In-School Arts Education Grants

In-Schl Arts Educatin Grants 2018 In-Schl Arts Educatin Grants Fultn, Mntgmery, Saratga Cunties 2018 Guidelines Letter f Intent Deadline: September 15, 2017 Applicatin Review Deadline: Octber 12, 2017 Applicatin Deadline: Nvember 2, 2017 Funding fr arts educatin prjects in public k-12 schls in Fultn, Mntgmery, and Saratga Cunties. Eligible artists and nn-prfit rganizatins are encuraged t apply. Saratga Arts 320 Bradway, Saratga Springs, NY 12866 www.saratga-arts.rg Sharn Wait, Grants Administratr swait@saratga-arts.rg 518-584-4132 Saratga Arts' Cmmunity Arts Grants are made pssible with funding by the New Yrk State Cuncil n the Arts with the supprt f Gvernr Andrew Cum and the New Yrk State Legislature. 1

TABLE OF CONTENTS Histry and Overview...2 2018 Infrmatinal Seminars and Technical Assistance. 3 Letter f Intent and Applicatin Deadlines 4 Wh Can Apply? 4 Hw Much Can I Request?.5 When Des the Residency Need t Take Place?...5 Hw is Funding Decided? 5 What Des the Arts Educatin Grant Fund?.5 Am I Eligible T Apply?... 5-6 Is My Prject Eligible?. 7 What the Schl Arts Educatin Grant Cannt Fund...8-9 Appeals Prcess 9 Applying Thrugh a Fiscal Spnsr.....10-11 Grant Recipient Respnsibilities...12 Applicatin Instructins fr Organizatins...13-15 Applicatin Instructins fr An Artist.....16 & 17 Submitting Applicatin & Checklist 18-19 Letter f Intent Example...20 Arts Educatin Grant Brainstrming Wrksheet...21 2

Histry and Overview Funded in 1977, the Decentralizatin Prgram (DEC), knwn lcally at Saratga Arts as Cmmunity Arts Grants, was develped t ensure New Yrk State s cultural funding reached every part f the state. In 1993, The New Yrk State Cuncil n the Arts (NYSCA) appinted Saratga Arts t administer the Decentralizatin (DEC) Grant Prgram in Saratga Cunty, and 2011 in Fultn and Mntgmery Cunties. A funding categry within Saratga Arts Cmmunity Arts Grants Prgram, In-Schl Arts Educatin Grants regrants public funds t Fultn, Mntgmery, r Saratga Cunty-based individual artists and nn-prfit rganizatins in partnership with lcal public schls t engage prek-12 yuth in rich artistic learning experiences. Over the years, Saratga Arts has awarded ver $200,000 fr Arts Educatin Residencies in Fultn, Mntgmery, Saratga, and Washingtn Cunties. 3

