Ophthalmic Imaging Technician 1

Ophthalmic Imaging Technician 1

Contents Section Section 1: Section 2: Section 3: Section 4: Section 5: Section 6: Section 7: Section 8: Section 9: Introduction to Appointment Person Specification Job Description NHS Lothian Values General Information for Candidates Working in Edinburgh and the Lothians Workplace Equality Monitoring Equal Opportunities Policy Statement Code of Conduct for Healthcare Support Workers Ophthalmic Imaging Technician 2

Section 1: Introduction to Appointment Reference Number: PAEP/SJH/HN/2017/OIT/B4/64 Job Title: Ophthalmic Imaging Technician Grade: Band 4 Location: Princess Alexandra Eye Pavilion Contract Duration: Permanent Hours: 37.5 per week Closing Date: 20 th October 2017 Salary Scale: 20,302-22,910 per annum Apply on-line www.jobs.scot.nhs.uk **Please note the e-mail address you provide on the application form will be used to communicate any further correspondence relating to this vacancy so please check your TRASH and SPAM folders** This post requires the post holder to have a PVG Scheme membership/ record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post. Ophthalmic Imaging Technician 3

NHS Lothian Ophthalmic Imaging Technician (Band 4) 37.5 hours per week Salary 20,302-22,910 An opportunity has arisen for an Ophthalmic Imaging Technician to join our team within the Medical Photography Service at NHS Lothian You will join a team of 19 staff who are committed to providing a comprehensive Medical Photography / Video / Graphic Design Service to NHS Lothian. The Medical Photography Service is currently based at five hospital sites, four within Edinburgh and one in Livingston. You will be based at the Princess Alexandra Eye Pavilion, Edinburgh, and will undertake ophthalmic imaging duties. You will assist in the provision of high quality diagnostic imaging for Ophthalmology Services across the organisation and be required to work at St John s Hospital, Livingston also on a rota basis. Applicants should possess an HND in Photography. Consideration will also be given to applicants who have an equivalent level media / imaging qualification and/or proven relevant experience working within the healthcare setting. Ideally applicants should be experienced in digital imaging workflow and be familiar using image management systems. : Ophthalmic Imaging Technician 4

Section 2: Person Specification NHS LOTHIAN Post: Ophthalmic Imaging Technician (Band 4) PERSON SPECIFICATION In order to be shortlisted you must demonstrate you meet all the essential criteria and as much of the desirable as possible. When a large volume of applications are received for a vacancy and most applicants meet the essential criteria then the desirable criteria is used to produce the shortlist. Criteria Essential Desirable How assessed Personal Traits Smart clean appearance Excellent interpersonal skills I Qualifications and Training HND in Photography or equivalent qualification Clinical Photography or imaging qualification A / C Willingness to undertake further study (if required) Experience and Knowledge Good level of computer literacy Experience using Microsoft Office Knowledge of Adobe Photoshop Knowledge of image databases A / I Experience working within the Medical Photography profession and/or previous NHS experience Previous Ophthalmic experience using Colour Fundus / OCT equipment Skills and/or Abilitie Good communication skills Ability to work as part of a team I / R Ability to follow protocols for work areas and contribute to review of these protocols Ability to organise own workload Specific Job Requirements Good eye sight Good manual dexterity Physically able to do the job I Ophthalmic Imaging Technician 5

A = Application form C = Copies of certificates P = Presentation Key how assessed I = Interview T= Test or exercise R = References Ophthalmic Imaging Technician 6

Section 3: Job Description 1. Job Identification Job Title: Ophthalmic Imaging Technician Responsible to: Senior Clinical Photographer (Specialist) Accountable to: Head of Service, Medical Photography Directorate: Scheduled Care Operating Division: UHS Job Reference: Last Update: 2. Job Purpose To support the provision of a professional cost effective, efficient clinical photographic, and multimedia service to NHS Lothian. Assist in the provision of high quality diagnostic imaging for Ophthalmology Services within NHS Lothian. 3. Dimensions A full time NHS Lothian Medical Photography Service is located over the following main sites: The Royal Infirmary of Edinburgh Lauriston Building, Edinburgh The Royal Hospital for Sick Children, Edinburgh Princess Alexandra Eye Pavilion, Edinburgh St John s Hospital, Livingston The Ophthalmic Photography service is provided at the Princess Alexandra Eye Pavilion, Edinburgh and St John s Hospital, Livingston. Team of 19 Medical Photography staff A patient photography service is provided for all medical, nursing and healthcare staff within NHS Lothian A non-clinical photography, multimedia and graphic design service is also available for all NHS Lothian staff +25000 patients are photographed annually Ophthalmic Imaging Technician 7

