1702 Houston Street * Laredo, Texas 78040 * (956) 795-3200 * Fax (956) 795-3405 Sylvia Bruni Superintendent of Schools Board of Education Dr. Dennis D. Cantu President John Peter Montalvo Vice-President George M. Beckelhymer Secretary Jesus Justo Guerra Parliamentarian Members Jose A Valdez Jorge Luis Rodriguez Guillermina Montes AGENDA Finance Committee Meeting Tuesday, 10:00 A.M. Martin High School Library ~ 2002 San Bernardo Laredo, Texas 78040 The Finance Committee of the Board will meet on the above date, time and location to discuss the following: 1. Meeting called to order by Finance Committee Chairperson. 2. School Finance Update: 81 ~ Legislative Update 82 ~ Early College Credit Partnership with TAMIU 3. Presentation of bills to be approved at the regular meeting of the Board of Trustees, July 21, 2005. 4. Presentation and discussion of monthly financial statements, tax report, investment reports, change order report (ytd), donations report and other updates and status reports: Monthly Financial Reports A. Un-audited Financial Statements i. Financial Statement ii. Change Order Report iii. Donation Report iv. Travel Report (Board and Supt. SET Team) B. Investment Report C. Tax Collection Report for June 2005 D. Child Nutrition E. Transportation F. Division of Operations G. Risk Management H. Purchasing Cooperatives and Sole Source Purchases above $25,000 I. Postal Usage
Page 2 of 7 5. Presentation and discussion of monthly reports for the Laredo I.S.D. Public Facilities Corporation a. Financial Statement b. Change Order Report c. Disbursement Report d. Investment & Interest Report 6. Presentation of summary of bids to be awarded at the regular meeting of the Board of Trustees, July 21, 2005. Proposed Award Opening Date Description Recommendation Time Period Available Amount May 24, 2005 Proposal No. 05-051 Annual Financial Audit Finance Department To be presented at the Board Meeting For the fiscal year starting September 1, 2004 and ending August 31, 2005 Audit Services June 20, 2005 Proposal No. 05-054 Contracted Postal Services No responses were received, we will re-bid at a later date June 2, 2005 Proposal No. 05-056 Charter Bus Services To all respondents: Kerrville Bus Company San Antonio City Tours Star Shuttle & Charter Cougar Bus Lines, Inc ACH Travel and Tours Period of one year August 16, 2005 and terminating August 15, 2006 Student Travel June 21, 2005 Proposal No. 05-062 Trophies, Ribbons, Plaques and Medals To all respondents: A & E Office Products Ed s Trophies G & G Custom Awards Hamilton Trophies Quality Awards and Printing Period of one year September 12, 2005 and terminating September 11, 2006 Miscellaneous and Operating funds
Page 3 of 7 Opening Date Description Recommendation Time Period Available Amount June 21, 2005 Proposal No. 05-064 Educational Materials and Supplies To all proposers responding American Educational Associates, Inc. Beacon-Ridge LLC Benchmark Education Company Dick Blick Company ETA/Cuisenaire Educational Innovations, Inc. ECS Learning Systems EPI Go to 3T, Inc. dba Go to Learn Kaplan Kileen Management Systems Kingdom of Learning, Inc. Knowledge Industries, Inc. Lakeshore Learning Materials S & S Worldwide School Specialty Period of one year November 14, 2005 and ending November 13, 2006 General Supplies June 21, 2005 Proposal No. 05-065 Sanitation Collection Southern Sanitation First year of a three year option to begin September 1, 2005 and terminate August 31, 2006 Sanitation Service June 21, 2005 Proposal No. 05-068 Dairy Products Child Nutrition Program Southern Foods Group LP dba Hygeia Dairy Two year period August 1, 2005 through July 21, 2007 with extension option of up to 24 months ending July 31, 2009. Extension will be done in writing and upon mutual agreement between Laredo ISD and the awarded vendor. Food Items
Page 4 of 7 Opening Date Description Recommendation Time Period Available Amount June 20, 2005 Proposal No. 05-071 Athletic Supplies and Equipment Athletic Department Period of one year July 22, 2005 and terminating July 21, 2006 Recommend to all respondents: Advanced Exercise Alert Services Aluminum Athletic Equipment Armstrong Medical Industries Arnold Distributing Company Arnolds Zone Athletes World Bill Fritz Sports Corp Bill Guthrie Sports BSN Sports (Sport Supply Group) Bowden Medical Century Sports Coachcomm Sports Electronics Cornish Medical Electronics Gilman Gear Henry Schein Medco MF Athletics Miller Net Co., Inc. Pro Maxima Manufacturing Pro Med Products Promo Specialties Riddell/All American School Health Corp Seguin Sports Shoot-A-Away Team Sports of Texas General Supplies and Other Equipment s June 28,2 005 Proposal No. 05-073 Site Preparation Services and Other Ground Improvements Division of Operations Jac Construction In effect for one year July 22, 2005 and terminating July 21, 2006 Grounds and Other Supplies June 28, 2005 Request for Qualification 001-05 Presenter/Consultant of Connected Mathematics Program Curriculum and Instruction Program No responses were received, we will re-bid at a later date