2018 INFORMATIONAL SEMINARS and TECHNICAL ASSISTANCE Saratga Arts ffers free in-persn and web-based seminars t assist applicants in understanding the grant prcess. Seminars fcus n specifics f the grant applicatin, including writing the narrative, successfully cmpleting the budget, successful prject examples, and review panel tips. New Applicants are required t attend an in-persn seminar r live-webinar. Pre-registratin is required. Please register nline at www.saratga-arts.rg Returning Applicants are nt required t attend an Infrmatinal Seminar. As an alternative, returning applicants will register nline t receive the dcument 2018 Applicatin Overview Fr Returning Applicants, utlining new and imprtant updates and changes t the grant applicatin prcess. Returning applicants can register at: www.saratga-arts.rg. In additin t the infrmatinal seminars, Saratga Arts ffers current applicants grant writing technical assistance. If an applicant wuld like feedback n their grant prpsal, it must be received n later than Octber 12, 2017. June 20, 2017 Ndakinna Educatinal Center 23 Middle Grve Rad Greenfield Center 5:30pm-6:30pm, Cmmunity Arts Grants 6:45pm-7:45pm, Arts Educatin Grants 7:45pm-8:45pm, Artist Grant June 30, 2017 Fnda Public Library, 28 West Main. St., Fnda 3:00pm-4:00pm, Artist Grants 4:30pm-5:30pm, Cmmunity Arts Grants 5:45pm-6:45pm, Arts Educatin Grants July 11, 2017 Cliftn Park Halfmn Library 475 Me Rad, Cliftn Park 5:30pm-6:30pm, Cmmunity Arts Grants 6:45pm-7:45pm, Arts Educatin Grants 7:45pm-8:45pm, Artist Grants July 20, 2017 Live Webinar Registratin Required 4:00pm-5:15pm, Cmmunity Arts Grants 5:30pm-6:45pm, Arts Educatin Grants 7:00pm-8:15pm, Artist Grants August 17, 2017 Saratga Arts 320 Bradway, Saratga Springs 5:30pm-6:30pm, Cmmunity Arts Grants 6:45pm-7:45pm, Arts Educatin Grants 7:45pm-8:45pm, Artist Grants (Special presentatin by 2016 Artist Grant Recipient, Ben Schwab) August 24, 2017 Live Webinar Registratin Required 4:00pm-5:15pm, Cmmunity Arts Grants 5:30pm-6:45pm, Arts Educatin Grants 7:00pm-8:15pm, Artist Grants August 31, 2017 Saratga Arts 320 Bradway, Saratga Springs Arts Educatin Grants In-Schl Residencies & In-the-Cmmunity Residencies 6:30pm-8pm September 7, 2017 Schuylerville Public Library 52 Ferry St, Schuylerville, NY 12871 5:30pm-6:30pm, Cmmunity Arts Grants 6:45pm-7:45pm, Arts Educatin Grants 7:45pm-8:45pm, Artist Grants August 10, 2017 Paul Nigra Center fr Creative Arts 2736 NY-30, Glversville, NY 12078 5:00pm-6:00pm, Cmmunity Arts Grants 6:15pm-7:15pm, Arts Educatin Grants 7:30pm-8:30pm, Artist Grants Applicants may attend any ne f the listed seminars. Please register nline at www.saratga-arts.rg 4

LETTER OF INTENT AND APPLICATION DEADLINES Letter f Intent Deadline: September 15, 2017 Applicatin Review Deadline: Octber 12, 2017 Applicatin Deadline: Nvember 2, 2017 Please submit the abve items t Sharn Wait, swait@saratga-arts.rg WHO CAN APPLY? Artists and rganizatins whse primary residence is in Fultn, Mntgmery, r Saratga Cunty, r an ut-f-cunty individual artist r rganizatin wh is fiscally spnsred by an in-cunty nnprfit. New fr 2018 Schl Arts Educatin Grants supprt arts educatin prjects that take place in prek-12 public schls during r after-schl hurs. Emphasis is placed n the depth and quality f the creative prcess thrugh which participants learn thrugh r abut the arts. Prjects must fcus n the explratin f art and the artistic prcess. HOW MUCH TO REQUEST Schl Arts Educatin Grants range frm $500 - $3,000 and partnerships invlve at least three cntact sessins. A Schl Arts Educatin Grant can fund up t 75% f the residency s ttal expense; the remaining 25% must be in the frm f cash and in-kind and can be cntributed frm the individual artist, nn-prfit, partnering schl, r ther grup. WHEN DOES THE RESIDENCY NEED TO TAKE PLACE? January 1, 2018 December 31, 2018 HOW IS FUNDING DECIDED? Thrugh a deliberatin prcess, a qualified panel f arts educatrs, arts prfessinals, artists, and cmmunity representatives frm Fultn, Mntgmery, and Saratga Cunties, review applicatins and decide n funding based n specific funding criteria and pririties adapted frm NYSCA. Saratga Arts distributes funding t grant recipients immediately fllwing disbursement frm New Yrk State. Grant Awards may nt be until late spring. If yur rganizatin is dependent n receiving funding in rder t implement the event please plan yur budget and cash flw needs accrdingly. 5

