Arvin Union School District 737 Bear Mountain Boulevard Arvin, CA 93203 Minutes of the Governing Board Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on April 19, 2016. The meeting was called to order by Mr. Arvizu at 6:02 p.m. Members Present: Mr. James Arvizu, Clerk Ms. Maria Ortiz Mrs. Geri Rivera Mrs. Toni Pichardo Members Absent : Mrs., President Staff Present: Dr. Michelle McLean, Superintendent Mrs. Georgia Rhett, Assistant Superintendent Mrs. Emma Pereida-Martinez, Director of HR Ms. Geneva Banks, Administrative Secretary Mr. Chris Davis, Chief Business Official Ms. Maribel Samaniego, Community Liaison Ms. Rosemarie Borquez, SV Principal Mrs. Candi Huizar, BME Principal Mrs. Betty Guyton, ECR Principal Mrs. Aurora Moran-Holguin, HD Principal Others Present: Jennifer Johnson, Alicia Valtierra, Gloribelle Narvez, Vanessa Fernandez, Leidy Martinez, Josefina Pantoja, Angelica Salinas, Timoteo Prado, Roberto Rangel, Michael Castaneda, Jennifer, Diana Anthony, Rosa M. Moreno, Angelica Parra, Carmen Rodriguez, Yesenia Ocampo, Lila Perez, Evelyn Aguilar, Cristina Pantoja, Christie Caldwell, Haydee Montelongo, Enedina Gallardo. Chris Davis led the Pledge of Allegiance. Presentations/Recognitions: Gloria Garcia, Maintenance, Operations & Facilities was unable to attend. Spotlight on our School: Haven Drive students did not attend. Closed Session The board adjourned to closed session at 6:04pm to consider matters related to student expulsions. Resumed open session at 6:24pm On motion of Mrs. Rivera, seconded by Ms. Ortiz, the board unanimously approved the Expulsion for Student #E: 2015/2016. Call to Order Roll Call Members Absent Staff Present Others Pledge of Allegiance Presentations/Recognitions Spotlight on our School Closed Session/Student Expulsions Resumed Open Session Expulsion for Student #E: 2015/2016 1
On motion of Ms. Ortiz, seconded by Mrs. Rivera the board unanimously approved the Expulsion for Student #F: 2015/2016. Expulsion for Student #F: 2015/2016 Closed Session The board adjourned to closed session at 6:25pm for the following item: Closed session for discussion of personnel actions, appointment, employment, evaluation, discipline/dismissal release. (No Action Required) Resumed to open session at 6:59pm Report of action taken in closed session: None Taken Approval of Minutes On motion of Mrs. Pichardo, seconded by Mrs. Rivera, the board unanimously approved minutes of the Special Board Meeting March 9, 2016 and the Regular Board Meeting March 15, 2016. Closed Session Resumed Open Session Action Taken Adoption of the Minutes Reports Dr. McLean reported on California Thursday April 14, 2016. Dr. McLean reported on the Walking School Bus Sierra Vista Elementary. Ms. Borquez reported so far the Walking School Bus has been very successful. Sierra Vista is working as a team with the Dolores Huerta Foundation and are also working on increasing parent involvement. Ms. Borquez mentioned Sierra Vista is the first school to launch this in Kern County and the students are very excited to get to school. Mrs. Pichardo reported she has enjoyed going out with the Walking School Bus and that it is important to get parents involved. Dr. McLean/ California Thursday Dr. McLean/Walking School Bus Sierra Vista Students Ms. Borquez/Walking School Bus Sierra Vista Students Mrs. Pichardo/Walking School Bus Sierra Vista 2
Dr. McLean reported on the California Endowment Annual Convening. Dr. McLean gave an update on the suspension data. Dr. McLean stated Staff Appreciation Day is Friday, May 6, 2016. Dr. McLean gave an update on the Appreciative Inquiry. Dr. McLean gave an update on the monthly ATA Site Representative Meeting. Dr. McLean/California Endowment Dr. McLean/Suspension Data Dr. McLean/Staff Appreciation Dr. McLean/Appreciative Inquiry Dr. McLean/ATA Meeting Mrs. Rhett stated, following Ed Code, we will have a Special Board Meeting for Public Hearings on LCAP and Budget and the Regular Board Meeting to Approve LCAP and Budget. Mrs. Rhett/LCAP and Budget Hearings Mrs. Rivera reported on the Masters in Governance workshop on Community Relations. Mrs. Rivera encouraged other