, plot and site plans, and all else necessary to illustrate the interest and scope of the work. Working drawings are to be prepared for structural, hydraulic, mechanical, electrical and all other branches of the construction work, as needed. Survey work required for easements and rights-of-way, or necessary to define the scope of work, shall be provided by the Design Consultant. The Town of Bloomsburg anticipates that most projects will be public works in nature. However, there may be building projects which require architectural concept drawings and design. Firms proposing services shall have architectural services capacity, either within their staff complement or through subcontracted services. Firms proposing to provide these, or any of the required services, through subcontracts, shall identify the subcontractors to be used. Additionally, with the possibility of several CDBG-DR projects concurrent with the regular CDBG Program, firms shall confirm their capacity to design and manage several such projects. The Design Consultant will be expected to furnish customary design advice and assistance necessary to enable the Town to understand the project, and toward that end, attend local meetings as necessary. The Design Consultant shall also furnish any and all information required by federal and/or state agencies that have jurisdiction for the approval of designs and reports and shall conduct any negotiations with these or other agencies as is necessary for design approval and issuance of any necessary permits. If additional applications for public funds are to be submitted, the Design Consultant will aid in the preparation of the forms which require technical design information. If test borings or other subsurface explorations are necessary, the Design Consultant will furnish necessary specifications and offer advice. When instructed, the Design Consultant shall investigate any existing systems and advise the Town in the most appropriate method of modifying the systems. The Design Consultant may be required to prepare separate bids for each of the services to be modified. Plans and specifications shall be developed in such a manner to delete or add segments should the project be overbudget or underbudget. Priorities shall be established by the Town relative to these deletions or additions. Project Descriptions Town of Bloomsburg is a Community Development Block Grant (CDBG) Entitlement community under PA Act 179. As such, it anticipates receiving approximately $450,000 of CDBG funds during the next three years for community development projects. These funds may be blended with other funds to undertake multiple projects within Town of Bloomsburg. Furthermore, the Town of Bloomsburg is an eligible community for receipt of CDBG-DR funds and anticipates applying for two to three million dollars of disaster assistance. General Supervision of Construction The Design Consultant shall furnish necessary plans and specifications, assist the Town in securing proposals or bids from contractors and generally assist with the review and awarding of the construction contracts. The Design Consultant shall also visit the site to observe progress and quality of executed work, to determine if work is proceeding in accordance with contract documents, to keep the Town informed of progress, to guard against defects and deficiencies and to disapprove work not in conformance with contract documents. The Design Consultant shall serve as the Town's representative at
the project site, issue all instructions to the contractors and prepare any change orders. The Design Consultant will also check and approve samples, schedules, shop drawings, catalogue data, laboratory, shop and mill tests of materials and equipment, and other data which the contractors are required to submit to ensure conformity with project design concept and requirements. The Town may request resident inspection services or may provide its own inspection services and require support from the Design Consultant. These options are included in the cost sheet. Where participating state and federal agencies require reports relating to construction, The Design Consultant shall prepare and submit such reports. The Design Consultant, in accordance with accepted professional standards and practice, shall review contractors' payment requests and approve, in writing, payment to the contractors in such amounts. All necessary plans and applications for permits, rights of way or utilities which may be involved are to be prepared by the Design Consultant. The Design Consultant will also conduct, in company of the Town, a final inspection of the project for conformity with design concept and contract documents. When a project is complete, the Design Consultant will correct all drawings to show construction and installation as actually accomplished, and will furnish one paper set and one electronic copy of "As Built" prints to the Town. In addition, the Design Consultant will assist the Town's solicitor throughout the project including, but not limited to, the preparation of documents involving design matters and preparation of contract documents for solicitor's approval. TERMS OF PAYMENT The Design Consultant will be required to enter into a written Agreement with the Town which will incorporate this Request for Proposals. While the contract for these services is in effect, the Design Consultant will agree to the hourly rates/fees for design services as detailed in this Request for Proposals and Design Service Rate Sheet. Before the start of each CDBG-funded project, the Design Consultant shall prepare and issue to the Town an estimate of the cost for design services for that project (based upon the rates included in this proposal). Costs sometimes separately billed as reimbursable costs shall be declared in this proposal, and any subsequent estimate of cost. If the Town agrees that the cost for these services is reasonable, the Town will authorize the work based upon this project specific cost estimate. If the Town believes that the costs are not reasonable, the Town reserves the right to negotiate project costs with the selected Design Consultant or seek alternate design services. Payment shall be made to the Design Consultant on a monthly basis. Invoices shall be provided setting forth the project, hours worked, date and establishing the amount due based on the hourly rate as of the date of the invoice. Invoices shall reflect the design service fee by project, previous payments, current charges, and remaining balance. Payment shall be expressly contingent upon receipt of funds from the Department of Community and Economic Development.
PROPOSAL SUBMISSION AND EVALUATION Three (3) copies of the proposal must be submitted to: Mr. William Seigel, Chief Community Development Program SEDA-Council of Governments 201 Furnace Road Lewisburg, PA 17837 Proposals must be received no later than 3:30 PM, prevailing time, July 24, 2013. Proposals will be reviewed and evaluated by the Bloomsburg Town Council, staff, and SEDA-COG. The evaluation will include the following areas in order of relative importance: Relevant experience and past performance Adequacy of resources to manage multiple concurrent projects Record of completing projects on time Adequacy of proposal in the terms of addressing the needs that are set forth in the Request for Proposals Quality of previous work Rates Section 3 Compliance Equal Employment Opportunity/Minority/Women-Owned Business REQUIRED INFORMATION Each Design Consultant shall comply with all proposal information aforesaid. Further, no proposal will be considered unless the attached Design Service Rate Sheet is completed in its entirety. Each proposer shall provide a minimum of three references where similar design services have been performed during the past three years. Previous experience with CDBG-funded projects should also be detailed. Proposers may be requested to sit for interviews and/or negotiation of contract terms and fees prior to contract award. Town of Bloomsburg reserves the right to accept or reject any and all proposals or to waive any irregularities. A company profile, key personnel resumes, and certificate of professional liability insurance shall be provided.
DESIGN SERVICE RATE SHEET FIRM NAME: ADDRESS: TELEPHONE: REPRESENTATIVE: The following rates shall be in effect from contract award through December 31, 2016, for CDBG projects undertaken within the Town of Bloomsburg. ACTIVITIES Field Survey Work... $ Title Descriptions for Easements and Rights-of-Way... $ Design and Other Technical Engineering Services... $ Concept Design, Renderings, and Other Technical Architectural Services... $ Development of Specifications, Bid Documents, Permit Applications, and other Written Documents... $ Engineering Advice and Guidance... $ Architectural Advice and Guidance... $ Construction Supervision... $ Resident Inspection Services... $ each I,, a licensed professional Engineer/Architect in the Commonwealth of Pennsylvania and an authorized representative of the above firm, have reviewed and understand the Town of Bloomsburg Request for Proposals, and we are prepared to provide the required services for the above rates of reimbursement for the period August 1, 2013, through December 31, 2016. (Seal) ATTACH NOT LESS THAN 3 PROJECT REFERENCES ATTACH CERTIFICATE OF INSURANCE ATTACH LEAD PERSONNEL RESUMES