WHAT DOES THE SCHOOL ARTS EDUCATION GRANT FUND? Artist Stipends/Fees Assciated with Residency Arts-related Materials needed t implement the residency Prmtinal Expenses Other arts-related expenses AM I ELIGIBLE TO APPLY? Individual artists residing in Fultn, Mntgmery, r Saratga Cunty Nn-prfit rganizatins with a legal address in Fultn, Mntgmery, r Saratga Cunty NYS individual artists and rganizatins residing utside f Fultn, Mntgmery, r Saratga Cunty may apply fr Arts Educatin funding thrugh the fiscal spnsrship f a qualified nn-prfit that meets the abve criteria. Fr in-schl residencies, individual artist and/r np rganizatin must partner with a public r BOCES-related schl in Fultn, Mntgmery, r Saratga Cunty; fr ut-fschl residencies, an artist will partner with a nn-prfit rganizatin. Partnerships must serve students in grades pre-k thrugh 12 Fr residencies taking place in a schl setting during regular schl hurs, partnerships must include a certified arts teacher Fr residencies taking place during afterschl hurs, partnerships must include a certified schl teacher If applicant is an rganizatin they must submit prf f their nn-prfit status If applicant is an individual artist he/she must submit prf f residency The applicatin must demnstrate a need fr funding thrugh updated financial data. Chapters f natinal rganizatins must have their wn nn-prfit status in Fultn, Mntgmery, r Saratga Cunty and may nt use the nn-prfit status f grupruling-parent rganizatins. Artists must be ver 21 years f age Saratga Arts' Arts Educatin Grants are funded by the New Yrk State Cuncil n the Arts, which requires Saratga Arts t determine t the best f its ability that 6

rganizatins receiving these public funds are capable f carrying ut their prpsals and will be ethical and effective stewards f public funds in cmpliance with nnprfit law and best gvernance and fiscal practices. In the curse f reviewing applicatins befre submitting them t the selectin panel, Saratga Arts' staff may identify what, in its judgment, appear t be prblems in rganizatinal practices and require that they be addressed; failure t d s may render an applicatin ineligible fr further review r funding cnsideratin. Please visit ur website: http://www.saratga-arts.rg/grants/thergrants t dwnlad a checklist fr nnprfit cmpliance with links t sample dcuments and wrk-tls (The dcument can be fund under Additinal Resurces.) NOTE: Schl partners may nt apply directly fr Arts Educatin funding but are encuraged t cwrite and plan the grant applicatin. Prjects with schl partners invlved in any Arts Educatin prjects currently receiving direct NYSCA funding are nt eligible fr an Arts Educatin Grant in the same year. Organizatins that applied directly t NYSCA fr 2018 funding may NOT apply fr Arts Educatin funding, regardless f the status f the NYSCA applicatin. An rganizatin can apply fr an Arts Educatin Grant and a Cmmunity Arts Grants. The ttal number f prjects can be three and the funding request can nt exceed $5,000 7

WHAT THE ARTS EDUCATION GRANT CANNOT FUND General perating expenses, Capital imprvements, Lbbying expenses, Cntingency funds Operating expenses f privately wned facilities (e.g. hmes and studis) Requests that are greater than an applicant rganizatin's prject expenses minus ttal prject incme Prjects that are recreatinal, therapeutic, rehabilitative, r religius in nature, including at risk / scial service prgrams and ther types f prgrams when the purpse is primarily rehabilitative, therapeutic, r wrship-fcused Entertainment csts including receptins, fd, r fundraising events Activities that are nt arts-related including ballns, clwns, magic-art At-risk/scial service prgrams Acquisitin f wrks f art, Permanent equipment Creatin f textbks r classrm material Prgrams in which children are used as prfessinal artists (paid a fee) Regrants by applicants t fund ther activities Cash prizes, juried shws, fellwships, schlarships and ther awards t students Past sub-grantees that have failed t submit final reprts Hme schls, Private, Parchial, r Charter Schls Stand-alne assembly prgrams, single perfrmances, r ne-time visits t cultural rganizatins Prjects that appear t replace the rle f certified art, music, dance r theater teachers Prjects that d nt fcus n arts educatin Prgrams where select students are taken ut f regular classes r are self-selected fr participatin Cllege curses, schlarships, cntests, r student perfrming grups New Yrk State agencies and departments (including SUNY schls) Out-f-cunty individual artists r rganizatins that d nt have an eligible fiscal spnsr r partner rganizatin Organizatins that have applied directly t NYSCA in the mst recent cycle Nn-incrprated chapters f rganizatins whse parent is incrprated utside f the Decentralizatin service area Start-up r seed funding fr the establishment f a new rganizatin 8