4. Organisational Position General Manager (Clinical Services) Head of Service, Medical Photography Senior Clinical Photographer (Specialist) Clinical Photographer / Ophthalmic Photographer Ophthalmic Imaging Technician Senior Medical Photography Assistant 5. Role of the Department Provide a multi-skilled clinical technical service as part of the healthcare team. The service is available to NHS Lothian staff producing clinical and other imaging and illustrative material specifically in the areas of patient care, medical education and research. A wide range of technology is used to provide a modern efficient service. Services include: Photography to specialties such as Dermatology, ENT, Max-Fax, Orthopaedics, Ophthalmology, Paediatrics and Plastic Surgery. Ophthalmic imaging is undertaken at The Princess Alexandra Eye Pavilion and St John s Hospital sites. (Colour fundus, FFA, OCT and Slit lamp photography). Dedicated Paediatric photography is undertaken at The Royal Hospital for Sick Children. Video production: training, diagnostic aids, clinical teaching, patient education. Video editing suite located at The Royal Infirmary of Edinburgh. Ophthalmic Imaging Technician 8

6. Key Result Areas 1. Work as part of a team, often under pressure, to meet deadlines. 2. Undertake Optical Coherence Tomography (OCT) imaging and colour fundus photography of patients requested by healthcare professionals for clinical assessment, records, teaching, publication and research. 3. To prepare designated rooms for imaging ensuring compliance with service protocols and health and safety legislation. 4. Upload images from the main capture systems to Lothian wide database to ensure data is securely stored and backed up 5. Undertake Visual Acuity testing (if required), using logmar / snellen charts to ascertain a patients level of vision. 6. To support learning of others by demonstration of role e.g. to work placement/experience students and supporting training and mentoring of new/less experienced staff at an equivalent level. 7. Effective patient communication: dealing with complex, sensitive information requiring empathy and reassurance 8. Undertake clinical administrative duties to support all areas of the ophthalmic photography service including provision of statistics, entry of patient demographics into OCT system and maintenance of associated records 9. To assist in clinical audit as required 10. Work within NHS Lothian policies, standard operational procedures, relevant legislation and codes of professional conduct / practice ensuring compliance at all times 11. Observe all relevant Health & Safety requirements as directed by NHS Lothian ensuring compliance and safety of self and others at all times 12. To support NHS Lothian s values of quality, teamwork, care and compassion, dignity and respect, and openness, honesty and responsibility through the application of appropriate behaviours and attitudes. 7a. Equipment and Machinery Highly developed skills of hand eye co-ordination and accuracy is required in relation to manipulation of professional ophthalmic imaging equipment Ability to use PC computer systems for use in maintaining and updating patient photographic records

OCT imaging equipment (Heidelberg) Colour fundus camera (Topcon) Desktop printers 7b. Systems Heidelberg OCT imaging system Topcon camera system TRAK system to access patient information Email to send and gain information eksf for staff development and review DATIX to report safety concerns Intranet to obtain NHS Lothian information Internet to obtain professional, research and other health service related information Responsible for safe use of expensive or highly complex equipment. 8. Assignment and Review of Work Workload is generated by the specific needs of each area including clinicians, nursing staff, and health care professionals. Professional accountability to the Head of Service, Medical Photography. Senior Clinical Photographer (Specialist) will provide supervision as required and assign and review tasks. The post holder will be required to plan and prioritise workload and use own initiative when required. Annual PDP undertaken by Senior Clinical Photographer (Specialist) 9. Decisions and Judgements Guided by NHS Lothian policies and standard departmental operating procedures To undertake analysis of condition being imaged, exercising judgment to determine the most appropriate method of imaging from a range of options, taking into consideration the well being of the patient. Within level of competency interpret images that are captured requiring understanding of what is to be image captured as per clinical staff requests, however, seek more specialised advice from senior members of the team in areas of uncertainty regarding ophthalmic imaging protocols / procedures.