board members to attend the workshops. Mrs. Pichardo reported on the Masters in Governance class on Governance Integration. Mrs. Pichardo also encouraged the board members and superintendent to attend the workshops. Mrs. Pichardo stated the Walking School Bus is fun. Mrs. Pichardo stated she attended the California Thursday at Haven Drive and it was a nice event. Dr. McLean stated she will formally recognize Mrs. Rivera and Mrs. Pichardo for completing the Masters in Governance Classes. Dr. McLean stated she is really proud of Mrs. Rivera and Mrs. Pichardo. Mrs. Pichardo asked if we can budget for the board members to attend the classes for next year. Communications from the public At this time, Mr. Arvizu announced the opportunity for public comment regarding items not on the agenda. Ms. Rosa Moreno, 1425 Haven Drive, Arvin, asked the board for help with the decision made not to allow our preschool students to wear cap and gowns for graduation. Ms. Lila Perez, Kern President of Tri-Kabe. Ms. Perez invited the board members, superintendent and administrators the 2 nd annual Honoring Our Own recognition event on Thursday, May 12, 2016; 5:30 7:30 at the Harris Elementary, 4110 Garnsey Lane, Bakersfield. Mr. Michael Castaneda, Teacher at Sierra Vista School, ATA President, 3629 Kennedy Avenue, Bakersfield. Mr. Castaneda congratulated Mrs. Rivera and Mrs. Pichardo for completing the Masters in Governance Classes and thanked them for taking time to attend the classes. Mr. Castaneda thanked the board, Mrs. Pereida-Martinez, Mrs. Rhett and Dr. McLean for listening to the concerns regarding the dual immersion classes. Mr. Castaneda invited the board to the annual steak bake on Friday, May 13, 2016. Mr. Castaneda addressed the board regarding Prop 30 funding. Mrs. Rivera/MIG Courses Mrs. Pichardo/MIG Courses Mrs. Pichardo/Waling School Bus Sierra Vista Students Mrs. Pichardo/California Thursday Dr. McLean/MIG Courses Mrs. Pichardo Communications from the Public Ms. Rosa Moreno Ms. Lila Perez Mr. Michael Castaneda 3
Ms. Angelica Parra, Preschool Parent, asked the board to take into consideration the decision made not to allow preschool students to wear cap and gowns for graduation. Ms. Yesenia Ocampo, Dolores Huerta Foundation, acknowledged and thanked Ms. Borquez and Mr. York for their commitment to launch the Walking School Bus program. Mrs. Ocampo also thanked Mrs. Pichardo and agrees we are in need of parent volunteers. Consent Calendar Mr. Arvizu stated Katie Lanza has submitted a letter of resignation which will be on the May agenda. The Cafeteria Lead Cook position and the 2-1/2 hour Instructional Aide (RSP Program) will be reposted. Ms. Angelica Parra Ms. Yesenia Ocampo Consent Calendar On motion of Mrs. Pichardo, seconded by Ms. Ortiz, the board unanimously approved the following consent calendar with additions: Purchase Order Numbers 160439 160513 Bill Payments 0096 0106 Payroll Numbers 37, 38, 39, 40 Purchase Orders Bill Payments Payroll PERSONNEL Certificated Employment, resignation, retirement, leave of absence, change of status, termination for the 2015/2016 school year. Certificated Staff Bear Mountain Elementary School Third Grade Teacher John Bullard Sixth Grade Teacher Dan Gyll Resource Specialist Program Teacher (RSP) Katie Lanza El Camino Elementary School Second Grade Teacher Devon Witte Sixth Grade Teacher Gayla Swope 4
Dual Immersion Teachers First Grade English Class Monica Gonzalez Fourth Grade English Class Patricia Gaona Fifth Grade Spanish Class Anna Gonzalez Provisional Intern/Short Term Staff Permit Support Provider Veronica Gonzalez Haven Drive Middle School 7 th /8 th Grade Language Arts Teacher David Aliaga Art Teacher Robin Dyer (pending clearances) District Intern Coach English Language Arts (remainder of the 2015/16 year) Patricia Sturges Elementary Music Teacher Steven Mettler (pending clearances) Migrant Bi-Literacy Academy Teacher Aida Rivas Maria Cristina Arellano de Contreras Resignations/Retirements Thomas McDonald, Art Teacher at Haven Drive Middle School, resignation effective March 14, 2016. Classified Employment, resignation, retirement, leave of absence, change of status, termination for the 2015/2016 school year. Classified Staff Sierra Vista Elementary School Cafeteria Lead Cook Position will be re-posted Noon Duty Aide (2 positions) Blanca Guerra David Hernandez Haven Drive Middle School 2-1/2 Hour Instructional Aide (RSP Program) Position will be re-posted 5