IS MY PROJECT ELIGIBLE? The artist and students may meet during regular schl r after schl hurs Prject must invlve at least three in-depth cntact sessins with the same artist and cre grup f students (a final assembly r perfrmance des nt cnstitute as ne f the three in-depth learning sessins) Prject activities and utcmes must be cllabratively designed, planned, taught and evaluated by the teacher and artist r nn-prfit cultural rganizatin The prject must address the New Yrk State Learning Standards in the Arts PLUS FACTORS: Artist is a Fultn, Mntgmery, r Saratga Cunty resident The schl s nn-arts teachers participate in the prject Planning team seeks cllabrative prfessinal develpment The expertise f the prpsed artist r cultural prfessinals is clearly exhibited Clarity and relevance, cncerning grade level, f prpsed prject activities, shared educatinal and artistic gals, expected student utcmes Degree t which the prject strengthens the learning f arts curricular Cmprehensiveness f the planning and implementatin team Degree t which the timeline allws fr reflectin, further investigatin and fine tuning between wrk sessins Clarity and feasibility f reflectin and student assessment plans Cst-effectiveness f the prpsed budget Prject must include and accmmdate individuals with disabilities Example Schl Arts Educatin Residency: Fultn Cunty-based Individual Artist, Gergia O Keefe, wuld like t wrk with a class f Furth Grade Students at an Elementary Schl in her twn. She has cntacted the Visual Art Teacher, Ellen Murphy, wh is interested in wrking with Ms. O Keefe and having her cme int her classrm t teach her students painting techniques and landscapes f the American West. Ms. Murphy is very excited because the students will have an in-depth arts experience wrking with talented artist, Ms. O Keefe and als learn mre abut the American West, which cmbines Furth Grade NYS Arts and Scial Studies Learning Standards. Tgether, Ms. O Keefe and Ms. Murphy have agreed t c-write the Arts Educatin Grant. 9

APPEALS PROCESS Schl Arts Educatin Grant applicants wh are denied funding are prvided with an Appeals Prcess t ensure the integrity f the prgram. Dissatisfactin with the amunt f an award r a situatin f n funding is nt justificatin fr an appeal. Intrductin f infrmatin nt prvided t the Arts Educatin Review Panel r Saratga Arts staff by the applicant prir t the Panel s decisin cannt be used t justify an appeal. THE GROUNDS FOR AN APPEAL ARE: 1. Nn-presentatin f material infrmatin. Infrmatin knwn t Saratga Arts Staff r Panelists prir t the Panel s decisin which was nt presented and which might have altered the decisin. 2. Misrepresentatin f material infrmatin. Infrmatin knwn t Saratga Arts Staff r Panelists prir t the Panel s decisin which was distrted in its presentatin and which, if presented differently, might have altered the decisin. 3. Imprper prcedure. Cntentin by the applicant that the decisin by the Panel, given the infrmatin available t it and in its discretinary authrity, was arbitrary r incnsistent. An applicant cnsidering an appeal must call the Grants Administratr at Saratga Arts upn receipt f their grant rejectin ntificatin t learn why the decisin was made. If, after an initial cnsultatin with the Grants Administratr, the applicant wishes t pursue the appeal, a letter citing the specific evidence which cnstitutes the grunds fr appeal must be received by the Saratga Arts Grants Administratr r Executive Directr within five days f receipt f the denial letter. Failure t meet this deadline will result in the lss f the right t appeal. Upn receipt f a letter f appeal, the Grants Administratr will cnvene the Appeals Panel. The Appeals Panel will review the materials and vte t uphld r t dismiss the appeal. The applicant will receive written ntificatin f the decisin. 10