Monitor stock and identify any shortages to more senior members of the team Uses initiative and make judgements as required within scope of practice 10. Most Challenging / Difficult Parts of the Job Working within a darkened environment High turnover of patients (particularly in each OCT session) Frequent requirement for adopting awkward positions for long periods, for example, whilst operating Ophthalmic imaging equipment Demand-led service produces many pressurised situations due to unpredictable workload and high turnover of patients (particularly in each OCT session) and conflicting requirements; frequent need for concentration under pressure Continuing to develop skills and knowledge in all facets of the post

11. Communications and Relationships Head of Service Overall accountability. Personal Development Planning, Objective Setting, highly specialised advice and to discuss any changes in the service provision. Senior Clinical Photographer (Specialist) Responsibility for allocation of work. To discuss and seek specialist technical advice. Workflow issues. PDP&R where appropriate. Team Members Assistance, workflow and technical issues. Service Managers, Consultants and other hospital staff Provide a quality service within agreed deadlines agreed by HoS. Where necessary, communicate with other relevant departments that will include Estates, Supplies, Human Resources, Fire, Infection Control, Pharmacy, Health and Safety and Risk Management regarding issues in clinical research area and personal development. Patients Communicate OCT procedure and processes / sensitive information requiring empathy and reassurance and overcoming barriers to understanding. Receive information concerning patient history, sensitive issues, and some patients with special needs, accommodates patients views and preferences with regard to cultural differences. Trainee / Students Supervision / mentoring. Assisting with the education and training to enable them to carry out their tasks in a professional manner. External Communications; Where relevant, participate in external professional meetings/conferences related to the profession. NHS Lothian To support NHS Lothian s values of quality, teamwork, care and compassion, dignity and respect, and openness, honest and responsibility through the application of appropriate behaviours and attitudes 12. Physical, Mental, Emotional and Environmental Demands of the Job Physical Demands/Effort: Digital imaging workflows require prolonged exposure to VDUs

Dexterity hands and eye-co-ordination. Working with specialist cameras / imaging systems and computer screens where speed, dexterity and accuracy are required to manipulate professional imaging equipment Long periods of sitting photographing patients on a daily basis Mental Effort Balancing and prioritising changing demands Retention and knowledge of information Concentration required when obtaining high quality clinical images in a darkened environment on a daily basis Emotional Effort Dealing with stressed and anxious patients / relatives on a regular basis Occasionally deals with patients with learning disabilities, poor vision, hard of hearing, sometimes confused Elderly patients seen on a frequent basis Environmental Demands: Due to the nature of the clinical work, the post holder will be working in a darkened environment on a daily basis Potential exposure to verbal aggression from patients and clients

13. Knowledge, Training and Experience required to do the Job 1. 2. HND in Photography or equivalent qualification / relevant experience in healthcare Good interpersonal skills, listening and communication skills Evidence of team working skills with the ability to work using own initiative Problem solving, time management and organisational skills Thorough knowledge of PC computers and Microsoft Office 14. Job Description Agreement A separate job description will need to be signed off by each jobholder to whom the job description applies. Job Holder s Signature: Head of Department Signature: Date: Date:

Section 4: NHS Lothian Values into Action NHS Lothian is determined to improve the way their staff works so they have developed a set of common values and ways of working which they now need to turn into everyday reality - to the benefit of everyone working in the organisation and, most importantly, to the benefit of their patients. Our Values are: Quality Dignity and Respect Care and Compassion Openness, Honesty and Responsibility Teamwork Throughout the recruitment process candidates will need to demonstrate they meet all of Our Values. More information on Our Values can be found by clicking on the link at the bottom of our Careers website front page: www.careers.nhslothian.scot.nhs.uk Section 5: General Information for Candidates Data Protection Act 1998

Please note that any personal information obtained from you throughout the recruitment process will be collected, stored and used in line with the Data Protection Act 1998. Information will be available to the recruiting manager and to the Human Resource staff. Counter Fraud NHS Lothian is under a duty to protect the public funds it administers, and to this end will use the information you have provided on your application form for the prevention and detection of fraud. It will also share this information with other bodies responsible for auditing or administering public funds for these purposes. More detail on this responsibility is on NHS Lothian s intranet (Counter-Fraud and Theft page) and further information is available on the Audit Scotland website: www.audit-scotland.gov.uk/ References All jobs are only offered following receipt of two satisfactory written references. At least one reference must be from your current/most recent employer, or your course tutor if you are currently a student. If you have not been employed or have been out of employment for a considerable period of time, you may give the name of someone who knows you well enough to confirm information given and to comment on your ability to do the job. Disclosure Scotland Where a Disclosure or Protection of Vulnerable Groups Check is deemed necessary for a post, the successful candidate will be required to undergo an appropriate check. Further details on the Recruitment of Ex-Offenders are available from the recruitment centre. Work Visa If you require a Work Visa, please seek further guidance on current immigration rules which can be found on the Home Office website: www.gov.uk/government/organisations/uk-visasand-immigration or visit our Careers website: www.careers.nhslothian.scot.nhs.uk/careers/overseasworkers/pages/default.aspx Overseas Registration and Qualifications NHS Lothian will check you have the necessary professional registration, where appropriate. If you require a qualification for this role but are not regulated by a professional body (e.g. NMC, GMC, HCPC etc), you will need to provide an official translation, notarised by a solicitor, of your overseas qualifications to be checked by the recruiting manager. Please ensure that this is available before applying for this post.