Migrant Positions Bi-Literacy Academy Aide Ana L. Andrade Gabriela Arreguin Resignations/Retirements Gladis Cisneros, Instructional Aide at Bear Mountain School, resignation effective April 18, 2016. Gema Reyes, Payroll/Personnel Technician at the District Office, resignation effective July 6, 2016. Jerlene Webster, RSP Instructional Aide at Haven Drive School, resignation effective immediately. Resignations/Retirements ANNUAL RENEWALS Consider approval of the Seamless Summer Feeding Option Agreement to Participate June 6, 2016 July 7, 2016; Monday Thursday; closed Fridays. CONTRACTS Consider approval of the 2016/2017 Memorandum of Understanding AVID Consortium between the Kern County Superintendent of Schools and Arvin Union School District for transfer of funds for AVID Coordinator. The total transfer cost will be $4,313.00, no change from last year. Consider approval of the Independent Contractor Agreement for Special Services between the Arvin Union School District and the Boys and Girls Club of Kern County. Total fee not to exceed $362,614.00, increase of $8,628.00. Education Administration Discussion of the disposal of instructional materials. (No action required) Mrs. Rhett stated next month she would provide the board with a disposal of obsolete instructional materials list to be informed of the items to be disposed. Seamless Summer Feeding Option 2016/2017 Memorandum of Understanding AVID Consortium 2016/2017 Agreement with Boys and Girls Club of Kern County Disposal of Instructional Materials Mrs. Rhett The board would like to have the items given away to students and staff. On motion of Mr. Rivera, seconded by Ms. Ortiz, the board unanimously approved the 2016 Single Site Plan for Haven Drive Middle School. 2016 Single Site Plan for Haven Drive On motion of Mrs. Pichardo, seconded by Ms. Ortiz, the board unanimously approved the adoption of ELA/ELD middle school program, Collections, from state board adopted programs list. 6 ELA/ELD Middle School Program/State Board Adopted Programs List
On motion of Mrs. Rivera, seconded by Ms. Ortiz, the board unanimously approved to enroll a student expelled by Grimmway Academy Charter School effective 2015/2016 school year. Student A. Enrollment of Expelled Student from Grimmway Academy Charter School On motion of Ms. Ortiz, seconded by Mr. Arvizu, the board unanimously approved the Addendum to The Achievement Initiative featuring Attention2Attendance (A2A) Software & Services Agreement between School Innovations & Achievement and Arvin Union School District. Attention2Attendance (A2A) Software & Services Agreement On motion of Mrs. Pichardo, seconded by Ms. Ortiz, the board unanimously approved the contract for Arvin Union School District to pilot math intervention for summer school LCAP/Special Education. Pricing Proposal/ DreamBox Learning On motion of Mrs. Pichardo, seconded by Ms. Ortiz, the board unanimously approved the Statement of Work between Innovated Ed and Arvin Union School District to provide coaching on systems alignment, improving district wide teaching and learning support. Statement of Work/ Innovated Ed On motion of Mrs. Rivera, seconded by Ms. Ortiz, the board unanimously approved the Agreement between Arvin Union School District and University of LaVerne for the purpose of allowing students to be placed in our district for fieldwork and supervised teaching experiences. University of LaVerne Agreement 7