APPLYING THROUGH A FISCAL SPONSOR What is a fiscal spnsr? A fiscal spnsr is a nn-prfit rganizatin that ffers their legal and tax-exempt status t unincrprated grups engaged in activities related t the rganizatin's missin. Hw des fiscal spnsrship relate t Saratga Arts Grants Prgram? T be eligible t apply t the Schl Arts Educatin Grant Prgram at Saratga Arts, an rganizatin must be incrprated as a New Yrk State nn-prfit with an address in Fultn, Mntgmery, r Saratga Cunty. Organizatins lcated in Fultn, Mntgmery, r Saratga Cunty that are nt incrprated as a NYS nn-prfit and are interested in applying t the Arts Educatin Grant Prgram have the ptin f seeking fiscal spnsrship frm a designated NYS nn-prfit lcated within Fultn, Mntgmery, r Saratga Cunty. An individual artist wh wuld like t apply t the prgram must either live in Fultn r Mntgmery Cunty, r if they reside utside f Fultn r Mntgmery Cunty must btain fiscal spnsrship by an eligible nn-prfit in Fultn, Mntgmery, r Saratga Cunty. What are the basic respnsibilities f being a fiscal spnsr? A fiscal spnsr must adhere t the nn-prfit eligibility requirements listed in the Arts Educatin Grant Guidelines. The spnsring rganizatin must be incrprated as a New Yrk State nn-prfit with an address in Fultn, Mntgmery, r Saratga Cunty. A fiscal spnsr applies t ne f Saratga Arts Grant Prgrams n behalf f an individual artist r unincrprated arts rganizatin r grup. A fiscal spnsr agrees t serve as a fiscal cnduit and accepts respnsibility fr fulfilling all grant requirements fr the grant-funded prject, which includes submitting a cmpleted and signed grant applicatin, and if funded, a signed cntract and prgram schedule frm Receive, recrd, and disburse the grant mney directly t the spnsred artist in a timely and fair manner Cmplete a final reprt (the final reprt includes financial dcumentatin f all expenses t the prject and is due within 30 days f the last cmpleted prject date). A cpy f a Fiscal Spnsr Mem f Understanding between the tw parties must be submitted with the applicatin, stating the willingness f the Spnsr t fulfill bligatins 11

and duties relating t serving as a fiscal and administrative agent fr a grant award. In additin the letter f agreement shuld specify the respnsibilities and rles f each party. T view example letters please visit: http://tinyurl.cm/kky5h6r Refrain frm making and impsing artistic decisins n the prject. Artistic cntrl and prprietary rights shall remain exclusively with the spnsred arts rganizatin r artist. What are the basic respnsibilities fr the spnsred Artist/Nn- Incrprated Organizatin? Use all grant mney exclusively fr the cntracted prject. Cmplete prject activity as described in riginal grant applicatin. Submit t the spnsring rganizatin a detailed prject descriptin and fiscal reprt. Submit all required prject and expense infrmatin t the fiscal spnsr fr the cmpletin f the final reprt (this included all expense receipts assciated with the residency) Maintain accurate recrds f all prject-related expenses and submit cpies f expense receipts. Credit the spnsring rganizatin and Saratga Arts n all publicity, advertisements, and acknwledgments related t the prject in a frm agreed t by bth parties. Saratga Arts encurages spnsring rganizatins t check with their accuntant r financial persnnel regarding tax liabilities and IRS reprting relevant t spnsring prjects that may r may nt directly relate t the missin f their rganizatin, and if necessary, t establish internal cntrl plicies relating t fiscal spnsrship. Spnsring rganizatins are respnsible fr all IRS required reprting, including the creatin and distributin f 1099 and W9 frms where applicable. Please refer t: http://tinyurl.cm/7rmlsjz fr mre infrmatin n fiscal spnsrship. 12