Job Interview Guarantee Scheme As a Disability Symbol user we recognise the contribution that all individuals can make to the organisation regardless of their abilities. As part of our ongoing commitment to extending employment opportunities, all applicants who are disabled and who meet the minimum criteria expressed in the job description will be guaranteed an interview. Terms and Conditions For an overview of our Agenda for Change terms and conditions please click on this link: www.msg.scot.nhs.uk/pay/agenda-for-change Travel Expenses Travel expenses are not normally reimbursed for interviews, if you are selected for interview and wish to enquire about the possibility of being reimbursed then the request should be directed to the recruiting manager or interview panel chair. Application Form Completion The purpose of an application form is to help evidence that the applicant has all the requirements applicable to carry out the job applied for. (7500 is the character limit for statement in support of application.) Once in receipt of the application pack it is essential to read both the job description and person specification to gain a full understanding of what the job entails and the minimum criteria required. Please note for equal opportunity purposes NHS Lothian do not accept CV s as a form of application. For general help and advice on how to complete an application form please visit our careers website: www.careers.nhslothian.scot.nhs.uk/helpandadvice/applyingforposts/pages/default.aspx Section 6: Working in Edinburgh and the Lothians NHS Lothian offers excellent career prospects and a wide range of job opportunities for potential employees. It employs approximately 24,000 staff and offers training and development opportunities as well as excellent staff benefits. The information provided below aims to help support and guide both prospective applicants and new employees unfamiliar with Edinburgh and the Lothians.

Edinburgh and the Lothians Edinburgh and the Lothians are on the eastern side of Scotland s central belt in the heart of the country. Four main areas make up Edinburgh and the Lothians Edinburgh, East, Mid and West Lothian. NHS Lothian serves a population of approximately 850,000 people living in and around Edinburgh, Scotland s historic capital city. The geographical area known as Lothian region covers 700 square miles, comprising the City of Edinburgh, Midlothian, East Lothian and West Lothian. It is a region of exceptional beauty and contrast, from the splendour of Edinburgh to the beauty and variety of the hills, countryside and coastline. The nearest major town outside of Edinburgh is Livingston, a thriving location in the heart of West Lothian. As well as many sites of historic interest, the region boasts a host of recreational activities for all ages. For further information on relocating to Edinburgh please visit our careers website: www.careers.nhslothian.scot.nhs.uk/aboutnhslothian/location/relocatingtolothian/pages /default.aspx Section 7: Workplace Equality Monitoring NHS Lothian is committed to supporting and promoting dignity at work by creating an inclusive working environment. We believe that all staff should be able to fulfil their potential in a workplace free from discrimination and harassment where diverse skills, perspectives and backgrounds are valued. In order to measure and monitor our performance as an equal opportunities employer, it is important that we collect, store and analyse data about staff. Personal, confidential information will be collected and used to help us to understand the make-up of our workforce which will enable us to make comparisons locally, regionally and nationally. Section 8: Equal Opportunities Policy Statement NHS Lothian considers that it has an important role to play as a major employer and provider of services in Lothian and accepts its obligations both legal and moral by stating commitment to the promotion of equal opportunities and elimination of discrimination.

The objectives of its policy are that no person or employee receives less favourable treatment on the grounds of sex, disability, marital status, age, race (including colour, nationality, ethnic or national origin), creed, sexuality, responsibility for dependants, political party or trade union membership or activity, HIV/AIDS status or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. Our Equal Opportunities in Employment policy can be viewed on our careers website: www.careers.nhslothian.scot.nhs.uk/aboutnhslothian/equalopportunities/pages/default.as px Section 9: Code of Conduct for Healthcare Support Workers If this post is a healthcare support worker position the post holder will need to follow the Code of Conduct for Healthcare Support Workers. A Healthcare Support Worker is defined as any healthcare worker working within NHS Scotland who is not currently statutorily regulated or in a role that has been recommended for statutory regulation by the Government. The Code of Conduct sets the standard of conduct expected of healthcare support workers and adult social care workers. It outlines the behaviour and attitudes that you should expect to experience from those workers signed up to the code. It helps them to provide safe, compassionate care and support. For more information on the Code of Conduct for Healthcare Support Workers please read the guidance: www.gov.scot/resource/doc/288853/0088360.pdf