PERSONNEL ADMINISTRATION A public hearing will be held at this time to allow for public comments regarding the Arvin Teachers Association/CTA/NEA s Initial Proposal to the Arvin Union School District for the 2016/2017 school year. Hearing Opened at 8:02pm No comments Hearing Closed at 8:03pm Consideration and Public Notice of the Arvin Union School District s Initial Proposal to the Arvin Teachers Association/CTA/NEA for the 2016/2017 school year pursuant to Government Code section 3547. (No Action Required) On motion of Mrs. Rivera, seconded by Ms. Ortiz, the board unanimously approved to ratify and update the K-6 Intervention Teacher job description. Public Hearing/ATA/CTA/NEA s Initial Proposal Hearing Open Hearing Closed Initial Proposal from AUSD to ATA K-6 Intervention Teacher Job Description On motion of Mrs. Rivera, seconded by Ms. Ortiz, the board unanimously approved the Verification of Requirements for a Short-Term Staff Permit to California Department of Education on behalf of Jasmine Gonzalez, Multiple Subjects Teacher. Short-Term Staff Permit/Jasmine Gonzalez On motion of Mrs. Rivera, seconded by Mrs. Pichardo, the board unanimously approved the Family Medical Leave from Jesus Acosta, 3 rd Grade Teacher at Bear Mountain School, starting April 11 15, 2016 and May 2 6, 2016 in order to care for his mother. Family Medical Leave/Jesus Acosta 8
General Administration Williams Settlement Uniform Complaint Quarterly Report. (No Action Necessary) No complaints reported On motion of Mrs. Rivera, seconded by Mrs. Pichardo, the board unanimously approved the Annual Statement of Need 30-Day Substitute and Designated Subjects Career Technical Education 30-Day Substitute Teaching Permits for the 2016/2017 school year. Williams Settlement Uniform Complaint Quarterly Report 2016/2017 Annual Statement of Need On motion of Mrs. Rivera, seconded by Ms. Ortiz, the board unanimously approved the approve Declaration of Need for Fully Qualified Educators for the 2016/2017 school year. On motion of Ms. Ortiz, seconded by Mrs. Pichardo, the board unanimously approved the educational study trip for 7 th /8 th grade students at Haven Drive Middle School to attend Cal Poly San Luis in San Luis Obispo, California on May 12, 2016. 2016/2017 Declaration of Need for Fully Qualified Educators HD Educational Study Trip/Cal Poly San Luis On motion of Mrs. Rivera, seconded by Ms. Ortiz, the board unanimously approved the reward trip for 7 th /8 th grade winter percussion band students at Haven Drive Middle School to attend Universal Studios in Universal City, California on May 17, 2016. HD Reward Trip/Universal Studios On motion of Mrs. Pichardo, seconded by Mrs. Rivera, the board unanimously approved the educational study trip for 2 nd 6 th grade students at Sierra Vista School to attend Medieval Times in Buena Park, California on May 18, 2016. SV Educational Study Trip/Medieval Times 9
On motion of Ms. Ortiz, seconded by Mrs. Rivera, the board unanimously approved the educational study trip for 8 th grade students to attend the Museum of Tolerance in Los Angeles, California on May 20 & 25, 2016. HD Educational Study Trip/Museum of Tolerance Business Administration A public hearing will be held at this time to allow for public comments regarding the School Facilities Fees for the Arvin Union School District. Public Hearing/Facilities Fees Hearing Opened at 8:13pm No comments Hearing Closed at 8:14pm On motion of Mrs. Rivera, seconded by Ms. Ortiz, the board unanimously approved Resolution #8:2015/2016 Level 1 School Facilities Fees. Dr. McLean reminded the board of the California Endowment dinner of Friday night at the Padre. Dr. McLean stated Mrs. Pichardo and Mrs. Rivera will be visiting Mrs. Aguilar s class at Bear Mountain School on Wednesday. Dr. McLean is working with Mrs. Huizar to arrange a fieldtrip for a walk through at Bear Mountain School with all the board members. Mrs. Rhett shared an art poster presented at the Lions Peace Contests. Out of 167 entries, the student placed 3 rd. The student will be honored at the regular lunch meeting of Lions Club. She received a personal note, a plaque and a $25.00 check as her reward. On motion of Mrs. Pichardo, seconded by Mrs. Rivera, the board unanimously adjourned the meeting at 8:19 p.m. Resolution #8:2015/2016 Level 1 School Facilities Fees Dr. McLean Dr. McLean Dr. McLean Mrs. Rhett Adjournment Clerk Secretary Next regular board meeting will be held Tuesday, May 17, 2016. 10
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