GRANT RECIPIENT RESPONSIBILITIES Grant recipients are required t d the fllwing: Sign and return a Cultural Services Agreement stating the terms f the funded prject Directly applying Individual Artists must submit a Frm W-9 t Saratga Arts Attend the Annual Grant Awards Ceremny t receive award Keep the Grants Administratr infrmed regarding prject prgress, any changes in the prject as prpsed in the riginal applicatin must be pre-apprved by the Grants Administratr r difficulties in fulfilling bligatins f the agreement must be reprted t the Grants Administratr immediately Make the public aware f yur prject, fllwing thrugh n the exact terms f yur apprved marketing strategy Credit Saratga Arts fr receipt f funds n all publicity and printed and e-media materials and websites assciated with the funded prject (specific credit language is available at www.saratga-arts.rg and in the Cultural Services Agreement Packet). Failure t d s will affect future funding eligibility! Legislature. Saratga Arts made this prgram pssible with an Arts Educatin Grant funded by the New Yrk State Cuncil n the Arts with the supprt f Gvernr Andrew Cum and the New Yrk State The abve lg and credit language can be dwnladed frm www.saratga-arts.rg Submit a Prgram Schedule Frm. Once funded the Grants Administratr will prvide yu with a frm and due date Ensure the prject includes and accmmdates individuals with disabilities Submit a Final Reprt with cpies f riginal receipts within 30 days f cmpletin f the funded prject. An applicant that fails t prvide required reprting paperwrk can nt apply again until that paperwrk has been prperly submitted and apprved. Once the requirements are met, an rganizatin/individual can apply in the next available funding cycle. A final reprt frm is available at www.saratga-arts.rg/grants. 13

APPLICATION INSTRUCTIONS FOR ORGANIZATIONS A cmpleted applicatin includes an applicatin frm, budget frm, and all supprt and artistic dcuments. All materials will be submitted electrnically, via email, t Grants Administratr, at swait@saratga-arts.rg. I. Applicatin and Budget Frms The applicatin and budget frms must be typed and submitted as PDF Files. Only ne cpy f the applicatin, with riginal signatures in the certificatin page, and budget need t be submitted. II. Supprt Dcuments Bard f Directrs List Submit a list f current Bard Members, include ccupatin affiliatins, address and phne numbers List f all Artistic & Administrative Persnnel (If yur rganizatin is requesting funds fr mre than ne prject, please submit a separate list fr each prject.) Submit a list f names and rganizatins verseeing the arts prject; prvide mailing addresses and phne numbers, and specify their rles in the prject Artist Resume/s (If yur rganizatin is requesting funds fr mre than ne prject, please submit a separate list fr each prject.) Submit resumes fr all artists invlved in the prject describing their artistic career and qualificatins Organizatin Financial Statement Submit ne cpy f the financial statement frm yur rganizatin s mst recent cmpleted fiscal year. Use updated audited figures if available; ther acceptable dcuments include accuntant prepared and signed statements r a cmplete fiscal year reprt signed by bard treasurer. Prf f Applicant Organizatin s Nn-Prfit Status In additin t the guidelines abve, applicants must meet certain eligibility requirements in rder t be cnsidered fr Grants funds. The applicant must be incrprated as a New Yrk State nnprfit, municipality r gvernment entity with a mailing address in Fultn, Mntgmery, r Saratga Cunty. Please nte that the address n the dcumentatin must shw a Fultn, Mntgmery, r Saratga Cunty address. Please remember: chapters f natinal rganizatins must have their wn nn-prfit status in Fultn, Mntgmery, r Saratga Cunty and may nt use the nn-prfit status f grup ruling 14