Page 5 of 7 Opening Date Description Recommendation Time Period Available Amount June 28, 2005 Request for Qualification 002-05 Presenter of Mathematics Investigations Program Curriculum and Instruction Program No responses were received, we will re-bid at a later date TCPN Vendor Library Furniture for Cigarroa Middle School South Texas School Furniture for the purchase of new library furniture in the amount of $158,469.75 July 22, 2005 General Fund CIS Vendor Purchase of Fire and Burglar Alarm Systems Construction Department Recommend approving the method of procurement, CIS (Catalog Information Systems) Vendor and awarding a contract to Chubb Security Systems, Inc. for the purchase of fire and burglar alarm systems to be installed at our Technology Department in the amount of $32,919.46 (this price includes an installation cost of $16,880.46). July 22, 2005 Miscellaneous Contracted Services (fire alarm) 7. Budget Amendments: Budget Amendment BA-0405-61 ~ amending the 2004-2005 General Operating Fund in the amount of $35,115 as a result of transfers between functions and authorizing the Superintendent to implement said budget. (This is a transfer with no effect on fund balance). Budget Amendment BA-0405-62 ~ amending the 2004-2005 Construction Fund budget in the amount of $78,332 to transfer funds from completed project of Milton Elementary in the amount of $7,832 to Tarver Elementary School for classroom marker boards and to install and hook up CATV at campus, $19,500 for Memorial Middle for engineering fees and install CATV at campus and $51,000 for Daiches Elementary for an extension on portable building lease for 12 months, and authorizing the Superintendent to implement said budget. Budget Amendment BA-0405-63 ~ amending the 2004-2005 Child Nutrition Program Fund in the amount of $928,106 to provide additional funds for vehicles, equipment, supplies, interior design project and food.
Page 6 of 7 Budget Amendment BA-0405-64 ~ amending the 2004-2005 Construction Fund budget in the amount of $298,390 to transfer funds from D.D.Hachar Elementary in the amount of $149,195 to Cigarroa High School providing kitchen equipment for food labs and $149,195 for Cigarroa Middle providing kitchen equipment for instructional labs, and authorizing the Superintendent to implement said budget. Change orders: 8. Discussion and presentation on the following Change orders (additive and deductive): a. Kitchen Equipment Fabricating Company Tarver Elementary School RFP#004-02: Discussion and presentation on a deductive change order in the amount of $(1,166.00) for food service equipment revisions requested by Director of Child Nutrition Services. * See attached list of equipment revision. b. Kitchen Equipment Fabricating Company Cigarroa Middle School Wing AB and Cigarroa High School Wing M. RFP#004-02:Discussion and presentation on an additive change order in the amount of $298,389.13 for kitchen equipment instructional lab requested by School Administration. Contingency Uses: (no change in the contract) 9. Discussion and presentation of Various Expenditures from Contingency Funds: Leyendecker Construction, Inc.- Memorial Middle School RFP#02-003: Discussion and presentation to accept expenditures from Contingency Funds in the amount of $3,050.00 to provide labor, material, equipment, and supervision for additional fire rated pair of doors at interior hall 10. Consideration and approval of an order authorizing the issuance, sale and delivery of Laredo Independent School District Unlimited Tax School Building Bonds, Series 2005, and approving other matters incident and related thereto. 11. Discussion and presentation of design development plans for Heights Elementary School as proposed by LISD staff and Turner Hickey & Associates architects for this project. The design will be comprised of a two-story elementary school, which will accommodate approximately 450 students. The proposed plans provide for a construction cost that is within the budget as provided by the original bond IFA program. 12. Discussion and presentation regarding the appointment of Rodolfo Sanchez, Director of Tax Collections, to calculate and publish the District s 2005 rollback tax rate, and to certify the anticipated debt collection rate for the tax year 2005 and the excess debt collections for tax year 2004 13. Discussion and presentation to set a date, time and location for a public meeting to be held by the School Board to discuss the school district s proposed budget and proposed tax rate.
Page 7 of 7 14. Communication and Updates Discussion and presentation of Tax Refunds: a. Double Seven Realty Group ~ $3,862.17 b. Jose and Juliana Molina, Jr. ~ $1,001.84 c. Rene & Adriana Garza ~ $505.62 It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are request to contact Mercedes Santos at (956) 795-3406 at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at LISD Board Room, 900 Main.