parent rganizatins. Fr nn-prfit rganizatins any ne f the dcuments belw may serve as prf f nn-prfit status. IRS Determinatin Letter (A NYS Sales Tax Exemptin Certificate will nt be accepted) Dcumentatin f charter by the New Yrk State Bard f Regents under sectin 216 f the New Yrk State Educatin Law Dcumentatin f incrpratin under Sectin 402 f the New Yrk State Nt-fr-Prfit Crpratin Law Current New Yrk State Bureau f Charities (Office f the Attrney General) filing receipt Fr municipalities and gvernment entities the fllwing dcuments can be submitted: Official authrizatin as an arm f lcal gvernment (i.e., a frmal letter n fficial statinary signed by the apprpriate cunty, city, twn r village executive) Fiscal Spnsr Mem f Understanding (if applicable) A written mem utlining the agreed upn services prvided by the fiscal spnsr t the spnsred rganizatin. T view example letters please visit: http://tinyurl.cm/kky5h6r. Letter f Supprt Frm the Partnering Schl A written letter f supprt frm the schl partner t the arts rganizatin r artist is required. The letter must utline the schl's supprt f the prject (mnetarily and therwise). III. Artistic Supprt Materials Applicants are asked t submit artistic samples that represent their rganizatin s wrk frm the last three years. Chse the medium apprpriate fr the prject and artistic discipline f the invlved artists. Digital Images Clr images r BW, maximum f 5 each labeled with Number, Title & Date f Wrk. Include a numbered Image List with Number, Title, Artist, Date f Wrk, Medium and Dimensins. Nte: 3-D artists may submit tw views f each piece fr a max. f 10 images. Literary Wrk Maximum 10 pages, typed, duble-spaced. Include a Title Page labeled with Artist Name, Title and Date f Wrk. Petry may be single-spaced, each pem n a separate page. Audi MP3 Tracks, r audi links fund n Vime r Yutube Maximum 10 minutes. Specify which tracks t be played. Label with Artist Name, Title and Date f Wrk. Vide links t Vime r Yutube Maximum 10 minutes. Label with Artist Name, Title and Date f Wrk. Websites Maximum 2 websites may be listed n a single piece f paper, each with a descriptin f what is displayed New Articles - Maximum f 3 15

APPLICATION INSTRUCTIONS FOR AN ARTIST A cmpleted applicatin includes an applicatin frm, budget frm, and all supprt and artistic dcuments. All materials will be submitted electrnically, via email, t Grants Administratr, at swait@saratga-arts.rg. I. Applicatin and Budget Frms The applicatin and budget frms must be typed and submitted as PDF Files. Only ne cpy f the applicatin, with riginal signatures in the certificatin page, and budget need t be submitted. II. Supprt Dcuments Artistic & Administrative Persnnel Include all names f thse invlved, prvide mailing addresses and phne numbers, and specify their rles in the prject. (Must include schl administratr cntact infrmatin.) Artist Resume Prf f Residency (2 frms f prf, 1 cpy each) Acceptable frms f prf include:! Drivers License Recent Phne r Utilities Bill Vter Registratin Card Cpy f Current Federal r NY State tax return (please black-ut figures) Cpy f dated Lease r Mrtgage Letter f Supprt Frm the Partnering Schl A written letter f supprt frm the schl partner t the individual artist is required. The letter must utline the schls supprt f the prject (mnetarily r therwise). The principal shuld sign this letter f agreement and it shuld appear n schl(s) letterhead. III. Artistic Supprt Materials Chse the medium apprpriate fr the prject and artistic discipline f the invlved artists. Submit the highest quality items and make sure they are relevant t the prpsed prject. Artistic Supprt Materials Applicants are asked t submit artistic samples that represent their rganizatin s wrk frm the last three years. Chse the medium apprpriate fr the prject and artistic discipline f the 16

invlved artists. Digital Images Clr images r BW, maximum f 5 each labeled with Number, Title & Date f Wrk. Include a numbered Image List with Number, Title, Artist, Date f Wrk, Medium and Dimensins. Nte: 3-D artists may submit tw views f each piece fr a max. f 10 images. Literary Wrk Maximum 10 pages, typed, duble-spaced. Include a Title Page labeled with Artist Name, Title and Date f Wrk. Petry may be single-spaced, each pem n a separate page. Audi MP3 Tracks, r audi links fund n Vime r Yutube Maximum 10 minutes. Specify which tracks t be played. Label with Artist Name, Title and Date f Wrk. Vide links t Vime r Yutube Maximum 10 minutes. Label with Artist Name, Title and Date f Wrk. Websites Maximum 2 websites may be listed n a single piece f paper, each with a descriptin f what is displayed New Articles - Maximum f 3 17

APPLICATION CHECKLIST All applicatins, budgets, and supprt materials will be submitted via email t Grants Administratr at swait@saratga-arts.rg Nn-Prfit Organizatin Applicatin Frm & Budget 1 Cpy Supplementary Materials Fr NP Organizatin Only 1 Cpy Nn-Prfit Bard f Directrs List (name/address/phne/ccupatin/affiliatins) Artistic/Administrative Persnnel List (name/address/phne/prject rle) Resumes r Bis f Artistic & Administrative Persnnel (n abve list) Nn-Prfit Financial Statement Supprt Letters frm schl administratrs and teachers Letter f Agreement between nn-prfit, artist, and schl Artistic Supprt Materials (see guidelines belw) Nn-Prfit prf 1 Cpy IRS letter granting tax-exempt status NYS Bard f Regents Charter Unit f Lcal Gvernment NYS Charities Registratin Incrpratin Certificate under Sectin S.402 f NYS Nt-fr-Prfit Law Individual Artist Applicatin Frm 1 Cpy (Original with riginal signatures) Supplementary Materials fr Individual Artist Only 1 Cpy Artistic/Administrative Persnnel List (name/address/phne/prject rle) Artist Resume Resumes r Bis f Artistic & Administrative Persnnel Supprt Letters frm schl administratrs and teacher Artistic Supprt Materials Prf f Residency (2 f the fllwing - 1 cpy each): Drivers License Cpy f current Federal r New Yrk State tax return (blck ut figures) Vter Registratin Card Cpy f dated Lease r Mrtgage Agreement 18

Artistic Supprt Materials Applicants are asked t submit artistic samples that represent their rganizatin s wrk frm the last three years. Chse the medium apprpriate fr the prject and artistic discipline f the invlved artists. Digital Images Clr images r BW, maximum f 5 each labeled with Number, Title & Date f Wrk. Include a numbered Image List with Number, Title, Artist, Date f Wrk, Medium and Dimensins. Nte: 3-D artists may submit tw views f each piece fr a max. f 10 images. Literary Wrk Maximum 10 pages, typed, duble-spaced. Include a Title Page labeled with Artist Name, Title and Date f Wrk. Petry may be single-spaced, each pem n a separate page. Audi MP3 Tracks, r audi links fund n Vime r Yutube Maximum 10 minutes. Specify which tracks t be played. Label with Artist Name, Title and Date f Wrk. Vide links t Vime r Yutube Maximum 10 minutes. Label with Artist Name, Title and Date f Wrk. Websites Maximum 2 websites may be listed n a single piece f paper, each with a descriptin f what is displayed New Articles - Maximum f 3 SUBMITTING APPLICATION Type yur applicatin and budget Gather all artistic supprt materials electrnically Submit applicatin, budget, and artistic supprt materials electrnically t Grants Administratr swait@saratga-arts.rg Incmplete applicatins nt accepted Keep a cpy f yur applicatin fr yur recrds Wuld yu like yur applicatin reviewed fr feedback prir t the applicatin deadline n Nvember 2, 2017? Submit yur applicatin t Grants Administratr, by Octber 12, 2017 at swait@saratga-arts.rg! 19

Letter f Intent Example COMMUNITY ARTS GRANTS SAMPLE LETTER OF INTENT Please Submit Electrnically By September 15, 2017 T: swait@saratga-arts.rg YOUR ORGANIZATION'S LOGO HERE (Please use letterhead if pssible) Yur Name Organizatin / Gvernment Department Name (if applicable) Organizatin Address Organizatin City, State Zip Organizatin Phne Date Dear Mrs. Wait, This letter is t annunce rganizatin s r artist s name intentin t apply fr a grant type (Name specific grant prgram and type) fr the 2018 grant cycle. We / I plan t prpse a prject, tentatively called, tentative prgram title. Our rganizatin s Executive Directr supprts ur decisin t apply fr funds and will be assisting in ur fundraising effrts. Sincerely, (Signature) Yur Name Yur Title Yur Email Address 20

What NYS Learning Standards in the Arts will be addressed? Hw will yu accmmdate students with disabilities? What will ccur during each cntact sessin? Sessin 1: Sessin 2: Sessin 3: Prject Title: Grant Request Amunt: $ Nn-prfit Cntributin: $ Schl Cntributin: $ Quick Arts Educatin Grant Brainstrm Tree Wh will cllabrate n this prject? What expenses will the grant g tward? When will the prject take place? Which schl will yu be wrking with? Budget In-Kind: Other Resurces: $ Arts Educatin Grants Brainstrming Wrksheet 21